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HomeMy WebLinkAbout03-02-20 City Commission Packet Materials - C2. Easement and RoW with 414 Holdings for W Babcock CIP SIF118Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Shawn Kohtz, City Engineer
SUBJECT: Authorize the City Manager to sign a Public Use Easement and
Right-of-Way documents with 414 Holdings, LLC for
improvements to West Babcock Street between 15th
and 19th
Avenues (CIP Project #SIF118).
AGENDA ITEM TYPE: Consent
MEETING DATE: March 2, 2020
RECOMMENDATION: Authorize the City Manager to sign a Public Use Easement and
Right-of-Way documents with 414 Holdings, LLC for
improvements to West Babcock Street between 15th
and 19th
Avenues (CIP Project #SIF118).
BACKGROUND: By adopting the City of Bozeman Capital Improvement Plan the City
Commission has directed staff to improve West Babcock Street between 15th
and 19th
Avenues.
In order to carry out that direction it is necessary to acquire the Right-of-Way described herein.
The attached documents, which have been executed by the property owners, are the result of
those efforts and are necessary to the completion of that project. The valuations used for these
acquisitions were performed under the direction of Sanderson Stewart.
UNRESOLVED ISSUES: None.
FISCAL EFFECTS: The total cost of these acquisitions is $67,051.00 which will be paid for
using the Street Impact Fee Fund.
ALTERNATIVES: As suggested by the City Commission.
Attachments: Cover Letter, Memorandum of Agreement, Public Use Easement, and
supporting documentation
7
SANDERSON^
STEWART'^31
February 11, 2020
D
n
C^D'^'Oi
FEB 112020
ENGINEERING DbPABTMENT
City ofBozeman
c/o Shawn Kohtz, PE
City Engineer
20 East OUve St.
Bozeman, MT 59715
Reference: W. Babcock St. R/W Acquisition — Closing for Parcel 12
Dear Mr. Kohte:
We've completed the agreement with the owner of Parcel 12 for the W. Babcock St. project in
association with the West Babcock Mixed Use development. To be able to execute the agreement
and close on the acquisition, the City needs to sign the attached documents where indicated and
prepare a wire transfer with the exact amount specified by the title company. The wire transfer
should be sent to Montana Title and Escrow m the amount of $67,051.00. An itemized list of the
final closing costs is included in the attached final closmg statements.
The attached documents need to be signed (notarized as applicable) by the City and returned to
Sanderson Stewart. The documents have been fuUy signed by the property owner where required.
The City is required to sign the Memorandum of Agreement, Public Use Easement (notarized),
Waiver Valuation, Escrow Instcucdons, Buyer's Insteuctions, and Closing Statements (2).
Once the City completes the signing of the attached documents, I wiU proceed with closing out the
agreement for this parcel. The easement •will be recorded, a check will be delivered to the property
owner along with a copy of the fmal documents, and the original documents will be returned to the
City. At that point, the agreement will be fully executed.
If you have any questions or would Uke to discuss these documents in more detail, please feel free to
contact me via email (tgaddo(a),sandersonstewart.com) or phone 406 | 922-4304.
Sincerely
FSSy Gaddo, PE, REALTOR8 ®
Senior Engineer Right-of-Way Specialist
TG
Enc.
Billings
Bozeman
Denver
Fort Collins
SandersonStewart.com
SANDERSONSTEWART
8 .and we're just getting started
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City of Bozeman
Engineering Division
Public Works Department
Project Name: W Babcock R/W
Project No: 19042
Parcel No: 12-1
MEMORANDUM OF AGREEMENT
This -JVIemorandum of Agreement (the "Agreement") has been reached this [Z. day of
M^c^^'-^e-^' , 20_Q, between 414 Holdings, LLC, a Montana Limited Liability Company
(hereinafter the "GRANTORS"), the owners of a tract of land commencing at a point 408.38 feet East of
the Northwest corner of the W1/^SW1/4 of Section 12, Township 2 South, Range 5 East, of the Montana
Principal Meridian, thence South 227.5 feet, thence East 191.5 feet, thence North 227.5 feet, thence
West 191.5 feet to the place of beginning, according to Deed recorded in Book 94 of Deeds, Page 32,
records of Gallatin County, Montana, and the City of Bozeman, a Municipal Corporation of the State of
Montana (hereinafter the "GRANTEE"), for the purchase of said property interest(s). The compensation
amount to be paid and other considerations to be given in full satisfaction of this Agreement are as
follows:
Compensation:
Parcel 12-1: Public Use Easement 2,873 sq.ft.*
Cost to cure: Remove Trees/Bushes
$62,147
$4,000
* Figure 1 Total (rounded) | $66,150.00
Considerations:
1. In consideration of the payments herein set forth and the specific agreements to be performed by the
parties hereto and written in this Agreement, the parties bind themselves to the terms and conditions
stated herein. No verbal representations or agreements shall be binding upon either party.
GRANTORS state they know of no encumbrances on the property not shown on this Agreement. If
GRANTORS sell the subject property set forth above prior to the project being constructed,
GRANTORS agree to provide the purchasers) with a copy of this entire Agreement and agree to
make the sale of their remaining property subject to all the terms and conditions contained in this
Agreement. GRANTORS agree that they will, at the GRANTEE'S request, execute deeds and/or
easements required by for all real property agreed to be conveyed by this Agreement.
2. Taxes and special assessments, if any, delinquent from former years, and taxes and special
assessments for the current year, if currently due, shall be paid by the GRANTORS.
3. This Agreement embodies the whole Agreement between the parties hereto as it pertains to the real
estate, and there are no promises, terms, conditions or obligations referring to the subject matter
hereof, other than as contained herein.
4. The GRANTORS hereby agree that the compensation herein provided to be paid includes full
compensation for their interest and the interests of their life tenants, remaindermen, reversioners,
liens and lessees, and any and all other legal and equitable interest that are or may be outstanding
and said GRANTORS agrees to discharge the same.
5. This Agreement shall be deemed a contract extending to and binding upon the parties hereto and
upon the respective heirs, devisees, executors, administrators, legal representatives, successors and
assigns of the parties, only when the same shall have been approved by the City Manager on behalf
of the Public Works Department.
SANDERSON;
STEWART^Sr Page 1 of 3
W Babcock R/W
19042
Parcel 12-1
9
6. The property transfer shall be effective upon acceptance by GRANTORS and GRANTEE, evidenced
by signatures set forth on this Agreement by the GRANTORS and GRANTEE and payment of the
compensation amount.
7. The GRANTORS and GRANTEE agree that the existing trees, bushes and landscaping to be
removed as shown on Figure 1 will be removed during the future road improvement project impacting
those features at the expense of the road improvement project. The trees, bushes, landscaping, and
any other improvements, installed removed and adjusted shall be made in substantial compliance
with Figure 1 which is incorporated by reference into this Agreement.
8. The GRANTORS and GRANTEE agree that the existing business sign will be reset outside of the
proposed easement, as shown on Figure 1, during the future road improvement project impacting the
existing business sign at the expense of the road improvement project. The GRANTORS and
GRANTEE agree that the GRANTORS will prepare and submit a sign permit application upon
execution of this Agreement as the existing business sign is not currently permitted.
9. The GRANTORS and GRANTEE agree that the existing private luminaires shown on Figure 1 will not
be impacted by this project.
10. The GRANTORS and GRANTEE agree that the GRANTEE will install new irrigation conduits beneath
the new sidewalk, as shown on Figure 1, during the future road improvement project impacting those
features at the expense of the road improvement project.
11. The GRANTORS and GRANTEE agree that the terms and conditions of this Agreement shall survive
closing of the Public Use Easement and be in effect after the Public Use Easement is recorded.
12. The GRANTORS and GRANTEE agree that the GRANTORS shall be named additional insured on
any insurance policy covering GRANTEE, its contractors, and agents for any work or maintenance
performed in or around the area of this easement for the future road improvement project.
Of the total amount of compensation hereinabove agreed upon, the sum of $66,150.00 shall be paid upon
execution and delivery of a good and sufficient: ^ Public Use Easement.
Disbursement of funds will be made in the following manner:
GRANTORS Amount of Payment
414 Holdings, LLC $66,150.00
The GRANTORS state they know of no hazardous materials on the property being acquired.
The terms of this Agreement are understood and assented to by us and payment is to be made in
accordance with the above.
414 HOLDINGS, LLC
Date: /^//^-//7
Name: C^.^p'^ 0^.^
Title: /lAA/i/x-^s)^
CITY OF BOZEMAN
SANDERSON;
STEWART^Sr Page 2 of 3
W Babcock R/W
19042
Parcel 12-1
10
Date:
By: Andrea Surratt
City Manager
ATTEST:
Date:
By: Robin Crough
City Clerk
SANDERSON;
STEWART^ Page 3 of 3
W Babcock R/W
19042
Parcel 12-1
11
FIGURE 1
PRELIMINARY RIGHT-OF-WAY ACQUISITION
WITHIN
A PORTION OF THE NW%SW%, St 2, T2S, R5E, P.M.M.
PREPARED FOR : AV MT1, LLC / CITY OF BOZEMAN
PREPARED BY : SANDERSON STEWART i
JULY, 2019
BOZEMAN, MONTANA
^» ±
REMOVE
BUSHES/TREES
WEST BABCOCK STREET
RESET BUSINESS SIGN
5-FEET SOUTH. ^
ADJUST 'v—r LANDSCAPING.
'TREMWE-^
: BUSHES
REMOVE TREE DND
LUMINARIE L
^
%
SEE
NOTE #2
t N1 *, SEE ,\.i T! «M
I NOTE #2
:;::5£[
•SSiB,
REMOVE
TREE AND
LANDSCAPING
la K w/
REMOVE
TREE AND .-.
LANDSCAPING I .^.,
::£'i."'.23
SEE NOTE #2
^
DND
LUMINARIE
^ j REMOVE TREE—
":'E» Ri
•^—I EXISTING
"'PROPERTY LINE ;
^
^p
1^ (TYP) .c
^
s? ?^
^
m
:^
*i
PARCEL 12-1 *
PUBLIC USE
EASEMENT
^.-^r-
-* »»
%il ^
to <« ^ ^<>
^
t
Return to:
Sanderson Stewart
106 EastBabcock
Bozeman, MT 59715
^^
^3^ ^
^m :1
^
City of Bozeman
Engineering Division
Public Works Department
Project Name: W Babcock R/W
Project No: 19042
Parcel No: 12-1
PUBLIC USE EASEMENT
The GRANTOR, 414 Holdings, LLC, a Montana Limited Liability Company, whose address is 1716 W.
Babcock St., Bozeman, MT 59715, for and in consideration of One and No/100 - Dollars, and other
valuable consideration, in hand paid, conveys and grants to the GRANTEE, the City of Bozeman, a
Municipal Corporation of the State of Montana, with offices at 121 North Rouse Avenue, Bozeman
Montana 59715, its successors or assignees, a perpetual, full and unrestricted easement and right-of-way
in, over, under, along, through, and across the following described real property located in Gallatin
County, Montana, subject to the terms and conditions set forth herein:
A tract of land commencing at a point 408.38 feet East of the Northwest corner of the W1/2SW/4 of
Section 12, Township 2 South, Range 5 East, of the Montana Principal Meridian, thence South
227.5 feet, thence East 191.5 feet, thence North 227.5 feet, thence West 191.5 feet to the place
of beginning, according to Deed recorded in Book 94 of Deeds, Page 32, records of Gallatin
County, Montana.
Said public use easement is depicted on Exhibit
described as:
A attached hereto and more particularly
Beginning at the Northwest comer of the easement herein described, being a point on the South
right-of-way of West Babcock Street, from which point the Northwest corner of said Tract bears N
00° -(2' 41" E, 30.00 feet, said point of beginning; Thence, from said point of beginning, S 89° 58'
07" E, 191.50 feet along the South right-of-way of West Babcock Street to the East line of said
Tract; Thence, S 00° 12' 41" W, 15.00 feet along the East line of said Tract; Thence, N 89° 58'
07" W, 191.50 feet to the West line of said Tract; Thence, N 00° 12' 41" E, 15.00 feet along the
West line of said Tract to the South right-of-way of West Babcock Street and to the point of
beginning, and containing 2,873 sq.ft., more or less, as shown on Exhibit A.
All improvements installed within the easement by GRANTEE are the property of the GRANTEE,
removable at its option. The failure of GRANTEE to exercise any of its rights granted herein shall not be
construed as a waiver or abandonment of the right. The trees, bushes and landscaping, signage and any
other improvements installed, removed and adjusted shall be made in substantial compliance with Figure
1 to the Memorandum of Agreement signed contemporaneously at the expense of GRANTEE.
GRANTOR shall, as long as this Public Use Easement is in effect, have access, ingress and egress to
and from this Public Use Easement.
SANDERSON;
STEWART^r Page 1 of 4
W Babcock R/W
19042
Parcel 12-1
13
GRANTOR to the best of its knowledge states GRANTOR has good title to the above-described tract of
land in accordance with instruments of record and covenants that GRANTEE shall have quiet and
peaceable possession of the easement subject to those instruments of record; and shall have a free and
unrestricted right to access and maintain said facilities as long as the right-of-way of which this easement
area is a part, remains a public way.
Upon completion of said project or maintenance for which access is hereby provided, the GRANTEE shall
restore the property as nearly as possible to its original condition. The GRANTEE agrees to hold GRANTOR
harmless from any and all liability that may result or arise from the exercise of the rights granted hereby.
The GRANTEE hereby covenants and agrees to defend and indemnify GRANTOR, its members, officers,
directors, employees, agents, and invitees and save them harmless from any and all claims, liability, loss,
costs or obligations, including, without limitation, reasonable attorneys' fees, on account of, or arising out
of, any breach of the terms and conditions of this easement or such injury or loss caused or claimed to be
caused by the exercise of this easement or use of this easement, however occurring, other than those
caused solely by the willful or negligent acts or omissions of the GRANTOR.
GRANTOR and GRANTEE agree that the property constituting the public use easement shall be held,
sold and conveyed subject to the terms and conditions set forth in this instrument, which shall run with the
land and be binding on all parties having any right, title or interest in said property, their heirs, successors
and assigns, and shall inure to the benefit of said parties.
414 HOLDINGS, LLC, a Montana Limited Liability Company
^-^A--
Name: €^..,^^^ <I^^&
Title: /l4^,^Vi-^^.ri-,
ACKNOWLEDGMENT OF GRANTOR
State of ^;l4o.t^=<A )
County of C^/^^TJA ) ss.
On this J_?^ day of p^c.et^"^>^ , 2oQ before me, the undersigned, a Notary Public in and for the
said State, personally appeared the GRANTOR, <^ 111 il t^^nam3^' K^^ _, the
j^ej^-fyi^- _ of 414 Holdings, LLC, a Montana Limited Liability
Company, known to m/to be the identical individual who executed the foregoing instrument, who
acknowledged to me that the individual executed the same as the free and voluntary act of said
GRANTOR, with full authority to do so and with full knowledge of its contents, for the uses and purposes
therein mentioned.
SANDERSON;
STEWART^Sr
Page 2 of 4
W Babcock RMI
19042
Parcel 12-1
14
IN WITNESS WHEREOF, I have hereunto set my hand and affixed m
above written.
fficial se I this ay and
_ —^Z.^i"
'ear
f=»
I" ANTHONY GADDO
:17?^- .. Nota^PuUte
j ^<t9Mw^^for the(§^ QfMontarw
^E^AL^ epTr /*! „ Residing at:
^OFMC^
'''i..i-i n,ry;.li>v
Bozeman, Montana
My Commission Expires:
January 30, 2023
tary Signature Line
Notary Printer Name
Notary Public for the Sta)6 of
Residing at:
My Commission Expires: _ / /20_
SANDERSON;
STEWART^Sr Page 3 of 4
W Babcock R/W
19042
Parcel 12-1
15
CERTIFICATE OF ACCEPTANCE
THIS IS TO CERTIFY that the City of Bozeman, a Municipal Corporation of the State of Montana,
GRANTEE herein, acting by and through its City Manager and City Clerk for the City of Bozeman, hereby
accepts for public purposes, the real property, or interest therein, described in this instrument and
consents to the recordation thereof:
CITY OF BOZEMAN
By: Andrea Surratt
City Manager
ATTEST:
By: Robin Crough
City Clerk
State of Montana
County of Gallatin
)ss.
The foregoing instrument was acknowledged before me this day of _, 20_ by
Andrea Surratt and Robin Crough, known to me to be the City Manager and City Clerk for the City of
Bozeman and the persons whose names are subscribed to this instrument, and acknowledged to me that
they executed the same for and on behalf of the City of Bozeman.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal this day and year
above written.
Notary Signature Line
(Seal) Notary Printed Name
Notary Public for the State of
Residing at:
My Commission Expires: / / 20
SANDERSON;
STEWART^' Page 4 of 4
W Babcock RW
19042
Parcel 12-1
16
EXHIBIT A
PUBLIC USE EASEMENT
WITHIN
A PORTION OF THE NW%SW%, S12, T2S, R5E, P.M.M.
PREPARED FOR : AV MT1, LLC / CITY OF BOZEMAN
PREPARED BY : SANDERSON STEWART I
JULY, 2019
BOZEMAN, MONTANA
/
w BA OCK s R E
FOB
EXISTING COUNT/
^v^;^7^ROAD "^m:zz "i; EASEME
L
^-
/^^fl i?^^?;^;:?^^^
^^^^^^S^^^^^^^^^s^^^^^^^^ B
\ \ \ ^^ \\\ \ \ \ \L3 \\\\\\\\\\\ \1\
\ \ \ \ \\s \\\\\\\\\\\\\\\\\\ \i\ s'
\\ \ \ \ \^.pARCEL 12-1\ \ \ \ J?SSETNTPIPELINE^ \;\
\\\\ \ \ \ PUBLIC USE \ \ \ \ (Doc- 112FM2442) \ \\\ | \
DOC. f2480780 ^\\\\\\\ EASEMENT \\\\\\\\\\\^\
^\\\\\\\ (2,873 SOFT.) \\\\\\\\\\\\1\1
\\\\\\\\\\\\\\\\\\\\\\\\\\1\
\\\\\\\\\\\\\\\\\\
C.O.S. 924
^- .EXISTING
PROPERTY UNE
,\ \ ^(Tff)
:10"
\\\\\\\\\\\\\\\\\\ \1\ 1
\\\\\\\\\\\\\\\\\\\\\\\\ \1\
\\\\\\\\\\\\\\\\\\\\\\\\ \'\ 1
L1 S 89- 58' 07" E, 191.50 FEET
L2 S 00- 12' 41" W, 15.00 FEET
L3 N 89- 58' 07" W, 191.50 FEET
L4 N 00- 12' 41" E, 15.00 FEET
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R/W LEGEND
V//////\ EXISTING ROAD R/W
^gISa NEW EASEMENT AREA
fc^^^^^l AREA REMAINING
W BABCOCK R/W
PARCEL 12-1
SCALE:!" = 40'
19042_ROW EXHIBITS.DWG 19042 7/15/19 TG
17
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NOTES:
1. AERIAL IMAGE LOCATIONS ARE
APPROXIMATE AND MAY NOT BE EXACT.
2. INSTALL NEW 4" PVC IRRIGATION CONDUIT
BENEATH NEW SIDEWALK AND APPROACH.
0 40
SCALE:!" =40'
W BABCOCK R/W
PARCEL 12-1
19042_ROW EXHIBITS.DWG 19042 12/5/19 TG
12