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Home My WebLink About03-02-20 City Commission Packet Materials - C2. Easement and RoW with 414 Holdings for W Babcock CIP SIF118Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Shawn Kohtz, City Engineer SUBJECT: Authorize the City Manager to sign a Public Use Easement and Right-of-Way documents with 414 Holdings, LLC for improvements to West Babcock Street between 15th and 19th Avenues (CIP Project #SIF118). AGENDA ITEM TYPE: Consent MEETING DATE: March 2, 2020 RECOMMENDATION: Authorize the City Manager to sign a Public Use Easement and Right-of-Way documents with 414 Holdings, LLC for improvements to West Babcock Street between 15th and 19th Avenues (CIP Project #SIF118). BACKGROUND: By adopting the City of Bozeman Capital Improvement Plan the City Commission has directed staff to improve West Babcock Street between 15th and 19th Avenues. In order to carry out that direction it is necessary to acquire the Right-of-Way described herein. The attached documents, which have been executed by the property owners, are the result of those efforts and are necessary to the completion of that project. The valuations used for these acquisitions were performed under the direction of Sanderson Stewart. UNRESOLVED ISSUES: None. FISCAL EFFECTS: The total cost of these acquisitions is $67,051.00 which will be paid for using the Street Impact Fee Fund. ALTERNATIVES: As suggested by the City Commission. Attachments: Cover Letter, Memorandum of Agreement, Public Use Easement, and supporting documentation 7 SANDERSON^ STEWART'^31 February 11, 2020 D n C^D'^'Oi FEB 112020 ENGINEERING DbPABTMENT City ofBozeman c/o Shawn Kohtz, PE City Engineer 20 East OUve St. Bozeman, MT 59715 Reference: W. Babcock St. R/W Acquisition — Closing for Parcel 12 Dear Mr. Kohte: We've completed the agreement with the owner of Parcel 12 for the W. Babcock St. project in association with the West Babcock Mixed Use development. To be able to execute the agreement and close on the acquisition, the City needs to sign the attached documents where indicated and prepare a wire transfer with the exact amount specified by the title company. The wire transfer should be sent to Montana Title and Escrow m the amount of $67,051.00. An itemized list of the final closing costs is included in the attached final closmg statements. The attached documents need to be signed (notarized as applicable) by the City and returned to Sanderson Stewart. The documents have been fuUy signed by the property owner where required. The City is required to sign the Memorandum of Agreement, Public Use Easement (notarized), Waiver Valuation, Escrow Instcucdons, Buyer's Insteuctions, and Closing Statements (2). Once the City completes the signing of the attached documents, I wiU proceed with closing out the agreement for this parcel. The easement •will be recorded, a check will be delivered to the property owner along with a copy of the fmal documents, and the original documents will be returned to the City. At that point, the agreement will be fully executed. If you have any questions or would Uke to discuss these documents in more detail, please feel free to contact me via email (tgaddo(a),sandersonstewart.com) or phone 406 | 922-4304. Sincerely FSSy Gaddo, PE, REALTOR8 ® Senior Engineer Right-of-Way Specialist TG Enc. Billings Bozeman Denver Fort Collins SandersonStewart.com SANDERSONSTEWART 8 .and we're just getting started •<. M s. ^. ? ^^^ B :1 ^ ^ ^ co. y <»° -<x-; City of Bozeman Engineering Division Public Works Department Project Name: W Babcock R/W Project No: 19042 Parcel No: 12-1 MEMORANDUM OF AGREEMENT This -JVIemorandum of Agreement (the "Agreement") has been reached this [Z. day of M^c^^'-^e-^' , 20_Q, between 414 Holdings, LLC, a Montana Limited Liability Company (hereinafter the "GRANTORS"), the owners of a tract of land commencing at a point 408.38 feet East of the Northwest corner of the W1/^SW1/4 of Section 12, Township 2 South, Range 5 East, of the Montana Principal Meridian, thence South 227.5 feet, thence East 191.5 feet, thence North 227.5 feet, thence West 191.5 feet to the place of beginning, according to Deed recorded in Book 94 of Deeds, Page 32, records of Gallatin County, Montana, and the City of Bozeman, a Municipal Corporation of the State of Montana (hereinafter the "GRANTEE"), for the purchase of said property interest(s). The compensation amount to be paid and other considerations to be given in full satisfaction of this Agreement are as follows: Compensation: Parcel 12-1: Public Use Easement 2,873 sq.ft.* Cost to cure: Remove Trees/Bushes $62,147 $4,000 * Figure 1 Total (rounded) | $66,150.00 Considerations: 1. In consideration of the payments herein set forth and the specific agreements to be performed by the parties hereto and written in this Agreement, the parties bind themselves to the terms and conditions stated herein. No verbal representations or agreements shall be binding upon either party. GRANTORS state they know of no encumbrances on the property not shown on this Agreement. If GRANTORS sell the subject property set forth above prior to the project being constructed, GRANTORS agree to provide the purchasers) with a copy of this entire Agreement and agree to make the sale of their remaining property subject to all the terms and conditions contained in this Agreement. GRANTORS agree that they will, at the GRANTEE'S request, execute deeds and/or easements required by for all real property agreed to be conveyed by this Agreement. 2. Taxes and special assessments, if any, delinquent from former years, and taxes and special assessments for the current year, if currently due, shall be paid by the GRANTORS. 3. This Agreement embodies the whole Agreement between the parties hereto as it pertains to the real estate, and there are no promises, terms, conditions or obligations referring to the subject matter hereof, other than as contained herein. 4. The GRANTORS hereby agree that the compensation herein provided to be paid includes full compensation for their interest and the interests of their life tenants, remaindermen, reversioners, liens and lessees, and any and all other legal and equitable interest that are or may be outstanding and said GRANTORS agrees to discharge the same. 5. This Agreement shall be deemed a contract extending to and binding upon the parties hereto and upon the respective heirs, devisees, executors, administrators, legal representatives, successors and assigns of the parties, only when the same shall have been approved by the City Manager on behalf of the Public Works Department. SANDERSON; STEWART^Sr Page 1 of 3 W Babcock R/W 19042 Parcel 12-1 9 6. The property transfer shall be effective upon acceptance by GRANTORS and GRANTEE, evidenced by signatures set forth on this Agreement by the GRANTORS and GRANTEE and payment of the compensation amount. 7. The GRANTORS and GRANTEE agree that the existing trees, bushes and landscaping to be removed as shown on Figure 1 will be removed during the future road improvement project impacting those features at the expense of the road improvement project. The trees, bushes, landscaping, and any other improvements, installed removed and adjusted shall be made in substantial compliance with Figure 1 which is incorporated by reference into this Agreement. 8. The GRANTORS and GRANTEE agree that the existing business sign will be reset outside of the proposed easement, as shown on Figure 1, during the future road improvement project impacting the existing business sign at the expense of the road improvement project. The GRANTORS and GRANTEE agree that the GRANTORS will prepare and submit a sign permit application upon execution of this Agreement as the existing business sign is not currently permitted. 9. The GRANTORS and GRANTEE agree that the existing private luminaires shown on Figure 1 will not be impacted by this project. 10. The GRANTORS and GRANTEE agree that the GRANTEE will install new irrigation conduits beneath the new sidewalk, as shown on Figure 1, during the future road improvement project impacting those features at the expense of the road improvement project. 11. The GRANTORS and GRANTEE agree that the terms and conditions of this Agreement shall survive closing of the Public Use Easement and be in effect after the Public Use Easement is recorded. 12. The GRANTORS and GRANTEE agree that the GRANTORS shall be named additional insured on any insurance policy covering GRANTEE, its contractors, and agents for any work or maintenance performed in or around the area of this easement for the future road improvement project. Of the total amount of compensation hereinabove agreed upon, the sum of $66,150.00 shall be paid upon execution and delivery of a good and sufficient: ^ Public Use Easement. Disbursement of funds will be made in the following manner: GRANTORS Amount of Payment 414 Holdings, LLC $66,150.00 The GRANTORS state they know of no hazardous materials on the property being acquired. The terms of this Agreement are understood and assented to by us and payment is to be made in accordance with the above. 414 HOLDINGS, LLC Date: /^//^-//7 Name: C^.^p'^ 0^.^ Title: /lAA/i/x-^s)^ CITY OF BOZEMAN SANDERSON; STEWART^Sr Page 2 of 3 W Babcock R/W 19042 Parcel 12-1 10 Date: By: Andrea Surratt City Manager ATTEST: Date: By: Robin Crough City Clerk SANDERSON; STEWART^ Page 3 of 3 W Babcock R/W 19042 Parcel 12-1 11 FIGURE 1 PRELIMINARY RIGHT-OF-WAY ACQUISITION WITHIN A PORTION OF THE NW%SW%, St 2, T2S, R5E, P.M.M. PREPARED FOR : AV MT1, LLC / CITY OF BOZEMAN PREPARED BY : SANDERSON STEWART i JULY, 2019 BOZEMAN, MONTANA ^» ± REMOVE BUSHES/TREES WEST BABCOCK STREET RESET BUSINESS SIGN 5-FEET SOUTH. ^ ADJUST 'v—r LANDSCAPING. 'TREMWE-^ : BUSHES REMOVE TREE DND LUMINARIE L ^ % SEE NOTE #2 t N1 *, SEE ,\.i T! «M I NOTE #2 :;::5£[ •SSiB, REMOVE TREE AND LANDSCAPING la K w/ REMOVE TREE AND .-. LANDSCAPING I .^., ::£'i."'.23 SEE NOTE #2 ^ DND LUMINARIE ^ j REMOVE TREE— ":'E» Ri •^—I EXISTING "'PROPERTY LINE ; ^ ^p 1^ (TYP) .c ^ s? ?^ ^ m :^ *i PARCEL 12-1 * PUBLIC USE EASEMENT ^.-^r- -* »» %il ^ to <« ^ ^<> ^ t Return to: Sanderson Stewart 106 EastBabcock Bozeman, MT 59715 ^^ ^3^ ^ ^m :1 ^ City of Bozeman Engineering Division Public Works Department Project Name: W Babcock R/W Project No: 19042 Parcel No: 12-1 PUBLIC USE EASEMENT The GRANTOR, 414 Holdings, LLC, a Montana Limited Liability Company, whose address is 1716 W. Babcock St., Bozeman, MT 59715, for and in consideration of One and No/100 - Dollars, and other valuable consideration, in hand paid, conveys and grants to the GRANTEE, the City of Bozeman, a Municipal Corporation of the State of Montana, with offices at 121 North Rouse Avenue, Bozeman Montana 59715, its successors or assignees, a perpetual, full and unrestricted easement and right-of-way in, over, under, along, through, and across the following described real property located in Gallatin County, Montana, subject to the terms and conditions set forth herein: A tract of land commencing at a point 408.38 feet East of the Northwest corner of the W1/2SW/4 of Section 12, Township 2 South, Range 5 East, of the Montana Principal Meridian, thence South 227.5 feet, thence East 191.5 feet, thence North 227.5 feet, thence West 191.5 feet to the place of beginning, according to Deed recorded in Book 94 of Deeds, Page 32, records of Gallatin County, Montana. Said public use easement is depicted on Exhibit described as: A attached hereto and more particularly Beginning at the Northwest comer of the easement herein described, being a point on the South right-of-way of West Babcock Street, from which point the Northwest corner of said Tract bears N 00° -(2' 41" E, 30.00 feet, said point of beginning; Thence, from said point of beginning, S 89° 58' 07" E, 191.50 feet along the South right-of-way of West Babcock Street to the East line of said Tract; Thence, S 00° 12' 41" W, 15.00 feet along the East line of said Tract; Thence, N 89° 58' 07" W, 191.50 feet to the West line of said Tract; Thence, N 00° 12' 41" E, 15.00 feet along the West line of said Tract to the South right-of-way of West Babcock Street and to the point of beginning, and containing 2,873 sq.ft., more or less, as shown on Exhibit A. All improvements installed within the easement by GRANTEE are the property of the GRANTEE, removable at its option. The failure of GRANTEE to exercise any of its rights granted herein shall not be construed as a waiver or abandonment of the right. The trees, bushes and landscaping, signage and any other improvements installed, removed and adjusted shall be made in substantial compliance with Figure 1 to the Memorandum of Agreement signed contemporaneously at the expense of GRANTEE. GRANTOR shall, as long as this Public Use Easement is in effect, have access, ingress and egress to and from this Public Use Easement. SANDERSON; STEWART^r Page 1 of 4 W Babcock R/W 19042 Parcel 12-1 13 GRANTOR to the best of its knowledge states GRANTOR has good title to the above-described tract of land in accordance with instruments of record and covenants that GRANTEE shall have quiet and peaceable possession of the easement subject to those instruments of record; and shall have a free and unrestricted right to access and maintain said facilities as long as the right-of-way of which this easement area is a part, remains a public way. Upon completion of said project or maintenance for which access is hereby provided, the GRANTEE shall restore the property as nearly as possible to its original condition. The GRANTEE agrees to hold GRANTOR harmless from any and all liability that may result or arise from the exercise of the rights granted hereby. The GRANTEE hereby covenants and agrees to defend and indemnify GRANTOR, its members, officers, directors, employees, agents, and invitees and save them harmless from any and all claims, liability, loss, costs or obligations, including, without limitation, reasonable attorneys' fees, on account of, or arising out of, any breach of the terms and conditions of this easement or such injury or loss caused or claimed to be caused by the exercise of this easement or use of this easement, however occurring, other than those caused solely by the willful or negligent acts or omissions of the GRANTOR. GRANTOR and GRANTEE agree that the property constituting the public use easement shall be held, sold and conveyed subject to the terms and conditions set forth in this instrument, which shall run with the land and be binding on all parties having any right, title or interest in said property, their heirs, successors and assigns, and shall inure to the benefit of said parties. 414 HOLDINGS, LLC, a Montana Limited Liability Company ^-^A-- Name: €^..,^^^ <I^^& Title: /l4^,^Vi-^^.ri-, ACKNOWLEDGMENT OF GRANTOR State of ^;l4o.t^=<A ) County of C^/^^TJA ) ss. On this J_?^ day of p^c.et^"^>^ , 2oQ before me, the undersigned, a Notary Public in and for the said State, personally appeared the GRANTOR, <^ 111 il t^^nam3^' K^^ _, the j^ej^-fyi^- _ of 414 Holdings, LLC, a Montana Limited Liability Company, known to m/to be the identical individual who executed the foregoing instrument, who acknowledged to me that the individual executed the same as the free and voluntary act of said GRANTOR, with full authority to do so and with full knowledge of its contents, for the uses and purposes therein mentioned. SANDERSON; STEWART^Sr Page 2 of 4 W Babcock RMI 19042 Parcel 12-1 14 IN WITNESS WHEREOF, I have hereunto set my hand and affixed m above written. fficial se I this ay and _ —^Z.^i" 'ear f=» I" ANTHONY GADDO :17?^- .. Nota^PuUte j ^<t9Mw^^for the(§^ QfMontarw ^E^AL^ epTr /*! „ Residing at: ^OFMC^ '''i..i-i n,ry;.li>v Bozeman, Montana My Commission Expires: January 30, 2023 tary Signature Line Notary Printer Name Notary Public for the Sta)6 of Residing at: My Commission Expires: _ / /20_ SANDERSON; STEWART^Sr Page 3 of 4 W Babcock R/W 19042 Parcel 12-1 15 CERTIFICATE OF ACCEPTANCE THIS IS TO CERTIFY that the City of Bozeman, a Municipal Corporation of the State of Montana, GRANTEE herein, acting by and through its City Manager and City Clerk for the City of Bozeman, hereby accepts for public purposes, the real property, or interest therein, described in this instrument and consents to the recordation thereof: CITY OF BOZEMAN By: Andrea Surratt City Manager ATTEST: By: Robin Crough City Clerk State of Montana County of Gallatin )ss. The foregoing instrument was acknowledged before me this day of _, 20_ by Andrea Surratt and Robin Crough, known to me to be the City Manager and City Clerk for the City of Bozeman and the persons whose names are subscribed to this instrument, and acknowledged to me that they executed the same for and on behalf of the City of Bozeman. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal this day and year above written. Notary Signature Line (Seal) Notary Printed Name Notary Public for the State of Residing at: My Commission Expires: / / 20 SANDERSON; STEWART^' Page 4 of 4 W Babcock RW 19042 Parcel 12-1 16 EXHIBIT A PUBLIC USE EASEMENT WITHIN A PORTION OF THE NW%SW%, S12, T2S, R5E, P.M.M. PREPARED FOR : AV MT1, LLC / CITY OF BOZEMAN PREPARED BY : SANDERSON STEWART I JULY, 2019 BOZEMAN, MONTANA / w BA OCK s R E FOB EXISTING COUNT/ ^v^;^7^ROAD "^m:zz "i; EASEME L ^- /^^fl i?^^?;^;:?^^^ ^^^^^^S^^^^^^^^^s^^^^^^^^ B \ \ \ ^^ \\\ \ \ \ \L3 \\\\\\\\\\\ \1\ \ \ \ \ \\s \\\\\\\\\\\\\\\\\\ \i\ s' \\ \ \ \ \^.pARCEL 12-1\ \ \ \ J?SSETNTPIPELINE^ \;\ \\\\ \ \ \ PUBLIC USE \ \ \ \ (Doc- 112FM2442) \ \\\ | \ DOC. f2480780 ^\\\\\\\ EASEMENT \\\\\\\\\\\^\ ^\\\\\\\ (2,873 SOFT.) \\\\\\\\\\\\1\1 \\\\\\\\\\\\\\\\\\\\\\\\\\1\ \\\\\\\\\\\\\\\\\\ C.O.S. 924 ^- .EXISTING PROPERTY UNE ,\ \ ^(Tff) :10" \\\\\\\\\\\\\\\\\\ \1\ 1 \\\\\\\\\\\\\\\\\\\\\\\\ \1\ \\\\\\\\\\\\\\\\\\\\\\\\ \'\ 1 L1 S 89- 58' 07" E, 191.50 FEET L2 S 00- 12' 41" W, 15.00 FEET L3 N 89- 58' 07" W, 191.50 FEET L4 N 00- 12' 41" E, 15.00 FEET ^' QMT4^ ^ ^ GLA WALTi PE ^ g s Q ^ </CBN9^ ^ALL^. ^20 0 20 40 R/W LEGEND V//////\ EXISTING ROAD R/W ^gISa NEW EASEMENT AREA fc^^^^^l AREA REMAINING W BABCOCK R/W PARCEL 12-1 SCALE:!" = 40' 19042_ROW EXHIBITS.DWG 19042 7/15/19 TG 17 Q; -g 8 ^3 <c GQ ^3 gj °? 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INSTALL NEW 4" PVC IRRIGATION CONDUIT BENEATH NEW SIDEWALK AND APPROACH. 0 40 SCALE:!" =40' W BABCOCK R/W PARCEL 12-1 19042_ROW EXHIBITS.DWG 19042 12/5/19 TG 12