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Home My WebLink AboutCAHAB Minutes 02-12-2020 DRAFT Community Affordable Housing Advisory Board February 12, 2020 | 8:00 AM | City Hall Commission Room: 121 N. Rouse Ave A. 08:00:42 AM (00:00:19) Call Meeting to Order & Roll Call Present Were:  Brian Guyer (Ex Officio)  Terry Cunningham (Commission Liaison)  Steve Wheeler  Noel Seeburg  Greg Stratton  Kevin Thane (Chairman)  David Magistrelli  Jody Bartz  Kyla Tengdin  Martin Matsen (Community Development Director) B. 08:01:06 AM (00:00:43) Changes to the Agenda C. 08:01:11 AM (00:00:47) Board Disclosures D. 08:02:03 AM (00:01:40) Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. E. 08:02:35 AM (00:02:11) Minutes for Approval:  12-11-19 Minutes (PDF) o 12-11-19 Meeting Video Link  01-08-20 Minutes (PDF) o 01-08-20 Meeting Video Link 08:02:35 AM (00:02:11) MOTION to approve 12.11.19 minutes: David Magistrelli MOTION SECONDED: Steve Wheeler VOTE: Motion Carried 7-0 08:03:16 AM (00:02:52) MOTION to approve 1.8.20 minutes: David Magistrelli MOTION SECONDED: Greg Stratton VOTE: All in Favor – Motion Carried 7-0 F. Action Items 1. 08:03:55 AM (00:03:32) (Continued) HRDC Funding Request for $296,520 to Furnish Required Health and Safety Improvements to Newly Leased Interim Warming Center Location (Heather Grenier)  Staff Memo to CAHAB  Funding Request Packet (Continued from December 11th Meeting)  Additional Materials added to Funding Request: o Proposed Facility Improvements for 2015 Wheat Drive o Wheat Drive Improvements Line Item Budget Detail 08:07:57 AM (00:07:33) Heather Grenier, Director of HRDC, presented the Warming Center funding request. 08:09:34 AM (00:09:11) Ms. Grenier responded to questions from board members regarding lease and facility costs, new services offered (outside of winter season), purchase options after 5 years, property size, and plans for additional facilities. 08:15:44 AM (00:15:21) Director of Community Development, Martin Matsen, clarified that HRDC would be responsible for reimbursing the City of Bozeman for funds received if they did not end up purchasing the property after improvements were made and the lease expired. 08:20:06 AM (00:19:43) Board members discussed populations served, logistical efficiencies, and the value of the property compared to the expense of the project. Chairman Thane clarified that HRDC hopes to have a new facility location within the 5 year lease. 08:28:22 AM (00:27:58) Board members discussed the staff recommendation for the current funding request. 08:29:51 AM (00:29:28) MOTION - Having reviewed and discussed the funding request from HRDC, I move to recommend City Commission approval of a no interest loan from Community Affordable Housing Fund in the amount not to exceed $297,000.00; to be paid back upon termination of the lease for the facility, purchase of the facility by HRDC, or conversion of the facility to some other use other than that of an emergency shelter for the homeless. If none of the above loan repayment triggers happens within ten years of the funds being provided to HRDC, then the funds provided will be considered to be a grant and no repayment will be due: Steve Wheeler 08:30:32 AM (00:30:09) MOTION SECONDED: David Magistrelli 08:30:53 AM (00:30:30) VOTE: Motion Carried 7-0 2. 08:31:11 AM (00:30:47) (Continued) Presentation and Discussion Regarding Disbursement Criteria for the City of Bozeman’s Workforce Housing Fund (Marty Matsen)  Allocation Criteria Draft  08:32:19 AM (00:31:56) Allocation Criteria & Application Draft (submitted by Terry Cunningham)  Outside Entity Budget Request Portal Link 08:32:27 AM (00:32:04) Board members discussed the Workforce Housing Fund Allocation Process & Priorities draft submitted by Commissioner Terry Cunningham. Board members discussed striking “opportunities” from the Available Funding Determination statement. (Majority supported this change through an informal vote.) 08:35:05 AM (00:34:42) Board members discussed section: Available Funds & Projected Revenues. The group discussed striking item #3: “Additional Cash-In-Lieu Funds Expected for Coming Fiscal Year.” The change intended to plan around the current fiscal year rather than the coming fiscal year. Board members showed support through an informal vote. 08:38:32 AM (00:38:09) Board members discussed striking items a: “HRDC contracted services” and b: “Others” from section: Projected Expenditures in order to provide more flexibility. Board members showed support through an informal vote. 08:39:31 AM (00:39:08) Board members discussed section: Fund Allocation Priorities. The group discussed in detail modifying the first sentence: “The City of Bozeman will use the following criteria to allocate available funds from the Workforce Housing Fund, in declining order of priority.” 08:41:20 AM (00:40:57) Board member Greg Stratton asked whether funds would be set aside for specific priorities such as down payment assistance or impact fee reimbursement. Mr. Stratton was concerned that funds would not be available for those types of programs if they were free to allocate them elsewhere. 08:46:20 AM (00:45:57) Commissioner Cunningham explained the reasoning behind his draft document and the order in which the priorities were listed. Director Matsen added that the inclusionary zoning ordinance requirements existed for developers whether or not funding was available for impact fee reimbursement or down payment assistance funds were available and that he felt it was the City’s responsibility to try to budget for those uses. The group continued to discuss the intent of the priorities and the allowance for flexibility to use funds in another manner if necessary. 08:56:30 AM (00:56:06) Board member Steve Wheeler suggested dividing funds into percentages used. Director Matsen responded that they purposefully didn’t specify dividing funds in order to allow for flexibility in the criteria. 08:58:57 AM (00:58:34) Chairman Thane asked board members for an informal vote whether they would like to strike “in declining order of priority” vs. leaving the wording as is. Board members voted 4-3 to strike the wording. 08:59:30 AM (00:59:07) Board members discussed scoring options for item #2 “Low-Interest Loans or No- Interest Loans” under the Fund Allocation Priorities. Board member Wheeler suggested a minimum score in order for a project to receive funding. Director Matsen shared that City Management is moving toward a one to two time per year process where projects would be reviewed simultaneously, on a set schedule. Board member Jody Bartz supported a minimum score criteria for when multiple projects are being reviewed simultaneously. 09:04:04 AM (01:03:41) Chairman Thane suggested changing the scoring sentence to read: “When multiple projects are before CAHAB, projects scoring the highest in the workforce housing funds scoring process will be given priority.” Board members informally voted and supported the change in wording 7-0. 09:05:37 AM (01:05:14) Steve Wheeler asked where HRDC’s current funding request would fall on the list of criteria priorities to make the point that he didn’t want projects to be excluded because they don’t fit within the listed criteria. The group determined that projects could fall under #7 “Innovative Projects or Ideas” if they did not fit elsewhere. 09:08:26 AM (01:08:03) Informal vote regarding discussed changes. 09:08:50 AM (01:08:27) Board members discussed the Workforce Housing Fund Funding Request Application (page 2 of Commissioner Cunningham’s document) and suggested changes, informally voting on each line item.  09:09:33 AM (01:09:10) Board members discussed moving the question, “Which Community Housing Action Plan strategy action item does this project address,” currently under Workforce Housing Scoring Sheet, to Workforce Housing Fund Funding Request Application in order to allow the applicant to determine the action plan strategy.  09:11:16 AM (01:10:53) Board members discussed modifying the question: “Does this project include deed restrictions or community land trust?”  09:13:37 AM (01:13:14) Suggested rewording: “Indicate how this project ensures permanent or long term affordability” with multiple choices including: land trust, deed restriction, other, and a please explain field. Director Matsen pointed out that the document will be required to clearly indicate whether there is a deed restriction or land trust. (Informal Vote: 7-0)  09:14:35 AM (01:14:12) Board members discussed adding a statement asking “when would the funds requested need to be received in order to optimize the benefit of the funds requested for the project” under the question, “Could the grant loan be split among multiple years?” found on page 2 of the Workforce Housing Fund Funding Request Application. (Informal Vote: 7-0)  09:17:34 AM (01:17:11) Proposed wording change from “$ funding requested” to “Amount of funding requested” on page 1 of the Workforce Housing Fund Scoring Sheet. (Informal Vote: 7-0) 09:18:44 AM (01:18:20) Community Housing Fund Proposal Scoring Methodology document discussion. Chairman Thane discussed his idea for how board members and city staff process scoring for community housing projects. 09:25:40 AM (01:25:17) Special meeting discussion G. Non-Action Items 1. Update on Community Housing Action Plan Presentation to City Commission 1-13-2020  01-13-20 City Commission Meeting Video  Memo from Community Development Director to City Commission 1-13-20 H. FYI/Discussion 1. HRDC Monthly update I. 09:30:11 AM (01:29:48) Adjournment | 9:30 AM For more information, please contact Tanya Andreasen at tandreasen@bozeman.net. This board generally meets the 2nd Wednesday of the month from 8:00AM to 9:30 AM Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301).