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Home My WebLink About11-20-19 BID Minutes Downtown Business Improvement District Board Meeting Minutes November 20, 2019 Attending: Jolee Barry, Eric Bowman, Ileana Indreland, Susan Neubauer, Emily Cope, Chris Naumann Absent: Mike Basile, Erik Nelson, Eric Sutherland, Jeff Krauss Public Comments: None Minutes ACTION: Eric Bowman moved to approve the October minutes as presented. Ileana Indreland seconded the motion. All voted in favor. Finance Report Chris presented the FY20 year-to-date finances as of 11-19-19. He noted that the mule just had the yearly service replacing two tires and repairing the clutch. The board did not have any questions regarding the finance report. Executive Directors Report Maintenance Program Update Currently we have one part-time general maintenance employee (Mike Grant), one weekend general maintenance employee and one part-time garage maintenance employee (Trish). Below are the maintenance statistics comparing the year-to-date figures from this year (FY20) to the corresponding stats from last year (FY19). FY2019 Y-T-D FY2020 Y-T-D Total Ave/mnth Total Ave/mnth Difference Trash Emptied 1016 254 1144 286 +128 Recycling Emptied 256 64 256 64 0 Graffiti Removed 85 21 108 27 +23 Building Project Updates Armory Hotel Substantial completion scheduled for January 31, 2019 and opening in April 2020. Black & Olive Apartments under construction to be completed December 2019 Osborne Building (233 East Main) 4-story mixed use building with 2 floors of restaurant use and 2 floors of offices. Construction began October 2018. “OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and Wallace—construction began Spring 2019 One 11 Lofts (corner of North Willson and West Lamme) 50-unit apartment building with 53 parking spaces. Construction began spring 2019. Merin Condos (on North Bozeman across from Dave’s Sushi) 28 units of owner- occupied housing. In Final Site Plan review. Village Downtown 9 single family lots have been approved and 30 new residential condo units are under review by the City AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. In development review. East End Flats (240 East Mendenhall) 6-story mixed use project. In development review. Veranda Apartments (111 South Church) proposed new construction of 6 units. New Businesses Update • Good Food Company—229 East Main—restaurant to open in Osborne Building • Blackbird Kitchen—140 East Main—former C. Moose—expansion under construction • Zsa-Zsa’s—23 West Main—formerly Bents Lens • TBD—544 East Main—formerly Heeb’s • TBD—2 East Main—former Miller’s Jewelry location • TBD—9 East Main—formerly Sassy Sisters • Voormi Clothing—17 East Main—formerly Sun Dog Gallery—OPEN Planning Updates In this section, I will provide update about several ongoing City planning processes. Community Plan (City Growth Policy) Update Consultants: Logan Simpson (Ft. Collins) Update: Draft Plan will be publicly released December 3rd. December 3rd: Planning Board public meeting on Draft Plan 6-8 PM December 17th: Planning Board public hearing on Draft Plan 6-8 PM February 10th: Tentative Draft Plan Overview Presentation to City Commission. https://www.bozeman.net/city-projects/bozeman-community-plan-update NCOD and Design Guidelines Update Consultants: Bendon Adams Consulting (Aspen, CO) and Orion Planning (Missoula, MT) Update: Final Document was released in August 2019. https://www.bozeman.net/city-projects/ncod-review Community Housing Action Plan Consultants: Navigate, LLC Workforce Housing Solutions Update: The draft Community Housing action plan was released in late October. The City Commission began their review of the draft on November 18th. https://www.bozeman.net/city-projects/community-housing-action-plan https://www.bozeman.net/city-projects/community-housing-needs-assessment FEMA Floodplain Map Next Steps: The final draft map will be released in 2nd quarter of 2020. The City then has 180 days to amend its floodplain regulations to incorporate the new maps. The new regulatory floodplain map would become effective by the beginning of 2021. North Black Pocket Park Construction of the North Black Pocket Park in southwest corner of Black Lot public parking lot is making significant progress. The project includes three elements: new pocket park; relocated Black Lot egress; and new streetscape including sidewalk, streetlamps, and trees. AV Construction began work the week of August 19th. Below is a basic construction schedule: • 8/19—8/21 Mobilization and site preparations • 8/21—9/11 Demo and excavation • 9/3—10/11 Concrete and electrical installation—delayed due to weather • 10/14—10/28 Hardscaping and lighting installation • 11/1—11/16 Benches and Red Chair installation • Spring 2020 Landscaping installation Discussion and Decision Item 2020 BID Renewal Emily provided initial survey results for one question from the property owner and business owner surveys that were sent out the month prior. For the purpose of the meeting’s discussion, only results from the question asking about potential new programs within the BID were presented (see below). It was discussed that the property owner responses were hard to distinguish between what they found as the top choice and consider grouping the ‘very valuable’ and ‘valuable’ options together. The board directed Emily to send out another shortened survey to business and property owners regarding potential new programs to attempt to collect more results. The survey will have the current top three potential programs and will ask to select just their top choice. The BID Renewal Report draft was presented. Eric Bowman suggested adding a graph to show the history of the assessment rate over the last ten years. Jolee Barry commented to add language that the BID will advocate to implement new side street streetscapes within the district that have not been updated. The board agreed that the some of the language should be changed in the “What Happens if the BID isn’t Renewed?” section of the report. It was suggested the tone could be softened by using less adjectives. Chris presented a list of potential new programs (see below) that have previously been discussed as programs the board would like to see in the district. The BID staff had received some rough cost estimates of the potential new programs but are waiting on some other vendors to provide their quotes. Ileana Indreland commented that her biggest concern is the perception of safety in downtown. The board selected their top three programs and were tallied at the meeting; Alley Snow Removal, Sidewalk Cleaning Services and Increased Police Presence. The narrowed down choices will be the focus moving forward with further research. Chris mentioned that some of these programs may provide opportunities to pilot them before final implementation. Bozeman Community Plan There was a brief discussion regarding the suggested BID comments about the draft Community Plan. Eric Bowman asked if there was any urgency to submit comments as he would prefer more time to read and discuss. Chris said the Community Plan process would go well into 2020 before the City Commission considers adoption. All agreed to discuss potential comments at a future board meeting. It was decided that the scheduled December 18, 2019 board meeting will be cancelled. Meeting was adjourned at 1:15 pm BID Survey Results Property Owner Responses Very Valuable Valuable Not Valuable Not Sure 11 4 1 0 69%25%6%0% 5 6 4 1 31%38%25%6% 2 11 1 2 13%69%6%13% 3 11 1 1 19%69%6%6% 2 8 4 2 13%50%25%13% 2 12 1 1 13%75%6%6% Sent out to 101 contacts- 16 responses. Alley snow removal was the most valued new program, followed by sidewalk cleaning services. How useful would these potential new BID-funded services be to your property and/or tenants? If you have other ideas about new BID programs, please add them in the comment section below. Alley Snow Removal- periodic plowing of the alleys to improve pedestrian and vehicle access during winter Sidewalk Cleaning Services- commercial power washing of sidewalks seasonally and as needed Greater Police Presence- a police officer dedicated to spending 50% of their time patrolling downtown Business Related Data- collection, analysis, and presentation of pedestrian, bicycle, and vehicle counts; parking utilization; current lease Properties for Sale and Lease- listing service of properties available for sale and/or lease Downtown Marketing Plan- professional public relations campaign to promote downtown within Bozeman and the region Business Owner Responses Most important Least important 1 2 3 4 5 6 5 2 3 2 5 5 23%9%14%9%23%23% 2 8 4 2 4 2 9%36%18%9%18%9% 2 3 7 2 5 3 9%14%32%9%23%14% 2 0 2 11 4 3 9%0%9%50%18%14% 8 6 0 2 3 3 36%27%0%9%14%14% 3 3 6 3 1 6 14%14%27%14%5%27% Sent out to 664 contacts- 22 responses. Snow removal (alley & sidewalk) were the most valued, followed by sidewalk cleaning services. Sidewalk Snow Removal- contracted plowing and shoveling of downtown sidewalks Downtown Marketing Plan- professional public relations campaign to promote downtown within Bozeman and the region Rank these potential new BID-funded services in order of importance to your business. 1=most important, 6=least important. If you have other ideas about new BID programs, please add them in the comment section below. Alley Snow Removal- periodic plowing of the alleys to improve pedestrian and vehicle access during winter Sidewalk Cleaning Services- commercial power washing of sidewalks seasonally and as needed Greater Police Presence- a police officer dedicated to spending 50% of their time patrolling Business Related Data- collection, analysis, and presentation of pedestrian, bicycle, and vehicle counts; parking utilization; current lease 2020 BID Potential New Programs Alley Snow Removal $TBD • Determine between which streets • Obtain price quotes from private service providers o Requested estimates from 3 commercial snow removal services; only Greenspace is working on an estimate. • Develop fee structure o BID to fund 100% o BID to fund 50% + adjacent businesses pay 50% Sidewalk Cleaning Services $11,000-19,000 • Determine how to administer o only Main or all streets o on-call/as-needed or on regular schedule o logistics of water supply o additional equipment (hot-water pressure washer) o require additional staff o contract the service with 3rd party ▪ $2,750 per block ▪ $11,000 Willson-Rouse ▪ $19,000 Grand-Wallace • Develop fee structure o BID to fund 100% o BID to fund 50% + adjacent businesses pay 50% Business Data & Property Information Program $5,000-16,000 • Data collection and reporting to inform/support business attraction and retention o mySidewalk State of Downtown Dashboard ▪ $5000 annually o Vehicle, pedestrian, bicycle counts ▪ Eco-Counter technology and services • $9,000 6-month tech rental + data services • $10,800 tech purchase + data services o Customer base demographics ($0…DBP surveys) o Annual sales/revenue ($0…DBP surveys) • Property information services ($0…DBP research & surveys) o Value/Assessment/Taxation Analysis o Lease rate data and trending o “for sale” & “for lease” listing service Increased Police Presence $30,000 • New officer could be hired • Annual cost $90k • Share cost with BPD and Parks = 33% or $30,000/yr • Shared officer would spend 50% of time downtown Free Downtown Wi-Fi $TBD • Utilize existing fiber network o Annual ISP fees • Wi-Fi repeaters on Main Street streetlamps o Initial capital expense Robust District Marketing $TBD • Increased funding for formal PR plan to promote downtown within Bozeman and region (Gallatin Valley, Livingston, Helena, Gardiner, West Yellowstone) o Leverage BID funding with DBA and DBP into one coordinated PR/marketing plan Potential Funding Amounts from FY2021 Budget Projection “New Program(s)” $20,000 “Reserve Contribution” $14,500