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HomeMy WebLinkAboutBozeman Area Transportation Coordinating Committee Meeting Agenda 10-25-06BO EMAN AREA TRANSPORTATION COORDINATING COMMITTEE COMMISSION ROOM, CITY HALL 411 EAST MAIN STREET WEDNESDAY, OCTOBER 25, 2006 - 9:30 A.M. - 12:00 P.M. . AGENDA ITEM 1. CALL TO ORDER AND ATTENDANCE ITEM 2. PUBLIC COMMENT Linnted to any public matter within the jurisdiction o('the Bozeman Area Transportation Coordinating Committee not on this agenda. Three-ininute time limit per speaker; ITEM 3. MINUTES OF JULY 26, 2006 ITEM 4. TCC MEMBER REPORTS A. Transit Report. I . Transit Committee Report - Chris Budeski 2 Transit Partnership B. I-90/East Belgrade Interchange Report — Pat Abelin C TSM's Report D. Bike Advisory Board E Other TCC Member Reports ITEM 5. OLD BUSINESS ITEM 6. NEW BUSINESS A Transportation Plan Update Status I. Consultant Selection Process & Results (Bob Murray) 2. Draft Scope of Services (to be passed out at meeting) B. By -Laws Discussion C Other New Business ITEM 7. PROJECT UPDATES - Discussion only as needed I. MSU Projects Update 2 Belgrade Projects Update CTEP Projects 4 South 19`h Avenue - Main Street to Kagy Boulevard 5. Signal Projects a. Willson Avenue/ College Street b. Other (OVER) 6. North Rouse Avenue 7. Durston Road Street Improvements 8, I-90Improvements 9. Huffine Lane Access Control Study 10. Jackrabbit Lane 11. Other ITEM S. DISCUSSION ITEMS ITEM 9. 2007 MEETING DATES AND ADJOURNMENT Wednesday, January 24, 2007 — Regular meeting 9:30 a.m. *Transportation Cnnrdinating Cornmittec rncctings are open to all members of the public:. If you have a special need or disability, please contact Our ADA Coordinator, Ron Brey, at 582-2306 (voice) or 582-2301 (TDD). Dear TCC Members, Please review this member roster and inform me of any additions, changes, or corrections by either sending me an e-mail to klyden a).bozeman.net or calling the planning department at 582-2260. BOZEMAN AREA TRANSPORTATION COORDINATING COMMITTEE CURRENT ROSTER — OCTOBER 2006 Representative - Bozeman City Jeff Krauss Commission Representative - Board of County Bill Murdock Commissioners President - City of Bozeman JP Pomnichowski Planning Board Alternate: Erik Henyon City of Bozeman, City Hal, P.O. Box 1230 WK: 994-5283 Bozeman, MT 59771-1230 j jkrauss(ar bozeman. net Gallatin County Courthouse, 311 Vilest WK: 582-3000 Main Street, Room 301, Bozeman, MT I bill. murdock(@gailatin.mt.aov 59715 222 Westridge Drive, Bozeman MT 59715 WK: 587-7846 oomnicho rr.montanadsl.net i 3213 Augusta Drive, Bozeman MT 59715 WK: 920-2808 ehenyo n (cowl sa d ventu res. ora President — Gallatin County Kerry White 4000 Blackwood Road, Bozeman MT Cell: 580-1927 or HM: 587-3653 Planning Board i 1 59718 j autodoc( in-tch.com District Engineer — Butte District Jeff Ebert MDT, Butte District, P.O. Box 3068, Butte, WK: 494-9600 Montana Dept. of Transportation MT 59701 lebert(c-D-mt.aov i i Road Superintendent — Gallatin 1 Lee Provance County Gallatin County Road Office, 201 West Tamarack, Bozeman MT 59715 Alternate: George Gallatin County Road Office, 201 West Durkin Tamarack, Bozeman, MT 59715 i Director of Public Service — City of Debbie Arkell City of Bozeman, City Hall, P.O. Box 1230, Bozeman Bozeman, MT 59771-1230 WK: 582-3250 lee. provance a( gallatin.mt.00v WK: 582-3250 creorge.durkin(a�gallatin.m .gov WK: 582-2315 darkell(a-)bozeman. net Alternate: John City of Bozeman, Shops Complex, P.O. WK: 582-3206 Van Deiinder, Box 1230, Bozeman, NIT 5977 -1230 j ivandelinder(cDbozeman.net City Manager — City of Bozeman Chris Kukulski City of Bozeman, City Hall, P.O. Box 1230. WK: 582-2306 Bozeman, MT 59771-1230 ! ckuklski c(r bozeman. net 1 BOZEMAN AREA TRANSPORTATION COORDINATING COMMITTEE CURRENT ROSTER — OCTOBER 2006 Director — City of Bozeman Planning Andy Eppie, TCC 1 City of Bozeman. Planning Dept.,P.O. Box WK: 582-2260 and Community Development Chair 1230, Bozeman, MT 59771-1230 aepple(c bozeman.net Director — Gallatin County Planning Chris Scott, Galiatin County Planning Dept., 311 West WK: 582-3130 1 Office representative for Main Street, Room 208, Bozeman, MT chris.scott(a-aallatin.mt.gov Director i 59715 Representative — Bozeman Ralph Zimmer 2103 South Tracy Avenue, Bozeman MT HM: 586-9152 Pedestrian & Traffic Safety 59715 RalphZimmer(!"d mcn. net Committee Alternate: Taylor 32 Discovery Drive, Bozeman MT 59718 I Lonsdale Chief, Multimodel Planning Bureau Dick Turner MDT, Dept. of Urban Planning, P.O. Box WK: 444-7289 — Montana Dept. of Transportation 201001, Helena, MT 59620-1001 1 dturner(a_mt.gov Alternate 1: MDT, Dept. of Urban Planning, P.O. Box WK: 444-3445 Lynn Zantc 201001, Helena, MT 59620-1001 lzanto(o_mt.gov Alternate 2: MDT, Dept. of Urban Planning, P.O. Sox WK: 444-7284 (main line) Al Vanderwey 201001, Helena, MT 59620-1001 avanderweyQrnt.aov Engineering Services Supervisor— Joe Olsen MDT, Engineering Dept., P.O. Box 3068, WK: 494-9600 Butte District MDT Butte, MT 59701-3068 ioolsen mt.gov Citizen Member — City of Bozeman David Smith Bozeman Chamber of Commerce, 2000 I WK: 586-5421 Resident (2 year terra) Commerce Way, Bozeman, MT 59715 i dsmith(a bozemanchamber.com i Citizen Member — Gallatin County 1 Pat Abelin P.O. Box 3514, Bozeman, MT 59772-3514 1 HM: 587-0134 Resident (2 year term) 1 Representative — Montana State Bob Lashaway, Physical Plant, Montana State University WK: 994-2001 j University Facilities Svcs. Bozeman, MT 59717 rvl(@facilities.montana.edu Director Alternate: PLEW Building, Corner of Grant & 6t: Ave., 1 WK: 994-6326 Walt Banziper MSU Camous, Bozeman, MT 59715 Wbanzlaer�}a faciiitles.montana.edu 2 BOZEMAN AREA TRANSPORTATION COORDINATING COMMITTEE CURRENT ROSTER — OCTOBER 2006 Chair - Bozeman Area Bicycle Jon Henderson City of Bozeman, G!S Department, P.O. WK: 582-2250 Advisory Board Box 1230, Bozeman, MT 59771-1230 ihendersonabozeman.net Alternate: Dave 1201 South Bozeman Ave., Bozeman MT WK: 994-2231 Baumbauer 59715 baumbauer(a)-imt.net City Manager — City of Belgrade Joe Menicucci City of Belgrade, 91 Bast Central Avenue, WK: 388-4994 Belgrade, MT 59714 belgrademgragvvest.net I Division Administrator — Federal Bob Burkhardt 2880 Sky Way Drive, Helena, MT 59602 WK: 449-5302 X 241 Highway Administration (nor -voting) j Maintenance Chief — Bozeman Ross Gammon MDT — Bozeman Division, 907 North Rouse i WK: 556-4704 Division, MDT (non -voting) Avenue, Bozeman MT 59715 rgammon(d)mt.aov Alternate: Rob MDT — Bozeman Division, 907 North Rouse WK: 556-4714 Bukvich Avenue, Bozeman MT 59715 rbukvich(a)mt.go� j Safe Trails Coalition (Temporary Doug McSpadden 4100 Pasha Lane, Bozeman MT 59718 j HM:587-5597 Voting Appointment during the 2006 Transoortation Plan Undate) 3 BOZEMAN AREA TRANSPORTATION COORDINATING COMMITTEE MINUTES WEDNESDAY, JULY 26, 2006 ITEM 1. CALL TO ORDER AND ATTENDANCE Chairman Andrew Epple called the meeting to order at 9:30 a.m. on Wednesday, July 26, 2006, in the Commission Room, Municipal Building, 411 East Main Street and directed the TCC and audience members to introduce themselves. Members Present: Andrew Epple, Director of Planning and Community Development, City of Bozeman Joe Olsen, Engineering Services Supervisor, Butte District, MDT Rob Bukvich, Engineer, Bozeman Division, MDT Jon Henderson, Bozeman Area Bicycle Advisory Board Pat Abelin, Citizen Member, Gallatin. County Debbie Arkell, Director of Public Service, City of Bozeman Al Vanderwey, Urban Planning, MDT Christopher Scott, Gallatin County Planning Jeff Rupp, City Commissioner Lee Provance, Gallatin County Road Superintendent Ralph Zimmer, Pedestrian/Traffic Safety Committee Bob Lashaway, MSU Representative JP Pomnichowski, President, City Planning Board Ross Gammon, Maintenance Chief, Bozeman Division, .MDT Jeff Ebert, District Engineer, Butte District, MDT Staff Present: John. VanDelinder, Street Superintendent, City of Bozeman Rick Hixson, City Engineer, City of Bozeman Tracy Oulman, Neighborhood Coordinator, City of Bozeman Sara Folger, Grants Administrator, City of Bozeman George Durkin, Road Office, Gallatin County Robin Sullivan, Recording Secretary Guests Present: Ted Lange, Gallatin Valley Land Trust Doug McSpadden, Safe Trails Coalition David Smith, Bozeman Area Chamber of Commerce ITEM 2. PUBLIC.' COMMENT {Limited to any public matter within the jurisdiction of the Bozeman Area Transportation Coordinating Committee not on this agenda. Three -minute time limit per speaker} Ted Lange, Gallatin Valley Land Trust, noted that a temporary appointment to the TCC for the Safe Trails Coalition is one of the items on the agenda. He stressed the Gallatin Valley Land Trust's interest in participating in the process, indicating that they wish to be a part of the working group and can serve in that capacity without a temporary appointment to the TCC. Chair Andrew Epple responded that at the last TCC meeting, there was consensus that the Safe Trails Coalition should be represented on the TCC for the duration of the update process and that official. action should be taken at this meeting. He then noted that the Gallatin Valley Land Trust is always welcome at these meetings and can be represented through the Safe Trails Coalition or the Bozeman Area Bicycle Advisory Board. Doug McSpadden, Safe Trails Coalition, asked if that group should meet with representatives from Gallatin County and the Montana Department of Transportation regarding the final plans for Valley Center Road, to ensure that adequate bicycle facilities are provided, particularly through the interchange. Pat Abelin encouraged Mr. McSpadden and Mr. Lange to attend the next public meeting on the interchange to look at the plans, noting that the date and place for that meeting have not yet been set. ITEM 3. MINUTES OF APRIL 26, 2006 The list of attendees was revised to delete Pat Abelin from the list. Also, Rob Bukvich made the following revisions to the minutes of April 26: Page 8 — No. 7.b. second paragraph — change to read "Mr. Bukvich also noted that the Springhill and North 19"' Avenue will now have two signals, one for- he stfaight away and the other- ^ tui= ^ ial at the intersection of Springhill and US Highway 10 and the other at the intersection of Springhill and North 19`h Avenue." Page 8 — No. 8 — change to read "Mr. Bukvich stated that public meetings are continuing. HKM Engineering is doing the public outreach and pf C1Taiaarr design worl environmental assessment and environmental document." Page 9 — No. 9 -- change first sentence to read "Mr. White questioned the members as to whether or not there will be a round -about at the intersection of 191 and u„ ffine r ^ro Montana 64 (Big Sky spur road) on the way to Big Sky." -2- Chair Epple announced the minutes are approved as amended. Ralph Zimmer requested that the pages be numbered on future minutes. ITEM 4. TCC MEMBER REPORTS A. Transit Report Jeff Rupp presented the report on the new Streamline bus system for Chris Budeski. He stated the application has been finally approved, so the busses can now be purchased. They will not be available for this year's service, so busses will be leased from. Laidlaw, with Laidlaw employees driving those busses. He stressed that these will not be the yellow retro busses, but will be more like the Para -transit busses that have been used for the Bobcat transit system. Also, busses are to be borrowed from Yellowstone Park for the summer fair and Sweet Pea. Rob Bukvich reported that during the past couple weeks, City staff and MDT staff have been working to identify stop locations for the bus system that have handicapped accessible curbs readily available. He indicated that efforts will be made to have this process completed when the new bus system is ready to run. Responding to Chair Epple, Rob Bukvich stated that a marketing agency has been retained; and MDT is currently awaiting the logo to order the signs for the bus stops. Responding to Ross Gammon, Jeff Rupp confirmed that there is initially no cost for riding the busses; however, be does not know how long that will remain in effect. B. I-90/East Belgrade Interchange Report — Pat Abelin Pat Abelin reported that the EIS is currently on schedule. She noted that cooperation among agencies has been amazing, and she anticipates the final public hearing will be held within the next couple months. She stated the next issue to be addressed is links to the interchange, their locations, funding options, and who will be responsible for building them. She indicated that efforts are being made to have developers participate in the construction of these roads to the greatest extent possible. Lee Provance stated the County anticipates that it will do the lion's share of the construction. Pat Abelin confirmed that constructing the roads to county standards would be cheaper than building to state standards. Responding to questions from JP Pomnichowski, Jeff Ebert stated that Airport Manager Ted .Mathis is on the committee and is supportive of the Belgrade interchange and bypass, and is helping to shepherd it through the process. -3- Rob Bukvich indicated that the bypass study is estimated to cost $300,000, and consists of a. route through the airport to Dry Creek Road to relieve pressure on Highway 10. Ton Henderson voiced a desire for adequate bicycle/pedestrian facilities through the interchange. Ted Lange reported that he and Doug McSpadden met with County Grants Administrator Larry Watson on a safe trail from Bozeman to Belgrade, and noted that Valley Center Road to Alaska Road seems to be the best alternative. As a result, the airport interchange is an extremely important link. He cited the tunnel for the linear trail along the interstate in Butte as an example of a safe trail component. Rob Bukvich stated that a separate 8-foot-wide path has been proposed for the Valley Center Road project. Responding to Lee Provance, he acknowledged that it is not the 10-foot-wide path generally required by MDT but, in this instance, the Commissioners have convinced MDT that a narrower path would be acceptable given the width of the night -of -way. He noted that, as currently proposed, the MDT would construct the project and the County would accept responsibility for its maintenance. Ralph Zimmer voiced his support for Jon Henderson's comments, noting that the Pedestrian/ Traffic Safety Committee strongly supports adequate pedestrian and bicycle facilities in conjunction with new construction. He cited a recent opportunity to walk through interchanges in Billings, where there was no provision for pedestrians; and he does not wish to have that occur in this area. C. TSM's Report Debbie Arkell reported that paving of North Wallace Avenue/L Street from the edge of the railroad tracks north to approximately East Oak Street is scheduled to begin next Wednesday. D. Bozeman Area Bicycle Advisory Board Jon Henderson reported that the Board continues to work closely with the PTSC, the Safe Trails Coalition, and the Gallatin Valley Land Trust and is currently involved in updating of the PROST plan. He stressed the importance of those organizations working cooperatively, particularly during update of the plans that impact pedestrian and bicycle facilities. Chair Epple noted that during the last meeting, TCC members identified cooperation between these agencies as critical, noting that they will be more effective when they work together rather than independently. EM E. Other TCC Member Reports Ralph Zimmer reported that the Pedestrian/Traffic Safety Committee is working through the summer this year, and is in the process of establishing better working relationships with other groups. David Smith reported that last Friday, the Chamber talked about legislative issues and identified the need for a laundry list of other items, such as potential bond issues. Ile noted that the unanimous support of the group for a local option gas tax reflects the recognition of transportation infrastructure needs. He concluded the expressing the Ch.amber's interest in playing a big role in the transportation plan update. Chair Andrew Epple noted that when the local option gas tax issue surfaced about a year ago, one of the County Commissioners was surprised that the option was available. David Smith characterized the local option gas tax as a user tax and, with the amount of tourism in the area, the result could be to effectively double the monies available for transportation projects. Rob Bukvich noted that the local option gas tax has not yet been utilized in. Montana, suggesting that Gallatin County could be the first to do so. Chair Epple noted that having the Chamber of Commerce behind the potential of implementing the local option gas tax reflects the importance of getting roads improved to the area businesses. ITEM 5. OLD BUSINESS A. Status of Bozeman Area Transportation Plan 2006 Update Chair Andrew Epple stated that Planning staff took the lead in putting together the request for proposals and anticipated they would manage the contract for the transportation plan update. Because of the workload in his department, however, that responsibility has been transferred to the Engineering Division; and Bob Murray will be the administrator of the project. Rick Hixson announced that the deadline for proposals has passed, and the following three proposals were received: PBS&J, Robert Peccia & Associates, and HKM Engineering. Copies of those proposals will be sent out to the selection committee for review, after which interviews will be conducted, a firm selected, and a scoping meeting held. Al Vanderwey cautioned that, before the contract for the consultant can be signed, the funding must be assured; and Gallatin County has not yet budgeted monies for it. He then cautioned that the State cannot put monies toward the plan until the contracts have been signed. -S- Christopher Scott stated the County's budget will be approved in mid -August, and it appears the funding is in it at this time. Chair Epple noted that once the update process begins, the TCC will probably need to meet monthly to review draft documents and make policy decisions. B. Establish Temporary Appointment to TCC to represent the Safe Trails Coalition during the 2006 Transportation Update Process Chair Andrew Epple noted that this issue was discussed at the last meeting, but no formal action could be taken at that time because it was not an agenda item. Rob Bukvich voiced his preference for charging the consultant with the requirement to meet with various pedestrian and bicycle groups, particularly since there are several unrelated groups interested in those facilities. He suggested that would be preferable to having only one or two selected groups on board for the update process. Jon Henderson agreed that having consensus within the groups would be good. Responding to questions from Chair Epple, Bob Lashaway voiced preference for making the position a voting position. It was moved by Debbie Arkell, seconded by JP Pomnichowski, that a representative from the Safe Trails Coalition be appointed to serve as a temporary voting member of the Transportation Coordinating Committee during the transportation plan update process. The motion carried. C. Other Old Business No additional business was submitted under this agenda item. ITEM G. NEW BUSINESS No items were submitted under this agenda item. ITEM 7. PROJECT UPDATES - Discussion only as needed MSU Projects Update Bob Lashaway stated there are no projects that affect transportation around the University or Bozeman; however, Montana State University is deep in a master planning process. He noted their next large public venue will be during the second week of October and will be broadly advertised. He indicated that the process is probably at its widest point, and he anticipates that by the October meeting, the plan will be starting to gel. He suggested this would be a good meeting for interested parties to attend and indicated he will notify everyone via e-mail approximately a week before the meeting. 2. Belgrade Projects Update -- Rob Bukvich announced that the Jackrabbit Lane/Highway 10 intersection is close to being on schedule and is near completion. 3. CTEP Projects Sara Folger reported that she anticipates receipt of the construction documents for the Milwaukee Trail conversion and the library project within the next two to three weeks, and bidding will follow. The Soroptimist Park project is now under construction, and is proceeding nicely. It is anticipated that the project will be completed within the next six weeks. She received the project manuals for the East Willson School rooting project yesterday and will submit that project to CTEP within the next week. She announced that the shared use path project for West College Street and Huffine Lane is currently behind, but she anticipates advertising for the design soon. 4. South 19t" Avenue — Main Street to Kagy Boulevard Rob Bukvich announced the department is in the process of advance right-of-way acquisition, in preparation for the scheduled June 2007 bidding. He indicated there are right-of-way issues involving Dr. Rogers' property along West College Street; and if those issues can be resolved without much redesign, it should be possible to remain on schedule. Jeff Ebert cautioned that inability to successfully resolve the issues with the Dr. Rogers property could potentially be a show stopper. He noted Dr. Rogers feels the street should be realigned and that the right-of-way should be acquired from MSU. He cautioned that shifting the alignment of West College Street affects the City's options for that street in the future. He also noted that shifting the alignment to the south will affect MSU property both east and west of South 19t" Avenue. Responding to Chair Epple, Mr. Ebert stated that, whether the roadway is shifted or not, it will be necessary to acquire some right-of-way from Dr. Rogers. Responding to Debbie Arkell, Rob Bukvich stated the West College Street legs of the intersection are to include four lanes: a right turn lane, a straight through lane, a left turn lane, and a straight through lane in the opposite direction. He cautioned that these improvements are essential before South 19t" Avenue can be improved between West Main Street and Kagy Boulevard. -7- Further responding to Debbie Arkell, Jeff Ebert noted that both the West College Street and South 19t1' Avenue improvement projects must be designed at the same time and then constructed at essentially the same time. He indicated that the $5 million earmarked for this proj ect is available until it is expended. He cautioned that, while Congress has earmarked those monies, it is important to remember the federal highway administration has "takedowns" that amount to approximately 12 percent, which are deducted from the amount appropriated for a specific project. Further, legislation adopted during the last legislative session provides that the State utilize the maximum amount of overhead for the processing and use of FAU monies. He cautioned that these deducts from the appropriation will result in the necessity to use more urban funds for projects. Mr. Ebert noted that the department is working hard on the improvements to the intersection of West College Street and South 19"' Avenue since it has been identified as one suffering from congestion and air quality issues. The design and construction costs for this intersection have been estimated at $3 million, and he will request that additional CMAQ funds be earmarked for this project. He then estimated that the two projects will total $6 million. Sara Folger stated discussions with the bead of the CTEP Bureau have revealed that after 2008, approximately 15 percent of the allocation will be taken for administration. 5. North 19t" AvenueNalley Center Project Debbie Arkell reported that this project is substantially complete and can now be removed from the list. She indicated that once all of the construction is complete, the speed limit will be set at 40 miles per hour, based on the results of a recent speed study. David Smith announced that the ribbon cutting for this project is set for August 17 at the rest area. Chair Andrew Epple noted this project has opened the doors for businesses to construct and has allowed traffic to move better. 6. Signal Projects a. Willson Avenue/College Street Jeff Ebert gave a brief history of this project, noting that Robert Peccia & Associates was hired to help with the environmental analysis, which looked at the effects of a traffic signal and a roundabout. Because of the necessity to acquire right-of-way for a roundabout, that option was deemed to have an adverse effect on the historic nature of the area. In light of that determination, the MDT made the decision, which was concurred in by the State's Historic Preservation Office, that the traffic signal is the option to be selected. The issue now is the type of traffic signal that will meet the City's request that it reflect the historic character of the neighborhood. He noted sm the City will be asked to select the design of the signal, noting the department will then use that same fixture when it updates the signals along Main Street. Responding to Commissioner Jeff Rupp, Jeff Ebert stated that the City Commission's direction was that if a roundabout was determined to not be an option, then the department was to proceed with a traffic signal. Responding to Bob Lashaway, Jeff Ebert stated that if the Commission does not support MDT's plan, they will walk away from the project. He cautioned, however, that if the project is stopped. at any point now, the City will be responsible for paying back the costs associated with the no build option. Chair Andrew Epple asked that an estimate of the City's obligation under the no build option be provided in conjunction with the final report, so the Commission can understand the costs involved with that decision. Rick Hixson voiced his frustration that the City was not previously informed of the costs associated with the no build option. He noted that, if that had been known, it might have affected his division's submittal of the application for nomination. Bob Lashaway asked if the TCC should take a stand on this issue, particularly since it has been supportive of the project. Rich McLane, Bozeman Police Department, acknowledged that the residents in the immediate area do not support the installation of a traffic signal; however, many residents of the community do. Also, statistics reveal this intersection is not safe. JP Pomnichowski noted one of the area residents has indicated behind the scenes that she does support the installation of a traffic signal., particularly since it would provide an interruption in traffic flow that would allow her to safely maneuver into and out of her residence. She noted that she has been awaiting a solution at the intersection of South Willson Avenue and West College Street since she was a college student crossing the street. She suggested that a traffic signal is the most predictable system for both drivers and pedestrians, noting that she does not support the roundabout in light of the MDT's analysis and the fact that three of the property owners do not want to give up property for its installation. Rob Bukvich noted that the no build option has always been on the table, and noted that when the Commission supported the project, that line was crossed and the requirement for payback was triggered. It was moved by Bob Lashaway, seconded by JP Pomnichowski , that the Transportation Coordinating Committee send a letter reconfirming its support for resolving safety enhancements at the intersection of South Willson Avenue and West College Street in recognition of the safety issues and lack of level of service. -9- Responding to Christopher Scott, Rob Bukvich stated the stop sign option was rejected because of the disparity in the levels of traffic on the various legs of the intersection. Ross Gammon stressed that this is a safety issue only. He encouraged the TCC to recommend the installation of a traffic signal, if that is their preference, rather than taking a softer approach to the issue. Lee Provance voiced his concurrence, noting that the TCC should strongly support the traffic signal option if that is the only viable option to address the safety issues. Jeff Rupp stated he feels it is wise for the TCC to provide input to the City Commission. The following substitute motion was placed on the floor: It was moved by Ralph. Zimmer, seconded by JP Pomnichowski, that the Transportation Coordinating Committee go on record as recommending installation of a traffic signal at the intersection of South Willson Avenue and West College Street, based on the outcome of the study of this intersection. The substitute motion was accepted by the Transportation. Coordinating Committee, with Jeff Rupp abstaining. The motion on the substitute motion then carried, with Jeff Rupp abstaining. Ralph Zimmer noted that rarely does change in intersection controls totally solve a problem; rather, it often results in a different type of accidents. He cautioned that the question which a traffic engineer and the decision makers face is whether the benefits of the change outweigh its penalties. b. Other Debbie Arkell noted that Lowes is being required to install a left turn arrow on the traffic signal at the intersection of North 19t" Avenue and Baxter Lane. She asked if the Montana Department of Transportation would be willing to determine whether that left turn arrow can wait or if it needs to be installed before that business opens; Jeff Ebert indicated a willingness to do so. North Rouse Avenue Rob Bukvich reported that meetings have been held with the school district, and some of the concerns regarding bicycle and pedestrian facilities are being addressed. He noted that the department is currently working through the environmental assessment process, and he anticipates another public meeting will be scheduled during the winter. Jeff Ebert noted that staff and the consultant also met with residents along North Rouse Avenue to discuss the processes and the amount of right-of-way to be acquired for the project. He noted several of the homes are located on fairly small lots, and acquisition of the right -of. --way will probably result in a total taking of those sites. He indicated that almost all of the residents have voiced appreciation for their efforts to involve them in the process early. He noted that, while the five -lane option might be considered for the north end of the project, it has been dismissed as an option for the southern end. Durston Road Street Improvements Rick Hixson reported that the portion of Durston Road west of Hunters Way is virtually complete, and he anticipates the work between Hunters Way and North 19"' Avenue will move fairly quickly. Ile indicated that the project is on schedule to be completed this fall. He then turned his attention to the Durston Road east project, stating that that project is also on schedule and is to be done this fall. Responding to David Smith, Debbie Arkell stated the $2 million for the North 7"' Avenue/ Durston Road intersection improvements includes monies to purchase right-of-way, upgrade the intersection and provide for better drainage. 9. 1-90 Improvements Rob Bukvich stated that this project is continuing, with chip sealing and westbound bridge replacements to be completed yet this construction season.. 10. Huffine Lane Access Control Study Rob Bukvich noted a public information meeting is to be scheduled for this fall regarding this issue. 11. Jackrabbit Lane Rob Bukvich stated the department is still working its way through the environmental documents to see what should be done with this road on a long-term basis. 12. Other Main Street resurfacing. Bob Lashaway asked ifthe US191/Main Street resurfacing is still on schedule; the response was that the downtown street is to be resurfaced next summer with the remainder scheduled for 2010 or beyond. David Smith voiced concern about the negative impacts that the chip seal and overlay project had on businesses along North 7`h Avenue earlier this summer. He suggested that the contractor be encouraged to do evening work and to keep impacts on businesses to a minimum when the downtown project is undertaken. Rob Bukvich responded that when Main Street was last improved, the work was done at night. He then indicated that input will be sought from the downtown business owners before the project is undertaken. Jeff Rupp noted the various downtown boards are well aware of the impending street project. Jeff Ebert suggested that a contractor website and weekly meetings could help to keep everyone informed on the progress of the project. He then cautioned that it is not possible to avoid the June to August time period for undertaking the work due to the area's weather conditions. Rob Bukvich noted this is anticipated to be a week-long project, and one lane will remain open each way during the work. He then indicated that countdown timers are to be installed in the downtown core, and detector loops are to be added on the side streets with emphasis to be placed on the Main Street traffic. Responding to Jon Henderson, Rob Bukvich stated that today's actuators are not sensitive enough to respond to a bicyclist; rather, a cyclist must use the pedestrian button. He indicated another option that could be pursued is a video actuator. Responding to Debbie Arkell, Joe Olsen stated the crosswalk treatment has not yet been determined, and assured her that the City will be involved in that process. Debbie Arkell then expressed an interest in possibly using the same crosswalk treatment on the side streets as on Main Street. Responding to Ralph Zimmer, Rob Bukvich stated the traffic signals are to be interconnected in an effort to maintain progression; however, they will be also semi -actuated through the core. Sara Folger stated the Downtown Bozeman Partnership has let the request for proposals to expand the downtown core to include the side streets between Mendenhall Street and Babcock Street. With that expansion, she suggested that CTEP monies could possibly be used to fund a portion of the costs of decorative crossings on the side streets. Detours. George Durkin asked that detours for city projects that impact county roads be better noticed. He also proposed that the contractors be required to provide dust abatement on unpaved county roads when they are used for detours, noting it is difficult enough to maintain them without the additional traffic. Valley Center Road. At Debbie Arkell's request, Jeff Ebert provided an update on the Valley Center Road project, noting it is scheduled for 2008. He indicated the department is currently in the process of acquiring night -of -way. -12- Responding to Doug McSpadden, Rob Bukvich stated the speed study on Valley Center Road was done by the City, but that study did not apply to the entire length of the roadway. He then indicated that the reconstruction project is divided into two pieces, with the cast section to be done first and the west section to be done at a later date. ITEM 8. DISCUSSION ITEMS No discussion items were raised under this agenda item. ITEM 9. ADJOURNMENT —11:36 a.m. It was moved by JP Pomnichowski, seconded by Lee Provance, that the meeting be adjourned. The motion carried. Reminder of upcoming meetings. Wednesday, October 25, 2006 — Regular meeting 9:30 a.m. Wednesday, January 24, 2007 — Regular meeting 9:30 a.m. - 13 - THE CITY OF BOZEMAN 20 E. OLIVE • P.O. BOX 1230 to TE BOZEMAN, MONTANA 59771-1230 ENGINEERING DEPARTMENT PHONE: (406) 582-2280 • FAX: (406) 582-2263 MEMORANDUM October 12, 2006 To: Transportation Coordinating Committee From: Bob Murray, Project Engineer r7V Re: 2006 Transportation Plan Update Consultant Selection The request for proposals for the 2006 'Transportation Plan Update was sent out on June 25`f'. It was advertised two consecutive weeks in the Chronicle, and also posted on a national plarming website. The submittal deadline for the proposals was July 14"'. There was some interest by other firms during this period, but in the end proposals were only received from three firms; Robert Peccia & Associates, PBS&J, and HKM Engineering. The selection committee; consisting of Rick Hixson, Andy Epple, Jon Henderson, Chris Scott, Al Vander Wey, and JP Pomnichowski were sent the proposals for review. Since there were only three firms that submitted proposals, it was decided that all three would be interviewed. All three interviews were held on September 14t1i at the Professional Building, After the interviews, the selection committee was unanimous in their selection of Robert Peccia & Associates as the most qualified firm for the project. The scoring on second and third was a fairly equal mix between the other two firms. We are initiating the scope and budget negotiations with Peccia at this time, with the scope being the subject of one of the agenda items for today's TCC meeting. Let me know if you have any questions. cc: Project File ERF HOME OF MONTANA STATE UNIVERSITY GATEWAY TO YELLOWSTONE PARK r ITEM--LL� I BOZEMAN URBAN TRANSPORTATION PLANNING PROCESS BYLAWS Of the TRANSPORTATION COORDINATING COMMITTEE Function, duties, membership, and responsibilities of the Transportation Coordinating Committee are as follows: ARTICLE I - TRANSPORTATION COORDINATING COMMITTEE Section 1. Name The name of this committee shall be the Transportation Coordinating Committee (TCC). ection 2. C±ri.gin The Transportation Coordinating Committee is provided for in the Memorandum of Agreement which has been cooperatively agreed to by the five agencies consisting of the State of Montana, Gallatin County, City of Bozeman, City of Bozeman Planning Board, and Gallatin County Planning Board. Section 3. Purpose The purpose of the Transportation Coordinating Committee is to develop and keep current transportation planning as an integral part of comprehensive regional planning for the Bozeman area. Section 4. Function This Committee shall guide the development of transportation plans and programs in the Bozeman area. The Committee shall work closely with the City of Bozeman, Gallatin County, State of Montana, City of Bozeman Planning Board, and Gallatin County Planning Board to develop and keep current urban transportation planning in the Bozeman area. The Committee shall adopt and recommend implementation of long and short range transportation programs for the Bozeman urban area. The Committee shall transmit all reports and recommendations related to the continuing transportation planning for the urban area to the various agencies for final adoption and implementation. Section S. Membership The Transportation Coordinating Committee shall consist of the following officials: Representative - Bozeman City Commission Representative - Board of County Commissioners President - City of Bozeman Planning Board President - Gallatin County Planning Board District Engineer - Butte District Montana Department of Transportation (MDT) Road Superintendent - Gallatin County .Director of Public Service - City of Bozeman City Manager - City of Bozeman amended october 18, 2000 1 Director - City of Bozeman Planning and Community Development Office Director - Gallatin County Planning Office Representative - Bozeman Pedestrian and Traffic Safety Committee Chief, Multimodel Planning Bureau, MDT Engineering Services Supervisor - Butte District MDT Citizen Member, City of Bozeman Resident (2 year term) Citizen Member, Gallatin County Resident (2 year term) Representative - Montana State University Chair, Bozeman Area Bicycle Advisory Board (or designated alternate) City Manager, City of Belgrade (or designated alternate) Division Administrator - Federal Highway Administration (non -voting) Maintenance Chief - Bozeman Division MDT (non -voting) The Division Administrator of the Federal Highway Administration, and the Maintenance Chief of the Bozeman Division MDT shall be non -voting members. Each member of this committee may designate one alternate to serve in his absence. Such designation shall be in written form addressed to the chairperson of the Committee, and shall be kept on record. Additional members of the Committee may be appointed by a majority of the membership if the need arises. Section 6. Election of Officers At its first regular meeting of each calendar year, the :Committee shall elect from its voting membership a Chairperson and Vice Chairperson whose duties are described below. At the same meeting, the Committee shall appoint a recording secretary who shall take, transcribe, and distribute minutes. ARTICLE 11- DUTIES Section 1. Duties and Responsibilities The Transportation Coordinating Committee shall have the following duties and responsibilities: 1. Serve as a forum between the governmental and planning agencies in the area. 2. Periodically review the progress of comprehensive transportation planning for the urban area. 3. Adopt long and short range programs, establish project priorities, and recommend implementation of the individual projects by the appropriate agencies. Section 2. Duties of Officers 1. The Chairperson will preside at all meetings of the Transportation Coordinating Committee and call special meetings as needed. Amended October 18, 2000 2. The secretary shall record the minutes and attendance, notify members of the meetings and other such duties that may be required by the Chairman. Section 3. Coordination with other Officials Staff Citizens' Groups, and other Organizations 1. To best carry out its duties, the Transportation Coordinating Committee will assign staff tasks as required to accomplish its work and will receive input and consultation from interested individuals, groups, public and private organizations, and citizens. During periods of intense activities, the Committee may request staff and representatives of relevant agencies involved, to meet and review specific transportation planning products and report back to the Committee. ARTICLE III - MEETINGS The Transportation Coordinating Committee shall meet as necessary to carry out its duties. A majority of the voting members shall constitute a quorum. Time and place for the meetings shall be set by the Chairman. The Transportation Coordinating Committee shall meet a minimum of once a year or as required to carry out the duties and responsibilities of this Committee. Rules of all. meetings shall be established by the membership. ]Meetings shall be hold J.D. conformance with appropriate sections of the Montana Codes Annotated (MCA) which govern open meetings. Specifically, all meetings shall be open to the public. Reasonable public notice shall be given prior to meetings. ARTICLE IV -- ADOPTION AND AMENDMENT OF THESE ARTICLES Section 1. How Adopted These articles may be adopted by a majority of the voting members of the Transportation Coordinating Committee. Section. 2. How amended These articles may be amended by a majority of the voting members of the Transportation Coordinating Committee. DATED THIS 22N" DAY OF APRIL, 2000 APPROVED FOR THE BOZEMAN TRANSPORTATION COORDINATING COMMITTEE BY: Transportation Coordinating Committee Chairperson Amended october 18, 2000 3 CITY OF BOZEMAN DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPMENT Alfred M. Stiff Professional Building phone 406-582-2260 20 East Olive Street fax 406-582-2263 lanni ng@bozemon.net P.O. Box 1230 ITEM r] , �` �� www.bozeman.net Bozeman, Montana 59771 -1230 August 28, 2006 Re: South Willson Avenue/West College Street intersection City Commission City of Bozeman P.O. Box 1230 Bozeman, Montana. 59771. Dear Mayor and City Commissioners The Transportation Coordinating Committee listened to an update from representatives of the Montana Department of Transportation at the July 26 meeting, and then discussed the issue at. length. The presentation revealed that efforts to pursue the preferred alternativea roundabout ---- were unsuccessful. Three of the four property owners were not interested in selling property for the additional right-of-way necessary to construct the roundabout. Also, the Montana. Department of Transportation determined that a roundabout would have an adverse effect on the historic nature of the area, and the State Historic Preservation Office concurred in that determination. In light of that determination. and in light of the continued safety issues and the poor level of service at the intersection of South Willson Avenue and West Colle-e Street, the TCC voted unanimously to support the installation of a traffic signal at the intersection as soon as possible. We look forward to a quick resolution to this safety issue, with the installation of a traffic signal that is complementary to the historic character of the area. The Montana Department has expressed its intent to use the same fixture in the downtown Main Street reconstruction project. Sincerely, A�drew C. Epple, Chair t' Transportation Coordinating Committee cc: Montana Department. of Transportation