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HomeMy WebLinkAboutResolution 5092 Memo and Attachments Commission Memorandum REPORT TO: Recreation and Parks Advisory Board FROM: Addi Jadin, Parks Planning and Development Manager Mitch Overton, Director of Parks and Recreation Chuck Winn, Assistant City Manager SUBJECT: Adoption of Resolution 5092 Establishing a Policy for the Official Naming of Parks, Trails, and Recreational Facilities MEETING DATE: February 13, 2020 (Recreation and Parks Advisory Board) February 24, 2020 (City Commission) AGENDA ITEM TYPE: Action RECOMMENDATION: Recommend Adoption of Resolution 5092 Establishing a Policy for the Official Naming of Parks, Trails, and Recreational Facilities. BACKGROUND: In the spring of 2019, the Parks Division was contacted by a citizen interested in changing the name of Valley Unit Park which is located south of Durston and in the middle of a block between N. Yellowstone Avenue and Meagher Avenue. Upon researching the process and criteria for renaming an existing park, staff found that a reference to an existing policy is made in the Private Funding Sources subsection 11.4 of the Parks, Recreation, Open Space and Trails Plan (PROST Plan); however, there is no public record of such a policy. Additionally, as noted in the PROST Plan, the City of Bozeman has not established any financial threshholds for naming rights within the majority of City Parks, Trails or Recreational Facilities. At the direction of the Parks and Recreation Director, staff has researched naming policies including criteria, process, and donation thresholds in various other cities and has prepared Resolution 5092 with staff’s recommended policy. The Recreation and Parks Advisory Board’s recommendation will be forwarded to the City Commission for a public hearing and decision on February 24, 2020. In addition to the goals stated above which will give clarity to staff, developers, the general public and potential donors regarding the naming of parks, trails, and recreational facilities, staff’s recommended policy also has the goal of ensuring that these public facilities are easily identified and located, and given names consistent with the values and character of the area, neighborhood, or community served. The policy does not alter the existing process for naming new parks dedicated with new subdivision and developments; but it does outline the criteria with which the names are chosen. It has also been staff’s goal to ensure that while thresholds are established for donations, there are various options for contributions toward improvements. As written in Section D.8.a., the policy allows the following exception to the financial contribution thresholds: a.At the discretion of the Recreation and Parks Advisory Board and City Commission, donation thresholds may be adjusted when a combination of other criteria are met for an individual or organization; The policy describes the process for creating donor-recognition programs or capital campaigns within individual parks but does not delve into a city-wide program or design. It is the current recommendation of staff that donor-recognition programs and capital campaigns continue to be created on a park-by-park basis such as those established for the Bozeman Sports Park and Story Mill Community Park. The policy does not supersede previously established plans within individual parks. It is also important to note that currently, it is not typical for developers to name trails within or adjacent to new subdivisions and developments. Staff does not propose to change that in the short-term but has left the notion in the policy in anticipation of trail naming that is likely to coincide with a wayfinding plan for our trail network that is in discussion with the Gallatin Valley Land Trust and intended to be explored during the parks and recreation planning process commencing in fiscal year 2021. UNRESOLVED ISSUES: N/A ALTERNATIVES: As suggested by the commission. FISCAL EFFECTS: The cost of new signage is at the expense of the applicant or developer; however, the City Parks Department may be a partner as funds are available. Attachments: Resolution 5092 Establishing a Policy for the Official Naming of Parks, Trails, and Recreational FacilitiesExisting Policies: City of Bozeman Donor Recognition Agreement with the Trust for Public Lands, Bozeman Sports Park Foundation Donor and Partner Naming Statement, Memorandum of Understanding between City of Bozeman and Gallatin Valley Land Trust Report compiled on: February 7, 2020 PARTNER AND DONOR RECOGNITION STATEMENT Page 1 of 7 Bozeman Sports Park Bozeman Sports Park Donor and Partner Recognition Statement The Bozeman Sports Park (“Sports Park”) is an is an 80-acre multi-use, field sports complex and community park located in north-western Bozeman and is designed to meet the current and future needs of the residents of Bozeman (“City”) and the greater Gallatin Valley. The Sports Park is being developed jointly by the Bozeman Sports Parks Foundation (“BSPF”) and the City of Bozeman (“City”). The Sports Park will be owned by the City and, as such, is subject to the rules, regulations, policies, and processes of the City. BSPF is an independent nonprofit organization that is exempt from taxation under Section 501(c)(3) of the Internal Revenue Code and is a publicly supported charity. BSPF seeks and secures private philanthropic support of the design, construction and operation of the Sports Park. BSPF has undertaken a fundraising campaign (“Campaign”), inclusive of providing professional services to manage said Campaign, to secure privately-raised funds to supplement the City’s trails, Open Space and Park bond monies. BSPF and the City (collectively, the “Parties”) have entered into an Agreement, dated February 23, 2015, that defines the public-private partnership between the City and BSPF and outlines the current and future responsibilities of each party. The Parties agree that Donor recognition at the Sports Park is intended to reflect the comprehensive and invested community input that has created the Sports Park. BSPF and the City will be positioned as the key partners in the Sports Park, with other financial supporters of the Sports Park receiving appropriate recognition as described in this Statement. This statement summarizes the guidelines and procedures that BSPF and the City have agreed to for recognizing donors at the Sports Park. 1. Recognition The following types of recognition shall be included in the Sports Park: • BSPF and the City – BSPF and the City shall be recognized for their roles as the co- lead developers of the Sports Park, including mention in appropriate print materials and on-site signage. BPSF’s logo or logotype will be included with the City’s logo on all appropriate recognition, information, and/or interpretation signage at the Sports Park. • Individual Recognition – Individuals and entities may be individually recognized on several key features within the Sports Park as set forth in Section 7 herein. • Joint Recognition – Donors whose contributions do not qualify for individual recognition level may be recognized in a joint recognition feature located within the Sports Park and consistent with the master plan. PARTNER AND DONOR RECOGNITION STATEMENT Page 2 of 7 Bozeman Sports Park 2. Logos No corporate logos, brands, insignias, or direct advertising text may be used as part of any name association or naming opportunity feature at the Sports Park except for BSPF and the City as provided above. At the joint discretion of the City and BSPF, the financial or other support of non-corporate organizations and entities may be acknowledged with logos or logotype on select information and/or interpretive signs and associated materials at the Sports Park. 3. Accepting Naming Gifts All gifts solicited and received by BSPF for the Sports Park that are eligible for a naming opportunity at the Sports Park must meet the requirements of BSPF’s Gift Acceptance Policy, a copy of which is attached to this Statement (Attachment A) and hereby incorporated by this reference, as well as the provisions of this Statement. Any gift offered to and accepted by BPSF which qualifies for, and is explicitly identified as being made in anticipation of a naming opportunity must be memorialize in a written agreement signed by the donor and BSPF. 4. Changed Circumstances, Re-Naming, Removing Names Once named in recognition of a donor, features of the Sports Park will retain that name indefinitely unless and until such time as there is a substantial change in circumstances, such as the removal of the named feature from the Sports Park. In such cases, the donor will receive appropriate continued name recognition in connection with another comparable feature of the Sports Park, as jointly determined by BSPF and the City, in the spirit of the donor’s original gift. BSPF will make every reasonable effort to notify donors in these instances. BSPF and the City reserve the right to refuse and requests by a donor to change the name of or on a Sports Park feature once the name is in place. For any name change requests by a donor to be undertaken, the donor must pay all costs related to executing the requested name change. Naming opportunities shall be limited to the name of individuals or entities that exemplify the attributes of integrity and character consistent with the highest values of BSPF and the City. The City and BSPF may jointly agree to remove a donor’s or honoree’s name at any time if these values are not met. 5. Standards The form of donor recognition shall be of similar style, design, form and materials to those depicted in Attachment B, which are included as a general suggestion only and is not intended to be binding on the Parties. BSPF shall provide the City with original artwork and fabrication specifications for all donor recognition features for City approval. The standards for donor recognition for design, materials, placement, and installation shall be consistent with the Sports Park master plan and shall: (i) be consistent with other signage and the design of the Sports Park in general; (ii) complement the surroundings of the Sports Park and the design, prevailing purpose and use of the Sports Park, as well as community appeal; (iii) ensure that donor recognition signage is placed in a prominent location near the PARTNER AND DONOR RECOGNITION STATEMENT Page 3 of 7 Bozeman Sports Park applicable structure or feature; (iv) and ensure that donor recognition features do not interfere with the use, enjoyment, or aesthetics of the Sports Park. Materials used in donor recognition features shall be of high quality, vandalism resistant, and able to withstand harsh environments. The selected name of any structure or feature shall appear in all officially-produced maps or representations of the Sports Park, in press releases, public announcements, or other publicity that refer to the applicable named structure or feature. The City will maintain all such signage and will replace or repair signage damaged or destroyed by vandalism or through natural causes such as floods, fires, or other weather-related damage. Donor recognition features shall be designed and installed along with the construction of the Sports Park and shall be paid for with funds being provided by BSPF for the design and construction of the Sports Park. All donor recognition features shall be the property of the City, and the maintenance, upkeep, and replacement of such features shall be the responsibility of the City. 6. Donor Recognition Features The following list represents the expected donor recognition features at the Sports Park. This list reflects only known features at the time of this Statement and is subject to change by mutual agreement of BSPF and the City. The Parties reserve the right to add additional features, or modify those offered, consistent with the master plan. • Sports Park • Entrance plaza • Concessions facility • Fields, Championship field • Playground • Parking area • Pathways • Picnic Pavilion/Shade Pavilion • Dog park • Boulder climbing area • Green spaces • Additional park features 7. Donor Recognition Levels Specific donor recognition features shall be available. Donors who make significant contributions to the project will be provided with donor recognition choices by BSPF according to the order in which gifts were received or pledged. 8. Application & Modification This Statement shall apply only to the Sports Park and is in no way intended to be, nor shall it be construed to be, controlling upon any other City-owned property, park, place or amenity. This Statement may be amended in whole or in part only through the written PARTNER AND DONOR RECOGNITION STATEMENT Page 4 of 7 Bozeman Sports Park agreement of BSPF and the City. For all actions requiring City consent, approval or concurrence under this Statement, such consent, approval or concurrence may be given by the Director of the City of Bozeman Department of Parks and Recreation. By signing below, BSPF and the City acknowledge and confirm that this Statement reflects their joint understanding and agreement with regard to the handling of donor recognition of features at the Sports Park. BOZEMAN SPORTS PARKS FOUNDATION CITY OF BOZEMAN By: By: Title: Title: Date: Date: Approved as to form: City Attorney PARTNER AND DONOR RECOGNITION STATEMENT Page 5 of 7 Bozeman Sports Park ATTACHMENT A Bozeman Sports Parks Foundation Gift Acceptance Policy (please see separate attachment) PARTNER AND DONOR RECOGNITION STATEMENT Page 6 of 7 Bozeman Sports Park ATTACHMENT B Sample Standards Sample Field Signage Donor Recognition PARTNER AND DONOR RECOGNITION STATEMENT Page 7 of 7 Bozeman Sports Park 5.Modification. Modifications within the scope of this MOU shall be made by mutual consentof the Parties, by the issuance of a written modification, signed and dated by each. 6.Termination. Either Party, in writing, may terminate their participation in this MOU, in whole or in part, at any time. 7.Liaisons. GVLT and City contacts are: GVLT Name: Address: Phone: Email: City Name: Address: Phone: Email: 8.Signatures. GVLT: rQ Kelly Pohl Associate Director, GVL T Kelly Pohl, Associate Director 212 S. Wallace, Suite 102, Bozeman, MT 59715 406-587-8404 kelly@gvIt.org Mitch Overton, Parks and Recreation Director 814 N. Bozeman St., Bozeman, MT 59715 406-582-3222 moverton@bozeman.net 5/15/2015 Date 3