HomeMy WebLinkAbout01-27-20 City Commission Packet Materials - A1. City Commission Goal Setting & Strategic Plan Priorities for 2020Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Dennis M. Taylor, Interim City Manager
SUBJECT: City Commission Goal Setting / Strategic Plan Priorities 2020
MEETING DATE: January 27, 2020
AGENDA ITEM TYPE Action
RECOMMENDATION: Review and update, as necessary, the current Strategic Plan
priorities for 2020.
BACKGROUND:
The City Commission adopted Resolution 4852 on April 16, 2018 incorporating the Strategic
Plan into the framework of Department work, the budget process, and future performance
evaluation for the City of Bozeman. An update and preview of the Strategic Plan webpage was
delivered on December 10, 2018. Priorities for 2019 were discussed on February 11, 2019 and
subsequently prioritized on April 1, 2019. A quarterly update regarding progress on plan
implementation was provided on October 14, 2019.
City staff developed a Work Plan to complement action items listed in the Strategic Plan with
other important initiatives to gauge the appropriate staff capacity and financial resources needed
to implement Commission priorities alongside core services (See Appendix A). Now, as part of
the City Commission’s annual goal setting session, the Commission may reassess priorities for
2020.
COMPLETED PROJECTS:
In the past year, City staff have accomplished a number of tasks that were identified in the
Strategic Plan along with other important work. The following list highlights major initiatives
that demonstrate a high level of performance and commitment on behalf of City staff and the
Commission (Strategic Plan action item references are noted in parentheses). See Appendix B for
a full list of completed projects.
*NCOD Update (Phase 1) (4.2.d)
*UDC Revisions (Pile C)
*Push Notifications
Collective Bargaining w/ Teamsters & MFPE
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Staffing Plans for FY21-FY23 (7.3.a)
Innovative Onboarding Program for New Employees (7.2.b)
Public Safety Center Bond Issuance
Bozeman Sports Park
Story Mill Community Park
Path to the “M” & Drinking Horse
Climate Vulnerability Assessment & Resiliency Framework (6.3.d)
GIS Land Use and Infrastructure Development Tracking (4.1.c)
Art Trail Map (5.2.a)
*Broadband as Essential Infrastructure
EPIC-N (in partnership w/ MSU)
Bozeman Area Labor Report
Library “Open Door” Project (Resource Hub)
Fire Station Alerting System
EMS Licensure Requirements
*Intersection Level of Service and Sanitary Sewer Constrictions
Water and Wastewater Rate Study
Water Storage Tank at the WTP
N. Tracy Local Street Reconstruction
West Side Construction Projects (per new High School)
*2019 Commission Priority
2019 PRIORITIES:
Seventeen projects were identified as Commission Priorities on April 1, 2019 within five
overarching themes:
Affordable Housing
Community Outreach
Planning & Land Use
Annexation Analysis
Parks Maintenance District
The following table summarizes current status of the 2019 Commission Priorities:
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Several projects are near completion such as the Community Housing Action Plan (4.5.b), the
Communications Plan (1.1.a), and Street Light Study, while other priorities will remain a focus
for much of 2020 including the Growth Policy (4.1.a), the Parks & Trails District (4.3.a), and
Annexation Study (4.3.e).
Overall, many of the action items listed in the Strategic Plan are either complete or underway:
UNRESOLVED ISSUES: Vacancies in critical staff positions including the City Manager, the
City Clerk, and Community Outreach & Engagement compromise the ability to take on
additional work at this time (30 positions across 21 Divisions are currently vacant). Emerging
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needs such as Composting & Recycling, Energy Partnerships, and Legislative Agenda will
require considerable resources. Extensive effort is currently being made to maintain City
services while continuing to focus on outstanding Commission priorities.
ALTERNATIVES: As proposed by the City Commission.
FISCAL EFFECTS: Most Work Plan items have budget and staffing implications. Adjusted
priorities and new initiatives will require careful consideration to inform the upcoming FY21
budget process.
Attachments:
Work Plan
2019 Completed Projects
Report compiled on: January 16, 2020
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Project Action
Item SP Staffed Budgeted Start Date End Date Difficulty Status Department Lead
2020 Census Yes n/a 07/02/18 04/01/20 City Manager
Agenda/Minutes/Digital Packet/Streaming Software Implementation No Yes 01/01/19 City Manager
Annexation Analysis & Study 02/01/19 City Manager
Annexation Analysis & Study 4.3.e Yes Yes 02/01/19 02/01/24 City Manager
Riverside Annexation No n/a 01/01/18 12/31/20 City Manager
Boards Management Software Implementation No Yes City Manager
Collaboration Between City Departments (subgroups on communications, community interactions, long-range planning, and other matters of 7.3.c Yes n/a 01/01/19 City Manager
Community Outreach 07/01/18 City Manager
City Communication Plan and Protocol 1.1.a Yes Yes 07/01/18 02/10/20 City Manager
Dramatically Increase Transparency and Create Access to All City Documents 1.1.b No No City Manager
Create a Culture of Innovation 7.1.b No No City Manager
Cross-Functional Team Development 7.1.a Yes n/a 11/01/18 City Manager
Develop a Structure to Foster Regular, Ongoing Dialogue on Innovative Ideas and Information to Assist the Commission with High Level 7.3.e Yes Yes City Manager
Employee Excellence Recognition Program 7.2.c No No City Manager
Enhance Relationship /w MSU 1.3.c Yes n/a 01/01/19 City Manager
Enhance Relationship w/ BSD#7 1.3.b Yes n/a 01/01/19 City Manager
Enhance Relationship w/ Gallatin College 1.3.d Yes n/a 07/01/19 City Manager
Enhance Relationship w/ State & Federal Agencies 1.3.e Yes n/a 01/01/19 City Manager
Enhance the Attractiveness of the City as a Place to Work (through salary and benefit packages, workplace amenities and facilities, as well 7.2.a No No City Manager
Ethics Training (2020) Yes Yes City Manager
Increased Community Engagement in City Decision-Making 1.2.b Yes n/a 07/02/18 City Manager
Legislative Agenda (2021) 1.3.f Yes Yes City Manager
On-boarding Process for Boards & Commission 1.2.c Yes n/a City Manager
Population Diversity (anticipate, celebrate, and incorporate an increasingly diverse population into the community, city advisory boards, and 3.3.a Yes n/a 01/01/19 City Manager
Public Safety Center 3.1.a Yes Yes 06/04/18 11/30/21 City Manager
Regularly Scheduled Meetings w/ Gallatin County Commission & City of Belgrade 1.3.a Yes n/a 01/01/19 City Manager
Restructuring of City Boards 1.2.a Yes n/a City Manager
Strategic Educational & Arts Partnerships 5.3.a Yes Yes 07/02/18 City Manager
Update of Next Generation of Departmental Plans Scheduled for Review and Update During the 5-Year Timeframe of this Strategic Plan 7.3.d Yes n/a 01/01/19 City Manager
Affordable Housing 09/10/18 Community Development
Community Housing Action Plan 4.5.b Yes Yes 05/01/19 03/02/20 Community Development
Create work plan and implementation calendar Yes Yes 01/15/20 03/02/20 Community Development
Present Amended Plan For Commission Adoption Yes Yes 01/15/20 03/02/20 Community Development
UDC Audit Yes Yes 03/04/20 03/02/22 Community Development
Align regulation and zoning with Qualified Census Tracts Yes Yes 06/03/20 08/26/20 Community Development
Pattern book development for PUD approval when providing affordable units Yes Yes 10/07/20 04/07/21 Community Development
Align growth policy recommendations with density goals supporting up-zoning Yes Yes 02/05/20 07/08/20 Community Development
Develop expanded criteria to be used for evaluation of up-zoning applications Yes Yes 09/02/20 11/18/20 Community Development
Develop appropriate transition standards when up-zoning existing parcels Yes Yes 09/02/20 11/18/20 Community Development
Research & report to Commission the costs & benefits of deed restriction requirements Yes Yes 01/15/20 07/20/20 Community Development
Research & report to Commission the inclusion of rental and multifamily projects in IZ ordinance Yes Yes 01/15/20 10/14/20 Community Development
Convening or collaboration with Action Plan working group and other community stakeholders to address Action Plan Strategies Yes Yes 01/15/20 Community Development
Planning & Land Use Initiatives 01/01/18 Community Development
Code Revisions (for landscaping/conservation) Yes Yes 08/19/19 07/01/21 Community Development
Growth Management Adjacent to the City (PCC Study & County MOU) 4.2.a Yes n/a 10/01/01 02/10/20 Community Development
Growth Policy Update 4.1.a Yes Yes 01/01/18 Community Development
NCOD Update (Phase 2) 4.2.d Yes Yes 06/01/19 12/31/21 Community Development
Architecture Inventory of N. 7th Ave 4.2.d Yes Yes 10/15/19 05/01/20 Community Development
Develop Preservation Plan with HPAB 4.2.d Yes Yes 01/01/20 09/01/20 Community Development
Historic Negative Scanning Project 4.2.d Yes Yes 09/01/19 02/01/20 Community Development
HPAB Member Training for Demolition Review 4.2.d Yes Yes 11/01/19 02/01/20 Community Development
NCOD Survey Update 4.2.d Yes n/a 04/01/19 01/01/21 Community Development
Infill & Redevelopment Policy 4.1.b Yes n/a Community Development
PUD Binder Audit No n/a Community Development
SID 565? Parking Allocation Inventory Yes n/a Community Development
UDC Phase 2 (parking standards & affordable housing and sign code) 4.2.b No n/a 07/01/19 07/01/21 Community Development
Affordable Housing 4.2.b Yes Yes 01/01/20 01/01/21 Community Development
Parking Standards 4.2.b No No 10/20/20 04/26/21 Community Development
Project Action
Item SP Staffed Budgeted Start Date End Date Difficulty Status Department Lead
ARB: Add 4th Member Yes Yes 01/01/20 03/31/20 Economic Development
Creation of First Public Benefit District Yes Yes 08/01/19 05/31/20 Economic Development
Data Retention & Distribution Policies Yes Yes 01/01/20 12/31/20 Economic Development
Eliminate '2 Hours Free' in Garage & Lots Yes Yes 01/01/20 06/30/20 Economic Development
Garage Snow Contract Yes Yes 01/01/20 02/29/20 Economic Development
Garage/Lot Permit Pricing for 2021 Yes Yes 07/01/20 08/31/20 Economic Development
Parking Garage Expansion Analysis Yes Yes 11/01/18 01/01/23 Economic Development
Phase 2 Tech Contracts Yes Yes 12/01/19 02/01/20 Economic Development
Set 2020-2021 Fees for MSU/BHS RPPD's Yes Yes 04/01/20 04/30/20 Economic Development
Ruh Building & Aspen Crossing (designated as Urban Renewal Projects) Yes Yes 03/01/19 05/01/20 Economic Development
SID 565 Yes n/a 07/01/18 08/31/20 Economic Development
Admin Budget allocation review Yes Yes 09/23/19 01/31/20 Finance
Assessment/ Rate Setting (FY21) Yes n/a 07/06/20 09/30/20 Finance
Budget Development (FY21) Yes n/a 01/06/20 06/29/20 Finance
Davis Lift & Norton East Ranch Interceptor (SRF Loan) Yes Yes 05/06/19 04/30/20 Finance
Down Town TIF bond refinance Yes Yes 12/09/19 03/06/20 Finance
Downtown Lighting District Consolidation Yes n/a 01/01/19 04/30/20 Finance
Front Street Interceptor (SRF Loan) Yes Yes 01/01/19 03/31/20 Finance
Manley Road (SID) - Bonds Yes Yes 11/29/19 04/30/20 Finance
Midtown TIF Bond offering Yes Yes 01/06/20 03/31/20 Finance
Municipal Percent for the Arts 5.2.c Yes n/a 07/01/19 Finance
New Interface for Naviline (ERP) Yes n/a 01/01/19 01/31/20 Finance
Purchasing Policy & P-Card Program Update Yes n/a 04/01/19 05/30/20 Finance
Quarterly Financial Reports - 1st, 2nd and 3rd QTR FY20 Yes n/a 10/28/19 05/18/20 Finance
Recreation Program Fee Study Yes n/a 09/16/19 02/07/20 Finance
Solid Waste Rate Study Yes Yes 02/01/19 03/23/20 Finance
Staffing Plan Costing FY21 - FY23 Yes n/a 11/11/19 01/31/20 Finance
Street Reconstruction Policy Change Yes n/a 08/04/19 05/01/20 Finance
Travel Policy Update Yes n/a 04/01/19 05/31/20 Finance
Community Emergency Preparedness 3.1.b Yes Yes 01/01/19 06/30/20 Fire
Community Risk Assessment (for natural, health, or human disasters) 3.2.b Yes n/a 07/01/18 06/30/20 Fire
Continuity of Operations Planning w/ MSU Yes Yes 01/14/19 06/30/20 Fire
Fire Department Accreditation (self assessment & standards of cover) 3.1.f No Yes 07/01/18 12/31/22 Fire
Fire Station Location Planning 3.1.c Yes Yes 07/01/18 06/30/24 Fire
Rework of Business License program to Safety Permit program Yes Yes 10/01/19 12/31/20 Fire
Update Development Review Software - E-Plan - streamline process to single system Yes Yes 07/01/19 02/26/21 Fire
Update Field Inspection Software - Mobile Field Yes Yes 07/01/19 02/26/21 Fire
Define the type of diversity the City seeks to achieve as an organziation (e.g. reflecting the community at-large) and develop a program to 7.2.d Yes n/a 07/01/19 Human Resources
Learning Management System Yes Yes 11/01/19 05/30/20 Human Resources
Exchange Upgrade/Move to Online Yes Yes 07/01/19 06/30/20 Information Technology
IT Plan and Policy Development Yes Yes 05/01/18 01/31/20 Information Technology
Migration to 10 GIG Network Backbone Yes Yes 08/01/19 02/29/20 Information Technology
Closed Captioning for Meetings Yes No 11/01/19 12/31/20 Information Technology
Alcohol (600' Issue) Yes n/a Legal
Contract, Procurement, and Purchasing Policy Yes n/a 09/20/19 12/31/20 Legal
Gallatin Water Rights Adjudication Basin 41H Preliminary Decree Yes No 11/01/19 12/31/23 Legal
Gender Pay Equality Policy (for all city vendors & suppliers) 3.3.b Yes n/a Legal
Water Rights Litigation Yes Yes 01/01/10 12/31/30 Legal
Wetlands No No Legal
Internal Re-Organization (to go from two service points on each floor to one on each floor, to use existing staff more effectively Yes Yes 11/01/18 Library
Library Expansion Planning 5.1.a Yes Yes 07/01/18 07/01/21 Library
Library Parking Improvements Yes Yes 07/01/18 08/31/20 Library
Library Partnership w/ New High School No No 10/01/18 09/01/20 Library
Library SymBozium (moderated outside speakers) Yes Yes 04/02/18 Library
Cemetery Irrigation Project Yes Yes 09/01/17 05/01/20 Parks & Recreation
Master Plan for Fly Fishing Park Yes Yes 12/13/18 06/01/20 Parks & Recreation
Master Plan for Mtn. Bike Park w/ GVLT Yes Yes 11/05/18 07/01/20 Parks & Recreation
Master Plan Update for Oak Springs Park Yes Yes 04/08/19 06/01/20 Parks & Recreation
Project Action
Item SP Staffed Budgeted Start Date End Date Difficulty Status Department Lead
Cottonwood (Design and Construction) Yes Yes 07/01/18 07/31/20 Public Works
County SID Yes Yes 06/01/17 06/30/20 Public Works
Davis Lane and I-90 Water Main Extension Yes Yes 02/04/19 12/31/20 Public Works
Davis Lift Station (Design and Construction) Yes Yes 02/04/19 12/31/20 Public Works
Downtown Infrastructure Plan 4.3.c Yes No 01/01/18 06/30/21 Public Works
Drainage Standards Update to Improve the Design & Operation of Stormwater Facilities Yes Yes 07/01/19 05/29/20 Public Works
East Gallatin Landfill Environmental Site Assessment Yes No 07/01/19 12/31/23 Public Works
East Gallatin Landfill Monitoring Yes No 07/01/19 12/31/23 Public Works
Engineering Standards Update Yes Yes 11/30/19 05/29/20 Public Works
Enhanced Non-Motorized Transportation 4.5.a No No 07/01/20 06/30/24 Public Works
FEMA Flood Insurance Study & Flood Mapping Yes Yes 01/01/12 01/31/20 Public Works
Fowler Corridor (Design) Yes Yes 07/01/19 12/31/20 Public Works
Front Street Interceptor (Construction) Yes Yes 07/01/18 07/31/20 Public Works
Griffin Drive Corridor (Design and Construction) Yes Yes 07/01/19 12/31/21 Public Works
Groundwater Supply Development Yes Yes 12/01/16 12/31/23 Public Works
Hyalite Dam & Reservoir Optimization Improvements Yes Yes 07/01/23 10/31/25 Public Works
Incentive Programs for Recycling & Solid Waste Services 6.3.b No No Public Works
Increase Sewer Pipe Capacity (to accommodate development projects) 4.3.b Yes Yes 01/01/18 06/30/24 Public Works
Lead Service Line Replacement Yes Yes 08/01/17 06/30/21 Public Works
Lyman Tank & Transmission Main Design & Construction (including Lyman Transmission & Sourdough Steel Transmission Condition Yes Yes 07/01/21 06/30/25 Public Works
Manley Road (Design and Construction) Yes Yes 03/31/19 12/31/20 Public Works
Metropolitan Planning Organization (MPO) 4.3.f No No 01/03/22 06/28/24 Public Works
Net Blue Project/Revisions to Water Adequacy & Administrative Procedures Manual Yes Yes 01/01/19 05/31/20 Public Works
Norton East Ranch Interceptor (Design and Construction) Yes Yes 02/04/19 12/31/20 Public Works
Oak Improvements (intersections and roads) Yes Yes 07/01/18 12/31/20 Public Works
Odor Control Optimization at WRF Yes No Public Works
Pear Street Booster Station Rehabilitation Yes Yes 10/01/18 10/31/20 Public Works
Policy Creation to Improve Private Stormwater Facility Maintenance No No 01/01/20 01/31/22 Public Works
Public Relations for Sourdough Municipal Fuels Project Yes Yes 03/01/19 12/31/22 Public Works
Regional Watershed Management (quantity & quality) 6.1.a Yes Yes Public Works
Sanitary Sewer Hydraulic Model Update Yes Yes 07/15/19 12/31/20 Public Works
Sourdough Municipal Watershed Fuels Reduction Yes Yes 01/01/08 12/31/23 Public Works
Sourdough Transmission Main (Construction) Yes Yes 07/01/18 11/30/21 Public Works
Stormwater HOA Policy No n/a Public Works
Story Mill Landfill Mitigation Yes Yes 08/01/17 12/31/21 Public Works
Street Light Study Yes Yes 05/01/19 01/27/20 Public Works
Sunset Hills Cemetery & Lindley Park Irrigation System Project Yes Yes 07/01/17 01/31/20 Public Works
Water Conservation Plan Yes Yes 07/01/19 06/30/20 Public Works
Water Rights Adjudication Yes Yes 04/01/19 06/30/25 Public Works
Watershed & Reservoir Optimization Study No Yes 03/01/19 03/31/21 Public Works
WRF Biotrain Retrofit (allows for additional treatment capacity) Yes Yes 07/01/23 06/30/25 Public Works
WRF Discharge Permit Renewal Yes Yes 01/01/10 12/31/30 Public Works
WRF Facility Master Plan Update Yes Yes 01/01/20 12/31/21 Public Works
WRF Non-Potable Effluent Reuse (Riverside Golf Course, Springhill Sod Farm) No No 01/01/20 12/31/22 Public Works
WRF Solids Handling Expansion Yes Yes 12/01/18 12/31/20 Public Works
WRF Stream Avulsion Repair Yes Yes 07/01/18 03/02/20 Public Works
ADA Committee (reconstitution) Yes No 10/21/19 06/30/20 Strategic Services
Air Quality Study & Monitoring (w/ state funding) 6.2.a Yes n/a 07/01/20 06/30/21 Strategic Services
Analyze and Collect Data from Performance Measures to Ensure Implementation of the Strategic Plan (and redesign measures as needed) 7.4.c Yes n/a 11/01/18 Strategic Services
ArcGIS Portal Roll Out (includes staff training) Yes n/a 08/15/19 08/31/20 Strategic Services
AVL Phase 2 (public view, dashboards, integrations, etc.) Yes n/a 10/21/19 02/29/20 Strategic Services
Bogert Pavilion Repairs Yes Yes 05/17/19 09/30/20 Strategic Services
Bozeman Climate Plan 6.3.a Yes Yes 04/01/19 07/31/20 Strategic Services
Cityworks for Sustainability (new implementation) Yes n/a 01/14/20 02/29/20 Strategic Services
Cityworks for Forestry (new implementation) Yes n/a 04/01/20 08/31/20 Strategic Services
Cityworks for Water Conservation (new implementation) Yes n/a 09/01/20 12/31/20 Strategic Services
Facilities Condition Inventory (FCI) Yes Yes 03/01/20 06/30/20 Strategic Services
Facilities Preventative Maintenance & Standards Implementation Yes n/a 03/01/20 06/30/20 Strategic Services
Project Action
Item SP Staffed Budgeted Start Date End Date Difficulty Status Department Lead
Sustainable Technology (explore technologies to advance environmental sustainability. Examples include Advanced Metering Infrastructure, 4.3.d Yes Yes 11/01/18 Strategic Services
System Integrations (to improve efficiency and effectiveness) 7.3.b Yes n/a 11/01/18 Strategic Services
Utility Tracking for City Facilities & Fleet Yes Yes 07/01/19 12/31/20 Strategic Services
Vehicle Replacement Policy Update Yes n/a 07/01/20 12/31/20 Strategic Services
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Project Action
Item SP Start Date End Date Difficulty Department Lead
Collective Bargaining (MFPE) 02/01/19 06/30/19 City Manager
Collective Bargaining (Teamster) 02/01/19 06/30/19 City Manager
Push Notifications (all but texting functions) 01/01/19 12/31/19 Information Technology
Ethics Training (2019) 11/01/18 04/19/19 City Manager
Legislative Agenda (2019) 1.3.f 10/05/18 03/01/19 City Manager
Municipal Handbook Bids/RFPs/RFQs Chapter Writing 01/01/19 02/28/19 City Manager
Affordable Housing Needs Assessment 09/10/18 03/01/19 Community Development
Downtown Plan Update 4.4.a 07/01/18 04/01/19 Community Development
NCOD Update (Phase 1) 4.2.d 06/01/18 04/30/19 Community Development
UDC Revisions (Pile C) 10/01/18 04/01/19 Community Development
Art Trail Map 5.2.a 08/01/18 08/31/19 Economic Development
Bozeman Area Labor Report 03/01/19 09/30/19 Economic Development
Broadband as Essential Infrastructure 04/01/19 05/01/19 Economic Development
Cash in Lieu 11/01/18 01/31/19 Economic Development
EPIC-N in Partnership w/ MSU 04/01/18 05/31/19 Economic Development
Flow Monitoring/Infrastructure Analysis in the Downtown & Midtown 07/01/18 07/01/19 Economic Development
Library Site Analysis 03/01/18 12/31/19 Economic Development
MSUIC Reimbursement Agreement 04/01/19 09/01/19 Economic Development
T2 Parking Tehcnology 01/01/18 09/01/19 Economic Development
Assessments/Rates Setting (FY20) 07/01/19 09/23/19 Finance
BPSC Bond Issuance 06/02/19 09/19/19 Finance
Budget Development (FY20) 01/01/19 06/30/19 Finance
CIP Development (FY21-25) 09/01/19 01/06/20 Finance
Conflict of Interest & Disclosure Forms 01/01/19 03/31/19 Finance
Enterprise Fund Cash Balance 01/01/19 03/31/19 Finance
Financial Audit FY19 (performed during FY20) 08/01/19 12/31/19 Finance
Impact Fee Updates 07/01/17 04/01/19 Finance
N. Tracy (SID)- Budget Amend and Warrant 01/01/19 09/16/19 Finance
Quarterly Financial Report- 2nd and 3rd QTR FY19 01/01/19 05/06/19 Finance
Tax Levy FY20 08/01/19 08/31/19 Finance
Water/Sewer Rate Updates 01/01/19 04/15/19 Finance
CAD Implementation 10/23/18 12/31/19 Fire
EMS Ordinance (#2023) 07/01/18 11/30/19 Fire
New FF Academy 07/01/19 08/09/19 Fire
Run Card Updates / Dispatch Work 10/23/18 12/31/19 Fire
Station Alerting (CIP) 07/01/18 12/31/19 Fire
Application Tracking Software 06/01/19 08/31/19 Human Resources
Develop and Implement an Innovative Onboarding Program for New Employees 7.2.b 06/01/19 08/31/19 Human Resources
Staffing Plans (to address current and future workload) 7.3.a 11/01/18 04/30/19 Human Resources
Active Directory Upgrade 04/01/19 06/30/19 Information Technology
Century Link SIP 01/01/19 12/31/19 Information Technology
Commission Room AV Rebuild test 11/01/18 08/01/19 Information Technology
Envisionware Upgrade Library Main System 05/01/19 05/31/19 Information Technology
SAN Migration 01/01/19 03/31/19 Information Technology
SQL Cluster Upgrade 09/02/19 10/31/19 Information Technology
Expand Library Services (to support small businesses and entrepreneurial efforts) 07/02/18 07/01/19 Library
Library Partners/Resource Hub 07/01/18 12/31/19 Library
25 Year Tree City USA Celebration 01/02/19 10/30/19 Parks & Recreation
Bogert Pool Amenities 01/02/19 08/23/19 Parks & Recreation
BZMN COOP 40 Trees for 40 Years 01/09/19 10/14/19 Parks & Recreation
ePACT Emergency Management Software 12/03/18 09/02/19 Parks & Recreation
Irrigation System Repairs @ W. Babcock Fields 04/08/19 05/15/19 Parks & Recreation
Large Tree Contract Removal 02/04/19 05/06/19 Parks & Recreation
Lotto Tree Grant Program 03/01/19 10/31/19 Parks & Recreation
Park Policy & Fee Schedule Update 11/01/18 07/01/19 Parks & Recreation
Path to the "M" Opening 01/01/19 10/01/19 Parks & Recreation
Rocky Mountain Tree School Conference Host 11/05/18 11/04/19 Parks & Recreation
Rose Park & 25th Street Improvements 10/01/18 11/04/19 Parks & Recreation
Project Action
Item SP Start Date End Date Difficulty Department Lead
Swim Center Front Furnace Replacement 03/18/19 03/22/19 Parks & Recreation
Swim Center Pump Room Wall Divider for Electronics Division 12/31/18 03/24/19 Parks & Recreation
Swim Center Roof Repairs 04/02/19 05/31/19 Parks & Recreation
UV Sanitation System Replacement 12/24/18 03/24/19 Parks & Recreation
Community-Based Crisis Response Program w Partners 07/01/19 10/01/19 Police
Baxter and Davis Intersection (Construction) 08/01/17 08/30/19 Public Works
Durston/Ferguson Intersection & Road (Design and Construction) 07/01/18 12/31/19 Public Works
Intersection Level of Service & Sanitary Sewer Constrictions 07/01/19 12/31/19 Public Works
N. Tracy (Reconstruction) 10/01/18 12/31/19 Public Works
New 5.3 MG Water Tank at WTP 01/01/18 08/31/19 Public Works
Cityworks for Solid Waste (new implementation) 10/01/18 02/22/19 Strategic Services
Community Resiliency & Preparedness (in response to climate change) 6.3.d 07/01/18 05/13/19 Strategic Services
Land Use & Infrastructure Tracking 4.1.c 07/01/18 06/03/19 Strategic Services
Map Based Portal for Development Project Documentation 07/01/18 06/03/19 Strategic Services
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Special Loader Build w/ Solid Waste 10/01/18 09/03/19 Parks & Recreation
Story Mansion Sewer Line Repair 02/01/19 03/04/19 Parks & Recreation
Sunset Hills Cemetery Guide Update 11/08/18 08/08/19 Parks & Recreation
Appendix B - Completed Projects
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Facilities Services Expansion & Funding Centralization No No 07/01/20 06/30/22 Strategic Services
GIS Database Architecture Planning Yes Yes 01/01/21 06/30/21 Strategic Services
GIS Enterprise Software Migration (portal, single sign-on, etc.) Yes Yes 01/01/19 12/31/20 Strategic Services
GIS Services Expansion (Fire, Police, Economic Dev., Others) No n/a 07/01/20 06/30/22 Strategic Services
Growth Policy Performance Measures Yes n/a 05/01/19 08/31/20 Strategic Services
Set Performance Measures that Align with the Strategic Plan 7.4.b Yes n/a 11/01/18 Strategic Services
Solar Energy Policies (review three-year data from NorthWestern Energy's Community Solar Installation to inform planning and policies) 6.3.c Yes n/a 07/01/20 06/30/21 Strategic Services
Sophisticated Analytical Tools (to access, monitor, measure, and analyze data to inform decision making 7.4.a Yes Yes 11/01/18 Strategic Services
Stiff Building Remodel Yes Yes 11/03/15 08/21/20 Strategic Services
Strategic Asset Management Plan (includes Administrative Order) Yes n/a 03/01/20 06/30/20 Strategic Services
Strategically Manage Community & Employee Expectations about the City's Capacity to Deliver Services 7.4.d Yes n/a 11/01/18 Strategic Services
Stretch Code Yes n/a Strategic Services
417
Parks & Recreation Plan Update (PROST) 6.5.a No Yes 07/01/20 06/30/21 Parks & Recreation
Parks & Trails Maintenance District 4.3.a Yes Yes 10/01/16 09/01/20 Parks & Recreation
Playground & Shelter Installation @ Oak Meadows Park Yes Yes 03/04/19 04/30/20 Parks & Recreation
Southwest MT Veteran's Cemetery (Phase 1) No Yes 09/10/18 05/31/21 Parks & Recreation
Sports Park Opening Yes Yes 05/01/19 05/01/20 Parks & Recreation
Recreation and Aquatics Rate Study and Reccomendation Yes Yes 11/01/19 05/01/20 Parks & Recreation
Westside Bike/Ped Improvement Project w MSU and GVLT 4.5.a No No 08/09/19 10/30/20 Parks & Recreation
Comprehensive Strategy for Mental Health Coordination w/ Gallatin County (and other community partners) 3.2.c No No 07/01/19 Police
New Employee to Support Mental Health Coordination 3.2.a No No Police
PD & FD Technology Upgrades w/ Gallatin County 3.1.d Yes Yes 10/01/18 Police
PD Staffing Plan Analysis & Implementation 3.1.e Yes n/a 07/01/18 06/30/23 Police
3rd & Graf Intersection (Design and Construction) Yes Yes 08/01/18 07/31/20 Public Works
416
Sign Code 4.2.b No No 10/20/20 04/26/21 Community Development
Zone Map Amendments (per Growth Policy) Yes No 04/20/20 04/18/22 Community Development
2020 Economic Development Strategy Update Yes No 08/01/20 04/30/21 Economic Development
Aspen Festival Street Yes n/a 09/15/19 02/16/21 Economic Development
Bond the Midtown URD Yes n/a 02/01/20 05/31/20 Economic Development
Conduit Utility Master Plan Yes No 01/01/20 12/31/20 Economic Development
Cottonwood & Ida (designation as an Urban Renewal Project) Yes n/a 07/01/19 07/31/20 Economic Development
Development in Areas Lacking Infrastructure 2.2.a Yes n/a 01/01/19 Economic Development
EDA Grant Application for funding for Conduit Utility Master Plan Yes Yes 01/01/20 02/28/20 Economic Development
Garage/Lot & Residential District Rate Increases Yes Yes 01/01/19 12/31/22 Economic Development
Lighting & Streetscape on N. 7th (and other Midtown TIF projects) Yes Yes 04/01/19 09/01/20 Economic Development
North Park Reimbursement Agreement Yes Yes 01/01/20 12/31/20 Economic Development
Northeast Urban Renewal District Reimbursement Agreement Yes Yes 01/01/20 07/31/20 Economic Development
Outdoor Music Venue 5.2.b Yes n/a 01/01/19 12/31/22 Economic Development
Outreach and Engagement Program (formerly Neighborhoods Program) Creation No No 01/15/20 07/31/20 Economic Development
Parking Management (comprehensive, integrated approach) 4.2.c Yes n/a 01/01/18 12/31/21 Economic Development
Appendix A - Work Plan
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