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HomeMy WebLinkAbout19- Service Order 2 - Taylor Architects P.C. dba ThinkOne - Bozeman Public Safety Center *"sf, Document B221 TM - 2018 Isssy"' � Service Order for use with Master Agreement Between Owner and Architect SERVICE ORDER number Two made as of the Thirteenth day of November in the year two thousand nineteen (In words, indicate day, month, and year.) ADDITIONS AND DELETIONS: BETWEEN the Owner: The author of this document has (Name, legal status, address, and other information) added information needed for its completion.The author may also have revised the text of the original City of Bozeman AIA standard form.An Additions and 121 N.Rouse Ave. Deletions Report that notes added Bozeman,Montana 59771 information as well as revisions to the standard form text is available from the author and should be reviewed.A and the Architect: vertical line in the left margin of this (Name, legal staters, address, and other information) document indicates where the author has added necessary information Taylor Architects P.C.dba ThinkOne and where the author has added to or 101 E.Main, Studio One deleted from the original AIA text. Bozeman,Montana 59715 This document has important legal consequences.Consultation with an attorney is encouraged with respect for the following PROJECT: to its completion or modification. (Name, location, and detailed description) This document provides the City of Bozeman Public Safety Center Architect's scope of services for the Located on City of Bozeman owned property on the west side of Rouse Avenue bounded to Service Order only and is intended to the north by Oak Street and to the South by Tamarack Street. be used with AIA Document B121 TM-2018,Standard Form of Legal Property Description: Master Agreement Between Owner IMES ADD, S06,T02 S,R06 E,ACRES 7.831,PARCEL A PLAT C-41-L and Architect THE SERVICE AGREEMENT This Service Order,together with the Master Agreement between Owner and Architect dated the twenty-ninth day of January in the year two thousand nineteen (In words, indicate day, month, and year.) form a Service Agreement. The Owner and Architect agree as follows. Init. AIA Document B221 TM—2018.Copyright©2014 and 2018 by The American Institute of Architects.All rights reserved.WARNING:This AIA'= Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA" Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible Linder the law.This document was produced by AIA / software at 15:05:36 ET on 1 2/0412 0 1 9 under Order No.1194930685 which expires on 05/23/2020,and is not for resale. User Notes: (1316377929) TABLE OF ARTICLES 1 INITIAL INFORMATION 2 SERVICES UNDER THIS SERVICE ORDER 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 4 COMPENSATION 5 INSURANCE 6 PARTY REPRESENTATIVES 7 ATTACHMENTS AND EXHIBITS ARTICLE 1 INITIAL INFORMATION §1.1 Unless otherwise provided in an exhibit to this Service Order,this Service Order and the Service Agreement are based on the Initial Information set forth below: (Paragraph deleted) The Bozeman Public Safety Center("BPSC")will be located on City-owned property on Rouse Avenue between Oak and Tamarack Streets,and will house the Bozeman Police Department,Municipal Courts,City Attorney prosecution services,victim services,and Fire Station#1. §1.2 The Owner and Architect may rely on the Initial Information. Both parties,however,recognize that such information may materially change and,in that event,the Owner and the Architect may agree to appropriately adjust the schedule,the Architect's services,and the Architect's compensation in accordance with the Master Agreement. The Owner shall adjust the Owner's budget for the Cost of the Work and the Owner's anticipated design and construction milestones,as necessary,to accommodate material changes in the Initial Infortnation. ARTICLE 2 SERVICES UNDER THIS SERVICE ORDER §2.1 The Architect's Services under this Service Order are described below or in an exhibit to this Service Order,such as a Scope of Architect's Services document. §2.1.1 Basic Services Design Development Services(Complete from Service Order#1 Level of Work): 2.1.2 Based on Owner's approval of Schematic Design and Preliminary Design Development Documents,and on the Owner's authorization of any adjustments in the Project requirements for the Cost of the Work,the Architect shall complete the full Design Development Documents begun under the scope of Service Order#1. The Design Development Documents shall consist of drawings and other documents including plans,sections,elevations,typical construction details and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural,structural,mechanical and electrical systems,and other appropriate elements. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish,in general their quality levels. 2.1.3 The Architect shall work with the selected General Contractor/Construction Manager(GC/CM)to update the estimate of the Cost of the Work. 2.1.4 The Architect shall submit the Design Development Documents to the Owner,advise the Owner of any adjustments to the estimate of the Cost of the Work,and request the Owner's approval to proceed into the Construction Documents phase of work. Init. AIA Document B221 TM—2018.Copyright©2014 and 2018 by The American Institute of Architects.All rights reserved.WARNING:This AIA' Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA' Document,or any portion of it,may 2 result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This documentwas produced by AIA t software at 15:05:36 ET on 12/04/2019 under Order No.1194930685 which expires on 05/23/2020,and is not for resale. User Notes: (1316377929) Construction Document Services: 2.2.1 Based on Owner's approval of Design Development Documents,and on the Owner's authorization of any adjustments in the Project requirements for the Cost of the Work,the architect shall prepare full Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the work. The Owner and Architect acknowledge that in order to construct the Work the Contractor will provide additional information,including Shop Drawings,Product Data,Samples and other similar submittals,which the Architect will review in accordance with Section 2.4.11. 2.2.2 The Architect shall incorporate in the Construction Documents the design requirements of governmental authorities having jurisdiction over the Project. 2.2.3 During the development of the Construction Documents,the Architect shall assist the Owner and the Selected General Contractor/Construction Manager(GC/CM) in the development and preparation of bidding and procurement information that describes the time,place,and conditions of bidding. The Architect shall also compile a Project Manual that includes the General Conditions of the Contract for Construction and Specifications that may including bidding requirements and sample forms. 2.2.4 The Architect shall work with the selected General Contractor/Construction Manager to update and review the estimate for the Cost of the Work. The Architect will assist the Owner and the GC/CM with Value Engineering efforts necessary to maintain the Owner's established construction budget. 2.2.5 The Architect shall submit the Construction Documents to the Owner,advise the Owner of any adjustments to the estimate of the Cost of Work,and work in conjunction with the General Contractor/Construction Manager to adjust the design to maintain the Owner's established construction budget. Bidding or Negotiation Phase Services 2.3.1 Based on the Owner's approval of the Construction Documents,and on the Owner's authorization of any adjustments in the Project requirements for the Cost of the Work,the architect shall assist the General Contractor/ Construction Manager(GC/CM)in preparing bid packages including the Construction Documents and Specifications to be bid. 2.3.2 The Architect shall make bid documents available in digital format to the GC/CM for distribution to bidders. The Architect shall coordinate publication of this electronic media with the GC/CM to ensure the proper digital format is provided for universal access. 2.3.3 The Architect shall,in conjunction with the GC/CM,organize a pre-bid conference for all interested subcontractors for all elements of the work. 2.3.4 The Architect shall prepare responses to prospective bidders and provide clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda. 2.3.5 The Architect shall consider requests for substitutions,if the Bidding Documents permit substitutions,and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. Construction Phase Services 2.4.1 The Architect shall provide administration of the Contract between the Owner and the Contractor(General Contractor/Construction Manager)as set forth below and in AIA Document A201-2017,General Conditions of the Contract for Construction. If the Owner and Contractor(GC/CM)modify the AIA Document A201-2017,those modifications shall not affect the Architect's services under this Agreement unless the Owner and Architect amend this agreement. Init. AIA Document B221T"'—2018.Copyright©2014 and 2018 by The American Institute of Architects.All rights reserved.WARNING:This AIAO Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA" Document,or any portion of it,may 3 result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA / software at 15:05:36 ET on 12/04/2019 under Order No.1194930685 which expires on 05/23/2020,and is not for resale. User Notes: (1316377929) 2.4.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over,charge of,or responsibility for the construction means,methods,techniques,sequences or procedures,or for safety precautions and programs in connection with the Work,nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions,but shall not have control over or charge of,and shall not be responsible for,acts or omissions of the Contractor or any other persons or entities performing portions of the Work. 2.4.3 The Architect's responsibility to provide Construction Phase services commences with the Owner's acceptance of the Guaranteed Maximum Price(GMP)for construction of the Work from the General Contractor/Construction Manager(GC/CM)and terminates upon final acceptance and issuance of the final Certificate of Payment. 2.4.4 The Architect shall visit the site at intervals appropriate to the stage of construction to become familiar with the progress and quality of the portion of the Work completed,and to determine,in general,if the Work observed is being performed in a manner indicating that the Work,when fully completed,will be in accordance with the Contract Documents, However,the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of the site visits the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed,and report to the Owner(1)known deviations from the Contract Documents and from the most recent construction schedule submitted by the General Contractor/Construction Manager,and(2)defects and deficiencies observed in the Work. 2.4.5 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable,the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents,whether or not such Work is fabricated, installed,or completed. However,neither this authority of the Architect nor a decision made in good faith either to exercise or not exercise such authority shall give rise to a duty or responsibility of the Architect to the General Contractor/Construction Manager,Subcontractors,material and equipment suppliers,their agents or employees or other persons or entities performing portions of the Work. 2.4.6 The Architect shall interpret and decide matters concerning performance under,and requirements of,the Contract Documents on written request of either Owner or Contractor. The Architect's response shall be made in writing within any time limits agreed upon or otherwise reasonable promptness. 2.4.7 Interpretations and decisions of the Architect shall be consistent wit the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions,the Architect shall endeavor to secure faithful performance by both Owner and Contractor,shall not show partiality to either,and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. 2.4.8 The Architect shall review and certify amounts due the General Contractor/Construction Manager. The Architect's certification for payment shall constitute a representation to the Owner,based on the Architect's evaluation of the Work and on the data comprising the GC/CM's Application for Payment,that,to the best of the Architect's knowledge,information and belief,the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. 2.4.9 The Architect shall review the General Contractor/Construction Manager's submittal schedule and shall not unreasonably delay or withhold approval. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or,in the absence of an approved submittal schedule,with reasonable promptness while allowing sufficient time in the Architect's professional judgement to permit adequate review. 2.4.10 In accordance with the Architect-approved submittal schedule,the Architect shall review and approve or take other appropriate action upon the General Contractor/Construction Manager's(GC/CM)submittals such as Shop Drawings,Product Data and Samples,but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose Init. AIA Document 13221 TM —2018.Copyright 02014 and 2018 by The American Institute of Architects.All rights reserved.WARNING:This AIA"I Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA"Document,or any portion of it,may 4 result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 15:05:36 ET on 12/04/2019 under Order No.1194930685 which expires on 05/23/2020,and is not for resale. User Notes: (1316377929) of determining the accuracy and completeness of the information such as dimensions,quantities,and installation or performance of equipment or systems,which are the GC/CM's responsibility. The Architect's review shall not constitute approval of safety precautions or,unless otherwise specifically stated by the Architect,of any construction means,methods,techniques,sequences or procedures. The Architect's approval of a specific item shall not approval of an assembly of which the item is a component. 2.4.11 Subject to the provisions of Section 2.4.13 the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth in the Contract Documents the requirements for information. Requests for Information shall include,at a minimum,a detailed written statement that indicates the specific Drawings of Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon,or otherwise with reasonable promptness. If appropriate,the Architect shall prepare and issue supplemental Drawings and Specifications in response to requests for information. 2.4.12 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. 2.4.13 The Architect may authorize minor changes in the Work that are consistent wit the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension in the Contract Time. The Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. 2.4.14 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion;issue Certificates of Substantial Completion;receive from the GC/CM and forward to the Owner, for the Owner's review and records,written warranties and related documents required by the Contract Documents and assembled by the GC/CM;and issue a final Certificate for Payment based on a final inspection indicating the Work complies with the requirements of the Contract Documents. 2.4.15 When the work is found to be substantially complete,the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the GC/CM,including the amount to be retained from the Contract Sum,in any,for final completion or correction of the Work. 2.4.16 The Architect shall forward to the Owner the following information received from the GC/CM: (1)consent of surety or sureties,if any,to reduction in or partial release of retainage or the making of final payment; (2)affidavits, receipts,releases and waivers of liens or bonds indemnifying the Owner against liens; and(3)any other documentation required of the GC/CM under the Contract Documents. Additional Services (Paragraphs deleted) §2.5.1 Additional Services See Additional Services identified in Exhibit A:Proposal for Professional Design Services Fee Schedule. ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION §3.1 Unless otherwise provided in an exhibit to this Service Order,the Owner's anticipated dates for commencement of construction and Substantial Completion of the Work are set forth below: .1 Commencement of construction date: Not established at this time .2 Substantial Completion date: Not established at this time. ARTICLE 4 COMPENSATION §4.1 For Basic Services described under Section 2.1.1,the Owner shall compensate the Architect as follows: Init. AIA Document 13221 Tm—2018.Copyright©2014 and 2018 by The American Institute of Architects.All rights reserved.WARNING:This AIA Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA`Document,or any portion of it,may 5 result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 15:05:36 ET on 12/04/2019 under Order No.1194930685 which expires on 05/23/2020.and is not for resale. User Notes: (1316377929) .1 Stipulated Sum (Paragraphs deleted)Not to exceed the amounts indicated on Exhibit A:Proposal for Professional Design Services Fee Schedule §4.2 For Additional Services described under Section 2.1.2 or in the Master Agreement,the Architect shall be compensated in accordance with the Master Agreement unless otherwise set forth below: Refer to Master Agreement §4.3 For Reimbursable Expenses described in the Master Agreement,the Architect shall be compensated in accordance with the Master Agreement unless otherwise set forth below: Not to exceed the amounts indicated on Exhibit A:Proposal for Professional Design Services Fee Schedule. (Paragraph deleted) ARTICLE 5 INSURANCE §5.1 Insurance shall be in accordance with section 3.3 of the Master (Paragraphs deleted) Agreement. (Table deleted) (Paragraphs deleted) ARTICLE 6 PARTY REPRESENTATIVES §6.1 The Owner identifies the following representative in accordance with Section 1.4.1 of the Master Agreement: Chuck Winn Assistant City Manager cwinn@bozeman.net 406-582-2307 §6.2 The Architect identifies the following representative in accordance with Section 1.5.1 of the Master Agreement: (List name, address,and other information) William A.Hanson,AIA Jon Wirth,AIA President,ThinkOne Project Manager,ThinkOne bhanson@thinkl.com jwirth@thinkl.com (406)586-7020 (406)586-7020 ARTICLE 7 ATTACHMENTS AND EXHIBITS §7.1 The following attachments and exhibits,if any,are incorporated herein by reference: .1 AIA Document,B 121Tm-2018,Standard Form of Master Agreement Between Owner and Architect for Services provided under multiple Service Orders; .2 Other Exhibits incorporated into this Agreement: Exhibit A:Proposal for Professional Design Services Fee Schedule .3 Other documents: Init. AIA Document B221*"�—2018.Copyright©2014 and 2018 by The American Institute of Architects.All rights reserved.WARNING:This AIA"Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA" Document,or any portion of it,may s result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA / software at 15:05:36 ET on 12/04/2019 under Order No.1194930685 which expires on 05/23/2020,and is not for resale. User Notes: (1316377929) i Not applicable. This Se ice Order ent d into as of the day and year first written above. OWNER(Signature) ARCHITECT(Signatu;L-zo w Andrea SurrattCity Manager 4 / ,� s 1 ec-tr (Printed name and title) (Printed name, title, and license number, if required) Init. AIA Document B221 TM—2018.Copyright©2014 and 2018 by The American Institute of Architects.All rights reserved.WARNING:This AIA' Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA'L Document,or any portion of it,may 7 result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA t software at 15:05:36 ET on 12/04/2019 under Order No.1194930685 which expires on 05/23/2020,and is not for resale. User Notes: (1316377929) Additions and Deletions Report for AIA®Document B221TM —2018 This Additions and Deletions Report,as defined on page 1 of the associated document,reproduces below all text the author has added to the standard form AIA document in order to complete it,as well as any text the author may have added to or deleted from the original AIA text.Added text is shown underlined.Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document.This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 15:05:36 ET on 12/04/2019. PAGE SERVICE ORDER number Two made as of the Thirteenth day of November in the year two thousand nineteen City of Bozeman 121 N.Rouse Ave. Bozeman,Montana 59771 Taylor Architects P.C.dba ThinkOne 101 E.Main, Studio One Bozeman,Montana 59715 City of Bozeman Public Safety Center Located on City of Bozeman owned property on the west side of Rouse Avenue bounded to the north by Oak Street and to the South by Tamarack Street. Legal Property Description: IMES ADD,S06,T02 S,R06 E,ACRES 7.831,PARCEL A PLAT C-41-L This Service Order,together with the Master Agreement between Owner and Architect dated the twenty-ninthday of January in the year two thousand nineteen PAGE 2 i.'J v The Bozeman Public Safety Center("BPSC")will be located on City-owned property on Rouse Avenue between Oak and Tamarack Streets,and will house the Bozeman Police Department Municipal Courts City Attorney prosecution services,victim services,and Fire Station#1. §1.2 The Owner and Architect may rely on the Initial Information.Both parties,however,recognize that such information may materially change and,in that event,the Owner and the Architect sha4-may-q rg ee to appropriately adjust the schedule,the Architect's services,and the Architect's compensation.compensation in accordance with the Additions and Deletions Report for AIA Document B221 Tm—2018.Copyright©2014 and 2018 by The American Institute of Architects.All rights reserved. WARNING:This AIA' Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA" Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:05:36 ET on 12/04/2019 under Order No.1194930685 which expires on 05/23/2020,and is not for resale. User Notes: (1316377929) Master Agreement,The Owner shall adjust the Owner's budget for the Cost of the Work and the Owner's anticipated design and construction milestones,as necessary,to accommodate material changes in the Initial Information. Design Development Services(Complete from Service Order#1 Level of Work): 2.1.2 Based on Owner's approval of Schematic Design and Preliminary Design Development Documents and on the Owner's authorization of any adiustments in the Proiect requirements for the Cost of the Work the Architect shall complete the full Design Development Documents begun under the scope of Service Order#1 The Design Development Documents shall consist of drawings and other documents including plans sections elevations typical construction details and diagrammatic lavouts of building systems to fix and describe the size and character of the Proiect as to architectural,structural,mechanical and electrical systems and other appropriate elements The Design Development Documents shall also include outline specifications that identify major materials and systems and establish,in general their quality levels. 2.1.3 The Architect shall work with the selected General Contractor/Construction Manager(GC/CM)to update the estimate of the Cost of the Work. 2.1.4 The Architect shall submit the Design Development Documents to the Owner,advise the Owner of any adjustments to the estimate of the Cost of the Work and request the Owner's approval to proceed into the Construction Documents phase of work. Construction Document Services: 2.2.1 Based on Owner's approval of Design Development Documents,and on the Owner's authorization of any adiustments in the Proiect requirements for the Cost of the Work,the architect shall prepare full Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the work. The Owner and Architect acknowledge that in order to construct the Work the Contractor will provide additional information,including Shop Drawings,Product Data,Samples and other similar submittals,which the Architect will review in accordance with Section 2.4.11. 2.2.2 The Architect shall incorporate in the Construction Documents the design requirements of governmental authorities having iurisdiction over the Project. 2.2.3 During the development of the Construction Documents,the Architect shall assist the Owner and the Selected General Contractor/Construction Manager(GC/CM) in the development and preparation of bidding and procurement information that describes the time,place,and conditions of bidding. The Architect shall also compile a Proiect Manual that includes the General Conditions of the Contract for Construction and Specifications that may includingbidding idding requirements and sample forms. 2.2.4 The Architect shall work with the selected General Contractor/Construction Manager to update and review the estimate for the Cost of the Work. The Architect will assist the Owner and the GC/CM with Value Engineering efforts f necessary to maintain the Owner's established construction budget. 2.2.5 The Architect shall submit the Construction Documents to the Owner,advise the Owner of any adjustments to the estimate of the Cost of Work,and work in conjunction with the General Contractor/Construction Manager to adjust the design to maintain the Owner's established construction budget. Bidding or Negotiation Phase Services Additions and Deletions Report for AIA Document B221' —2018.Copyright©2014 and 2018 by The American Institute of Architects.All rights reserved. WARNING:This AIA°Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA" 2 Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:05:36 ET on 12/04/2019 under Order No,1194930685 which expires on 05/23/2020,and is not for resale. User Notes: (1316377929) 2.3.1 Based on the Owner's approval of the Construction Documents,and on the Owner's authorization of any adjustments in the Project requirements for the Cost of the Work,the architect shall assist the General Contractor/ Construction Manager(GC/CM)in preparing bid packages including the Construction Documents and Specifications to be bid. 2.3.2 The Architect shall make bid documents available in digital format to the GC/CM for distribution to bidders. The Architect shall coordinate publication of this electronic media with the GC/CM to ensure the proper digital format is provided for universal access. 2.3.3 The Architect shall,in conjunction with the GC/CM,organize a pre-bid conference for all interested subcontractors for all elements of the work. 2.3.4 The Architect shall prepare responses to prospective bidders and provide clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda. 2.3.5 The Architect shall consider requests for substitutions,if the Bidding Documents permit substitutions,and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. Construction Phase Services 2.4.1 The Architect shall provide administration of the Contract between the Owner and the Contractor(General Contractor/Construction Manager)as set forth below and in AIA Document A201-2017,General Conditions of the Contract for Construction. If the Owner and Contractor(GC/CM)modify the AIA Document A201-2017,those modifications shall not affect the Architect's services under this Agreement unless the Owner and Architect amend this agreement. 2.4.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over,charge of,or responsibility for the construction means,methods,techniques,sequences or procedures,or for safety precautions and programs in connection with the Work,nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions,but shall not have control over or charge of,and shall not be responsible for,acts or omissions of the Contractor or any other persons or entities performing portions of the Work. 2.4.3 The Architect's responsibility to provide Construction Phase services commences with the Owner's acceptance of the Guaranteed Maximum Price(GMP)for construction of the Work from the General Contractor/Construction Manager(GC/CM)and terminates upon fmal acceptance and issuance of the final Certificate of Payment. 2.4.4 The Architect shall visit the site at intervals appropriate to the stage of construction to become familiar with the progress and quality of the portion of the Work completed,and to determine,in general if the Work observed is being performed in a manner indicating that the Work,when fully completed will be in accordance with the Contract Documents. However,the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of the site visits the Architect shall keep the Owner reasonably informed about the progress and qualjty of the portion of the Work completed and report to the Owner(1)known deviations from the Contract Documents and from the most recent construction schedule submitted by the General Contractor/Construction Manager,and(2)defects and deficiencies observed in the Work 2.4.5 The Architect has the authority to reject Work that does not conform to the Contract Documents Whenever the Architect considers it necessary or advisable,the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents whether or not such Work is fabricated installed,or completed. However,neither this authority of the Architect nor a decision made in good faith either to exercise or not exercise such authority shall give rise to a duty or responsibility of the Architect to the General Contractor/Construction Manager Subcontractors material and equipment suppliers their agents or employees other persons or entities performing portions of the Work Additions and Deletions Report for AIA Document B221 TM —2018.Copyright 02014 and 2018 by The American Institute of Architects.All rights reserved. WARNING:This AIA"Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIAO 3 Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:05:36 ET on 12/04/2019 under Order No.1194930685 which expires on 05/23/2020,and is not for resale. User Notes: (1316377929) 2.4.6 The Architect shall interpret and decide matters concerning performance under,and requirements of the Contract Documents on written request of either Owner or Contractor. The Architect's response shall be made in writing within any time limits agreed upon or otherwise reasonable promptness 2.4.7 Interpretations and decisions of the Architect shall be consistent wit the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions,the Architect shall endeavor to secure faithful performance by both Owner and Contractor,shall not show partiality to either,and shall not be liable for results of interpretations or decisions rendered in good faith The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. 2.4.8 The Architect shall review and certify amounts due the General Contractor/Construction Manager. The Architect's certification for payment shall constitute a representation to the Owner,based on the Architect's evaluation of the Work and on the data comprising the GC/CM's Application for Payment,that,to the best of the Architect's knowledge,information and belief,the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. 2.4.9 The Architect shall review the General Contractor/Construction Manager's submittal schedule and shall not unreasonably delay or withhold approval. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or,in the absence of an approved submittal schedule,with reasonable promptness while allowing sufficient time in the Architect's professional judgement to permit adequate review. 2.4.10 In accordance with the Architect-approved submittal schedule,the Architect shall review and approve or take other appropriate action upon the General Contractor/Construction Manager's(GC/CM)submittals such as Shop Drawings,Product Data and Samples,but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of the information such as dimensions,quantities,and installation or performance of equipment or systems,which are the GC/CM's responsibility. The Architect's review shall not constitute approval of safety precautions or,unless otherwise specifically stated by the Architect,of any construction means,methods,techniques,sequences or procedures. The Architect's approval of a specific item shall not approval of an assembly of which the item is a component. 2.4.11 Subject to the provisions of Section 2.4.13 the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth in the Contract Documents the requirements for information. Requests for Information shall include,at a minimum,a detailed written statement that indicates the specific Drawings of Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon,or otherwise with reasonable promptness. If appropriate,the Architect shall prepare and issue supplemental Drawings and Specifications in response to requests for information. 2.4.12 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. 2.4.13 The Architect may authorize minor changes in the Work that are consistent wit the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension in the Contract Time. The Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. 2.4.14 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion:issue Certificates of Substantial Completion,receive from the GC/CM and forward to the Owner, for the Owner's review and records,written warranties and related documents required by the Contract Documents and assembled by the GC/CK and issue a final Certificate for Payment based on a final inspection indicating the Work complies with the requirements of the Contract Documents. 2.4.15 When the work is found to be substantially complete,the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the GUM including the amount to be retained from the Contract Sum,in any,for final completion or correction of the Work. Additions and Deletions Report for AIA Document B221 TM —2018.Copyright©2014 and 2018 by The American Institute of Architects.All rights reserved. WARNING:This AIA''Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA'- 4 Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:05:36 ET on 12/04/2019 under Order No.1194930685 which expires on 05/23/2020,and is not for resale. User Notes: (1316377929) 2.4.16 The Architect shall forward to the Owner the following information received from the GC/CM: (1)consent of surety or sureties,if any,to reduction in or partial release of retainage or the making of final payment, (2)affidavits, receipts,releases and waivers of liens or bonds indemnifying the Owner against liens, and(3)any other documentation required of the GC/CM under the Contract Documents. Additional Services PAGE 5 §2.5.1 Additional Services See Additional Services identified in Exhibit A:Proposal for Professional Design Services Fee Schedule. Not established at this time Not established at this thne. PAGE 6 ir,m e .2 Petwatage Basis 0 of the Owner's budget for the Cost of the Work,as ealoulated in aeeardanee i.vith S-4ap-toRM 4.4-. Not to exceed the amounts indicated on Exhibit A:Proposal for Professional Design Services Fee Schedule .r ib4 r e �T Refer to Master Agreement exhibit Not to exceed the amounts indicated on Exhibit A•Proposal for Professional Design Services Fee Schedule Additions and Deletions Report for AIA Document B221 TM—2018.Copyright©2014 and 2018 by The American Institute of Architects.All rights reserved. WARNING:This AIA' Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA°' S Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:05:36 ET on 12/04/2019 under Order No.1194930685 which expires on 05/23/2020,and is not for resale. User Notes: (1316377929) subsequent§4.4 When eampensation identified in Seetion 4.1 is en a pereentage basis,pfegress payments for eaeh phase of Basie Servioes shall be ealoulated by multiplying the pereentages identified in this Ai4iole by the Owner-'s most r-eeent budget for-the Gest of the Work. Compensation paid in. . — ss payments shall fiet be adjusted based an updatesthe Owner'sbudget §5.1 Insurance shall be in accordance with section 3.3 of the Master Agreement,except as..thee. a bete•••: Agreement. iisr c.,.rc , Goverage }f1 E Chuck Winn Assistant City Manager cwinn i0ozeman.net 406-582-2307 William A.Hanson,AIA Jon Wirth,AIA President,ThinkOne Project Manager,ThinkOne bhansonna,think l.com iwirth(a)think l.com (406)586-7020 (406)586-7020 Exhibit A:Proposal for Professional Design Services Fee Schedule PAGE 7 Of de`) Not applicable. Andrea SurrattCity Manager Additions and Deletions Report for AIA Document B221 TM—2018.Copyright©2014 and 2018 by The American Institute of Architects.All rights reserved. WARNING:This AIA-' Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA-' s Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:05:36 ET on 12/04/2019 under Order No.1194930685 which expires on 05/23/2020,and is not for resale. User Notes: (1316377929) Certification of Document's Authenticity AIA®Document D401 - -2003 I,William A. Hanson,hereby certify,to the best of my knowledge,information and belief,that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 15:05:36 ET on 12/04/2019 under Order No. 1194930685 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA®Document B221TM—2018,Service Order for use with Master Agreement Between Owner and Architect,as published by the AIA in its software,other than those additions and deletions shown in the associated Additions and Deletions Report. (Signed) �ti,Esf/)ZA,7— (Title) / 7--/`S /1-7 (Dated) AIA Document 13401 T —2003.Copyright©1992 and 2003 by The American Institute of Architects.All rights reserved.WARNING:This AIA" Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 15:05:36 ET on 12/04/2019 under Order No.1194930685 which expires on 05/23/2020,and is not for resale. User Notes: (1316377929) GninKonb r.rirrinri nnr ni mn rnvironmenn Bozeman Public Safety Center Proposal for Professional Design Services Service Order#1 Programming/Concept Level Design: Direct Costs Reimbursable Exp. Total Cost ThinkOne Architects $11,500 $500 est. $12,000 Anderson Mason Dale Architects $15,000 $3,500 est. $18,500 TCA Architects(Fire Station Design) $15,000 $2,000 est. $17,000 Associated Construction Engineering MEP $1,000 $0 incl. $1,000 Morrison Maierle- Structural $1,000 $0 incl. $1,000 Civil Engineer $3,000 $0 incl. $3,000 Subtotal $46,500 $6,000 $52,500 Schematic Design Services: Direct Costs Reimbursable Exp. Total Cost ThinkOne Architects $35,000 $1,250 est. $36,250 Anderson Mason Dale Architects $42,500 $5,000 est. $47,500 TCA Architects(Fire Station Design) $15,000 $3,000 est. $18,000 Associated Construction Engineering MEP $36,720 $0 incl. $36,720 Morrison Maierle- Structural $21,900 $0 incl. $21,900 Civil Engineer $9,200 $0 incl. $9,200 Subtotal $160,320 $9,250 est. $169,570 Design Development Services(Fire Station#1 Focus) Direct Costs Reimbursable Exp. Total Cost ThinkOne Architects $28,000 $1,500 est. $29,500 Anderson Mason Dale Architects $20,000 $2,500 est. $22,500 TCA Architects(Fire Station Design) $15,000 $1,500 est. $16,500 Associated Construction Engineering MEP $33,000 $0 incl. $33,000 Morrison Maierle- Structural $29,500 $0 incl. $29,500 Civil Engineer $20,500 $0 incl. $20,500 Subtotal $146,000 $5,500 est. $151,500 Total Base Design Services-Service Order#1 $373,570 **Note: All Service Order#1 Costs Included in Original Contract Bozeman Public Safety Center Service Order#2 Fee Schedule-Rev 1.xlsx 10/28/2019-3:01 PM Gnink Service Order#2 Design Development-to 100% Man Hour Costs Reimbursable Exp. Total Cost ThinkOne Architects $44,675 $2,000 est. $46,675 Anderson Mason Dale Architects $147,095 $4,900 est. $151,995 TCA Architects $12,000 $3,000 est. $15,000 Associated Construction Engineering MEP $40,440 $600 est. $41,040 Morrison Maierle- Structural $23,975 $0 incl. $23,975 Civil Engineer $3,125 $0 incl. $3,125 Subtotal $271,310 $10,500 est. $281,810 Construction Documents Services Man Hour Costs Reimbursable Exp. Total Cost ThinkOne Architects $104,870 $3,500 est. $108,370 Anderson Mason Dale Architects $467,089 $7,300 est. $474,389 TCA Architects $15,000 $1,500 est. $16,500 Associated Construction Engineering MEP $183 600 $500 est. $184,100 Morrison Maierle- Structural $134,775 $0 incl. $134,775 Civil Engineer $45,125 $0 incl. $45,125 Subtotal $950,459 $12,800 est. $963,259 Bidding Support Services Man Hour Costs Reimbursable Exp. Total Cost ThinkOne Architects $20,250 $2,500 est. $22,750 Anderson Mason Dale Architects $5,068 $1,500 est. $6,568 TCA Architects $750 $150 est. $900 Associated Construction Engineering MEP $7,344 $0 est. $7,344 Morrison Maierle- Structural $1,500 $0 incl. $1,500 Civil Engineer $1,000 $0 incl. $1,000 Subtotal $35,912 $4,150 est. $40,062 Construction Administration Services Man Hour Costs Reimbursable Exp. Total Cost ThinkOne Architects $215,750 $6,500 est. $222,250 Anderson Mason Dale Architects $58,275 $18,100 est. $76,375 TCA Architects $3,000 $1,500 est. $4,500 Associated Construction Engineering MEP $66,069 $700 est. $66,769 Morrison Maierle- Structural $61,500 $0 incl. $61,500 Civil Engineer $22,700 $0 incl. $22,700 Subtotal $427,294 $26,800 est. $454,094 Service Order#2-Fee Totals $1,684,975 $54,250 est. $1,739,225 Total All Design Elements-Base Design Fee $2,112,795 Bozeman Public Safety Center Service Order#2 Fee Schedule-Rev 1.xlsx 10/28/2019-3:01 PM Gnink Additional Service Items-Billed as Needed: Total Cost Service Order#1 Items(Included in Service Order#1 Contract) Additional Site Survey Work(Easements,etc.) $20,000 Additional Geotechnical Work(Soil Contamination, Fill Materials,etc.) $15,000 Environmental Consultant(Field Observations during Geotech) $4,000 Landscape Design Services(Design 5) $12,500 Service Order#1 Additional Service Items $51,500 Service Order#2 Items Additional Geotechnical Work-Design Coord./Construction Admin. $12,000 Landscape Design Services-Design 5(Service Order#2 Scope Elements) $14,000 Security Design Consultant (Rimrock Group-John Thompson) $150,000 Traffic Study(Required by COB) $18,100 Energy Modeling(Quest Energy through ACE) $14,500 Acoustical Engineer(Sean Connolly-Big Sky Acoustics) $12,500 Fire Sprinkler Design Services $26 000 Photovoltaic System Design tbd Interior Design Consultant tbd As-Built Drawings/Warranty Inspection $12,000 Service Order#2 Additional Service Items $259,100 Total Costs For Project $2,423,395 Bozeman Public Safety Center Service Order#2 Fee Schedule-Rev 1.xlsx 10/28/2019-3:01 PM