HomeMy WebLinkAbout01-13-20 City Commission Packet Materials - A2.2. Res. 5123, Amending FY20 Annual Budget Appropriations for StormwaterCommission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Kristin Donald, Finance Director
SUBJECT: Commission Resolution No. 5123 – Amending the City’s Annual Budget
for the Street Maintenance, Water, Wastewater, Solid Waste, Stormwater
and Public Works Admin Funds Appropriations for the Fiscal Year
Ending June 30, 2020 (FY20).
MEETING DATE: January 13, 2020
AGENDA ITEM: Action
RECOMMENDATION: Approve Resolution No. 5123- Amending the City’s Annual
Budget for the Street Maintenance, Water, Wastewater, Solid Waste, Stormwater and Public
Works Admin Funds Appropriations for the Fiscal Year Ending June 30, 2020 (FY20).
BACKGROUND:
The FY20 Approved Budget contains a total of $656,116 for the Stiff Building Remodel, funded
from the General, Community Development, and Building Inspection Funds. This estimate was
made from initial information developed more than 5 years ago, prior to Phase 1 of the project
(basement conference room, etc.). After we completed the final programming on this next phase,
the project has expanded to include other departments within the building with a focus on
centralizing customer service, accommodating future staffing needs, and improved safety. We
allocated a percentage of the project based on square feet and full time equivalent (staff) and for
140
Public Works Administrative portion, we allocated its portion to the funds it serves. The
breakdown of the cost by percentage is below:
The project is in final design stage and has been bid with the final estimate of $1,264,725
(contingency included). The breakdown according to the distribution above is below along with
the funding difference:
Resolution 5123 is the budget amendment for six fund listed above needing a budget
amendment which will be paid for by excess revenues and/or fund balance.
FY20 Budget
Allocation of the
project costs Difference Funding
10 General 173,217 260,584 (87,367) Project Savings
100 Planning 266,218 334,245 (68,027) Vacancy Savings
115 Building Inspection 216,681 213,640 N/A N/A
111 Street Maintenance - 48,646 (48,646) Budget Amendment
600 Water - 130,423 (130,423) Budget Amendment
620 Wastewater - 79,583 (79,583) Budget Amendment
640 Solidwaste - 23,371 (23,371) Budget Amendment
670 Stormwater - 61,607 (61,607) Budget Amendment
710 Vehicle Maintenance - 7,335 (7,335) Vacancy Savings
750 Public Works Admin - 105,290 (105,290) Budget Amendment
656,116 1,264,725 (611,650)
Fund
141
ALTERNATIVES: As suggested by the Commission.
FISCAL EFFECTS: The current budgeted spending in the funds will increase by a total of
$448,920.
The FY20 estimated ending fund balance in the above funds is as follows:
Attachment: Resolution No. 5123
Report compiled on December 20, 2019
Additional Budget
funding for FY20
111 Street Maintenance 48,646
600 Water 130,423
620 Wastewater 79,583
640 Solidwaste 23,371
670 Stormwater 61,607
750 Public Works Admin 105,290
448,920
Fund
Fund
Estimated Fund Balance
Before Budget Amendment
Budget Amendment
Amount
Estimated Fund Balance
after Budget Amendment
Street Maintenance 379,493 48,646 330,847
Water 11,098,678 130,423 10,968,255
Wastewater 4,128,741 79,583 4,049,158
Solidwaste 866,402 23,371 843,031
Stormwater 478,133 61,607 416,526
Public Works Admin 105,290 105,290 -
142
RESOLUTION NO. 5123
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, AMENDING FISCAL YEAR 2020 (FY20) STREET MAINTENANCE,
WATER, WASTEWATER, SOILD WASTE, STORMWATER AND PUBLIC WORKS
ADMIN FUNDS BUDGETS TO INCLUDE ADDITIONAL EXPENDITURES OF $448,920.
WHEREAS, the City Commission did, on the 24th
day of June, 2019, after due and
proper legal notice, conduct a public hearing and adopt a municipal budget for Fiscal Year 2019-
2020 (Fiscal Year 2020); and
WHEREAS, the City Commission did, on the 13th day of January 2020, decided on
proposed amendment to the municipal budget.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana, to wit:
Section 1 – Appropriation Changes
The City Commission of the City of Bozeman, Montana, does hereby authorize the
following changes to expenditures in the Following Funds:
Additions: This amount is added to the FY20 budget.
143
Resolution 5123, Budget Amendment for Street Maintenance, Water, Wastewater, Solid Waste, Stormwater and Public Works
Admin Funds for FY20
Section 2 – Use of Cash on Hand in the Funds
The increased appropriation will be funded with cash on hand in the Street
Maintenance, Water, Wastewater, Solid Waste, Stormwater, and Public Works Admin Funds.
Section 3
Pursuant to Section 7-6-4030, M.C.A., this resolution, upon its passage, shall be in full
force and effect on July 1, 2019.
Section 4
That should it be found by any court of competent jurisdiction that any section, clause,
portion, sentence, word, or phrase of this resolution is deemed to be contrary to any existing law
or regulations, that in this instance, it is the intent of the City Commission of the City of Bozeman,
Montana, that all other portions, sections, words, clauses, phrases, or paragraphs of this document
shall remain in full force and effect.
PASSED, ADOPTED, AND APPROVED by the City Commission of the City of
Bozeman, Montana, at a regular session thereof held on the 13th day of January, 2020.
144
Resolution 5123, Budget Amendment for Street Maintenance, Water, Wastewater, Solid Waste, Stormwater and Public Works
Admin Funds for FY20
___________________________________
CHRIS MEHL
Mayor
ATTEST:
_________________________________
MIKE MAAS
Interim City Clerk
APPROVED AS TO FORM:
___________________________________
GREG SULLIVAN
City Attorney
145