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HomeMy WebLinkAbout10-07-19 City Commission Minutes v 9x cC�J�a8�o�to THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,October 07, 2019 Mayor-Cynthia Andrus:Absent Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner- I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at the Roundtable:City Manager(CM)Andrea Surratt, City Attorney(CA) Greg Sullivan, City Clerk Robin Crough "THERE IS NO VIDEO FOR THIS MEETING,AND AUDIO IS POOR DUE TO THIS BEING AN OFF-SITE MEETING.PLEASE NOTE LINKED TIMES ARE DISPLAYED AS TWO HOURS EARLY.WRITTEN-IN,UNLINKED TIMES ARE ACTUAL." A. 04:00:34 PM (00:00:01)Call to Order—6:00 PM—Montana State University Strand Union Building, Ballroom C, 751 West Grant Street, Bozeman, MT Deputy Mayor Mehl called the meeting to order at 6:00 PM. B. 04:00:41 PM (00:00:08)06:00:41 PM -Pledge of Allegiance and a Moment of Silence C. 04:01:43 PM (00:01:10)06:01:43 PM -Changes to the Agenda There were no changes to the agenda. D. 04:01:55 PM (00:01:22)06:01:55 PM -Authorize Absence-Mayor Cyndy Andrus 04:01:57 PM (00:01:24)06:01:57 PM:Motion and Vote to authorize the absence of Mayor Andrus. The motion passed 4-0. Commissioner-Terry Cunningham: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-CVnthia Andrus:Absent DeputV MaVor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Page 1 of 9 Bozeman City Commission Meeting Minutes,October 7,2019 Commissioner-I-Ho PomeroV:Approve Commissioner-Terry Cunningham:Approve E. 04:02:16 PM (00:01:43)06:02:16 PM -FYI • Cr. Cunningham noted the Noontime Rotary meeting tomorrow, and the Affordable Housing Working Group meeting on Thursday, and the INC is meeting Thursday on multiple items. • DM Mehl stated the Commission is meeting Wednesday from 11-1,tomorrow night the City- County-School District will be discussing multiple projects, and there is a candidate forum on Thursday. DM Mehl asked for an update on short-term rentals on a future consent agenda. F. 04:04:10 PM (00:03:37)06:04:10 PM -Commission Disclosures There were no commission disclosures. G. 04:04:17 PM (00:03:44) 06:04:17 PM -Minutes 1. Approve the Regular Meeting Minutes from September 9,September 16, and September 23, 2019, and User Access to Linked Minutes (Crough) 04:04:22 PM (00:03:49) 06:04:22 PM -Motion and Vote to approve the regular City Commission minutes from September 9,September 16, and September 23,2019 as submitted. The motion passed 4-0. Commissioner- I-Ho Pomeroy: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Absent DeputV MaVor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho PomeroV:Approve Commissioner-Terry Cunningham:Approve H. 04:04:42 PM (00:04:09)06:04:42 PM -Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services(LaMeres) 2. Authorize the Deputy Mayor to Sign the Findings of Fact and Order for the Keck Minor Subdivision Preliminary Plat,Application 18399 (Saunders) (Quasi-Judicial) 3. Authorize the City Manager to Sign a Public Pipeline and Access Easement and Agreement with D. MaDill RTF, LLC for the Crestview Condos Project on Thomas Drive (Russell) 4. Authorize the City Manager to Sign a Sanitary Sewer Pipeline and Access Easement and Agreement with Gallatin Center LP for the Crestview Condos Project on Thomas Drive (Russell) 5. Authorize the City Manager to Sign a Services Agreement with Host Compliance LLC for Short- Term Rental Compliance Monitoring and Associated Services (Saunders) Page 2 of 9 Bozeman City Commission Meeting Minutes,October 7,2019 6. Authorize the City Manager to Sign a Grant Agreement with HAVEN for Funding for Emergency Housing(Donald) 7. Authorize the City Manager to Sign a Grant Agreement with the Human Resources Development Council (HRDC) of District IX for Funding for Streamline Bus Services (Donald) 8. Authorize the City Manager to Sign a Grant Agreement with the Human Resources Development Council (HRDC) of District IX for Funding for the Warming Center and the Fork and Spoon Kitchen (Donald) 9. Authorize the City Manager to Sign a Task Order with Tetra Tech, Inc. for Groundwater and Perimeter Methane Monitoring and Assessment of System Performance and Effectiveness at the Bozeman Landfill for Fiscal Year 2020 (Kohtz) 10. Authorize the City Manager to Sign a Task Order with Tetra Tech,Inc.for Remediation Systems Operation and Maintenance at the Bozeman Landfill for Fiscal Year 2020 (Kohtz) 11. Resolution 5098, Intent to Create Special Improvement Lighting District (SILD) Number 757 for the Gran Cielo Subdivision (Massey/Clark) 12. Resolution 5105, Authorizing the City Manager to Sign Change Order Number 2 with Knife River-Belgrade for the Cottonwood Road from Babcock Street to Durston Road Project (Murray) 04:04:46 PM (00:04:13)06:04:46 PM -City Manager Overview CM Surratt highlighted the grant agreements on consent. 04:05:37 PM (00:05:04)06:05:37 PM - Public Comment There was no public comment. 04:05:43 PM (00:05:10)06:05:43 PM -Motion and Vote to approve Consent Items 1-12 as submitted. The motion passed 4-0. Commissioner-Jeff Krauss: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Absent Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve I. 04:05:58 PM (00:05:25)06:05:58 PM -Public Comment There was no public comment. J. 04:06:24 PM (00:05:51)06:06:24 PM -Action Items 1. 04:06:27 PM (00:05:54) 06:06:27 PM - Resolution 5073, Levying and Assessing Delinquent Page 3 of 9 Bozeman City Commission Meeting Minutes,October 7,2019 Water,Sewer,Stormwater, Garbage and Recycling Charges for Fiscal Year 2020(Donald) 04:06:42 PM (00:06:09)06:06:42 PM -Staff Presentation Finance Director Kristin Donald noted one payment received, and stated the new total. 04:07:18 PM (00:06:45)06:07:18 PM -Questions of Staff Cr.Cunningham asked what the rough total collected by the City, and the methods the City goes through prior to collect these payments. 04:08:30 PM (00:07:57)06:08:30 PM- Public Comment There was no public comment. 04:08:38 PM (00:08:05)06:08:38 PM -Motion to adopt Resolution 5073, Levying and Assessing Delinquent Water,Sewer,Stormwater, Garbage and Recycling Charges for Fiscal Year 2020. Commissioner-TerrV Cunningham: Motion Commissioner- I-Ho Pomeroy: 2nd 04:08:51 PM (00:08:18)06:08:51 PM - Discussion Cr.Cunningham noted this is done every year, and this is the collections process. 04:09:41 PM (00:09:08)06:09:41 PM - Vote on the Motion to adopt Resolution 5073, Levying and Assessing Delinquent Water,Sewer,Stormwater, Garbage and Recycling Charges for Fiscal Year 2020. The motion passed 4-0. Commissioner-Terry Cunningham: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-CVnthia Andrus:Absent DeputV MaVor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 2. 04:09:49 PM (00:09:16) 06:09:49 PM - Resolution 5074, Levying and Assessing Delinquent Sidewalk Install or Repair Charges for Fiscal Year 2020(Donald) 04:10:00 PM (00:09:27)06:10:00 PM -Staff Presentation Finance Director Donald discussed the noticing process, and there have been no changes. 04:10:58 PM (00:10:25)06:10:58 PM - Public Comment There was no public comment. Page 4 of 9 Bozeman City Commission Meeting Minutes,October 7,2019 04:11:09 PM (00:10:36)06:11:09 PM -Motion to adopt Resolution 5074, Levying and Assessing Delinquent Sidewalk Install or Repair Charges for Fiscal Year 2020. Commissioner- I-Ho PomeroV: Motion Commissioner-Jeff Krauss: 2nd 04:11:25 PM (00:10:52)06:11:25 PM -Discussion Cr. Pomeroy supports the motion. Cr. Cunningham stated the importance of maintaining sidewalks. 04:12:02 PM (00:11:29)06:12:02 PM - Vote on the Motion to adopt Resolution 5074,Levying and Assessing Delinquent Sidewalk Install or Repair Charges for Fiscal Year 2020. The motion passed 4-0. Commissioner- 1-Ho Pomeroy: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Absent Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- 1-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 3. 04:12:10 PM (00:11:37) 06:12:10 PM - Resolution 5075, Levying and Assessing Delinquent Snow Removal Charges for Fiscal Year 2020(Donald) 04:12:18 PM (00:11:45)06:12:18 PM -Staff Presentation Finance Director Donald discussed the noticing process, and the action the City takes to ensure removal. One late payment was received. 04:12:49 PM (00:12:16)06:12:49 PM -Questions of Staff Cr. Krauss asked where the liens go at this point. Cr. Cunningham asked if it's most frequently neighbors calling Code Compliance.Assistant City Manager Chuck Winn provided further detail on the removal process. 04:15:07 PM (00:14:34)06:15:07 PM - Public Comment There was no public comment. 04:15:14 PM (00:14:41)06:15:14 PM -Motion to adopt Resolution 5075, Levying and Assessing Delinquent Snow Removal Charges for Fiscal Year 2020. Commissioner-Jeff Krauss: Motion Commissioner-TerrV Cunningham: 2nd Page 5 of 9 Bozeman City Commission Meeting Minutes,October 7,2019 04:15:24 PM (00:14:51)06:15:24 PM -Discussion Cr. Krauss stated these are not insignificant fees, and this is not a service we perform. 04:17:47 PM (00:17:14)06:17:47 PM - Vote on the Motion to adopt Resolution 5075, Levying and Assessing Delinquent Snow Removal Charges for Fiscal Year 2020. The motion passed 4-0. Commissioner-Jeff Krauss: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Absent Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 4. 04:18:04 PM(00:17:31)06:18:04 PM-Joint Meeting with ASMSU,Discussion Topics Including: Kagy Boulevard/Pedestrian Safety, Safe Biking Routes,Affordable Housing,Student Code of Conduct, and Student Engagement(Surratt) 04:18:25 PM (00:17:52)06:18:25 PM -ASMSU Call to Order ASMSU called their meeting to order, but noted they do not have a quorum tonight. 04:18:49 PM (00:18:16)06:18:49 PM - Kagy Boulevard/Pedestrian Safety Cr. Cunningham discussed Kagy Boulevard and pedestrian safety projects in some detail. He discussed a naming opportunity associated with a Kagy pedestrian tunnel. 04:23:39 PM (00:23:06)06:23:39 PM -ASMSU Student Senate Questions/Discussion Taylor Blossom stated students are interested in public transportation. Ben Roeder asked about the timeline for this work. City Engineer Shawn Kohtz discussed the project's status in the City's capital plan. Cr. Krauss discussed the public safety issues of the current infrastructure. Kacie Cummings reiterated the need for public transportation to alleviate traffic issues. Cr. Pomeroy asked if the flashing pedestrian lights are efficient and helping to solve the problem. DM Mehl discussed upcoming and recent projects around South 19th Avenue. He asked for the university as a partner on Kagy projects. Cr. Pomeroy asked about parking capacity in the area. Taylor Blossom asked how much the improvements will expand the road, and if this will impact property values. Sheridan Johnson stated she hasn't heard a lot from her constituents about this being an issue. 04:35:34 PM (00:35:01)06:35:34 PM -Streamline Discussion Taylor Blossom stated that students are really excited about Streamline and public transportation. He discussed work they've been doing with HRDC to expand/refine. Page 6 of 9 Bozeman City Commission Meeting Minutes,October 7,2019 Cr. Pomeroy discussed and asked about IVISU's financial contribution to Streamline. She asked about the potential of charging a fare. Cr. Krauss clarified the City doesn't pay near as much as MSU, and recognized the student's contribution to the city. Cr. Cunningham discussed increasing the reliability and convenience of public transportation, and the electrification of transit. DM Mehl noted the City's financial contribution in FY20, and asked about future route decisions. Sheridan Johnson discussed student interest in electrification as well. Cr. Pomeroy asked how they will encourage students to ride busses more. 04:47:50 PM (00:47:17)06:47:50 PM -Staff Presentation on Bike Routes and Current Construction City Transportation Engineer Taylor Lonsdale discussed recent growth, and coordination of City and MSU plans. City Engineer Shawn Kohtz discussed Kagy Boulevard interim improvements. 04:53:44 PM (00:53:11)06:53:44 PM -Questions of Staff/Discussion Ben Roeder asked what future plans for College Street were. Cr. Krauss discussed it being counterproductive to spend too much effort on anything else in the area excepting 111h Avenue. Kacie Cummings noted that some students face challenges that prevent them from biking to campus. Ben Roeder discussed the focus has more recently been on on-campus use. Cr. Cunningham discussed he importance of multiple agencies working together to address issues like this. He asked Mr. Lonsdale about potential choke points. DM Mehl noted the City's Bicycle Advisory Board. Sheridan Johnson noted MSU's bicycle task force. Cr. Pomeroy discussed riding bikes safely and educating students. 05:06:32 PM (01:05:59)07:06:32 PM -Affordable Housing Discussion Taylor Blossom discussed the difficulty of finding affordable housing and tenant rights. Cr. Cunningham discussed the importance of partnerships in helping alleviate the issues. Sheridan Johnson agrees this is a community effort,and discussed progress MSU has made. Taylor Blossom asked Cr. Cunningham to elaborate on what a partnership could look like. DM Mehl discussed the stress on renters in general. 05:17:31 PM (01:16:58)07:17:31 PM - Public Safety and Equality Cr. Krauss asked if they and their constituents feel safe in Bozeman, and if they feel equal in Bozeman as students and individuals. Ben Roeder states students have two police forces. Brad Tucker agreed that Police are very visible and available, and discussed response times. Kacie Cummings always feels safe. Sheridan Johnson feels safe,and hasn't heard otherwise.She discussed proactive community-wide efforts to enforce safety. Ben Roeder discussed the positivity of the trail system to feel included. Page 7of9 Bozeman City Commission Meeting Minutes,October 7,2019 Stella Ryan stated that there may still be a stigma towards college students,so there is more opportunity to get involved in the community. 05:25:24 PM (01:24:51)07:25:24 PM -Solid Waste Rate Setting DM Mehl asked about what they're interested in regarding composting and recycling. Taylor Blossom discussed the importance and recent efforts to prioritize composting,and bettersourcing food. Sheridan Johnson discussed the importance of education efforts and making it as easy as possible. Ben Roeder spoke of the Norm Asbjornnson building design. Kacie Cummings stated students are very interested in recycling. Cr. Cunningham discussed the upcoming Climate Action Plan, and MSU's partnership in the project. 05:31:18 PM (01:30:45)07:31:18 PM -Student Code of Conduct MSU Dean of Students Matt Caires discussed the importance of student government, and the benefit of this meeting. He discussed a new safety app called "SafeCats." He discussed partnerships with Bozeman Police and Neighborhoods. He discussed a change in 2013 that now includes violations incurring anywhere within the city. Stella Ryan discussed the "Repairing the Harm"program. Tanya Andreasen, Neighborhoods Coordinator and Town/Gown representative, discussed her role. She discussed EPIC-N classes forthcoming. Cr.Pomeroy asked about the process for community concern regarding rowdy students.She asked about the jurisdiction of the City vs. MSU police. City Police Chief Steve Crawford explained in detail. Tanya Andreasen discussed the "Curb Your Crap" program. Taylor Blossom stated students can use more education regarding tenant rights and responsibilities, and resources to find housing. Sheridan Johnson discussed the difficulty of finding future off-campus roommates, and maybe finding a way to facilitate. Brad Tucker discussed the importance of financial literacy. Cr. Cunningham asked if mental health and behavioral health needs are being met on campus and in the community. Taylor Blossom stated that there are certain populations that may need these resources more, and may not feel they are as available. Cr. Pomeroy discussed struggles her son had on campus with mental health resources and homelessness. Ben Roeder noted that advisors are often first points of contact for mental health issues, and the design of the space is not always conducive to disclosure. Sheridan Johnson agreed that making comfortable spaces, and discussed the"CrashPad" program. Cr.Pomeroy discussed how many people are struggling,and the need to focus on education and removing the stigma. Brad Tucker commended Student Mental Health Services. Ann Parker discussed efforts to provide education to students in need. 06:04:44 PM (02:04:11)08:04:44 PM -Student Engagement Page 8 of 9 Bozeman City Commission Meeting Minutes,October 7,2019 Tanya Andreasen discussed the Neighborhoods Program in detail. Taylor Blossom suggested a more direct partnership. Sheridan Johnson stated it's important to emphasize student involvement in community events. DM Mehl thanked the students for their leadership. 06:14:33 PM (02:14:00) 08:14:33 PM - Public Comment There was no public comment. K. 06:14:48 PM (02:14:15) 08:14:48 PM - FYI/Discussion There was no FYI or discussion. L. 06:14:52 PM (02:14:19)08:14:00 PM -Adjournment Deputy Mayor Mehl adjourned the meeting at 8:14 PM. Cynthia L.Andrus Mayor ATTEST: O k.•'B Ak (� ' ��,' � l •Z; Robin Crough * ; , t ■ * : City Clerk C� co \101, PREPARED BY: Robin Crough City Clerk Approved on: �(f�VthY�✓ l���� Page 9 of 9