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HomeMy WebLinkAbout10-09-19 City Commission Minutes v 9x CW THE CITY COMMISSION SPECIAL MEETING OF BOZEMAN, MONTANA MINUTES Wednesday, October 9,2019 Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner- I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at the Table/Dais: City Manager(CM)Andrea Surratt, City Attorney(CA) Greg Sullivan, City Clerk(CC) Robin Crough, Deputy City Clerk Brenda Sweeney A. 11:00:44 AM (00:05:13) Call to Order—11:00 AM—1:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 11:00 AM. B. 11:00:50 AM (00:05:19) Pledge of Allegiance and a Moment of Silence C. 11:01:27 AM (00:05:56) Changes to the Agenda There were no changes to the agenda. D. 11:01:33 AM (00:06:02) FYI There was no FYI. E. 11:01:40 AM (00:06:09) Commission Disclosures There were no commission disclosures. F. 11:01:46 AM (00:06:15) Public Comment There was no public comment. G. 11:02:21 AM (00:06:50)Action Items KEE 1. 11:02:23 AM (00:06:52) 2019 Annual Ethics Training(Surratt) C5 Page 1 of 3 Bozeman City Commission Special Meeting Minutes,October 9,2019 CM Surratt went over the 2019 ethics training presentation for boards and commissions.The Commission discussed the element of personal interest,the chair's role in setting the agenda,the role of "good" personal interest,general behavior and standards of conduct,the importance of disclosure, board templates, board attendance, proxy voting,sub-committees and noticing, commission liaisons as voting members, Skyping in to meetings, and outreach for ballot issues. 2. 11:42:19 AM (00:46:48) Review Quasi-Judicial Item Procedures and Best Practices (Sullivan) CA Sullivan clarified the distinction between legislative, administrative, and judicial decisions. He and the Commission discussed ex-parte communications and quasi-judicial items in some detail. They discussed the role of the commission and mayor in communications and problem-solving. 3. 12:21:47 PM (01:26:16) Review City Charter Regarding Board Commission Liaison Role (Andrus) CM Surratt stated that there isn't a clear definition of this role, so a discussion today is warranted. The Mayor asked what an appropriate role would be, as well as how best to relay information back and forth. The commission discussed in detail.The commission and CM Surratt discussed not directing staff in detail. 4. 01:03:00 PM (02:07:29) Review City Charter and Give Direction Regarding Commission Role in Implementation of Strategic Plan (Surratt) © 0 CM Surratt asked about the commission's role in outreach for the strategic plan, and discussed outreach on the strategic plan versus policy. They discussed assigning liaisons for issues, or creating sub- committees.They discussed the role of the commission in communicating with staff or in meetings. 14. I. 02:06:47 PM (03:11:16)Adjournment Mayor Andrus adjourned the meeting at 2:06 PM. Cynthia L.Andrus Mayor Page 2 of 3 Bozeman City Commission Special Meeting Minutes,October 9,2019 ATTEST: -`tC, • ,�y � �.`�' • Robin Crough City Clerk 91 ' •O PREPARED BY: Robin Crough City Clerk Approved on: De e M v Page 3 of 3