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Home My WebLink About10-14-19 City Commission Minutes �x 7cci�'�N-C8 1&0 � THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, October 14,2019 Mayor-CVnthia Andrus: Present Deputy MaVor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner- I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at the Dais: City Manager(CM)Andrea Surratt, City Attorney(CA) Greg Sullivan, City Clerk Robin Crough **PREVIOUS MEETING AUDIO APPEARS AT THIS TIME DURING THE MEETING.PLEASE EXCUSE THE TECHNICAL DIFFICULTIES.** A. 06:02:36 PM (00:10:59)Call to Order—6:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:02 PM. B. 06:02:41 PM (00:11:04) Pledge of Allegiance and a Moment of Silence Mayor Andrus introduced Michael Spears and Francesca Rodriquez and Indigenous People's Day. Mr.Spears and Ms. Rodriquez facilitated tonight's celebration. **AUDIO IS NOT AVAILABLE UNTIL 6:11:11 PM.PLEASE EXCUSE THE TECHNICAL DIFFICULTIES.** C. 06:15:12 PM (00:23:35)Changes to the Agenda There were no changes to the agenda. D. 06:15:17 PM (00:23:40) FYI • Cr. Cunningham discussed events happening next week including the Affordable Housing Action Plan review sessions, Climate Plan kickoff, and whether the commission supports a letter to the County supporting their law and justice center. • Cr. Pomeroy discussed positive feedback from a citizen for the Forestry Department. • DM Mehl discussed upcoming meetings regarding the Idaho Pole site, Planning Board, and upcoming candidate forum. Page 1 of 7 Bozeman City Commission Meeting Minutes,October 14,2019 E. 06:18:32 PM (00:26:55)Commission Disclosures There were no commission disclosures. F. 06:18:37 PM (00:27:00)Consent 09 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) I a 2. Approve the Acceptance of the Edward Byrne Memorial Justice Assistance Grant,Through the Montana Board of Crime Control / United States Department of Justice, by the City of Bozeman and Authorize Police Chief Steve Crawford to Sign the Contract with Gallatin County Allocating the Funds to Operate the Missouri River Drug Task Force(MRDTF) (Crawford)0 a 3. Authorize the City Manager to Sign a Grant Agreement with the Human Resource Development Council (HRDC) of District IX for Funding for the Willow Springs Planned Unit Development(PUD) and Subdivision (Olsen),'CP 4. Authorize the City Manager to Sign an Agreement with Elkhorn Commissioning Group, LLC for Commissioning Services for the Pre-Construction and Construction Phases of the Bozeman Public Safety Center(BPSC) (Winn), a 5. Authorize the City Manager to Sign an Agreement with the Montana Department of Transportation (MDT) to Receive Select Traffic Enforcement Program (STEP) Funds for the Traffic Enforcement Efforts of the Bozeman Police Department(Crawford)M�4J 6. Authorize the City Manager to Sign Amendment Number 1 to Task Order Number 10 of the Professional Services Master Task Order Agreement with HDR Engineering, Inc.for Additional Services for the Water Reclamation Facility (WRF) East Gallatin River Avulsion Restoration Project(Heaston), a 7. Authorize the City Manager to Sign Amendment Number 3 to Task Order Number 11 of the Professional Services Master Task Order Agreement with HDR Engineering, Inc.for Additional Services for the Water Reclamation Facility (WRF) Montana Pollutant Discharge Elimination System (MPDES) Permitting Assistance (Heaston)"1 a 8. Authorize the City Manager to Sign Task Order Number 1 and Task Order Number 2 to the Professional Services Master Task Order Agreement with DOWL, LLC for On-Call Planning, Engineering, and Construction Oversight Services for a Variety of Stormwater Division Infrastructure Projects (Mehrens)7 a 06:18:41 PM (00:27:04)City Manager Overview CM Surratt discussed the highlights of the consent agenda. 06:19:50 PM (00:28:13) Public Comment There was no public comment. 06:20:01 PM (00:28:24)Motion and Vote to approve Consent Items 1-8 as submitted. The motion passed 5-0. Page 2 of 7 Bozeman City Commission Meeting Minutes,October 14,2019 Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl: Approve Commissioner-Jeff Krauss: Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve G. 06:20:17 PM (00:28:40) Public Comment Mayor Andrus opened public comment. 06:20:59 PM (00:29:22)Marjorie Smith, Public Comment Ms. Smith complimented the City for the landscaping and sidewalks in the new subdivisions coming in. She asked to keep pedestrians in mind during construction. 06:24:19 PM (00:32:42)Daniel Smith, Public Comment Mr.Smith thanked the city and community for Indigenous Peoples' Day awareness. He asked the commission to be aware of the Baker Massacre 150 years ago. H. 06:26:28 PM (00:34:51) Mayoral Proclamation 1. 06:26:58 PM (00:35:21) Indigenous Peoples' Day, C=� Mayor Andrus read the Indigenous Peoples' Day proclamation, and presented the proclamation to Mr.Spears and Ms. Rodriquez. I. 06:30:34 PM (00:38:57)Special Presentation 1. 06:30:37 PM (00:39:00) Cannery District Update (Winn/Fontenot) Economic Development Director Brit Fontenot and Assistant City Manager Chuck Winn discussed the successes of the Cannery District annexation. They discussed the history and creation of the district. Barry Brown discussed his side of the history of the creation, and the value of partnership. 06:45:43 PM (00:54:06) Questions Cr. Cunningham asked what the ideal residential area around the Cannery would be. DM Mehl asked what lessons were learned for moving forward. Cr. Pomeroy thanked staff and Mr. Brown for the risks they took in the project. J. 06:51:35 PM (00:59:58)Action Items 1. 06:51:36 PM (00:59:59) Appointment to the Bozeman Historic Preservation Advisory Board (BHPAB) (Sweeney)m! tz, Page 3 of 7 Bozeman City Commission Meeting Minutes,October 14,2019 06:51:39 PM (01:00:02) Public Comment There was no public comment. 06:51:53 PM (01:00:16)Motion and Vote to appoint Kevin Brustuen to the Bozeman Historic Preservation Advisory Board[to an At-Large position with a term ending June 30,2020]. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham: Approve 2. 06:52:17 PM (01:00:40)Commission Direction to the City Manager on Establishing a Joint City Commission and Gallatin County Commission Meeting(Surratt) a 06:52:27 PM (01:00:50)Staff Presentation CM Surratt stated they are still trying to set an annual meeting, and that this is in the Strategic Plan. She and the mayor have reached out, but haven't received a date or much interest. Mayor Andrus added there is a desire by the County to meet, as long as there are relevant action items. 06:54:29 PM (01:02:52)Questions Cr.Cunningham asked if there are enough items(and examples)for a quarterly agenda. 06:56:14 PM (01:04:36) Public Comment There was no public comment. 06:56:23 PM (01:04:46)Motion to direct the City Manager to draft a letter for signature of the full City Commission requesting that a quarterly meeting,or at least an annual meeting, be established between the two elected bodies beginning in the first quarter of 2020. Commissioner-Terry Cunningham: Motion Commissioner- I-Ho Pomeroy: 2nd 06:56:39 PM (01:05:02) Discussion Cr. Cunningham discussed opportunities for collaboration and the value of a check-in. Cr. Pomeroy also supports having this discussion. Cr. Krauss discussed the history of having joint meetings with the county, and that it's important to do Page 4 of 7 Bozeman City Commission Meeting Minutes,October 14,2019 that again. DM Mehl supports the motion and discussed the reasons the two bodies should be talking. Mayor Andrus also supports the motion. 07:08:22 PM (01:16:45) Vote on the Motion to direct the City Manager to draft a letter for signature of the full City Commission requesting that a quarterly meeting, or at least an annual meeting,be established between the two elected bodies beginning in the first quarter of 2020. The motion passed 5-0. Commissioner-Terry Cunningham: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham: Approve The Commission moved to Action Item 4(see below)at this point of the meeting. 3. 08:13:07 PM(02:21:30)Joint Meeting of the City Commission and the Bozeman School District (BSD) 7, Discussion Topics Including: Affordable Housing Working Group Update, New High School Library Substation, Community Partnership on Early Reading Project, Review of the Positive City/Bozeman School District(BSD)7 Partnerships,and Possible May 2020 Parks and Trails District Ballot Issue(Surratt)^ a 08:13:10 PM (02:21:33) Introductions The City Commission and School District introduced themselves and Mayor Andrus introduced the meeting agenda. 08:14:23 PM (02:22:46)Affordable Housing Cr. Cunningham introduced the item and the work the working group has been focused on, including unlocking land for future development and workforce housing.The Commission and BSD7 discussed the concept in detail. 08:37:57 PM (02:46:20) Gallatin College Building Cr. Krauss discussed the importance of having a two-year college and dedicated building.They discussed working with the regents and the legislature. 08:47:41 PM (02:56:04) New High School Library Substation Both entities discussed support of the partnership. Library Director Susan Gregory joined to participate in the discussion. Page 5 of 7 Bozeman City Commission Meeting Minutes,October 14,2019 09:04:56 PM (03:13:19) Parks and Trails District Ballot Issue DM Mehl discussed the need of the special district.The school district also noted upcoming ballot issues they will have.The two discussed schedules in detail. 09:21:51 PM (03:30:14) Exemption Hearings Mayor Andrus asked if there is a better way to do exemption hearings.The two entities discussed in great detail. CM Surratt discussed the limitations of statute and timing. 09:46:26 PM (03:54:49) Meeting Times Mayor Andrus discussed the possibility of having alternate meeting times. BSD7 did not express interest. 09:50:22 PM (03:58:45) Road Construction and School Access Cr. Pomeroy asked how the city and school district can better coordinate access and construction. 09:52:36 PM (04:00:59)Superintendent Welcome Cr.Cunningham welcomed Bob Connors to the community. 4. 07:08:59 PM (01:17:22) Quarterly Update to the City Commission on the Implementation of the Bozeman Strategic Plan (Surratt)"� a 07:09:13 PM (01:17:36)Staff Presentation CM Surratt noted this is the first formal update of the plan, and discussed the 70%of work done daily and work accomplished this year in the Top 5 and 2019 priorities.Strategic Services Director Jon Henderson dove into the smartsheet in further detail. He showcased the Work Plan dashboard. 07:43:32 PM (01:51:55)Questions of Staff Cr.Cunningham asked CM Surratt about her concerns with capacity and the plan. He asked specifically about the push notification project. IT Director Scott McMahan answered in detail. Cr. Pomeroy asked about the implementation of the affordable housing plan. Community Development Director Marty Matsen responded in detail. DM Mehl asked if there is a way to update the Commission on whether their expectations are being m et. 07:57:47 PM (02:06:10) Public Comment There was no public comment. 07:58:10 PM (02:06:33) Discussion Cr. Krauss thanked the staff for the work, asked to be notified of bumps in the road, but overall good. DM Mehl discussed incorporating public awareness into this. Cr.Cunningham thanked CM Surratt for showcasing the daily work of employees. Page 6 of 7 Bozeman City Commission Meeting Minutes,October 14,2019 Cr. Pomeroy thanked the City Manager for her and her employees' work. Mayor Andrus thinks this is a good celebration of successes. 08:01:44 PM (02:10:07) Recess Mayor Andrus called the meeting into recess until 8:15 PM. 08:12:14 PM (02:20:37) Call to Order Mayor Andrus called the meeting back to order at 8:12 PM. The Commission moved to Action Item 3(see above)at this point of the meeting. K. 09:54:40 PM (04:03:03) FYI/Discussion There was no additional FYI. L. 09:55:02 PM (04:03:25)Adjournment Mayor Andrus adjourned the meeting at 9:55 PM. Cynthia L.Andrus Mayor ATTEST: •1300 41 '`�: K `_�r' •. Robin Crough City Clerk �,•• y -1383 .O 7,I1V Co ` PREPARED BY: Robin Crough City Clerk Approved on: ✓ l�P r �� Page 7 of 7