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HomeMy WebLinkAbout11-18-19 City Commission Minutes Boz�� N co.'o THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, November 18,2019 THE ORDER OF AGENDA ITEMS CHANGED AS ORIGINALLY NOTICED AS A RESULT OF PULLING CONSENT ITEM 7. FOR FURTHER DISCUSSION Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner-I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at the Dais: City Manager(CM)Andrea Surratt, City Attorney(CA Greg Sullivan), Deputy City Clerk Brenda Sweeney A. 06:00:01 PM (00:02:35)Call to Order—6:00 PM-Commission Room,City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 PM. B. 06:00:13 PM (00:02:47) Pledge of Allegiance and a Moment of Silence C. 06:01:05 PM (00:03:39)Changes to the Agenda CM Surratt stated Consent Agenda Item 7. will be pulled for further discussion. D. 06:01:27 PM (00:04:01) Public Service Announcements 1. 06:01:29 PM (00:04:03) City Commission Meeting Cancelled on November 25, 2019 (Sweeney) E. 06:01:37 PM (00:04:11) FYI • Cr. Cunningham noted he attended the Interim Tax Committee HI 35 in Helena. He spoke of the items discussed. • DM Mehl reminded the public of the Planning Board meeting tomorrow night to continue discussion of the Community Plan. He talked about the December 3rd open house regarding the same topic. Page 1 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 F. 06:03:03 PM (00:05:37) Commission Disclosures • DM Mehl disclosed a statement regarding Capital Improvement Plan (CIP)discussions. • Cr. Cunningham disclosed a statement regarding CIP funds discussions as well as Community Housing Action Plan discussions. G. 06:04:03 PM (00:06:37)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services(LaMeres)03 a 2. Formal Cancellation of the November 25, 2019 City Commission Meeting(Crough), a 3. Adopt the Building Inspection Capital Improvement Plan (CIP) for Fiscal Years 2021-2025 (Donald) 7,a 4. Adopt the Community Development Capital Improvement Plan (CIP) for Fiscal Years 2021- 2025 (Donald), a 5. Adopt the Solid Waste Fund (Collection and Recycling) Capital Improvement Plan (CIP) for Fiscal Years 2021-2025 (Donald)01, <= 6. Adopt the Storm Water Fund Capital Improvement Plan (CIP) for Fiscal Years 2021-2025 (Donald) 7,a 7. Adept the StFeet and Curb ReeanstFyetieR Fund Capital ImprovemeRt Plan (CIP) fer Fiseal v aFS 20212025 (DeRal d)7 a MOVED TO ITEM H. BELOW 8. Adopt the Street Maintenance Fund Capital Improvement Plan (CIP) for Fiscal Years 2021- 2025 (Donald)0 a 9. Adopt the Vehicle Maintenance Fund Capital Improvement Plan (CIP) for Fiscal Years 2021- 2025 (Donald)"I 4D 10. Authorize the City Manager to Sign a Release and Reconveyance of Easement with Four Corners Construction,LLC,Vacating a Utility Easement from Boulder Creek Subdivision, Phase 1, Lot 5, Block 7 (Russell)05"a 11. Authorize the City Manager to Sign a Memorandum of Agreement with the Montana Department of Transportation (MDT) for Shared Use Path Maintenance Adjacent to the Catron Crossing Subdivision Along East Valley Center Road (Kohtz)07 a 12. Authorize the City Manager to Sign a Professional Services Agreement with Camelot Construction for Sidewalk Snow Removal (Phillips) G 13. Authorize the City Manager to Sign Addendum Number 2 to the Professional Services Agreement with The Nest Collective, LLC for Public Works Department Public Relations Services (Reister)" 0 14. Ratify the City Manager's Signature on the Certification Regarding Lobbying and the Assurances—Non-Construction Programs with the Office of Management and Budget for the Combating Opioid Overdose through Community-level Intervention Funding Application (Boundy)'1 a 15. Resolution 5109, Intent to Modify Special Improvement Lighting District (SILD) Number 728 for The Lakes at Valley West Phases 1-513 (Massey/Clark), a Page 2 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 16. Resolution 5113, Establishing North American Vertical Datum of 1988 (NAVD88)as the City's Vertical Datum, in Coordination with Ordinance 2032 (Saunders), a 17. Resolution 5114,Supporting the Application to the Big Sky Economic Development Trust Fund Program, Administered by the Montana Department of Commerce, on behalf of FUR Surveillance, Inc. (FLIR) (Fontenot) ^ a 18. Resolution 5115,Supporting the Application to the Big Sky Economic Development Trust Fund Program, Administered by the Montana Department of Commerce, on behalf of Gibson Brands, Inc. (Gibson) (Fontenot)'? a 19. Resolution 5116, Authorizing Change Order Number G-1 with Western Municipal Construction, Inc.for the Pear Street Booster Station Rehabilitation Project(Murray)M1 a 20. Ordinance 2035 Provisional Adoption, Floweree Zone Map Amendment to Designate Approximately 19.8 Acres from BP, Business Park, to B-2, Community Business District, Application 19279 (Saunders)0. a 21. Ordinance 2036 Provisional Adoption, Billings Clinic Zone Map Amendment Amending the City Zoning Map for a Portion of an Existing Lot Consisting of Approximately 16.80 Acres/731,808 Square Feet from R-O, Residential Office, to B-2, Community Commercial, Application 19265 (Rosenberg) a 22. Ordinance 2027 Final Adoption, Revising Chapter 34, Article 5, Downtown Sidewalk Encroachment Permit Program to Further Enhance and Emphasize Accessibility for All Users (Lonsdale),- a 23. Ordinance 2028 Final Adoption, Amending Chapter 4 — Liquor — Retail Sales, Bozeman Municipal Code Delegating to the Bozeman City Manager the Authority to Issue Alcohol Licenses within the City(Winn),a 24. Ordinance 2031 Final Adoption, Establishing Procedures for Abandoning an Approved Zoning Project,Application 19403 (Saunders),a 25. Ordinance 2032 Final Adoption, Revising Chapters 34 and 38 of the Bozeman Municipal Code to Establish a Common Vertical Datum,Application 19403 (Saunders)01 a 26. Ordinance 2034 Final Adoption, the Bozeman Medical Arts Center Parking Lot Zone Map Amendment to Designate Approximately 0.70 Acres, Located at the Southwest Corner of the Intersection of Willson Avenue and Villard Street as B-3, Downtown Business District, Application 19258(Saunders)', a 06:04:08 PM (00:06:42) City Manager Overview CM Surratt noted the highlights of the consent agenda. 06:05:12 PM (00:07:46) Public Comment There was no public comment. 06:05:35 PM (00:08:09)Motion and Vote to approve Consent Items 1-6 and 8-26 as submitted. The motion passed 5-0. Page 3 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 Deputy Mayor-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho PomeroV:Approve Commissioner-TerrV Cunningham:Approve H. 06:05:55 PM (00:08:29) Consent Item 7.,Adopt the Street and Curb Reconstruction Fund Capital Improvement Plan (CIP)for Fiscal Years 2021-2025 (Donald) 06:05:58 PM (00:08:32) Discussion Staff answered questions regarding curb reconstruction. Cr. Krauss asked about the annual curb replacement and concrete repair program. He asked what $60,000 accomplishes. He asked for a list of completed street reconstruction projects how many are left to complete. DM Mehl seconded the interest in the time frame of complete and incomplete projects. He talked about the surplus of the street and curb reconstruction project over five years and asked about more funding to offset costs. Cr. Krauss asked about the idea of a concurrent project. He asked about what is included in the street reconstruction project. 06:11:47 PM (00:14:21)Motion to increase the Street and Curb Reconstruction Annual Replacement Program to$100,000 annually for the five years in the CIP. The motion failed for lack of a second. Deputy Mayor-Chris Mehl: Motion 06:12:12 PM (00:14:46) Discussion Cr. Krauss stated he is not ready to do that yet. He asked if the purpose of the$60,000 is to have a savings for a potential a concurrent project. He further asked about concurrent projects being in the cost of the SID for reconstruction. 06:15:31 PM (00:18:05) Public Comment There was no public comment. 06:15:52 PM (00:18:26)Motion to adopt the Street and Curb Reconstruction Fund Capital Improvement Plan(CIP)for Fiscal Years 2021-2025. Commissioner-Jeff Krauss: Motion Commissioner- I-Ho Pomeroy: 2nd 06:16:10 PM (00:18:44) Discussion Page 4 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 Cr. Krauss commented it appears to be a placeholder to augment the Special Improvement District (SID) money, and they are not stand alone projects. Cr. Pomeroy it makes sense, and she will support the motion. Cr. Cunningham is comfortable with not knowing which project is associated with which funds,so he will support the motion. DM Mehl stated in fairness the$50,000 is not concurrent, and those are stand-alone projects. 06:18:48 PM (00:21:22)Amendment to the Motion to increase the Annual Curb Replacement and Concrete Repair Program to$100,000 a year for the five years in the CIP. Deputy Mayor-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd 06:18:57 PM (00:21:31) Discussion DM Mehl stated this is important for the curbs and concrete and this fund is in good shape. Cr. Krauss doesn't thinks it's comparable to the bike trails and lanes item. He stated everything else on the program is a specific project, but this is for augmenting an SID. Cr. Cunningham wishes it were supported with a staff recommendation of what$100,000 versus $60,000 produces and will see where the vote leads. Mayor Andrus supports this because it gets us closer to the$150,000 and because there is plenty of money, adding that amount should work fine. DM Mehl stated because of the surplus,the additional$40,000 should be more than sufficient. 06:22:09 PM (00:24:43) Vote on the Amendment to the Motion to increase the Annual Curb Replacement and Concrete Repair Program to$100,000 a year for the five years in the CIP. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 06:22:27 PM (00:25:01) Vote on the Amended Motion to adopt the Street and Curb Reconstruction Fund Capital Improvement Plan(CIP)for Fiscal Years 2021-2025, and to increase the Annual Curb Replacement and Concrete Repair Program to$100,000 a year for the five years in the CIP. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Commissioner- I-Ho Pomeroy: 2nd Page 5 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve I. 06:22:37 PM (00:25:11)Consent II—Items Acted Upon Without Prior Unanimous Vote 1. 06:22:39 PM (00:25:13) Ordinance 2029 Final Adoption, Revising Chapter 38, Unified Development Code Submittal Requirements for Landscape Plans, Urban Mixed-Use (UMU) District Special Standards, Landscape Plan Review, Mandatory Landscaping Provisions, Landscape Performance Standards, Landscape Completion, Permitted General Sales Uses, Sketch Plan Review, Group Living, and Parking Space Requirements for Restaurants and Entertainment Centers,Application 19403 (Saunders), a 06:23:15 PM (00:25:49) Public Comment There was no public comment. 06:23:27 PM (00:26:01)Motion and Vote to finally adopt Ordinance 2029, Revising Chapter 38, Unified Development Code Submittal Requirements for Landscape Plans, Urban Mixed-Use(UMU)District Special Standards,Landscape Plan Review, Mandatory Landscaping Provisions, Landscape Performance Standards, Landscape Completion,Permitted General Sales Uses,Sketch Plan Review, Group Living,and Parking Space Requirements for Restaurants and Entertainment Centers, Application 19403. The motion passed 4-1. Commissioner- I-Ho Pomeroy: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve J. 06:24:23 PM (00:26:57) Public Comment Mayor Andrus opened public comment. 06:25:00 PM (00:27:34)Jennifer Boyer, Public Comment Ms. Boyer spoke on behalf of the Planning Coordinating Committee regarding the Triangle Community Plan and handed out a map of the triangle community. She spoke about the upcoming process for public comment and updates on the plan. Page 6 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 K. 06:27:44 PM (00:30:18)Special Presentation 1. 06:27:46 PM (00:30:20) Community Crisis Response Update (Deborah McAtee, Community Crisis Response) 06:28:06 PM (00:30:40) Presentation Michael Foust,with Western Montana Mental Health, reminded the commission that during this fiscal year they approved funds that allowed Western Montana Mental Health to create a code responding program that is embedded with the Police Department as well as the Sheriff's Department. He explained the purpose of tonight's presentation is to provide an update of the program. He introduced Ryan Matsen,Service Line Director for Crisis Services with Western Montana Mental Health, and Karen Patty, Community Crisis Responder with Western Montana Mental Health,who talked about the crisis system in Bozeman. 06:37:34 PM (00:40:08) Questions of Presenters Mayor Andrus asked about the impact this is having on police officers. Cr. Pomeroy asked about the stigma toward mental illness. She asked about population growth and how they are handling it. Cr.Cunningham asked about community resources to hand off referrals to and where we are lacking. He asked what percentage of folks they have contact with do not have a home to go to. He asked about Karen going alone to calls. He asked about funding security for this program. DM Mehl talked about mental health being a top issue in the community. Cr. Krauss asked about code response calls and what it is they are doing with or without law enforcement. Mayor Andrus asked about the current total cost for this program. L. 06:51:36 PM (00:54:10)Action Items 1. 06:51:38 PM (00:54:12) Resolution 5111, Establishing Fees for the Issuance of Retail Beer, Wine, and Liquor Licenses (Donald), a 06:51:50 PM (00:54:24)Staff Presentation Finance Director Kristin Donald explained with the changes made to the liquor licensing ordinance, also being brought before the commission tonight is the establishment of the fees.She talked about the proposed fees. 06:52:14 PM (00:54:48) Questions of Staff Cr. Cunningham asked for verbal details of the fees. DM Mehl asked whether these fees are designed to cover costs. 06:53:23 PM (00:55:57) Public Comment Page 7 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 There was no public comment. 06:53:35 PM (00:56:09)Motion to adopt Resolution 5111, Establishing Fees for the Issuance of Retail Beer, Wine, and Liquor Licenses. Commissioner-TerrV Cunningham: Motion Deputy MaVor-Chris Mehl: 2nd 06:53:48 PM (00:56:22) Discussion Cr. Cunningham understands there is no increase but year to year we are required to establish rates,so he will support the motion. Cr. Krauss is grateful the state did not increase rates. 06:54:11 PM (00:56:45) Vote on the Motion to adopt Resolution 5111, Establishing Fees for the Issuance of Retail Beer, Wine, and Liquor Licenses. The motion passed 5-0. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho PomeroV:Approve Commissioner-Terry Cunningham: Approve 2. 06:54:22 PM (00:56:56)Arterial and Collector District Capital Improvement Plan (CIP)for Fiscal Years 2021-2025 (Donald), a 06:54:30 PM (00:57:04)Staff Presentation Finance Director Kristin Donald spoke about the Arterial and Collector District.She explained these projects are tied to the Street Impact Fee CIP, and most projects received funding from both sources. City Engineer Shawn Kohtz spoke about major project highlights underway in the prior year. He highlighted the FY21-25 Street Impact Fees in the Arterial and Collector District. 07:02:52 PM (01:05:26) Questions of Staff DM Mehl asked about the estimated rate increase just once in the five years and if there is a reason. He asked about the combined list of projects and impact fees. Cr. Krauss talked about priorities of projects. He talked about which projects would support infill and which would support commuting. He asked which ones support our Affordable Housing Plan. Cr. Pomeroy asked how the Pay Back District works. Cr. Cunningham asked about the safety analysis performed by the Montana Department of Transportation. He asked about the city's contribution. He asked about the Fowler project. He asked Page 8 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 about Babcock and is concerned we are providing a better route to a brick wall. He asked about Griffin Drive. Mayor Andrus asked about criteria used when specific projects do not rise to the priority level.She asked about a chart in future years that shows what was added, removed, or moved. 07:33:55 PM (01:36:29) Public Comment Mayor Andrus opened public comment. 07:34:10 PM (01:36:44)Kevin Spencer, Public Comment Mr. Spencer is the owner of Norton Ranch Homes and talked about his annexation into the city. He talked about sections of the development being in and out of the CIP. 07:37:43 PM (01:40:17)Motion to adopt the Arterial and Collector District Capital Improvement Plan (CIP)for Fiscal Years 2021-2025. Deputy Mavor-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd 07:38:04 PM (01:40:38) Discussion Cr. Krauss as it stands now, he does not support it. He talked about places where we've spent money instead of some infill and affordable housing issues. Cr. Pomeroy thinks infill and affordable housing need more emphasis. Cr. Cunningham talked about safety and some intersections that will be improved by the MDT. He talked about affordable housing and his understanding that HRDC's property along Griffin is waiting for improvements. Mayor Andrus will support the motion and talked about work that needs to be done toward congested intersections,traffic and parking. 07:48:12 PM (01:50:46) Vote on the Motion to adopt the Arterial and Collector District Capital Improvement Plan(CIP)for Fiscal Years 2021-2025. The motion passed 3-2. Deputy Mayor-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner- I-Ho Pomeroy: Disapprove Commissioner-Terry Cunningham:Approve 3. 07:48:51 PM (01:51:25)Street Impact Fee Fund Capital Improvement Plan (CIP)for Fiscal Years 2021-2025 (Donald) a Page 9 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 07:49:00 PM (01:51:34)Staff Presentation Finance Director Kristin Donald stated the Impact Fee Advisory Committee (IFAC) met on November 5th and recommended the plan before the commission tonight. She reviewed the financial summary. City Engineer Shawn Kohtz addressed the changes to the street impact fees program in detail. 08:00:27 PM (02:03:01)Questions of Staff Cr. Krauss asked if there is any consideration of making the SIF 009 11th to 19th. He thinks we need to prioritize which piece is a pedestrian hazard. He asked about the Fowler connection, Huffine to Oak. He asked about the synchronization of crosswalks at 11th and Kagy. Cr. Pomeroy asked about SIF 150 regarding potential affordable housing units. She asked about the timing of completion.She asked about prediction of street impact fees.She asked about the 2014-2018 numbers compared to 2019 being a little bit lower. Cr. Cunningham asked if the MDT has asked us to move or add money to the Kagy between Willson and 19th project. He asked about the interim improvements at Kagy and 11th and whether it does anything for safety. DM Mehl asked about Cottonwood from Oak to Baxter. He asked about Highland and Main intersection numbers and how it would change the CIP. He asked about Laurel Parkway becoming a project. Mayor Andrus asked about SIF 158 being moved out to 2025 and referred to a public comment asking for signage or upgrades to crosswalks regarding safety. Cr. Krauss asked how the uncertainty of collecting the SID from the county factors into this schedule. 08:32:43 PM (02:35:17) Public Comment Mayor Andrus opened Public comment. 08:32:55 PM (02:35:29)Don Cape, Public Comment Mr. Cape noted he owes an explanation to the city on a change in numbers to the Highland East Main reimbursement for the changes orders. 08:35:09 PM (02:37:43)Philip Soccocia,Jr., Public Comment Mr. Soccocia talked about the indefinite hold on the PT Land Project. He talked about the 305 unit residential project. 08:36:53 PM (02:39:27)Kevin Spencer,Public Comment Mr.Spencer stated he understands the CIP is important to the city but thinks it would be great to keep some of their impact fees. 08:38:02 PM (02:40:36) Questions of Staff Mayor Andrus asked for clarification of Patrick and 15th and whether the$500,000 is to complete it all the way to Baxter or just Tschache. Cr. Krauss asked if that section of road is designed already. Page 10 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 08:42:38 PM (02:45:12)Motion to adopt the Street Impact Fee Fund Capital Improvement Plan(CIP) for Fiscal Years 2021-2025. Commissioner-Jeff Krauss: Motion Commissioner- I-Ho Pomeroy: 2nd 08:42:54 PM (02:45:28) Discussion Cr. Krauss anticipates some changes but suggested expressing preferences in a motion. 08:43:26 PM (02:46:00)Amendment to the Motion to move SIF 147, Oak and 19th Intersection Improvements,from Fiscal Year 2025 to Fiscal Year 2023. Commissioner-Jeff Krauss: Motion Commissioner- I-Ho Pomeroy: 2nd 08:43:55 PM (02:46:29) Discussion Cr. Krauss stated that is an extremely dangerous place. 08:44:02 PM (02:46:36) Point of Order DM Mehl pointed out the Arterial and Collector CIP was just approved,which is still scheduled for two years later. He noted that fund would not move up so they would be two years apart. He asked for legislative guidance on accomplishing the combination of the projects. 08:44:33 PM (02:47:07) Discussion CM Surratt indicated the commission would need to reconsider the previous motion regarding the Street Impact Fee Fund CIP. Cr. Krauss expressed his concern about what it takes to fix an intersection and the safety of bicyclists, pedestrians and other automobiles. Cr. Pomeroy agrees with Cr. Krauss with regard to safety. Cr. Cunningham doesn't know we can do that and maintain our balance. DM Mehl takes this as a sense that staff should solve the financial effort. Mayor Andrus agrees and supports the motion. 08:49:33 PM (02:52:07) Vote on the Amendment to the Motion to move SIF 147, Oak and 19tn Intersection Improvements,from Fiscal Year2025 to Fiscal Year2023. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Page 11 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 Commissioner-Terry Cunningham:Approve 08:49:51 PM (02:52:25)Amendment to the Motion to move$250,000 from unscheduled for SIF 150 into the FY2021 column. Commissioner-Jeff Krauss: Motion Commissioner- I-Ho PomeroV: 2nd 08:50:08 PM (02:52:42) Discussion Cr. Krauss stated the road is designed and could benefit two large housing developments. He further stated it's infill and affects affordable housing. Cr. Pomeroy will support it.She stated this area will provide affordable housing. Cr. Cunningham will support the motion,as it does align with the strategic planning priority of providing affordable housing. DM Mehl will support the motion. Mayor Andrus will support the motion. 08:53:29 PM (02:56:03) Vote on the Amendment to the Motion to move$250,000 from unscheduled SIF 150 into the Fiscal Year 2021 column. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Commissioner-I-Ho PomeroV: 2nd Manor-Cynthia Andrus:Approve Deputy MaVor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-1-Ho PomeroV:Approve Commissioner-Terry Cunningham:Approve 08:53:39 PM (02:56:13) Discussion Cr. Krauss talked about the Cottonwood project to the new high school and the surrounding roads. Cr. Pomeroy stated this is good for our community and growth, and she will support the motion. Cr.Cunningham agrees with his colleagues and reiterated the importance of including Griffin from 7"'to Rouse. DM Mehl will support the motion and commented finite resources meet a significant proposal. Mayor Andrus concurs with her colleagues about the signal on Kagy. She talked about the crosswalks on SIF 158. She talked the importance of impact fee requests. 09:02:22 PM (03:04:56) Vote on the Amended Motion to adopt the Street Impact Fee Fund Capital Improvement Plan(CIP)for Fiscal Years 2021-2025, and to move SIF 147(Oak and 19th Intersection Improvements)from Fiscal Year 2025 to Fiscal Year 2023,and to move$250,000 from unscheduled for SIF 150 into the FY 2021 column. The motion passed 5-0. Page 12 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 Commissioner-Jeff Krauss: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-CVnthia Andrus:Approve Deputy MaVor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 09:02:34 PM (03:05:08) Recess Mayor Andrus called the meeting into recess until 9:10 PM. 09:10:55 PM (03:13:29)Call to Order Mayor Andrus called the meeting to order at 9:10 PM. 09:11:01 PM (03:13:35) Process Mayor Andrus outlined the process of Action Item 4. 4. 09:13:45 PM (03:16:19) Presentation of the Community Housing Action Plan, a Partnership Framework to Address Community Housing in Bozeman Over at Least the Next Five Years; and Adoption of Resolution 5081,Accepting the Community Housing Action Plan as a City Document(Matsen)"1 a 09:14:08 PM (03:16:42) Presentation Community Development Director Marty Matsen introduced the presentation. He commented this action plan is the second of a two part process and was preceded by the Housing Needs Assessment. He introduced the consulting team. Christine Walker from Navigate Consulting, Wendy Sullivan from WSW Consulting and Seana Doherty from Freshtracks Collaboration were present to conduct the review of the plan and answer questions of the commission. Ms. Walker presented the Bozeman Community Housing Action Plan. She acknowledged the Housing Working Group present this evening. Members of the working group spoke about specific sections of the plan. Ms.Walker paused for questions from the commission after each section. 09:26:35 PM (03:29:09)Questions of Presenter Cr. Cunningham thinks this catches us up where we left off with the needs assessment and has no questions. 09:28:04 PM (03:30:38)Action Plan Building Blocks Ms.Walker talked about the action plan building blocks of housing needs,objectives,tools, action strategies, and timeline/roles. 09:30:08 PM (03:32:42) Questions of Presenter Page 13 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 Cr.Cunningham asked about a measurement under number of homes (built/preserved)that something remained in the inventory in terms of preservation. Mayor Andrus asked about an assumption in the objectives that everybody that rents wants to own a house. Cr. Krauss asked about the definition of preservation. DM Mehl commented he thought it was about no net loss of total community housing stock. 09:34:58 PM (03:37:32)Community Housing Tools Ms. Walker talked about community housing tools broken into six different categories of regulations, incentives, preservation,funding, programs and partnerships.Susan Riggs talked about tax increment financing.Tracy Menuez,with HRDC,talked about low income housing tax credits. Karen Jennings,with WestPaw,talked about the top tools for preservation. Lila Fleishman,with HRDC,talked about the permanent supportive housing. 09:46:56 PM (03:49:30)Questions of Presenter Cr. Pomeroy asked about regulation. She asked about inclusions of condos and rentals. Cr.Cunningham asked about funding and what they learned about things that are denied to us through the state. He asked for an example of how institutional partnerships generate housing. Cr. Pomeroy asked whether partnerships are a recommendation or mandatory. 09:52:59 PM (03:55:33)Timeline and Roles Ms. Walker talked about a plan timeline.She talked about roles and responsibilities. 09:57:39 PM (04:00:13)Questions of Presenter Cr. Cunningham asked how Ms. Walker views our capacity internally and the level of expressed capacity outside the city from the partners. He asked about leads on participation from organizations or smaller working groups. 10:00:28 PM (04:03:02) Meeting Extended Mayor Andrus extended the meeting until 10:30 PM. 10:00:31 PM (04:03:05)Questions of Presenter Continued Cr. Krauss asked about tax increment finance districts relative to lack of community housing. Cr. Pomeroy asked about the plan timeline implementation or potentially additional study. Mayor Andrus asked about the Homebuyer Assistance Program. Cr.Cunningham asked how many total action steps are being recommend in association with the 17 tools. 10:05:32 PM (04:08:06) Implementation Ms. Walker talked about how it all works together to keep the plan going forward. Matthieu Menard, Gallatin County Planner,talked about the outcomes of a similar plan in Big Sky. Ms. Walker talked about Page 14 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 core components of action plan administration, action plan coordinator/facilitator, and program management. She talked about steps toward moving forward. 10:13:21 PM (04:15:55)Questions Cr. Cunningham asked about formalizing the partnership framework and what is normal. Mayor Andrus asked Ms. Walker to elaborate on each entity crafting their own work plan. 10:17:12 PM (04:19:46) Public Comment Mayor Andrus opened public comment. 10:17:27 PM (04:20:01)Kevin Thane, Public Comment Mr.Thane is the chair of the Community Affordable Housing Advisory Board and gave his personal thoughts on the action plan. 10:20:32 PM (04:23:06)Bill Fiedler,Public Comment Mr. Fielder is representing the Bozeman Chamber of Commerce and is a participant of the Affordable Housing Advisory Group. He talked about the Chamber's opinion of the Housing Action Plan and their recommendations. 10:23:15 PM (04:25:49)Brian Popiel, Public Comment Mr. Popiel is with the Southwest Montana Building Industry Association and talked about building houses and addressing projects not already on the books. 10:26:15 PM (04:28:49)Motion that having reviewed and considered Resolution 5081, accepting the Community Housing Action Plan,related public comment, and all other information presented,I hereby move to adopt Resolution 5081, accepting the Plan with associated objectives and proposed action strategies. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd 10:26:48 PM (04:29:22) Discussion Mayor Andrus stated the process for making amendments to the Affordable Housing Action Plan. 10:27:10 PM (04:29:44)Amendments to Timeline Mayor Andrus asked if there are any amendments to moving anything within the timeline framework. There were no amendments. 10:27:50 PM (04:30:24) Plan Objectives DM Mehl stated the objective of no net loss should just say no net loss rather than this discussion of existing housing. Page 15 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 10:29:03 PM (04:31:37)Actions and Strategies Mayor Andrus opened discussions for amendments to all elements within the six sections of the Community Housing Tools including funding, regulation, preservation, programs, partnerships and incentives. 10:30:01 PM (04:32:35) Meeting Extended Mayor Andrus extended the meeting until 11:00 PM. 10:30:05 PM (04:32:39)Actions and Strategies Continued Mayor Andrus continued asking for amendments. 10:31:11 PM (04:33:45)Actions and Strategies- Removal of Regulatory Barriers Cr. Cunningham would like to amend Action 4.,to add after"...as related to community housing..." after "disconnects". 10:32:05 PM (04:34:39)Amendment to the Motion to add"...as related to community housing..."after "disconnects"; to read"Engage third party to review all city codes, regulations and policies to identify disconnects, as related to community housing,and recommend methods to resolve", in Action Strategy 13,Action 4. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd 10:32:19 PM (04:34:53) Discussion Cr. Cunningham stated these could be related to our general code and not specifically to affordable housing. DM Mehl talked about changes to the Unified Development Code(UDC)twice per year. Cr. Krauss talked about errors in the UDC. 10:34:59 PM (04:37:33) Vote on the Amendment to the Motion to add"as related to community housing"after"disconnects" to read"Engage third party to review all city codes, regulations and policies to identify disconnects, as related to community housing, and recommend methods to resolve';in Action Strategy 13,Action 4. The motion passed 5-0. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd Manor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve Page 16 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 10:35:18 PM (04:37:52) Discussion Mayor Andrus gave her thoughts on the third strategy under"Removal of Regulatory Barriers" relative to reorganizing the UDC and questioned the responsibility of staff to do so. DM Mehl stated the UDC will mostly likely be reviewed in January relative to resources necessary to undertake that review. Cr. Cunningham suggested, as a practical matter, combining items 3 and 4 into one RFP. DM Mehl stated his understanding that staff would come back January 13th with recommendations. 10:37:33 PM (04:40:07) Discussion of Action and Strategies Continued The commission continued discussions regarding actions proposed in the plan. 10:38:12 PM (04:40:46)Additions DM Mehl talked about a pre-approved Planned Unit Development (PUD) being part of the discussion but was not listed in the action items. 10:38:46 PM (04:41:20)Amendment to the Motion to add a number 18 action strategy, adding a possibility of a pre-approved Planned Unit Development(PUD)to the action strategies. Deputy Mayor-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd 10:39:21 PM (04:41:55) Discussion DM Mehl stated he is expecting there will be stand-alone reforms to the UDC but is counting on creativity from developers to combine things in a certain way. Cr. Krauss thinks PUDs are the wrong way to go, and a better way is to revise the UDC. Mayor Andrus believes it is not a major significant change to the plan so will support the motion. 10:41:23 PM (04:43:57) Vote on the Amendment to the Motion to add a number 18 action strategy, adding a possibility of a pre-approved Planned Unit Development(PUD)to the action strategies. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 10:41:38 PM (04:44:12)Additions Continued DM Mehl stated an addition that was also discussed in the technical documents, and that is to explore upzoning opportunities. Page 17 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 10:42:01 PM (04:44:35)Amendment to the Motion to explore upzoning opportunities. Deputy Mayor-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd 10:42:06 PM (04:44:40) Discussion DM Mehl talked about density bonuses not being one of the 17 items and sees this closely related. Cr. Krauss commented we have fenced ourselves in with so many regulations. Cr. Cunningham wonders how this interacts with the Community Plan that would theoretically be addressing the same issue. DM Mehl talked about the existing Community Plan and Draft Community Plan. Mayor Andrus supports this and the idea that we're looking at the future. 10:47:56 PM (04:50:30) Vote on the Amendment to the Motion to explore upzoning opportunities. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 10:48:18 PM (04:50:52) Discussion on Main Motion Cr.Cunningham commented this plan reinforces our strategic plan priority and we need an active community as stakeholders. DM Mehl commented we need to look long-term, and this will be a community wide effort. Cr. Krauss won't be supporting this but thanked the people that worked on it. Cr. Pomeory talked about making the current affordable housing ordinance workable. Mayor Andrus will support this motion and extended her gratitude to the working group. 11:00:46 PM (05:03:20) Meeting Extended Mayor Andrus extended the meeting until 11:15 PM. 11:00:53 PM (05:03:27) Vote on the Amended Motion that having reviewed and considered Resolution 5081, accepting the Community Housing Action Plan, related public comment, and all other information presented, I hereby move to adopt Resolution 5081, accepting the Plan with associated objectives and proposed action strategies, adding ':..as related to community housing..."after "disconnects", to read"Engage third party to review all city codes, regulations and policies to identify disconnects, as related to community housing, and recommend methods to resolve" in Action Page 18 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 Strategy 13,Action 4., adding a number 18 action strategy: "adding a possibility of a pre-approved Planned Unit Development(PUD)to the action strategies'; and explore upzoning opportunities. The motion passed 4-1. Commissioner-Terry Cunningham: Motion Deputy MaVor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner-I-Ho PomeroV: Approve Commissioner-Terry Cunningham:Approve 11:01:05 PM (05:03:39)Staff Summary Community Development Director Marty Matsen stated his understanding is to come back to the commission at the January 13, 2020 meeting with strategies. He outlined strategies to address the 17 action strategies. 11:07:31 PM (05:10:05)Motion to adoptAppendixA as modified by staff for immediate priorities. Deputy MaVor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd 11:07:49 PM (05:10:23) Discussion DM Mehl stated this is what the Mayor outlined at the beginning and is attempting to encapsulate it. Cr.Cunningham pointed out Mr. Matsen stated seven specific action items he can give a report on at the January 13, 2020 meeting and is unsure of the motion. DM Mehl stated Mr. Matsen pre-empted there were some things coming in December and would not be waiting for January. Cr.Cunningham stated if the commission believes they are ratifying the items Mr. Matsen indicated would be work on,then he is comfortable with that. Mayor Andrus clarified the motion was exactly what she clarified with Mr. Matsen in terms of what will be complete and brought back to the commission in January. 11:10:29 PM (05:13:03) Vote on Motion to adopt Appendix A as modified by staff for immediate priorities. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner-TerrV Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy MaVor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho PomeroV:Approve Page 19 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 Commissioner-Terry Cunningham:Approve 11:10:43 PM (05:13:17) Discussion Mayor Andrus stated the next step is to hear about the short-term priorities in the action plan in terms of what resources will be required over the next two years. 11:12:13 PM (05:14:47)Motion to direct the City Manager to return to the commission on January 13, 2020 with an implantation plan for each of the short-term action items to include a description of the organizational resources necessary to accomplish the short-term action items including the continuity of the community partnership framework. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd 11:12:47 PM (05:15:21) Discussion Cr. Cunningham thinks this formalized what we are asking, and keeping our eye on the fact that the community framework is an important component. DM Mehl clarified that the additions of the items to the appendix may not be short-term. Mayor Andrus thinks it's important to look at including community stakeholders to move the strategic plan forward as well as considering the role of the Community Affordable Housing Advisory Board. 11:14:31 PM (05:17:05) Vote on the Motion to direct the City Manager to return to the commission on January 13,2020 with an implantation plan for each of the short-term action items to include a description of the organizational resources necessary to accomplish the short-term action items including the continuity of the community partnership framework. The motion passed 4-1. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve M. 11:14:48 PM (05:17:22) FYI/Discussion • Cr. Krauss talked about the passing of the consent item where the city is taking over maintenance of sidewalks and stressed this is an important issue. • Cr. Krauss would like to have a Planning Coordinating Committee update brought to the commission. 11:16:49 PM (05:19:23) Meeting Extended Mayor Andrus extended the meeting to 11:20 PM. Page 20 of 21 Bozeman City Commission Meeting Minutes,November 18,2019 11:16:51 PM (05:19:25) FYI/Discussion Continued DM Mehl reiterated there is a Community Plan update on December 2 to that purpose. DM Mehl talked about fellow cities struggling about LED requirements and night sky compliance. 11:17:35 PM (05:20:09)Adjournment Mayor Andrus adjourned the meeting at 11:17 PM. Cynthia L.Andrus Mayor ATTEST: $OZE �, Robin Crough City Clerk L9TIN CO" PREPARED BY: Brenda Sweeney Deputy City Clerk Approved on: C-w{oe✓ 1(0 1"-) Page 21 of 21