HomeMy WebLinkAbout01-06-20 City Commission Packet Materials - C11. Res. 5129, Change Order 1 with MT Civil for Durston RoadCommission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Murray, Project Engineer
Shawn Kohtz, City Engineer
SUBJECT: Resolution 5129 authorizing Change Order No. 1 to the Durston Road
from Flanders Mill Road to Fowler Avenue Project.
MEETING DATE: January 6, 2020
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve Resolution 5129 authorizing Change Order No. 1 to the
Durston Road from Flanders Mill Road to Fowler Avenue Project.
BACKGROUND: Attached is a copy of resolution 5129 and change order number 1 for the
above referenced project. The contract documents as bid allowed the contractor to close the entire
extents of the project (Flanders Mill to Fowler) all at once, with no phasing being required. After
a couple of weeks of this large closure, they were required to open up Yellowstone as a second
north/south detour route. This effectively cut their project in half requiring they work on the two
sides independently and also required additional traffic control be added and maintained. The
extra costs in this change are for the loss of production and traffic control. The change also
includes a credit to reimburse the City for the time and equipment used while cleaning out a sewer
main that was broken during the course of the work. The change includes 7 additional days added
to the contract time. The final recommended change in cost and time for these items is reasonable
and commensurate with the work involved.
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: Overall this change order increases the contract amount by $22,323.55
from $3,561,215.00 to $3,583,538.55.
Attachments: Resolution No 5129, Change Order No 1
Report compiled on: 12/13/19
148
RESOLUTION NO. 5129
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT WITH
MONTANA CIVIL CONTRACTORS, INC., BELGRADE, MONTANA.
WHEREAS, the City Commission did, on the 10th day of June 2019, authorize award of
the bid for the City of Bozeman Durston Road from Flanders Mill Road to Fowler Avenue project, to
Montana Civil Contractors, Inc., Belgrade, Montana; and
WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such
alterations or modifications of the specifications and/or plans of the contract be made by resolution;
and
WHEREAS, it has become necessary in the prosecution of the work to make alterations or
modifications to the specifications and/or plans of the contract.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the
City of Bozeman, a municipal corporation, and Montana Civil Contractors, Inc., as contained in
Change Order No. 1, attached hereto, be and the same are hereby approved; and the City Manager is
hereby authorized and directed to execute the contract change order for and on behalf of the City;
and the City Clerk is authorized and directed to attest such signature.
149
PASSED, ADOPTED, AND APPROVED by the City Commission of the City of
Bozeman, Montana, at a regular session thereof held on the 6th day of January, 2020.
______________________________________
CHRIS MEHL
Mayor
ATTEST:
____________________________________
MIKE MAAS
Interim City Clerk
APPROVED AS TO FORM:
______________________________________
GREG SULLIVAN
City Attorney
150
CHANGE ORDER
No. 1
DATE OF ISSUANCE EFFECTIVE DATE.
OWNER: City ofBozeman CONTRACTOR Montana Civil Contractors Inc.
Contract: Durston Road from Flanders Mill Road to Fowler Avenue dated July 2^2019
Project: Durston Road from Flanders Mill to Fowler OWNER'S Contract No.
ENGINEER: RPA _ ENGINEER'S Contract No. 14510.001
You are directed to make the following changes in the Contract Documents:
Opening Yellowstone Avenue as a secondary detour route through the active work zone, which includes
delay and added costs for the revised sequencing and scheduling. Other costs are for the sub-contractor to
place and maintain the additional traffic control devices along the Yellowstone route until Durston is
complete and open to traffic.
The contractor's pulverizing machine struck manholes along Durston, which required the City of
Bozeman crews to clean the debris out of the sewer lines. The contractor will deduct the City's costs from
this change order.
Reason for Change Order:
The City ofBozeman requested the additional detour route that was outside the original scope of work.
Attachments: (List documents supporting change)
CHANGE IN CONTRACT PRICE:
Original Contract Price
$3.561.215.00
Net Increase (Decrease) from previous Change
Orders No. _ to _:
$n/a
Contract Price prior to this Change Order:
$3.561.215.00
Net increase (decrease) of this Change Order:
$22.323.55
Contract Price with all approved Change Orders:
$3.583,538.55
CHANGE IN CONTRACT TIMES:
Original Contract Times:
Substantial Completion: 180 calendar days
Ready for final payment:
(days or dates)
Net change from previous Change Orders No. _ to
No._:-
Substantial Completion: n/a
Ready for final payment:
(days)
Contract Times prior to this Change Order:
Substantial Completion: 180 calendar days
Ready for final payment:
(days or dates)
Net increase (decrease) this Change Order:
Substantial Completion: 7 calendar days
Ready for final payment:
(days)
Contract Times with all approved Change Orders:
Substantial Completion: 187 calendar days
Ready for final payment:
(days or dates)
CHANGE ORDER FORM
Page 1 of 3
151
Contractor certifies and agrees that tliere are no additional costs or claiins for extra work, additional time, delays or
omitted items, of any nature whatsoever, associated with the subject change order items, except as identified and
set forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed-upon
herein represents the full cost and value for the subjecl work performed and the materials supplied under the terms
of the contract and that t}»e work quantities and value were properly detennined and are correct.
^
CONTR DR. (Authorized Signature) Dai(c
a ^3
RECOMMENDED BY: APPRO\TD BY:
^ ^A/V-
(ENGINEER - Signature)
^M
Date OWNER (Authorized Signature) Date
CHANGE ORDER FORM
Page 2 of 3
152
CHANGE ORDER
INSTRUCTIONS
A. GENERAL INFORMATION
This document was developed to provide a uniform format for handling contract changes that affect Contract
Price or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated into
a subsequent Change Order if they affect Price or Times.
Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The
practice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes.
If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed.
For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times,
a Field Order should be used.
B. COMPLETING THE CHANGE ORDER FORM
Engineer normally initiates the form, including a description of the changes involved and attachments based upon
documents and proposals submitted by Contractor, or requests from Owner, or both.
Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval,
depending on whether the Change Order is a true order to the Contractor or the formalization of a negotiated
agreement for a previously performed change. After approval by one contracting party, all copies should be sent
to the other party for approval. Engineer should make distribution of executed copies after approval by both
parties.
If a change only applies to price or to times, cross out the part of the tabulation that does not apply.
CHANGE ORDER FORM
Page 3 of 3
153
FE' p
i- in'.
Montana
Civil
Contractors Inc.
P.O. Box 1019. Belgrade. MT 59714 www.monliimicivil.com T 406-388-1740 F: 406-388-5105
Change Order/ Price Increase
Project: Durston Road, Flanders Mill to Fowler Ave Date: Decembers, 2019
Dear Staci,
This letter is a formal request for review and approval of additional compensation for the undue
additional work and efforts required at request by the City of Bozeman for work at the
Yellowstone and Durston intersection. MCC was notified to leave the Yetlowstone pavement
intact as an added traffic control thoroughfare. This will result in MCC having to move past this
area to continue work and come back multiple times to complete the work in that area.
Additional work will be required to prepare this area and an additional 170 SY of asphalt will
need to be excavated and hauled off. It was originally intended to have this area pulverized and
use the millings for subbase material. Additional subbase material will need to be imported to
take place of the millings.
This wilt also require additional efforts by the crew as excavation will be constructed after other
areas are excavated and backfilled. It will limit production due to limited workspace. Once
backfilled, the intersection will be opened up to allow for traffic to pass through. Upon time of
installation of curb and gutter, the intersection will need to be closed again and the crew will
need to remove the excess gravel that was placed for public safety so that concrete crews can
place curb and gutter. The area will then most likely need to be opened once more and then
closed to allow for paving. The size of the area will increase the resources and reduce the
production due to its size. Additionally, traffic control will be required to be altered roughly 4
times, to adjust the detour to allow for excavation, backfill, concrete, asphalt paving and
reopening.
Labor
Workers Name I Occupation Reg. Hours Amt w/T&F OT Hours Amt w/T&F
Amount
Don Scott Superintendent j 20 Sl5500/Salaried N/A N/A $3,100.00
Owen Strods Project
Manager
10 j S165.00/Salaried N/A N/A $1,650.00
!
Will Karol Operator 20 $57.16 8 $79.33 $1,777^84
Joe PecK Operator 15 $57.16 8 $79.33 31,492.04
Zach Bauer Operator 10 S57.16 6 S79.33 $1,047.58
Brendon Sale Laborer 10 S50.15 5 S69.70 S850.00
Carson Mercer Laborer 10 $50.15 5 $6970 S850.00
I Total $10,767.46
Equipment
Description Unit Cost Number of Units
Sub Total
EQ Impact - 700k Dozer S112.89/HR 3 S338.67
^Q Impact - 872 GP Grader S129.54/HR 4
$518,16
EQImpact-PC360
Excavator
S153.05/HR 8 $1,22440
EQ Impact-305.5 Mini Ex S46.82/HR 20 $936.40
EQ Impact - 279D Skid Steer S52.5Q/HR 6 S315.50
EQ Impact - 84" Roller S94.45/HR 8
S755.60
EQ Impact - 644 K Dozer S105.00/HR 6
S630.00
Water Truck S53.70/HR 4
S214.80
154
Kp
i- in',
Montana
Civil
Contractors Inc.
Trench Roller $37.18/HR 8
S297.44
Asphalt Haul Off S120.75/HR'includes 5%
markup
20 $2,415.00
Asphalt Disposal $26 25/TON 'includes 5%
markup
105 $2,756.25
Additional Subbase S8.93/HR •includes 5%
markup
80 $714.40
Additional Base {
S9.45/HR "includes 5%
markup
30 S283.50
Additional Traffic Control S2.625.00/EA 'includes 5%
markup
4 510,500.00
Total $21,900.12
Total Yellowstone Impacts $32,667.58
Sincerely, / \
0
7" s^~i
Strod^/loftt^na Civil Contractors
155
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Hourly
Rental Rate,
$/hour2
Rate Est. Equipment
Operating costs,
$/hour
MCC Monthly Rental
Ratel
Rate Adjustment
for Age
Adjust ent Combined
Equipment Year for Montan Monthly Rate
$ $ $ $ $
24,189.98 137.44 109.00 246.44
Komatsu PC490i-ll *GPS 2018 24,000.00 0.99 1.014
2016| $ 1.0141 $ 12,944.72 | $ $
13,000.00 0.98 73.55 $ 79.50 153.05
Komatsu PC360-11
20141 $ $ 13,770.12 I $ 78.24 I S s
79.50 157.74
CAT336EL 14,000.00 0.97
1.014
2019| $ ? 10,647.00 | $ 60.49 I $ $
10,500.00 1.00 1.014 68.00 128.49
Komatsu PC210i.Il
20121 $ $ 46.91 I $ $
1.014 8,257.00 | $ 50.30 97.21
CAT 320EL 8,500.00 0.96
20171$ $ $
1.0141 $ 4,508.24 | $
17,129.11 | $
4,500.00 0.99 25.62 46.82
21.20
CAT 305 Mini EX
19971 $ 1.012[ $ 97.32 I $ $
19,500.00 118.00 215.32
CAT 627F Twin Engine 0.87
19981 S $ $ $
CAT 627F Twin Engine 19,500.00 $ 216.BO
O.S7 1.012 17,247.52 98.00 118.00
98.00 I $ 118.00
87.90 I S
$ $
$ $ 216,00
1998 19,500.00 0.87 1.012
CAT 627F Twin Engine 17,247.52
20131 $ $ $
1.003 15,470.27 I $ 63.50 151.40
Komatsu HM40040Ton 16,000.00 0.96
20161 S s s s
17,500.00 0.98 1.003 17,236.56 | $ 162.93
97.93 65.00
CAT740B40Ton
20001 $ 10,000.00 $ S.886.58 | $ $ s
1.003 50.49 41.50 91.99
CAT 725 25Ton 0.89
19981 S $ $ 49.81 I $ 41.50 91.31
CAT D250E 25Ton
CAT D8R
t "m^ ^f
it, ^
(!"»i<i
The
28
General:
Work Order #: 254130 Category: SEWER
Public Utilities Work Order
fVork Order Description: Sewer Stoppage Report
City of Bozeman
Water/Sewer Department
814 N Bozeman Avenue
Bozeman, MT
406-582-3200
Location:
Address: Durston/ Meagher
General Location:
Information and Status:
Projected Start Date: 8/20/2019 4:47:49PM Projected Finish Date: 9/3/2019 4:47:49PM
Actual Start Date: 8/19/2019 12:00:OOPM Actual Finish Date: 8/22/2019 4:42:03PM
Completion:
Work Order Closed By: SIMON, PATRICK Work Completed By: SIMON, PATRICK
Date Work Order Closed: 8/22/2019 4:42:09PM Supervisor::
Comments:
'Patrick Simon 8/20/2019 4:50:04PM
Contractor was milling Durston and milled through a manhole and caused debris to fill up the main and plugged it causing a major backup and
'overflow event on Meagher.
MichealDilbeck 8/20/2019 5:13:52P
|worked on clean up of street and inlet cleaning also tv'd main K0456_K0456A
Eric Steiner 8/21/2019 2:58:08PM
lAttempted to clean the main. then returned because of another man hole at Sheridan was hit. Vaced out the manhole and confirmed the sewer
wasn't backing up. then removed the broken ring parts from the man hole and replaced them with a new ring and lid.
Patrick Simon 8/22/2019 8:33:51AM
Third day attempt to clear debris
Patrick Simon 8/22/2019 4:36:53PM
Fourth day of flushing and televising we were able to clear all the mains.
GIS Asset Data:
Facililty ID Asset Type
K0301 K0445 SGRAVITY MAINS
K0302 K0301 SGRAVITY MAINS
K0303_K0302 SGRAVITY MAINS
K0445_K0455 SGRAVITY MAINS
K0455 K0456 SGRAVITY MAINS
K0456_K0456A SGRAVITY MAINS
Labor:
Employee Name # of Hours Cost
DILBECK, MICHEAL 2.00 $135.06
CALDWELL, BRIAN 2.00 $111.82
SIMON, PATRICK 2.00 $135.06
DILBECK, MICHEAL 1.50 $75.98
SIMON, PATRICK 2.00 $101.30
CALDWELL, BRIAN 1.50 $62.90
DILBECK, MICHEAL 8.00 $300.80
OLIVER, ADAM 8.00 $220.24
Print Date: 8/22/20 lc
158 Page
STEINER, ERIC 10.00 $362.40
TELL, JIM 7.00 $187.25
RAY, KEVIN 10.00 $299.80
DILBECK, MICHEAL 10.00 $376.00
TELL, JIM 10.00 $267.50
CALDWELL, BRIAN 10.00 $333.20
FAUST, NICK 10.00 $242.90
OLIVER, ADAM 10.00 $275.30
SIMON, PATRICK 10.00 $376.00
CALDWELL, BRIAN 1.00 $41.93
TELL, JIM 1.00 $34.38
FAUST, NICK 1.00 $36.44
SIMON, PATRICK 1.00 $50.65
OLIVER, ADAM 1.00 $35.55
PERICICH, NICK 2.00 $92.40
ALSTON, JOHN 2.00 $114.14
CALDWELL, BRIAN 8.00 $266.56
SIMON, PATRICK 4.00 $150.40
SHANE, ERIN 4.00 $150.40
TELL, JIM 2.00 $53.50
MCCARVER, ADAM 8.00 $214.00
OLIVER, ADAM 10.00 $275.30
FAUST, NICK 4.00 $97.16
Material:
Material ID Material Description
Total Labor Cost:
Units Used
$5,476.31
Cost
10362 Water (1000 gallons) 1.40 $7.07
10319 Manhole Lid 1.00
$112.00
10317 7" Manhole Ring 1.00 $137.65
10362 Water (1000 gallons) 5.00 $25.25
Lunch 1.00 $90.50
10362 Water (1000 gallons) 5.00 $25.25
Equipment:
Equipment ID Equipment Description
Total Material Cost:
# of Hours
$397.72
Cost
3770 3770 - 2016 Stomwater.Vactor 3.00
$270.00
3620 3620 - 2012 GMC 1 Ton 2.00
$80.00
3770 3770 - 2016 Stonnwater Vactor 3.00
$270,00
3406 3406 - 2008 Chevy TV Van 1.00
$50.00
3763 3763 - Vactor 8.00
$720.00
3716 3716-2015FordlTonF350 6.00
$240.00
3763 3763 - Vactor 10.00
$900,00
3406 3406 - 2008 Chew TV Van 10.00
$500.00
3360 3360,-2007 CMC Sierra 5.00
$100.00
3668 3668 - 2013 Ford S150 1/2 Ton 2.00
$40.00
3406 3406 - 2008 Chevy TV Van 5.00
$250.00
3763 3763 - Vactor 5.00
$450.00
0101 Godwin 6" Pump 15.00
$600.00
Total Equipment Cost: $4,470.00
Total Workorder Cost: $10,344.03
Print Date: 8/22/201C
159 Page 2
10,000.00
19,000.00
0.87 1.003 8,766.22
20001 $ s $ s
0.89 1.012 17,036.01 $ 96.80
99.50 196.30
20181 $ $ $ $ $
12,071.14 44.30 112.89
lohn Deere 700K *GPS 12,000.00 0.99 1.012
68.59
20131 $ 1.0121 $ 13,657.95 | $ $
John Deere 750K *GPS s
14,000.00 0.96 77.60 53.75 131.35
20161 $ 1.0121 $ 7,453.3S | $ $ 5
500.00 42.35 44.30 86.65
CAT D5K 0.98
$ s ?
2005| S 7,879.43 | $ 86.62
John Deere 644J 8,500.00 0.92 1.012
44.77 41.85
20191 $ 9,000.00 $ $ $
1.012 9,108.00 51.75 53.25 l05.BO
John Deere 644K 1.00
20131 $ s $ $
15,000.00 0.96 1.012 74.50 s 157.6S
14,633.52 S3.15
WA500 komatsu
$ s $ $ $
CAT279DSkid-Steer
John Deere 872GP Motor Grader AWD *GPS
2017 5,500.00 0.99 1.012 5,499,21
31.25 21.25 52.50
ir
$ s 13,742.96 s 78.09 $ 51.45 s 129.54
2014 14,000.00 0.97 1.012
20121 $ s s $ s
John Deere 772G Motor Grader AWD * GPS 104.59
10,000.00 0.96 1.012 9,694.96 55.09 49.50
20001 $ 1.0121 $ 6,724.74 [ $ s $
CAT Challenger 75E Tractor 38.21 41.60 79.81
7,500.00 0.89
1984| $ $ 12,816.96 | $ $
CAT 815B Soil Compactor s 142.32
16,000.00 0.79 1.014 72.82 69.50
20141 $ 11$ 2,619.00 | $ $ $
Wacker Neuson RT82x Compactor 14.88 22.30 37.18
2,700.00 0.97
11 S $ i
2016| $ 7,365.00 I $ 94.45
84" Hamm 16i Roller 7,500.00 0.98 41.85
52.60
2013] $ $ 964.00 ] $ $ $
1,000.00 5.48 5.00 10,48
John Deere XUV 825i 0.96 1
20171 S 11$ $ s
Polaris Ranger XP 900 EPS 1,400.00 0.99 1,383.20 | $ 12.86
7.86 5.00
20131 $ 11 S 4,338.00 | S $ s
4,500.00 24.65 12.SO 37.45
100 KW Genset 0.96
2011] $ 2,665.60 I $ $ $
2,800.00 0.95 11$ 10.25 25.48
25 KW Genset 15.15
$ 1,940.00 | $ $ $
21 KW Magnum Pro Light Plant 20141 $ 2,000.00 1 11.02 8.00 19.02
0.97
s $ 1,940.00 | S $ $
2,000.00 11.02 8.00 19.02
21 KW Magnum Pro Light Plant 2014 0.97 1
esas as
Kenworth T800W $
$ 11$ 5,681.00 | $ 21.20 I S 53.48
1998 6,500.00 0.87 32.28
20141 $ $ 7,275.00 | $ 41.34 [ $ $
7,500.00 45.20 86.54
Freightliner SD120 Coronado 0.97 1
2014| $ 7,275.00 [ S $ $
Freightliner SD120 Corona do 11$ 86.54
7,500.00 0.97 41.34 45.20
2014[ $ 7,275.00 | $ 41.34 I $ 45.20 I S
7,500.00 II? S6.54
Frejghtliner SD120 Coronado 0.97
2014| $ 11$ 7,275.00 | $ $ 45.20 I $ 86.54
Freightliner SD120 Corona do 7,500.00 0.97 41.34
20021 S 6,500.00 11$ 5,837.00 | $ 33.16 I $ 32.00 I S
Freightliner FL80 6x6 65.16
0.90
2006[ $ 11$ 5,532.00 | $ $ 25.60 I S 57.03
Peterbilt 335 - 4000 Gal Water Truck 6,000.00 0.92
31.43
2000] S 11$ 5,316.00 | $ 30.20 I $ 23.50 | $
6,000.00 53.70
GMC 8500 - 4000 Gal Water Truck 0.89
1999| $ 11$ 5,720.00 | $ $
Peterbilt 330 - Fuel & Lube TrucklOOOGal 32.50 I $ 50.50
6,500.00 0.88 18.00
11$ 6,600.00 | $ 37.50 I $ 21.80 I S
Peterbilt 379 - Fuel & Lube Truck 2000Sal 19991 S 7,500.00 58.30
0.88
Ford F450 Super Duty Crew Truck w/Welder 2006| $ 4,610.00 | $ 17.45 I S
5,000.00 0.92 11$ 26.19 I $ 43.64
20161 $ 11$ 1,964.00 | $ 11.16 I $ $
Chevy 2500 Silverado Crew Truck 2,000.00 6.00 17.16
0.98
2019| S 11 S 4,000.00 I $ $
SmithCo SideDump Trailer w/ Pup 4,000.00 15.00 I S 37.73
1.00 22.73
20191 $ 11$ 4,000.00 | $ 22.73 I $ 15.00 | $
SmithCo SideDump Trailer w/ Pup 37,73
4,000.00 1.00
2019| $ 11$ 4,000.00 | $ $
Smith Co SideDump Trailer w/ Pup 22.73 I $ 37.73
4,000.00 1.00 15.00
20191 $ 11$ 4,000.00 [ $ 22.73 I S 15.00 | $
SmithCo SideDump Trailer w/ Pup 37.73
4,000.00 1.00
2019| $ 11$ 4,000.00 | $ $ 15.00 I S 37.73
SmithCo SideDump Trailer w/ Pup 4,000.00 1.00 22.73
20181 $ 11$ 2,783.20 | $ 15.81 I S 10.00 I $ 2S.Sl
Doonan 53-DDTStep-Deck Trailer 2,800.00 0.99
2018| $ 1[$ 1,789.20 | $ 10.17 I $ $
Cargo Express Utility Trailer 1,800.00 12.17
0.99 2.00
zoos I $ 11$ 934.00 | $ 5.31 | $ $
1,000.00 2.00 7.31
Haulmark Utility Trailer 0.93
20071 $ 11 S 928.00 I $ $ 2.00 I $
Miraee Utility Trailer 7.27
1,000.00 0.93 5.27
20131 $ s s s 2.00 | 5
1,000.00 1 964.00 5.48 7.48
Load Trail Dump Trailer 0.96
$ $ 2.00 I $
$ $ 7.31
Flat Deck Bumper Pull 2008 1,000.00 0.93 934.00 5.31
Dyrston Road. FlandersJVIill to FowIer_Ave Project • Equipment Rental Rate Calculations
Source: MCC Internal Rates for Hourly Construction Equipment
1. Monthly rental rate from MCC Internal Equipment Cost.
2. Hourly rate calculated as monthly rate divided by 176 hours/month.
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