Loading...
HomeMy WebLinkAbout12-16-19 City Commission Packet Materials - MIN1. October and November 2019 Minutes Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Robin Crough, City Clerk Dennis Taylor, Interim City Manager SUBJECT: Approve the Regular Meeting Minutes from October 7, October 14, October 21, October 28, November 4, and November 18, 2019, Special Meeting Minutes from October 9, 2019, and User Access to Linked Minutes MEETING DATE: December 16, 2019 AGENDA ITEM TYPE: Minutes NOTE: For PCs, your internet browser must be Internet Explorer Version 10 or higher. Google Chrome, Firefox or Safari all work as well. To view the minutes (audio recording only) of October 7, 2019, please click here (minutes are located by clicking on the related documents tab above agenda). To view the video and minutes of October 9, 2019, please click here (minutes are located by clicking on the related documents tab above agenda). To view the video and minutes of October 14, 2019, please click here (minutes are located by clicking on the related documents tab above agenda). To view the video and minutes of October 21, 2019, please click here (minutes are located by clicking on the related documents tab above agenda). To view the video and minutes of October 28, 2019, please click here (minutes are located by clicking on the related documents tab above agenda). To view the video and minutes of November 4, 2019, please click here (minutes are located by clicking on the related documents tab above agenda). To view the video and minutes of November 18, 2019, please click here (minutes are located by clicking on the related documents tab above agenda). RECOMMENDATION: Approve the combined City Commission minutes as submitted. 8 SUGGESTED MOTION: I move to approve the combined City Commission minutes from October 7, October 9, October 14, October 21, October 28, November 4, and November 18, 2019 as submitted. BACKGROUND: In 2013, The Clerk’s Office identified goals related to the Commission’s priority of Improving Technology Utilization and Proficiency. Improvements included: • Live streaming broadcast of the City Commission Meeting • Meeting efficiency • Better access of meeting information for staff and the public • Time savings • Streamlined approach to citizen involvement and public comment Since August of 2013, the City Commission Minutes have been linked with audio and video using AV Capture. In addition to the City Commission, many Citizen Advisory Boards utilize the system as well. LOCATION: The AV Capture Archives and Live Streaming of City Commission Minutes and Meetings can be found at www.bozeman.net by choosing the “I want to…” top menu item, and selecting the bottom right link “Watch a commission or board meeting video.” VIEWING: Using the drop-down menu immediately below the AV Capture icon, select Recorded (all previously recorded meetings), Streaming Live (meetings currently being streamed in real-time), or Upcoming (future meetings that will be streamed live). Selecting a meeting should automatically start the video. The draft minutes and all associated materials from the meeting are located under the video in the Attached Documents area. Final minutes are available here once formally approved. Users can then can click on each time-stamped hyperlink to find the section that they wish to view from the meeting. If the video does not automatically start at that point, the user may need to press play on the video itself. Users are always welcome to contact the City Clerk’s Office at 582-2320 or email agenda@bozeman.net for assistance. ALTERNATIVES: As suggested by Commission. UNRESOLVED ISSUES: None. FISCAL EFFECTS: None. Attachments: Draft Minutes Report Prepared on December 5, 2019 9 Page 1 of 9 THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, October 07, 2019 Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Present Commissioner - Jeff Krauss: Present Commissioner - I-Ho Pomeroy: Present Commissioner - Terry Cunningham: Present Staff Present at the Roundtable: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, City Clerk Robin Crough **THERE IS NO VIDEO FOR THIS MEETING, AND AUDIO IS POOR DUE TO THIS BEING AN OFF-SITE MEETING. PLEASE NOTE LINKED TIMES ARE DISPLAYED AS TWO HOURS EARLY. WRITTEN-IN, UNLINKED TIMES ARE ACTUAL.** A. 04:00:34 PM (00:00:01) Call to Order – 6:00 PM – Montana State University Strand Union Building, Ballroom C, 751 West Grant Street, Bozeman, MT Deputy Mayor Mehl called the meeting to order at 6:00 PM. B. 04:00:41 PM (00:00:08) 06:00:41 PM - Pledge of Allegiance and a Moment of Silence C. 04:01:43 PM (00:01:10) 06:01:43 PM - Changes to the Agenda There were no changes to the agenda. D. 04:01:55 PM (00:01:22) 06:01:55 PM - Authorize Absence - Mayor Cyndy Andrus 04:01:57 PM (00:01:24) 06:01:57 PM: Motion and Vote to authorize the absence of Mayor Andrus. The motion passed 4-0. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve 10 Bozeman City Commission Meeting DRAFT MINUTES, October 7, 2019 Page 2 of 9 Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve E. 04:02:16 PM (00:01:43) 06:02:16 PM - FYI • Cr. Cunningham noted the Noontime Rotary meeting tomorrow, and the Affordable Housing Working Group meeting on Thursday, and the INC is meeting Thursday on multiple items. • DM Mehl stated the Commission is meeting Wednesday from 11-1, tomorrow night the City- County-School District will be discussing multiple projects, and there is a candidate forum on Thursday. DM Mehl asked for an update on short-term rentals on a future consent agenda. F. 04:04:10 PM (00:03:37) 06:04:10 PM - Commission Disclosures There were no commission disclosures. G. 04:04:17 PM (00:03:44) 06:04:17 PM - Minutes 1. Approve the Regular Meeting Minutes from September 9, September 16, and September 23, 2019, and User Access to Linked Minutes (Crough) 04:04:22 PM (00:03:49) 06:04:22 PM - Motion and Vote to approve the regular City Commission minutes from September 9, September 16, and September 23, 2019 as submitted. The motion passed 4-0. Commissioner - I-Ho Pomeroy: Motion Commissioner - Jeff Krauss: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve H. 04:04:42 PM (00:04:09) 06:04:42 PM - Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) 2. Authorize the Deputy Mayor to Sign the Findings of Fact and Order for the Keck Minor Subdivision Preliminary Plat, Application 18399 (Saunders) (Quasi-Judicial) 3. Authorize the City Manager to Sign a Public Pipeline and Access Easement and Agreement with D. MaDill RTF, LLC for the Crestview Condos Project on Thomas Drive (Russell) 4. Authorize the City Manager to Sign a Sanitary Sewer Pipeline and Access Easement and Agreement with Gallatin Center LP for the Crestview Condos Project on Thomas Drive (Russell) 5. Authorize the City Manager to Sign a Services Agreement with Host Compliance LLC for Short- Term Rental Compliance Monitoring and Associated Services (Saunders) 11 Bozeman City Commission Meeting DRAFT MINUTES, October 7, 2019 Page 3 of 9 6. Authorize the City Manager to Sign a Grant Agreement with HAVEN for Funding for Emergency Housing (Donald) 7. Authorize the City Manager to Sign a Grant Agreement with the Human Resources Development Council (HRDC) of District IX for Funding for Streamline Bus Services (Donald) 8. Authorize the City Manager to Sign a Grant Agreement with the Human Resources Development Council (HRDC) of District IX for Funding for the Warming Center and the Fork and Spoon Kitchen (Donald) 9. Authorize the City Manager to Sign a Task Order with Tetra Tech, Inc. for Groundwater and Perimeter Methane Monitoring and Assessment of System Performance and Effectiveness at the Bozeman Landfill for Fiscal Year 2020 (Kohtz) 10. Authorize the City Manager to Sign a Task Order with Tetra Tech, Inc. for Remediation Systems Operation and Maintenance at the Bozeman Landfill for Fiscal Year 2020 (Kohtz) 11. Resolution 5098, Intent to Create Special Improvement Lighting District (SILD) Number 757 for the Gran Cielo Subdivision (Massey/Clark) 12. Resolution 5105, Authorizing the City Manager to Sign Change Order Number 2 with Knife River-Belgrade for the Cottonwood Road from Babcock Street to Durston Road Project (Murray) 04:04:46 PM (00:04:13) 06:04:46 PM - City Manager Overview CM Surratt highlighted the grant agreements on consent. 04:05:37 PM (00:05:04) 06:05:37 PM - Public Comment There was no public comment. 04:05:43 PM (00:05:10) 06:05:43 PM - Motion and Vote to approve Consent Items 1-12 as submitted. The motion passed 4-0. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve I. 04:05:58 PM (00:05:25) 06:05:58 PM - Public Comment There was no public comment. J. 04:06:24 PM (00:05:51) 06:06:24 PM - Action Items 1. 04:06:27 PM (00:05:54) 06:06:27 PM - Resolution 5073, Levying and Assessing Delinquent 12 Bozeman City Commission Meeting DRAFT MINUTES, October 7, 2019 Page 4 of 9 Water, Sewer, Stormwater, Garbage and Recycling Charges for Fiscal Year 2020 (Donald) 04:06:42 PM (00:06:09) 06:06:42 PM - Staff Presentation Finance Director Kristin Donald noted one payment received, and stated the new total. 04:07:18 PM (00:06:45) 06:07:18 PM - Questions of Staff Cr. Cunningham asked what the rough total collected by the City, and the methods the City goes through prior to collect these payments. 04:08:30 PM (00:07:57) 06:08:30 PM - Public Comment There was no public comment. 04:08:38 PM (00:08:05) 06:08:38 PM - Motion to adopt Resolution 5073, Levying and Assessing Delinquent Water, Sewer, Stormwater, Garbage and Recycling Charges for Fiscal Year 2020. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd 04:08:51 PM (00:08:18) 06:08:51 PM - Discussion Cr. Cunningham noted this is done every year, and this is the collections process. 04:09:41 PM (00:09:08) 06:09:41 PM - Vote on the Motion to adopt Resolution 5073, Levying and Assessing Delinquent Water, Sewer, Stormwater, Garbage and Recycling Charges for Fiscal Year 2020. The motion passed 4-0. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 2. 04:09:49 PM (00:09:16) 06:09:49 PM - Resolution 5074, Levying and Assessing Delinquent Sidewalk Install or Repair Charges for Fiscal Year 2020 (Donald) 04:10:00 PM (00:09:27) 06:10:00 PM - Staff Presentation Finance Director Donald discussed the noticing process, and there have been no changes. 04:10:58 PM (00:10:25) 06:10:58 PM - Public Comment There was no public comment. 13 Bozeman City Commission Meeting DRAFT MINUTES, October 7, 2019 Page 5 of 9 04:11:09 PM (00:10:36) 06:11:09 PM - Motion to adopt Resolution 5074, Levying and Assessing Delinquent Sidewalk Install or Repair Charges for Fiscal Year 2020. Commissioner - I-Ho Pomeroy: Motion Commissioner - Jeff Krauss: 2nd 04:11:25 PM (00:10:52) 06:11:25 PM - Discussion Cr. Pomeroy supports the motion. Cr. Cunningham stated the importance of maintaining sidewalks. 04:12:02 PM (00:11:29) 06:12:02 PM - Vote on the Motion to adopt Resolution 5074, Levying and Assessing Delinquent Sidewalk Install or Repair Charges for Fiscal Year 2020. The motion passed 4-0. Commissioner - I-Ho Pomeroy: Motion Commissioner - Jeff Krauss: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 3. 04:12:10 PM (00:11:37) 06:12:10 PM - Resolution 5075, Levying and Assessing Delinquent Snow Removal Charges for Fiscal Year 2020 (Donald) 04:12:18 PM (00:11:45) 06:12:18 PM - Staff Presentation Finance Director Donald discussed the noticing process, and the action the City takes to ensure removal. One late payment was received. 04:12:49 PM (00:12:16) 06:12:49 PM - Questions of Staff Cr. Krauss asked where the liens go at this point. Cr. Cunningham asked if it’s most frequently neighbors calling Code Compliance. Assistant City Manager Chuck Winn provided further detail on the removal process. 04:15:07 PM (00:14:34) 06:15:07 PM - Public Comment There was no public comment. 04:15:14 PM (00:14:41) 06:15:14 PM - Motion to adopt Resolution 5075, Levying and Assessing Delinquent Snow Removal Charges for Fiscal Year 2020. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd 14 Bozeman City Commission Meeting DRAFT MINUTES, October 7, 2019 Page 6 of 9 04:15:24 PM (00:14:51) 06:15:24 PM - Discussion Cr. Krauss stated these are not insignificant fees, and this is not a service we perform. 04:17:47 PM (00:17:14) 06:17:47 PM - Vote on the Motion to adopt Resolution 5075, Levying and Assessing Delinquent Snow Removal Charges for Fiscal Year 2020. The motion passed 4-0. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 4. 04:18:04 PM (00:17:31) 06:18:04 PM - Joint Meeting with ASMSU, Discussion Topics Including: Kagy Boulevard / Pedestrian Safety, Safe Biking Routes, Affordable Housing, Student Code of Conduct, and Student Engagement (Surratt) 04:18:25 PM (00:17:52) 06:18:25 PM - ASMSU Call to Order ASMSU called their meeting to order, but noted they do not have a quorum tonight. 04:18:49 PM (00:18:16) 06:18:49 PM - Kagy Boulevard / Pedestrian Safety Cr. Cunningham discussed Kagy Boulevard and pedestrian safety projects in some detail. He discussed a naming opportunity associated with a Kagy pedestrian tunnel. 04:23:39 PM (00:23:06) 06:23:39 PM - ASMSU Student Senate Questions/Discussion Taylor Blossom stated students are interested in public transportation. Ben Roeder asked about the timeline for this work. City Engineer Shawn Kohtz discussed the project’s status in the City’s capital plan. Cr. Krauss discussed the public safety issues of the current infrastructure. Kacie Cummings reiterated the need for public transportation to alleviate traffic issues. Cr. Pomeroy asked if the flashing pedestrian lights are efficient and helping to solve the problem. DM Mehl discussed upcoming and recent projects around South 19th Avenue. He asked for the university as a partner on Kagy projects. Cr. Pomeroy asked about parking capacity in the area. Taylor Blossom asked how much the improvements will expand the road, and if this will impact property values. Sheridan Johnson stated she hasn’t heard a lot from her constituents about this being an issue. 04:35:34 PM (00:35:01) 06:35:34 PM - Streamline Discussion Taylor Blossom stated that students are really excited about Streamline and public transportation. He discussed work they’ve been doing with HRDC to expand/refine. 15 Bozeman City Commission Meeting DRAFT MINUTES, October 7, 2019 Page 7 of 9 Cr. Pomeroy discussed and asked about MSU’s financial contribution to Streamline. She asked about the potential of charging a fare. Cr. Krauss clarified the City doesn’t pay near as much as MSU, and recognized the student’s contribution to the city. Cr. Cunningham discussed increasing the reliability and convenience of public transportation, and the electrification of transit. DM Mehl noted the City’s financial contribution in FY20, and asked about future route decisions. Sheridan Johnson discussed student interest in electrification as well. Cr. Pomeroy asked how they will encourage students to ride busses more. 04:47:50 PM (00:47:17) 06:47:50 PM - Staff Presentation on Bike Routes and Current Construction City Transportation Engineer Taylor Lonsdale discussed recent growth, and coordination of City and MSU plans. City Engineer Shawn Kohtz discussed Kagy Boulevard interim improvements. 04:53:44 PM (00:53:11) 06:53:44 PM - Questions of Staff / Discussion Ben Roeder asked what future plans for College Street were. Cr. Krauss discussed it being counterproductive to spend too much effort on anything else in the area excepting 11th Avenue. Kacie Cummings noted that some students face challenges that prevent them from biking to campus. Ben Roeder discussed the focus has more recently been on on-campus use. Cr. Cunningham discussed he importance of multiple agencies working together to address issues like this. He asked Mr. Lonsdale about potential choke points. DM Mehl noted the City’s Bicycle Advisory Board. Sheridan Johnson noted MSU’s bicycle task force. Cr. Pomeroy discussed riding bikes safely and educating students. 05:06:32 PM (01:05:59) 07:06:32 PM - Affordable Housing Discussion Taylor Blossom discussed the difficulty of finding affordable housing and tenant rights. Cr. Cunningham discussed the importance of partnerships in helping alleviate the issues. Sheridan Johnson agrees this is a community effort, and discussed progress MSU has made. Taylor Blossom asked Cr. Cunningham to elaborate on what a partnership could look like. DM Mehl discussed the stress on renters in general. 05:17:31 PM (01:16:58) 07:17:31 PM - Public Safety and Equality Cr. Krauss asked if they and their constituents feel safe in Bozeman, and if they feel equal in Bozeman as students and individuals. Ben Roeder states students have two police forces. Brad Tucker agreed that Police are very visible and available, and discussed response times. Kacie Cummings always feels safe. Sheridan Johnson feels safe, and hasn’t heard otherwise. She discussed proactive community-wide efforts to enforce safety. Ben Roeder discussed the positivity of the trail system to feel included. 16 Bozeman City Commission Meeting DRAFT MINUTES, October 7, 2019 Page 8 of 9 Stella Ryan stated that there may still be a stigma towards college students, so there is more opportunity to get involved in the community. 05:25:24 PM (01:24:51) 07:25:24 PM - Solid Waste Rate Setting DM Mehl asked about what they’re interested in regarding composting and recycling. Taylor Blossom discussed the importance and recent efforts to prioritize composting, and better sourcing food. Sheridan Johnson discussed the importance of education efforts and making it as easy as possible. Ben Roeder spoke of the Norm Asbjornnson building design. Kacie Cummings stated students are very interested in recycling. Cr. Cunningham discussed the upcoming Climate Action Plan, and MSU’s partnership in the project. 05:31:18 PM (01:30:45) 07:31:18 PM - Student Code of Conduct MSU Dean of Students Matt Caires discussed the importance of student government, and the benefit of this meeting. He discussed a new safety app called “SafeCats.” He discussed partnerships with Bozeman Police and Neighborhoods. He discussed a change in 2013 that now includes violations incurring anywhere within the city. Stella Ryan discussed the “Repairing the Harm“ program. Tanya Andreasen, Neighborhoods Coordinator and Town/Gown representative, discussed her role. She discussed EPIC-N classes forthcoming. Cr. Pomeroy asked about the process for community concern regarding rowdy students. She asked about the jurisdiction of the City vs. MSU police. City Police Chief Steve Crawford explained in detail. Tanya Andreasen discussed the “Curb Your Crap” program. Taylor Blossom stated students can use more education regarding tenant rights and responsibilities, and resources to find housing. Sheridan Johnson discussed the difficulty of finding future off-campus roommates, and maybe finding a way to facilitate. Brad Tucker discussed the importance of financial literacy. Cr. Cunningham asked if mental health and behavioral health needs are being met on campus and in the community. Taylor Blossom stated that there are certain populations that may need these resources more, and may not feel they are as available. Cr. Pomeroy discussed struggles her son had on campus with mental health resources and homelessness. Ben Roeder noted that advisors are often first points of contact for mental health issues, and the design of the space is not always conducive to disclosure. Sheridan Johnson agreed that making comfortable spaces, and discussed the “CrashPad” program. Cr. Pomeroy discussed how many people are struggling, and the need to focus on education and removing the stigma. Brad Tucker commended Student Mental Health Services. Ann Parker discussed efforts to provide education to students in need. 06:04:44 PM (02:04:11) 08:04:44 PM - Student Engagement 17 Bozeman City Commission Meeting DRAFT MINUTES, October 7, 2019 Page 9 of 9 Tanya Andreasen discussed the Neighborhoods Program in detail. Taylor Blossom suggested a more direct partnership. Sheridan Johnson stated it’s important to emphasize student involvement in community events. DM Mehl thanked the students for their leadership. 06:14:33 PM (02:14:00) 08:14:33 PM - Public Comment There was no public comment. K. 06:14:48 PM (02:14:15) 08:14:48 PM - FYI / Discussion There was no FYI or discussion. L. 06:14:52 PM (02:14:19) 08:14:00 PM - Adjournment Deputy Mayor Mehl adjourned the meeting at 8:14 PM. 18 Page 1 of 2 THE CITY COMMISSION SPECIAL MEETING OF BOZEMAN, MONTANA MINUTES Wednesday, October 9, 2019 Mayor - Cynthia Andrus: Present Deputy Mayor - Chris Mehl: Present Commissioner - Jeff Krauss: Present Commissioner - I-Ho Pomeroy: Present Commissioner - Terry Cunningham: Present Staff Present at the Table/Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, City Clerk (CC) Robin Crough, Deputy City Clerk Brenda Sweeney A. 11:00:44 AM (00:05:13) Call to Order – 11:00 AM – 1:00 PM - Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 11:00 AM. B. 11:00:50 AM (00:05:19) Pledge of Allegiance and a Moment of Silence C. 11:01:27 AM (00:05:56) Changes to the Agenda There were no changes to the agenda. D. 11:01:33 AM (00:06:02) FYI There was no FYI. E. 11:01:40 AM (00:06:09) Commission Disclosures There were no commission disclosures. F. 11:01:46 AM (00:06:15) Public Comment There was no public comment. G. 11:02:21 AM (00:06:50) Action Items 1. 11:02:23 AM (00:06:52) 2019 Annual Ethics Training (Surratt)  CM Surratt went over the 2019 ethics training presentation for boards and commissions. The 19 Bozeman City Commission Special Meeting DRAFT MINUTES, October 9, 2019 Page 2 of 2 Commission discussed the element of personal interest, the chair’s role in setting the agenda, the role of “good” personal interest, general behavior and standards of conduct, the importance of disclosure, board templates, board attendance, proxy voting, sub-committees and noticing, commission liaisons as voting members, Skyping in to meetings, and outreach for ballot issues. 2. 11:42:19 AM (00:46:48) Review Quasi-Judicial Item Procedures and Best Practices (Sullivan) CA Sullivan clarified the distinction between legislative, administrative, and judicial decisions. He and the Commission discussed ex-parte communications and quasi-judicial items in some detail. They discussed the role of the commission and mayor in communications and problem-solving. 3. 12:21:47 PM (01:26:16) Review City Charter Regarding Board Commission Liaison Role (Andrus) CM Surratt stated that there isn’t a clear definition of this role, so a discussion today is warranted. The Mayor asked what an appropriate role would be, as well as how best to relay information back and forth. The commission discussed in detail. The commission and CM Surratt discussed not directing staff in detail. 4. 01:03:00 PM (02:07:29) Review City Charter and Give Direction Regarding Commission Role in Implementation of Strategic Plan (Surratt)  CM Surratt asked about the commission’s role in outreach for the strategic plan, and discussed outreach on the strategic plan versus policy. They discussed assigning liaisons for issues, or creating sub- committees. They discussed the role of the commission in communicating with staff or in meetings. H. FYI/Discussion I. 02:06:47 PM (03:11:16) Adjournment Mayor Andrus adjourned the meeting at 2:06 PM. 20 Page 1 of 7 THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, October 14, 2019 Mayor - Cynthia Andrus: Present Deputy Mayor - Chris Mehl: Present Commissioner - Jeff Krauss: Present Commissioner - I-Ho Pomeroy: Present Commissioner - Terry Cunningham: Present Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, City Clerk Robin Crough **PREVIOUS MEETING AUDIO APPEARS AT THIS TIME DURING THE MEETING. PLEASE EXCUSE THE TECHNICAL DIFFICULTIES.** A. 06:02:36 PM (00:10:59) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:02 PM. B. 06:02:41 PM (00:11:04) Pledge of Allegiance and a Moment of Silence Mayor Andrus introduced Michael Spears and Francesca Rodriquez and Indigenous People’s Day. Mr. Spears and Ms. Rodriquez facilitated tonight’s celebration. **AUDIO IS NOT AVAILABLE UNTIL 6:11:11 PM. PLEASE EXCUSE THE TECHNICAL DIFFICULTIES.** C. 06:15:12 PM (00:23:35) Changes to the Agenda There were no changes to the agenda. D. 06:15:17 PM (00:23:40) FYI • Cr. Cunningham discussed events happening next week including the Affordable Housing Action Plan review sessions, Climate Plan kickoff, and whether the commission supports a letter to the County supporting their law and justice center. • Cr. Pomeroy discussed positive feedback from a citizen for the Forestry Department. • DM Mehl discussed upcoming meetings regarding the Idaho Pole site, Planning Board, and upcoming candidate forum. E. 06:18:32 PM (00:26:55) Commission Disclosures 21 Bozeman City Commission Meeting DRAFT MINUTES, October 14, 2019 Page 2 of 7 There were no commission disclosures. F. 06:18:37 PM (00:27:00) Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)  2. Approve the Acceptance of the Edward Byrne Memorial Justice Assistance Grant, Through the Montana Board of Crime Control / United States Department of Justice, by the City of Bozeman and Authorize Police Chief Steve Crawford to Sign the Contract with Gallatin County Allocating the Funds to Operate the Missouri River Drug Task Force (MRDTF) (Crawford)  3. Authorize the City Manager to Sign a Grant Agreement with the Human Resource Development Council (HRDC) of District IX for Funding for the Willow Springs Planned Unit Development (PUD) and Subdivision (Olsen)  4. Authorize the City Manager to Sign an Agreement with Elkhorn Commissioning Group, LLC for Commissioning Services for the Pre-Construction and Construction Phases of the Bozeman Public Safety Center (BPSC) (Winn)  5. Authorize the City Manager to Sign an Agreement with the Montana Department of Transportation (MDT) to Receive Select Traffic Enforcement Program (STEP) Funds for the Traffic Enforcement Efforts of the Bozeman Police Department (Crawford)  6. Authorize the City Manager to Sign Amendment Number 1 to Task Order Number 10 of the Professional Services Master Task Order Agreement with HDR Engineering, Inc. for Additional Services for the Water Reclamation Facility (WRF) East Gallatin River Avulsion Restoration Project (Heaston)  7. Authorize the City Manager to Sign Amendment Number 3 to Task Order Number 11 of the Professional Services Master Task Order Agreement with HDR Engineering, Inc. for Additional Services for the Water Reclamation Facility (WRF) Montana Pollutant Discharge Elimination System (MPDES) Permitting Assistance (Heaston)  8. Authorize the City Manager to Sign Task Order Number 1 and Task Order Number 2 to the Professional Services Master Task Order Agreement with DOWL, LLC for On-Call Planning, Engineering, and Construction Oversight Services for a Variety of Stormwater Division Infrastructure Projects (Mehrens)  06:18:41 PM (00:27:04) City Manager Overview CM Surratt discussed the highlights of the consent agenda. 06:19:50 PM (00:28:13) Public Comment There was no public comment. 06:20:01 PM (00:28:24) Motion and Vote to approve Consent Items 1-8 as submitted. The motion passed 5-0. 22 Bozeman City Commission Meeting DRAFT MINUTES, October 14, 2019 Page 3 of 7 Deputy Mayor - Chris Mehl: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve G. 06:20:17 PM (00:28:40) Public Comment Mayor Andrus opened public comment. 06:20:59 PM (00:29:22) Marjorie Smith, Public Comment Ms. Smith complimented the City for the landscaping and sidewalks in the new subdivisions coming in. She asked to keep pedestrians in mind during construction. 06:24:19 PM (00:32:42) Daniel Smith, Public Comment Mr. Smith thanked the city and community for Indigenous Peoples’ Day awareness. He asked the commission to be aware of the Baker Massacre 150 years ago. H. 06:26:28 PM (00:34:51) Mayoral Proclamation 1. 06:26:58 PM (00:35:21) Indigenous Peoples' Day  Mayor Andrus read the Indigenous Peoples’ Day proclamation, and presented the proclamation to Mr. Spears and Ms. Rodriquez. I. 06:30:34 PM (00:38:57) Special Presentation 1. 06:30:37 PM (00:39:00) Cannery District Update (Winn / Fontenot) Economic Development Director Brit Fontenot and Assistant City Manager Chuck Winn discussed the successes of the Cannery District annexation. They discussed the history and creation of the district. Barry Brown discussed his side of the history of the creation, and the value of partnership. 06:45:43 PM (00:54:06) Questions Cr. Cunningham asked what the ideal residential area around the Cannery would be. DM Mehl asked what lessons were learned for moving forward. Cr. Pomeroy thanked staff and Mr. Brown for the risks they took in the project. J. 06:51:35 PM (00:59:58) Action Items 1. 06:51:36 PM (00:59:59) Appointment to the Bozeman Historic Preservation Advisory Board (BHPAB) (Sweeney)  23 Bozeman City Commission Meeting DRAFT MINUTES, October 14, 2019 Page 4 of 7 06:51:39 PM (01:00:02) Public Comment There was no public comment. 06:51:53 PM (01:00:16) Motion and Vote to appoint Kevin Brustuen to the Bozeman Historic Preservation Advisory Board [to an At-Large position with a term ending June 30, 2020]. The motion passed 5-0. Commissioner - Jeff Krauss: Motion Deputy Mayor - Chris Mehl: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 2. 06:52:17 PM (01:00:40) Commission Direction to the City Manager on Establishing a Joint City Commission and Gallatin County Commission Meeting (Surratt)  06:52:27 PM (01:00:50) Staff Presentation CM Surratt stated they are still trying to set an annual meeting, and that this is in the Strategic Plan. She and the mayor have reached out, but haven’t received a date or much interest. Mayor Andrus added there is a desire by the County to meet, as long as there are relevant action items. 06:54:29 PM (01:02:52) Questions Cr. Cunningham asked if there are enough items (and examples) for a quarterly agenda. 06:56:14 PM (01:04:36) Public Comment There was no public comment. 06:56:23 PM (01:04:46) Motion to direct the City Manager to draft a letter for signature of the full City Commission requesting that a quarterly meeting, or at least an annual meeting, be established between the two elected bodies beginning in the first quarter of 2020. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd 06:56:39 PM (01:05:02) Discussion Cr. Cunningham discussed opportunities for collaboration and the value of a check-in. Cr. Pomeroy also supports having this discussion. Cr. Krauss discussed the history of having joint meetings with the county, and that it’s important to do 24 Bozeman City Commission Meeting DRAFT MINUTES, October 14, 2019 Page 5 of 7 that again. DM Mehl supports the motion and discussed the reasons the two bodies should be talking. Mayor Andrus also supports the motion. 07:08:22 PM (01:16:45) Vote on the Motion to direct the City Manager to draft a letter for signature of the full City Commission requesting that a quarterly meeting, or at least an annual meeting, be established between the two elected bodies beginning in the first quarter of 2020. The motion passed 5-0. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve The Commission moved to Action Item 4 (see below) at this point of the meeting. 3. 08:13:07 PM (02:21:30) Joint Meeting of the City Commission and the Bozeman School District (BSD) 7, Discussion Topics Including: Affordable Housing Working Group Update, New High School Library Substation, Community Partnership on Early Reading Project, Review of the Positive City / Bozeman School District (BSD) 7 Partnerships, and Possible May 2020 Parks and Trails District Ballot Issue (Surratt)  08:13:10 PM (02:21:33) Introductions The City Commission and School District introduced themselves and Mayor Andrus introduced the meeting agenda. 08:14:23 PM (02:22:46) Affordable Housing Cr. Cunningham introduced the item and the work the working group has been focused on, including unlocking land for future development and workforce housing. The Commission and BSD7 discussed the concept in detail. 08:37:57 PM (02:46:20) Gallatin College Building Cr. Krauss discussed the importance of having a two-year college and dedicated building. They discussed working with the regents and the legislature. 08:47:41 PM (02:56:04) New High School Library Substation Both entities discussed support of the partnership. Library Director Susan Gregory joined to participate in the discussion. 25 Bozeman City Commission Meeting DRAFT MINUTES, October 14, 2019 Page 6 of 7 09:04:56 PM (03:13:19) Parks and Trails District Ballot Issue DM Mehl discussed the need of the special district. The school district also noted upcoming ballot issues they will have. The two discussed schedules in detail. 09:21:51 PM (03:30:14) Exemption Hearings Mayor Andrus asked if there is a better way to do exemption hearings. The two entities discussed in great detail. CM Surratt discussed the limitations of statute and timing. 09:46:26 PM (03:54:49) Meeting Times Mayor Andrus discussed the possibility of having alternate meeting times. BSD7 did not express interest. 09:50:22 PM (03:58:45) Road Construction and School Access Cr. Pomeroy asked how the city and school district can better coordinate access and construction. 09:52:36 PM (04:00:59) Superintendent Welcome Cr. Cunningham welcomed Bob Connors to the community. 4. 07:08:59 PM (01:17:22) Quarterly Update to the City Commission on the Implementation of the Bozeman Strategic Plan (Surratt)  07:09:13 PM (01:17:36) Staff Presentation CM Surratt noted this is the first formal update of the plan, and discussed the 70% of work done daily and work accomplished this year in the Top 5 and 2019 priorities. Strategic Services Director Jon Henderson dove into the smartsheet in further detail. He showcased the Work Plan dashboard. 07:43:32 PM (01:51:55) Questions of Staff Cr. Cunningham asked CM Surratt about her concerns with capacity and the plan. He asked specifically about the push notification project. IT Director Scott McMahan answered in detail. Cr. Pomeroy asked about the implementation of the affordable housing plan. Community Development Director Marty Matsen responded in detail. DM Mehl asked if there is a way to update the Commission on whether their expectations are being met. 07:57:47 PM (02:06:10) Public Comment There was no public comment. 07:58:10 PM (02:06:33) Discussion Cr. Krauss thanked the staff for the work, asked to be notified of bumps in the road, but overall good. DM Mehl discussed incorporating public awareness into this. Cr. Cunningham thanked CM Surratt for showcasing the daily work of employees. 26 Bozeman City Commission Meeting DRAFT MINUTES, October 14, 2019 Page 7 of 7 Cr. Pomeroy thanked the City Manager for her and her employees’ work. Mayor Andrus thinks this is a good celebration of successes. 08:01:44 PM (02:10:07) Recess Mayor Andrus called the meeting into recess until 8:15 PM. 08:12:14 PM (02:20:37) Call to Order Mayor Andrus called the meeting back to order at 8:12 PM. The Commission moved to Action Item 3 (see above) at this point of the meeting. K. 09:54:40 PM (04:03:03) FYI / Discussion There was no additional FYI. L. 09:55:02 PM (04:03:25) Adjournment Mayor Andrus adjourned the meeting at 9:55 PM. 27 Page 1 of 13 THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, October 21, 2019 Mayor - Cynthia Andrus: Present Deputy Mayor - Chris Mehl: Present Commissioner - Jeff Krauss: Present Commissioner - I-Ho Pomeroy: Present Commissioner - Terry Cunningham: Present Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, Deputy City Clerk Brenda Sweeney A. 05:59:53 PM (00:00:16) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 PM. B. 06:00:05 PM (00:00:28) Pledge of Allegiance and a Moment of Silence C. 06:00:58 PM (00:01:21) Changes to the Agenda There were no changes to the agenda. D. 06:01:03 PM (00:01:26) FYI • Cr. Cunningham commented on the loss of Gallatin County Deputy Sheriff Jake Allmendinger. • Cr. Cunningham announced Affordable Housing Action Plan meetings as well as a Climate Action Plan meeting this week. • Cr. Cunningham talked about an inquiry he made of CM Surrat regarding a report that tabulates the number of service calls from Bozeman Police for establishments that have liquor licenses. • Cr. Pomeroy talked about Drug Awareness Week October 23-30 as well as a proclamation the Gallatin County Commission will read at their regular meeting tomorrow. • DM Mehl announced upcoming meetings for the week including a Planning Coordinating Committee meeting, City Planning Board meeting, and a City Initiated Annexation of Inholdings meeting. E. 06:03:47 PM (00:04:10) Commission Disclosures 28 Bozeman City Commission Meeting DRAFT MINUTES, October 21, 2019 Page 2 of 13 • Cr. Cunningham announced that with regard to Action Item 2, he has had a prior business relationship with the potential donor, and he has spoken with CA Sullivan about this matter. F. 06:04:18 PM (00:04:41) Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)  2. Authorize the Mayor to Sign a Letter of Support for the Prospera Business Network 2020 Certified Regional Development Corporations (CRDC) Application to the Montana Department of Commerce (MDC) to Continue Economic Development Services for the Gallatin and Park County Regions (Fontenot)  3. Authorize the Mayor to Sign Montana Department of Commerce (MDC) Contract Amendment Number BSTF-1-19-12A for the MeatEater, Inc., Big Sky Trust Fund (BSTF) Grant Award (Fontenot)  06:04:22 PM (00:04:45) City Manager Overview There were no particular highlights of the consent agenda. 06:04:29 PM (00:04:52) Public Comment There was no public comment. 06:04:38 PM (00:05:01) Motion and Vote to approve Consent Items 1-3 as submitted. The motion passed 5-0. Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve G. 06:04:58 PM (00:05:21) Consent II: Items Acted Upon Without Prior Unanimous Vote 1. 06:05:01 PM (00:05:24) Ordinance 2024 Final Adoption, Bridger View Redevelopment Zone Map Amendment to Rezone Approximately 8.025 acres from B-1 (Neighborhood Business), R-2 (Residential Single Household, Low Density), and R-4 (Residential High Density) to R-3 (Medium Density Residential District), Application 19105 (Rogers)  06:05:29 PM (00:05:52) Public Comment There was no public comment. 29 Bozeman City Commission Meeting DRAFT MINUTES, October 21, 2019 Page 3 of 13 06:05:40 PM (00:06:03) Motion to finally adopt Ordinance 2024, the Bridger View Redevelopment Zone Map Amendment, rezoning approximately 8.025 acres from B-1 (Neighborhood Business), R-2 (Residential Single Household, Low Density), and R-4 (Residential High Density), to R-3 (Medium Density Residential District). Deputy Mayor - Chris Mehl: Motion Commissioner - I-Ho Pomeroy: 2nd 06:06:04 PM (00:06:27) Vote on the Motion to finally adopt Ordinance 2024, the Bridger View Redevelopment Zone Map Amendment, rezoning approximately 8.025 acres from B-1 (Neighborhood Business), R-2 (Residential Single Household, Low Density), and R-4 (Residential High Density), to R-3 (Medium Density Residential District). The motion passed 4-1. Deputy Mayor - Chris Mehl: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Disapprove Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve H. 06:06:15 PM (00:06:38) Public Comment There was no public comment. I. 06:06:59 PM (00:07:22) Action Items 1. 06:07:01 PM (00:07:24) Resolution 5097, Creation of Special Improvement Lighting District (SILD) Number 756, Lot 11, Phase 1 for the Gallatin Center Planned Unit Development (PUD), Phase 4 (Donald)  06:07:20 PM (00:07:43) Staff Report City Engineer Shawn Kohtz, presented the lighting district and talked about the associated lighting assessments. He stated no written protests were received. 06:08:38 PM (00:09:01) Questions of Staff There were no questions of staff. 06:08:48 PM (00:09:11) Public Comment There was no public comment. 06:09:00 PM (00:09:23) Motion to adopt Resolution 5097, Creation of Special Improvement Lighting District (SILD) Number 756, Lot 11, Phase 1 of the Gallatin Center Planned Unit Development (PUD), 30 Bozeman City Commission Meeting DRAFT MINUTES, October 21, 2019 Page 4 of 13 Phase 4. Commissioner - I-Ho Pomeroy: Motion Commissioner - Terry Cunningham: 2nd 06:09:25 PM (00:09:48) Discussion Cr. Pomeroy supports the motion. Cr. Krauss will not be voting in favor of the motion. 06:10:57 PM (00:11:20) Vote on the Motion to adopt Resolution 5097, Creation of Special Improvement Lighting District (SILD) Number 756, Lot 11, Phase 1 of the Gallatin Center Planned Unit Development (PUD), Phase 4. The motion passed 4-1. Commissioner - I-Ho Pomeroy: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Disapprove Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 2. 06:11:08 PM (00:11:31) Acceptance of a Donation from Marcia Anderson for a Portion of the Repair and Renovation Costs for the Bogert Pavilion in Exchange for the Renaming of the Bogert Pavilion Facility, to be Known as The Anderson Pavilion at Bogert Park, and Authorize the Mayor to Sign the Letter of Agreement with Marcia Anderson (Surratt)  06:11:31 PM (00:11:54) Staff Presentation CM Surratt announced a $350,000 donation for the Bogert Pavilion from Marcia Anderson. She talked about a policy in the Recreation and Parks Plan that addresses naming rights, and the pavilion will be named The Anderson Pavilion at Bogert Park. She pointed out this closes the gap of our funding for the Bogert Pavilion. 06:13:57 PM (00:14:20) Questions of Staff Cr. Krauss asked about the naming policy and requirement for a local connection. Cr. Cunningham asked whether this donation would accelerate the timeline for getting the pavilion up and running. He asked about an ongoing maintenance plan. DM Mehl asked about an update to the naming policy in the reasonably near future. CA Andrus commented on the naming policy update. 06:16:57 PM (00:17:20) Public Comment There was no public comment. 31 Bozeman City Commission Meeting DRAFT MINUTES, October 21, 2019 Page 5 of 13 06:17:07 PM (00:17:30) Motion to accept a donation from Marcia Anderson in the amount of $350,000 for a portion of the repair and renovation costs of the Bogert Pavilion in exchange for naming rights for the facility as requested and to rename the facility The Anderson Pavilion at Bogert Park and to Authorize the Mayor to Sign the Letter of Agreement with Marcia Anderson. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd 06:17:32 PM (00:17:55) Discussion Cr. Krauss expressed thanks to Ms. Anderson for the donation. Cr. Cunningham appreciates this gesture by Ms. Anderson. He talked about the tax savings due to the large donation. DM Mehl talked about maintenance deferrals due to a backlog. Mayor Andrus extended gratitude for this gift and further talked about philanthropic people in the community. Cr. Pomeroy expressed her gratitude for this gift. 06:24:01 PM (00:24:24) Vote on the Motion to accept a donation from Marcia Anderson in the amount of $350,000 for a portion of the repair and renovation costs of the Bogert Pavilion in exchange for naming rights for the facility as requested and to rename the facility The Anderson Pavilion at Bogert Park and to Authorize the Mayor to Sign the Letter of Agreement with Marcia Anderson. The motion passed 5-0. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 3. 06:24:13 PM (00:24:36) Nahorniak Annexation and Zone Map Amendment, Annexation of Approximately 1.04 Acres and an Amendment to the City Zoning Map for the Establishment of a Zoning Designation of R-4 (Residential Density), Located at 5170 Durston Road, Application 19355 (Saunders)  06:24:38 PM (00:25:01) Staff Presentation Community Development Manager Chris Saunders entered the staff report into the record. He outlined the area being annexed for residential uses. He explained the applicants have requested R-4 zoning. He commented staff finds that the application meets all zoning criteria of evaluation. 32 Bozeman City Commission Meeting DRAFT MINUTES, October 21, 2019 Page 6 of 13 06:26:52 PM (00:27:15) Questions of Staff Cr. Cunningham asked about the properties located to the south and whether they are R-3 or R-4. DM Mehl asked how they will get onto the major road to the north. He asked about parking and if there would be some constraints on the site layout. Cr. Krauss asked how far the city is extended west and if it’s characterized as infill. He asked about a deferred SID for the Durston roadwork. He asked about original city zoning if it is annexed. 06:30:01 PM (00:30:23) Presentation of Applicant Matt Hauser with C&H Engineering further explained all city services are accessible within and from this location. 06:30:38 PM (00:31:01) Questions of Applicant Cr. Cunningham asked about an easement to gain access to Meriwether. He asked about associated recommended terms of annexations and whether the applicant is aware. He asked if the applicant has read the staff report. 06:32:09 PM (00:32:32) Public Comment There was no public comment. 06:32:20 PM (00:32:43) Motion that having reviewed and considered the staff report, application materials, public comment, and all information presented, I hereby adopt the findings presented in the staff report for application #19-335 and move to approve the Nahorniak Annexation with recommended terms of annexation, and direct staff to prepare an annexation agreement for signature by the parties. Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd 06:33:28 PM (00:33:51) Discussion Cr. Cunningham will vote in favor and adopts the findings in the staff report. DM Mehl also supports the annexation motion. Cr. Pomeroy will vote to support this motion and agrees with staff findings. Cr. Krauss talked about health, safety, and welfare and will support the motion. Mayor Andrus will support the annexation. 06:37:48 PM (00:38:11) Vote on the Motion that having reviewed and considered the staff report, application materials, public comment, and all information presented, I hereby adopt the findings presented in the staff report for application #19-335 and move to approve the Nahorniak Annexation with recommended terms of annexation, and direct staff to prepare an annexation agreement for signature by the parties. The motion passed 5-0. 33 Bozeman City Commission Meeting DRAFT MINUTES, October 21, 2019 Page 7 of 13 Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 06:37:58 PM (00:38:21) Motion that having reviewed and considered the staff report, application materials, public comment, recommendation of the Zoning Commission and all information presented, I hereby adopt the findings presented in the staff report for application #19-335 and move to approve the Nahorniak Zone Map Amendment, with contingencies required to complete the application processing. Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd 06:38:26 PM (00:38:49) Discussion Cr. Cunningham agrees with the staff findings and analysis. DM Mehl agrees with the staff report. Cr. Pomeroy thinks R-4 is the right thing to do for this area. Cr. Krauss talked about access not coordinated with the other infrastructure in the area. Mayor Andrus will be supporting R-4 as well. 06:47:12 PM (00:47:35) Vote on the Motion that having reviewed and considered the staff report, application materials, public comment, recommendation of the Zoning Commission and all information presented, I hereby adopt the findings presented in the staff report for application #19- 335 and move to approve the Nahorniak Zone Map Amendment, with contingencies required to complete the application processing. The motion passed 5-0. Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 4. 06:47:27 PM (00:47:50) South University District Phase 3 Major Subdivision, a Preliminary Plat Application to Further Subdivide the Existing 74.87 Acre Lot 2 of the South University District, Southeast of the Intersection of South 19th Avenue and West Kagy Boulevard, 34 Bozeman City Commission Meeting DRAFT MINUTES, October 21, 2019 Page 8 of 13 Application 19090 (Quasi-Judicial) (Krueger)  06:47:59 PM (00:48:22) Staff Presentation Development Review Manager Brian Krueger entered the staff report into the record and presented the application for a major subdivision, South University District Phase 3. He pointed out this is a mixed use zoned area and presented the land use map. He further presented the plat map in detail. 07:06:15 PM (01:06:38) Questions of Staff DM Mehl asked what State Street and Campus Boulevard will be. He asked about the longevity of the temporary improvements. He asked about the master plan. He asked about the city’s ability to turn down road names recommended by the county. Cr. Pomeroy asked about the difference between open space lots and city park lots. She asked about the bicycle infrastructure. Cr. Krauss asked when this master plan was put in place. He asked about the Opportunity Zone and developing on the impetus to develop on the other side of 19th. Cr. Cunningham asked about Mandeville Creek and whether it is planned to be daylighted throughout this property. He asked about the two ditches that run through the property. Mayor Andrus asked about water rights issues and temporary intersection improvements. She asked about a process to get best practice incorporated. Cr. Cunningham asked about assurances for 2024 being the targeted completion date and relief with more use on 17th and Kagy. Cr. Krauss asked about extending 11th and completing Graf. 07:34:25 PM (01:34:48) Applicant Presentation Cordell Pool, with Stahly Engineering, is representing applicant. He talked about this next phase of a larger project in the area as outlined in the master plan. He talked about the block lots in the subdivision. He talked about taking pressure of other venues through the redistribution of traffic. He addressed some of the previous questions. 07:42:01 PM (01:42:24) Questions of Applicant DM Mehl asked if the applicant read the staff report. Cr. Pomeroy asked if this project will provide more roads. She commented on the current land use as agriculture and asked about the street sections. Cr. Krauss asked about the shared use pedestrian trail along Kagy Boulevard. Cr. Cunningham asked about a resident count of the current residences that have been built. 07:47:58 PM (01:48:21) Public Comment There was no public comment. 07:48:08 PM (01:48:31) Motion that having reviewed and considered the application materials, public comment, and all the information presented, I hereby adopt the findings presented in the staff report 35 Bozeman City Commission Meeting DRAFT MINUTES, October 21, 2019 Page 9 of 13 for application 19090 and move to approve the subdivision with conditions and subject to all applicable code provisions. Deputy Mayor - Chris Mehl: Motion Commissioner - I-Ho Pomeroy: 2nd 07:48:27 PM (01:48:50) Discussion DM Mehl will support the motion. Cr. Pomeory will support the motion. Cr. Krauss thanked the applicant for their hard work and patience. Cr. Cunningham agrees with the staff report. Mayor Andrus will support the application. 08:03:07 PM (02:03:30) Vote on the Motion that having reviewed and considered the application materials, public comment, and all the information presented, I hereby adopt the findings presented in the staff report for application 19090 and move to approve the subdivision with conditions and subject to all applicable code provisions. The motion passed 5-0. Deputy Mayor - Chris Mehl: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 08:03:16 PM (02:03:39) Recess Mayor Andrus called the meeting into recess until 8:15 PM. 08:14:13 PM (02:14:36) Call to Order Mayor Andrus called the meeting back order at 8:14 PM. 5. 08:14:17 PM (02:14:40) Authorize the City Manager to Sign an Agreement with the Bozeman Chamber of Commerce for the Administration of the Bozeman Tourism Business Improvement District (TBID) Dissolution (Surratt)  08:14:33 PM (02:14:56) Staff Presentation CM Surratt reviewed the staff report in detail. She reminded the community that board members of the TBID wanted to sunset the district and create a county wide TBID. She noted city staff worked through the process of dissolution with the Bozeman Chamber of Commerce. She commented the chief executive officer of the Bozeman Chamber of Commerce is the designated director of the TBID by law. 36 Bozeman City Commission Meeting DRAFT MINUTES, October 21, 2019 Page 10 of 13 She reviewed the process of dissolution as well as the agreement. 08:20:58 PM (02:21:21) Questions of Staff Daryl Schliem, Chief Executive Officer of the Bozeman Chamber of Commerce, answered questions. Cr. Pomeroy asked about the difference in the total obligation assessments. She asked about the decision around going with a regional approach with the TBID. Cr. Cunningham asked about by-laws of TBID and whether dissolution was addressed in the by-laws. DM Mehl asked how the final audit report is determined. He asked about working together on areas of mutual concern. Mayor Andrus asked if there is currently a TBID currently. 08:32:15 PM (02:32:38) Public Comment There was no public comment. 08:32:23 PM (02:32:46) Motion to authorize the City Manager to sign an Agreement for the Administration of the Bozeman Tourism Business Improvement District (TBID) Dissolution with the Bozeman Area Chamber of Commerce. Commissioner - I-Ho Pomeroy: Motion Commissioner - Jeff Krauss: 2nd 08:32:45 PM (02:33:08) Discussion Cr. Pomeroy will support the motion. Cr. Krauss has read comments from the county commission and thinks the hoteliers’ money is in good hands. Cr. Cunningham will support the motion. DM Mehl will support the motion and commented he looks forward to working with Mr. Schliem in the future. Mayor Andrus will support the motion as well and appreciates the work of the TBID to promote the community. 08:35:12 PM (02:35:35) Vote on the Motion to authorize the City Manager to sign an Agreement for the Administration of the Bozeman Tourism Business Improvement District (TBID) Dissolution with the Bozeman Area Chamber of Commerce. The motion passed 5-0. Commissioner - I-Ho Pomeroy: Motion Commissioner - Jeff Krauss: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 37 Bozeman City Commission Meeting DRAFT MINUTES, October 21, 2019 Page 11 of 13 6. 08:35:23 PM (02:35:46) Resolution 5080, Amending the City’s Annual Budget to Appropriate Funds to the Tourism Business Improvement District (TBID) Fund for the Fiscal Year Ending June 30, 2020 (FY20) (Donald)  08:35:41 PM (02:36:04) Staff Presentation ACM Anna Rosenberry presented the resolution and explained no spending was authorized within the TBID upon dissolution. She further stated the commission can now continue with appropriating money within the budget. She is asking for two motions and then for the commission to approve the resolution as written. 08:37:31 PM (02:37:54) Public Comment There was no public comment. 08:37:37 PM (02:38:00) Motion to take Resolution 5080 off the table. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd 08:37:46 PM (02:38:09) Vote on the Motion to take Resolution 5080 off the table. The motion passed 5-0. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 08:37:56 PM (02:38:19) Motion to approve Resolution 5080 amending the City’s annual budget to appropriate funds to the Tourism Business Improvement District (TBID) Fund. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd 08:38:07 PM (02:38:30) Discussion Cr. Krauss commented we held off on this until we received an agreement for the sake of responsibility. Cr. Cunningham agrees with the comments of Cr. Krauss. 08:38:41 PM (02:39:04) Vote on the Motion to approve Resolution 5080 amending the City’s annual budget to appropriate funds to the Tourism Business Improvement District (TBID) Fund. The motion 38 Bozeman City Commission Meeting DRAFT MINUTES, October 21, 2019 Page 12 of 13 passed 5-0. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 7. 08:38:55 PM (02:39:18) Ordinance 2023 Provisional Adoption, Amending Multiple Sections of Chapter 18, Article 6 of the Bozeman Municipal Code (BMC) for the Purpose of Issuing Licenses to Operate Emergency Medical Services (EMS) (Waldo)  08:39:12 PM (02:39:35) Staff Presentation Fire Chief Josh Waldo presented the ordinance, which was created to regulate licenses for Emergency Medical Services (EMS). He hit high points of the ordinance they are looking to change and which were last updated in 1997. He presented background on Chapter 18, Article 6 of the Bozeman Municipal Code (BMC). 08:49:24 PM (02:49:47) Questions of Staff Cr. Cunningham asked for the impetus for reviewing the ordinance. He asked about medical emergencies where only city fire goes. He asked about the general relationship we have with our service providers. DM Mehl asked about 911 calls for non-emergency services and how we monitor time compliance through our system. Cr. Pomeroy asked about the requirement for updating technological and operational items. Mayor Andrus asked how we are getting word out to people who may provide the service about the changes. 08:55:30 PM (02:55:53) Public Comment There was no public comment. 08:55:38 PM (02:56:01) Motion to provisionally adopt Ordinance 2023, amending multiple sections of Chapter 18, Article 6 of the Bozeman Municipal Code (BMC) for the purpose of issuing licenses to operate Emergency Medical Services (EMS). Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd 08:56:00 PM (02:56:23) Discussion 39 Bozeman City Commission Meeting DRAFT MINUTES, October 21, 2019 Page 13 of 13 Cr. Cunningham thanked Chief Waldo for recognizing these ordinances needed to be reviewed. DM Mehl agrees. Cr. Pomeroy will support the motion. Cr. Krauss thanked Chief Waldo. Mayor Andrus thanked Chief Waldo and will support the motion. 08:58:00 PM (02:58:23) Vote on the Motion to provisionally adopt Ordinance 2023, amending multiple sections of Chapter 18, Article 6 of the Bozeman Municipal Code (BMC) for the purpose of issuing licenses to operate Emergency Medical Services (EMS). The motion passed 5-0. Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve J. 08:58:11 PM (02:58:34) FYI / Discussion • CM Surrat prepared a letter to the county commission requesting a meeting in early 2020 and will bring back the letter next week for signatures. • DM Mehl asked CM Sullivan to remind the commission of what is permissible in terms of engaging with the public on the subject of special use permits. K. 09:00:51 PM (03:01:14) Adjournment Mayor Andrus adjourned the meeting at 9:00 PM. 40 Page 1 of 14 THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, October 28, 2019 THE ORDER OF AGENDA ITEMS CHANGED AS ORIGINALLY NOTICED IN ORDER TO APPROVE THE ABSENCE OF MAYOR CYNDY ANDRUS, AS WELL AS DETAILED DISCUSSION OF THE COMMISSION. Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Present Commissioner - Jeff Krauss: Present Commissioner - I-Ho Pomeroy: Present Commissioner - Terry Cunningham: Present Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, Deputy City Clerk Brenda Sweeney, Assistant City Manager (ACM) Anna Rosenberry, Community Development Manager (CDM) Chris Saunders A. 06:00:38 PM (00:02:56) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse Deputy Mayor (DM) Mehl called the meeting to order at 6:00 PM. B. 06:00:48 PM (00:03:06) Pledge of Allegiance and a Moment of Silence C. 06:01:45 PM (00:04:03) Authorize Absence – Mayor Cyndy Andrus 06:01:47 PM (00:04:05) Motion and Vote to approve the absence of Mayor Cyndy Andrus. The motion passed 4-0. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 41 Bozeman City Commission Meeting DRAFT MINUTES, October 28, 2019 Page 2 of 14 D. 06:02:02 PM (00:04:20) Changes to the Agenda CM Surratt noted Action Item 4. will be moved to the last action item and become Action Item 6. E. 06:02:21 PM (00:04:39) FYI • Cr. Cunningham announced that he, along with Loren Olsen (Affordable Housing Program Manager) and Tracy Menuez (HRDC), traveled to Helena to attend a Montana Board of Housing meeting, and the Timber Ridge project in Bozeman was awarded funding of $6.3M. • DM Mehl pointed out the packet materials are printed in pink in recognition of breast cancer awareness month. He talked about upcoming Planning Board, Alcohol Awareness Program discussion, and Planning Coordinating Committee meetings. F. 06:04:50 PM (00:07:08) Commission Disclosures There were no commission disclosures. G. 06:04:56 PM (00:07:14) Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)  2. Appoint a Sub-Committee of Two Commissioners to Review the Depository Bonds and Pledged Securities as of September 30, 2019 (Clark)  3. Authorize the Mayor, and Designated Staff, to Sign Amendment A to the Business Assistance Agreement and Amendment A to the Management Plan with the Montana Department of Commerce for the Big Sky Economic Development Trust Fund, Grant MT-BSTF-1-19-07A with XY Planning Network (Fontenot)  4. Authorize the Mayor to Sign Big Sky Economic Development Trust Fund Program Grant Contract Number MT–BSTF–1–20– 05 with the Montana Department of Commerce for the Big Sky Economic Development Trust Fund Grant for LumenAd, Inc. (Fontenot)  5. Authorize the Mayor to Sign a Memorandum of Understanding with Gallatin County and the City of Belgrade to Establish the Use of a Common Vertical Datum to Support Infrastructure Planning and Data Exchange Capability in the Bozeman/Belgrade/Four Corners Triangle (Saunders)  6. Authorize the Mayor to Sign an Obligating Document for Award with Montana Disaster and Emergency Services (MT DES) for Financial Assistance Under the Fiscal Year (FY) 2019 State Homeland Security Program, Hazmat Team Sustainment Project, for the City of Bozeman Fire Department (Waldo)  7. Approve the Final Plat for the Amended Plat of the Knolls at Hillcrest Subdivision and Authorize the Director of Public Works to Sign the Final Plat on Behalf of the City of Bozeman, Application 19296 (Saunders)  8. Authorize the City Manager to Sign a Public Access Easement for the Construction of a Sidewalk and a Public Access Easement for the Construction of a Multi-Use Path with Les Schwab for the Les Schwab Project in the Walker Property Subdivision Planned Unit Development (PUD), Located at 1100 Reeves Road, Application 19060 (Russell)  42 Bozeman City Commission Meeting DRAFT MINUTES, October 28, 2019 Page 3 of 14 9. Authorize the City Manager to Sign a Utility Easement and a Public Trail Corridor Easement with Block 6, LLC for the Block 6 Project Located on North 20th Avenue by Kirk Park, Application 19109 (Nielsen)  10. Authorize the City Manager to Sign Two Utility Easements and One Water Pipeline and Access Easement and Agreement with Bozeman Hotel Group, LLC for the Bozeman Residence Inn Project at 815 East Main Street, Application 18499 (Nielsen)  11. Authorize the City Manager to Sign a Back-Up Ambulance Services Agreement with American Medical Response Ambulance Service, Inc. (AMR) to Allow the City of Bozeman Fire Department to Provide Back-Up Ambulance Services and Personnel (Waldo)  12. Authorize the City Manager to Sign a Professional Services Agreement with Groundprint, LLC for Development Review Services to Assist City of Bozeman Planning Staff with Development Review Applications (Saunders)  13. Authorize the City Manager to Sign a Professional Services Agreement with Rowe Excavation for Bozeman Creek Restoration Services at City Hall (Gray)  14. Authorize the City Manager to Sign a Professional Services Agreement with Sanderson Stewart for Pre-Design Services for Griffin Drive, 7th Avenue to Rouse Avenue Reconstruction and Griffin Drive and Manley Road Intersection Improvements (Lonsdale)  15. Ordinance 2034 Provisional Adoption, Bozeman Medical Arts Center Parking Lot Zone Map Amendment to Designate Approximately 0.70 Acres Located at the Southwest Corner of the Intersection of Willson Avenue and Villard Street as B-3, Downtown Business District, Application 19258 (Saunders)  06:05:00 PM (00:07:18) City Manager Overview CM Surratt noted the highlights of the consent agenda. 06:05:49 PM (00:08:07) Public Comment There was no public comment. 06:05:59 PM (00:08:17) Motion and Vote to approve Consent Items 1-15 as submitted. The motion passed 4-0. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve H. 06:06:19 PM (00:08:37) Public Comment Deputy Mayor Mehl opened public comment. 43 Bozeman City Commission Meeting DRAFT MINUTES, October 28, 2019 Page 4 of 14 06:07:19 PM (00:09:36) Jeff Ball, Public Comment Mr. Ball spoke about city-wide assessments including tree maintenance, arterial district and street district with regard to assessing based on the number of housing units for the ownership of the lot. 06:10:25 PM (00:12:43) Jodi Richards, Public Comment Ms. Richards spoke on the possible annexation and her associated personal costs related to the potential requirement. 06:13:44 PM (00:16:02) Rebecca Hutchison, Public Comment Ms. Hutchison commented on annexing properties and the personal prohibitive costs of installing water and sewer. I. 06:15:33 PM (00:17:51) Action Items 1. 06:15:34 PM (00:17:52) Resolution 5076, Amending Policies for Annexation by Petition of a Landowner and Discussion of the Draft Extension of Services Plan for City Initiated Annexations (Sullivan)  06:15:51 PM (00:18:09) Staff Presentation CM Surrat opened the presentation and explained additional staff is present to discuss details of the annexation analysis. ACM Rosenberry, Community Development Manager Chris Saunders, and CA Sullivan each discussed details of the annexation. CM Surratt talked about the annexation analysis, which the commission considered as a part of the 2018 Strategic Plan. She outlined the areas of the city which have been identified as wholly surrounded annexation. CA Sullivan talked about annexation law in Montana and specific items regarding wholly surrounded annexation. CM Surratt reviewed Resolution 5076, which will replace the original annexation resolution, Resolution 4400, and outlined the annexation policies. She talked about the Extension of Services Plan in terms of statutes. CA Sullivan explained the distinction between statutes. CM Surratt stated the staff recommendation is for wholly surrounded annexation method to modify the annexation policy. She outlined the policies in the draft Extension of Services Plan. 07:26:24 PM (01:28:42) Point of Order Cr. Krauss believes Resolution 5076 incorporates amending policies for annexation and petition of the landowner annexing policies and suggested stating that Resolution 4400 is being amended first. 07:27:13 PM (01:29:31) Point of Order Cr. Cunningham stated that although Resolution 5076 still describes it as landowner initiated annexation, he believes it also covers city initiated annexation. 07:27:47 PM (01:30:05) CM Sullivan clarified that when this came before the commission last April, staff had embedded policies for both types of annexations into the original draft. He explained that over the course of the summer, staff realized it would be beneficial for the city to separate landowner initiated 44 Bozeman City Commission Meeting DRAFT MINUTES, October 28, 2019 Page 5 of 14 annexation policies. 07:29:13 PM (01:31:31) Clarification of Commission DM Mehl clarified that what the commission is discussing tonight is land owner initiated annexation. He further clarified discussion has not taken place with regard to failed septic systems, so nothing changes in that regard. He stated that thirdly, the commission will come back with the city initiated ideas after a break this evening. 07:30:08 PM (01:32:26) Questions of Staff CM Pomeroy asked if the landowner initiated policy is the old policy. Cr. Cunningham asked for details regarding Section 2, items 2 and 10 of Resolution 5076. He asked about how the zoning decision is made as a body. Cr. Pomeroy asked what fire district services the wholly surrounded island. DM Mehl asked about the staff memo and draft resolution for Policy #10. He asked about Section 1. He asked about traffic benefits and water and sewer. 07:43:03 PM (01:45:21) Public Comment DM Mehl opened public comment. 07:43:24 PM (01:45:42) Gwenn Chamberlain, Public Comment Ms. Chamberlain asked if a landowner does initiate annexation and then decide that it is not feasible, can they rescind and is that protest or can they back out. 07:45:15 PM (01:47:33) Staff Discussion CA Sullivan answered the questions of the public comment. 07:46:55 PM (01:49:13) Motion to adopt Resolution 5076. Commissioner - I-Ho Pomeroy: Motion Commissioner - Jeff Krauss: 2nd 07:47:04 PM (01:49:22) Discussion Cr. Pomeroy thinks it is necessary and will support the motion. Cr. Krauss will support the motion. Cr. Cunningham agrees with the changes and flexibility it provides and barriers it eliminates. DM Mehl asked the commissioners explicit things about all public utilities, staff answered and he is satisfied with the answer. 07:49:16 PM (01:51:34) Amendment to the Motion to add an Item 10. to Section 1. of Resolution 5076 that the City of Bozeman encourages annexation for the provision of clean treated water and provision of sanitary sewer. 45 Bozeman City Commission Meeting DRAFT MINUTES, October 28, 2019 Page 6 of 14 Commissioner - Jeff Krauss: Motion Commissioner - I-Ho Pomeroy: 2nd 07:49:40 PM (01:51:58) Discussion Cr. Krauss thinks most of the annexations he has seen over the years have been voluntary due to failed septic systems. Cr. Pomeroy agrees. 07:50:14 PM (01:52:32) Vote on the Amendment to the Motion to add an Item 10. to Section 1. of Resolution 5076 that the City of Bozeman encourages annexation for the provision of clean treated water and provision of sanitary sewer. The motion passed 4-0. Commissioner - Jeff Krauss: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 07:50:42 PM (01:53:00) Vote on the Amended Motion to adopt Resolution 5076, and to add an Item 10. to Section 1. that City of Bozeman encourages annexation for the provision of clean treated water and provision of sanitary sewer. The motion passed 4-0. Commissioner - I-Ho Pomeroy: Motion Commissioner - Jeff Krauss: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 07:50:51 PM (01:53:09) Recess DM Mehl called the meeting into recess until 8:00 PM. 08:00:05 PM (02:02:23) Call to Order DM Mehl called the meeting to back to order at 8:00 PM. 08:00:32 PM (02:02:49) Commission Questions Regarding City Initiated Annexation Cr. Pomeroy asked about city initiated annexation when the land owner does not want annex. She asked about an incentive for a Special Improvement District (SID) if landowners annex at the same time as a neighborhood. She asked about the city extending facilities to annexed areas and if the payment is 46 Bozeman City Commission Meeting DRAFT MINUTES, October 28, 2019 Page 7 of 14 flexible. She asked about no fees for wholly surrounded annexation. She asked about impact fees. Cr. Krauss asked for clarification regarding whether landowners pay a street impact fee right away or only if they develop. He asked about pulling a building permit for specific functions. He asked whether some parcels will be subject to repayment districts already out there. He asked about adequate fire services and SIDs. He asked about things the city will not ask the landowners to do, i.e. right-of-ways. Cr. Cunningham asked about the historic approach of annexing land. He asked how water and septic adequacy services would be determined. He asked about standards for septic systems. He asked for examples of conditions of inadequacy. He asked for clarification on Policy 4. He asked if we’ve ever done a CIP specific to a neighborhood. He asked about Policy 30 regarding options that might be considered. Cr. Pomeroy asked about traditional financial tools. She asked about protests regarding SIDs. CM Mehl asked if the point of city initiated annexation is to achieve compact, orderly, efficient and safe growth. He asked if the extension of the policy plan would be at the discretion of the commission. He asked about Policy 32. C. relative to the intention. Cr. Krauss asked about general laws of the city applicable by annexation. He asked about preparing a list of things that landowners are accustomed to in the county that now have to change. 09:10:54 PM (03:13:12) Public Comment DM Mehl opened public comment. 09:11:11 PM (03:13:29) Gwenn Chamberlain, Public Comment Ms. Chamberlain expressed her appreciation for the dialogue and requested thoughtfulness from the commission regarding how and when they will be included in an annexation. 09:14:19 PM (03:16:37) Janet Swenson, Public Comment Ms. Swenson expressed concern regarding what they would do with their animals if annexed into the city. She inquired about septic and well needing to be approved. 09:15:17 PM (03:17:35) Matt Kelly, Public Comment Mr. Kelly is a health officer with the county and shared information related to some inholdings of the county. He talked about older septic systems. 09:19:34 PM (03:21:52) Mary Palfie, Public Comment Ms. Palfie made some observations regarding the policies. She talked about exemptions and timing of potential code changes. 09:23:27 PM (03:25:45) Staff and Commission Discussion CA Sullivan answered questions from public comment. DM Mehl asked staff for clarification of public comment questions. CDM Saunders answered questions form public comment. 09:26:43 PM (03:29:01) Discussion The commission discussed and asked questions of staff in detail of each area of the Extension of Services 47 Bozeman City Commission Meeting DRAFT MINUTES, October 28, 2019 Page 8 of 14 Plan and Report for City Initiated Annexations. 09:57:11 PM (03:59:29) Meeting Extended DM Mehl extended the meeting until 10:30 PM. 09:57:14 PM (03:59:32) Discussion and Questions Continued The commission continued discussion, questions and staff instruction on additions and changes to the Extension of Services Plan and Report for City Initiated Annexations. 10:11:30 PM (04:13:48) Motion to direct the City Manager to bring back the Extension of Services Plan for Commission consideration and possible adoption in early 2020. Commissioner - I-Ho Pomeroy: Motion Commissioner - Jeff Krauss: 2nd 10:11:45 PM (04:14:03) Discussion Cr. Pomeroy commented that finding more tools to help the island area residents is important. Cr. Krauss will not support this motion. He does not favor involuntary annexations and believes they are forcible just like taxes. He is opposed. Cr. Cunningham commented this is the first review and is an opportunity for questions, and we need to be transparent in this process. DM Mehl will support the motion and is very pleased with the open house last week. 10:20:17 PM (04:22:35) Vote on the Motion to direct the City Manager to bring back the Extension of Services Plan for Commission consideration and possible adoption in early 2020. The motion passed 3- 1. Commissioner - I-Ho Pomeroy: Motion Commissioner - Jeff Krauss: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Disapprove Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve The order of Action Items 2. and 3. were exchanged. 2. 10:20:28 PM (04:22:46) (ORIGINALLY ACTION ITEM 3.) Ordinance 2031 Provisional Adoption, Amending Land Use Regulations of the Unified Development Code (UDC), Chapter 38 of the Bozeman Municipal Code (BMC), to Add Procedures for an Applicant to Voluntarily Abandon Approval of a Zoning Project Previously Granted, Application 19403 (Saunders)  48 Bozeman City Commission Meeting DRAFT MINUTES, October 28, 2019 Page 9 of 14 10:21:07 PM (04:23:25) Staff Presentation Community Development Manager Chris Saunders presented the ordinance and explained the proposal to modify the city’s land use regulations specific to site plan review for people to be able to voluntarily abandon an application. 10:23:11 PM (04:25:29) Questions of Staff Cr. Krauss asked what this cures. Cr. Cunningham asked if this does not reverse any commission decision about zoning. Cr. Pomeroy asked whether we are trying to do this to allow the city to have consistency in procedures. DM Mehl asked if the things the Commission will see tonight are similar to the August memo. He asked if this is staff initiated. 10:27:57 PM (04:30:15) Public Comment There was no public comment. 10:28:09 PM (04:30:27) Motion that Having reviewed and considered the application materials, public comment, Zoning Commission recommendation, and all the information presented, I hereby adopt the findings presented in the staff report for application 19403 and move to provisionally adopt Ordinance 2031. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd 10:28:38 PM (04:30:56) Discussion Cr. Krauss stated as long as it’s for the property owner, he thinks it’s fine. Cr. Cunningham accepts the staff findings and analysis. Cr. Pomeroy agrees with the staff findings and allows the city to establish a consistent procedure. DM Mehl agrees. 10:29:18 PM (04:31:36) Vote on the Motion that Having reviewed and considered the application materials, public comment, Zoning Commission recommendation, and all the information presented, I hereby adopt the findings presented in the staff report for application 19403 and move to provisionally adopt Ordinance 2031. The motion passed 4-0. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 49 Bozeman City Commission Meeting DRAFT MINUTES, October 28, 2019 Page 10 of 14 10:29:26 PM (04:31:44) Meeting Extended DM Mehl extended the meeting to 10:45 PM. The order of Action Items 2. and 3. were exchanged. 3. 10:29:31 PM (04:31:49) (ORIGINALLY ACTION ITEM 2.) Ordinance 2032 Provisional Adoption, Amending Chapter 34 (Streets, Sidewalks and Other Public Places), and Chapter 38 (Unified Development Code, UDC), of the Bozeman Municipal Code (BMC) to Establish a Common Vertical Datum for All City Uses to Align with Professional Standards, Application 19403 (Saunders)  10:29:56 PM (04:32:14) Staff Presentation Community Development Manager Chris Saunders presented the ordinance. He explained that staff is proposing a change to implement best practice which is to use the North American Vertical Datum 1988, which enables survey data and engineering design to be consistent. 10:31:56 PM (04:34:14) Questions of Staff Cr. Pomeroy asked if staff has had feedback from architects and engineers. DM Mehl asked if we’re joining with Belgrade and Gallatin County in this and if it will be auto-updated. 10:33:36 PM (04:35:54) Public Comment There was no public comment. 10:33:44 PM (04:36:02) Motion that having reviewed and considered the application materials, public comment, Zoning Commission recommendation, and all the information presented, I hereby adopt the findings presented in the staff report for application 19403 and move to provisionally adopt Ordinance 2032. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd 10:34:03 PM (04:36:21) Discussion Cr. Cunningham commented it’s obvious we need to update how we determine elevations and is convinced this is the right way to go. He agrees with the staff findings. Cr. Pomeroy this will be consistent with national changes and we try to hold Bozeman to professional standards. Cr. Krauss commented on property he owns in the old part of town and supports the motion. DM Mehl supports the motion. 10:35:11 PM (04:37:29) Vote on the Motion that having reviewed and considered the application materials, public comment, Zoning Commission recommendation, and all the information presented, I 50 Bozeman City Commission Meeting DRAFT MINUTES, October 28, 2019 Page 11 of 14 hereby adopt the findings presented in the staff report for application 19403 and move to provisionally adopt Ordinance 2032. The motion passed 4-0. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve The original Action Item 4. was moved to the end of the meeting, becoming Action Item 6. 4. 10:35:27 PM (04:37:45) (ORIGINALLY ACTION ITEM 5.) Ordinance 2029 Provisional Adoption, Zone Text Amendments to Revise Sections of the Unified Development Code (UDC), Chapter 38 of the Bozeman Municipal Code (BMC), Including Submittal Requirements for Landscape Plans, Urban Mixed Use (UMU) District Special Standards, Landscape Plan Review, Mandatory Landscaping Provisions, Landscape Performance Standards, Landscape Completion, Permitted General Sales Uses, Sketch Plan Review, Group Living, and Parking Space Requirements for Restaurants and Entertainment Centers, Application 19403 (Saunders)  10:36:00 PM (04:38:18) Staff Presentation Community Development Manager Chris Saunders presented the ordinance and explained each amendment in detail. He presented a recommended motion accordingly. 10:42:24 PM (04:44:42) Questions of Staff Cr. Pomeroy asked for clarification of the purpose of the zone text amendments. Cr. Cunningham asked about the Design Review Board weighing in on this and why it wasn’t mentioned in the staff report. 10:45:00 PM (04:47:18) Meeting Extended DM Mehl extended the meeting until 11:00 PM. 10:45:03 PM (04:47:21) Questions of Staff Continued Cr. Cunningham asked if B2M’s are being used as B2M’s at the moment. 10:45:49 PM (04:48:07) Public Comment There was no public comment. 10:46:04 PM (04:48:22) Motion that having reviewed and considered the application materials, public comment, Zoning Commission recommendation, and all the information presented, I hereby adopt the 51 Bozeman City Commission Meeting DRAFT MINUTES, October 28, 2019 Page 12 of 14 findings presented in the staff report for Application 19403 and move to provisionally adopt Ordinance 2029 with revisions to Section 4 amending 38.550.050.C.2.d to read “d. No tree shall be planted closer than three feet to the back of the curb or edging equivalent; and 38.550.050.K “When the City verifies it is not possible to meet minimum separation distance from utilities and no other arrangement can be approved, such tree or large vegetation is not required”. Commissioner - I-Ho Pomeroy: Motion Commissioner - Terry Cunningham: 2nd 10:47:22 PM (04:49:40) Discussion Cr. Pomeroy agrees with staff findings. Cr. Cunningham commented we are aligning our ordinances with findings in the community, and he agrees with staff analysis and findings. Cr. Krauss will vote against the motion, and commented the Design Review Board did not endorse it. DM Mehl will support the motion and commented the changes are streamlining in nature. 10:49:33 PM (04:51:51) Vote on the Motion that having reviewed and considered the application materials, public comment, Zoning Commission recommendation, and all the information presented, I hereby adopt the findings presented in the staff report for Application 19403 and move to provisionally adopt Ordinance 2029 with revisions to Section 4 amending 38.550.050.C.2.d to read “d. No tree shall be planted closer than three feet to the back of the curb or edging equivalent; and 38.550.050.K “When the City verifies it is not possible to meet minimum separation distance from utilities and no other arrangement can be approved, such tree or large vegetation is not required”. The motion passed 3-1. Commissioner - I-Ho Pomeroy: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Disapprove Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 5. 10:49:46 PM (04:52:04) (ORIGINALLY ACTION ITEM 6.) Presentation of the Unified Development Code Community Platform, an Online Database for Boards, Committees, Design Professionals and the General Public to Track and Make Suggestions Regarding Biannual Edits to Chapter 38 of the Bozeman Municipal Code (BMC), Also Known as the Unified Development Code (UDC) (Matsen)  10:50:10 PM (04:52:28) Staff Presentation Community Development Director Marty Matsen presented the UDC community platform in detail. He 52 Bozeman City Commission Meeting DRAFT MINUTES, October 28, 2019 Page 13 of 14 explained the platform is the result of initiatives in the strategic plan. He noted Community Development is hoping to go live with the platform by the first week in December. 10:59:32 PM (05:01:50) Meeting Extended DM Mehl extended the meeting until 11:10 PM. 11:02:27 PM (05:04:45) Questions of Staff Cr. Cunningham asked about action calling for regulations and how that comports with the April/October timeline in order to develop recommendations. Cr. Pomeroy asked whether the purpose of this is to allow public engagement. She asked if six weeks is realistic. Cr. Krauss commented that Community Development needs to start and end with commission input. DM Mehl stated he would be interested in the City Manager working with Community Development on a set of initiatives. He thinks the tool will help with noticing issues. 11:10:04 PM (05:12:22) Meeting Extended DM Mehl extended the meeting until 11:20 PM. 11:10:10 PM (05:12:28) Public Comment Mr. Thane spoke as the chair of the Community Affordable Housing Advisory Board and expressed concern with the procedure being put into place, particularly the removal of regulatory barriers. 11:12:35 PM (05:14:53) Discussion Cr. Cunningham would like to further discuss the plan. DM Mehl commented this has not yet been discussed nor approved as a commission. Cr. Cunningham stated he is confused by a new procedure that is twice per year and a plan that has not been put into place. Cr. Krauss talked about the time spent on UDC updates in the past. 11:19:43 PM (05:22:01) Meeting Extended DM Mehl extended the meeting until 12:00 AM. 11:19:49 PM (05:22:07) Discussion Continued Cr. Cunningham expressed his frustration by a process that doesn’t allow us to get to the things we said we wanted to get to two years ago. DM Mehl recalled that the UDC edits took a year and a half. 6. 11:24:00 PM (05:26:18) (ORIGINALLY ACTION ITEM 4.) Ordinance 2030 Provisional Adoption, Amending Chapter 38 (Unified Development Code, UDC) of the Bozeman Municipal Code (BMC) to Increase Time Periods for Milestones in Zoning Plan Review and Provide an Effective Date, Application 19403 (Saunders)  53 Bozeman City Commission Meeting DRAFT MINUTES, October 28, 2019 Page 14 of 14 11:24:02 PM (05:26:20) Discussion DM Mehl explained he had an earlier conversation with CM Surrat and CA Sullivan regarding the lack of purpose in addressing Ordinance 2030. He asked CA Sullivan about the process for delaying this item. CA Sullivan explained the two options of continuing it to a date certain, or table it, then re-advertise it. 11:24:53 PM (05:27:11) Point of Order Cr. Krauss pointed out a third option, and that is to move adjourn the meeting, get a second then vote on that motion. 11:25:01 PM (05:27:19) Discussion Continued CA Sullivan explained the result of moving to adjourn would be that the ordinance would need to be re- advertised. DM Mehl stated he sees the changes to the ordinance as internal and prefers to table it and not address it again. He asked for a motion in that regard. 11:25:53 PM (05:28:11) Motion and Vote to adjourn the meeting. The motion passed 3-1. Commissioner - Jeff Krauss: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Cynthia Andrus: Absent Deputy Mayor - Chris Mehl: Disapprove Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve J. 11:26:13 PM (05:28:31) Adjournment DM Mehl adjourned the meeting at 11:26 PM. 54 Page 1 of 9 THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, November 04, 2019 Mayor - Cynthia Andrus: Present Deputy Mayor - Chris Mehl: Present Commissioner - Jeff Krauss: Present Commissioner - I-Ho Pomeroy: Present Commissioner - Terry Cunningham: Present Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, City Clerk Robin Crough A. 05:59:57 PM (00:05:41) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 PM. B. 06:00:06 PM (00:05:50) Pledge of Allegiance and a Moment of Silence C. 06:00:54 PM (00:06:38) Changes to the Agenda There were no changes to the agenda. D. 06:01:00 PM (00:06:44) Public Service Announcements 1. City Commission Meeting Cancelled on Monday, November 11, 2019 and Closure of City Offices (Crough) City Clerk Crough noted the next meeting is cancelled, and that City offices are closed. Solid waste and recycling services are not pushed back for the week. E. 06:01:23 PM (00:07:07) FYI 1. New Employee Introductions (Henderson) HR Director James Henderson introduced the new City employees from the previous month. • Mayor Andrus introduced her visiting parents. • DM Mehl reminded the public of tomorrow’s election, and of upcoming public meetings. • Cr. Cunningham noted the upcoming Symbozium event, and affordable housing outreach events. 55 Bozeman City Commission Meeting DRAFT MINUTES, November 4, 2019 Page 2 of 9 F. 06:06:34 PM (00:12:18) Commission Disclosures There were no commission disclosures. G. 06:06:40 PM (00:12:24) Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)  2. Approve the Depository Bonds and Pledged Securities as of September 30, 2019 (Clark)  3. Adopt the Fire Impact Fee Fund Capital Improvement Plan (CIP) for Fiscal Years 2021-2025 (Donald)  4. Formal Cancellation of the November 11, 2019 City Commission Meeting (Sweeney)  5. Authorize the Mayor to Sign the Findings of Fact and Order for the Gran Cielo Major Subdivision Preliminary Plat, Application 19219 (Garber)  6. Approve the Final Plat for the Lot 11 Gallatin Center Minor Subdivision, Authorize the Director of Public Works to Sign the Same, and Authorize the Director of Community Development to Sign the Improvements Agreements on Behalf of the City of Bozeman, Application 19303 (Quasi-Judicial) (Garber)  7. Ratify the City Manager’s Signature of the Notice of Award and Construction Contract with Rowe Excavation, Inc., for the Construction of the East Gallatin River Stream Avulsion Restoration Project (Heaston)  8. Ratify the City Manager’s Signature on a Contract with Martel Construction, Inc. for Services Related to the Repair of The Anderson Pavilion at Bogert Park (Henderson)  9. Authorize the City Manager to Sign a Montana Rail Link Temporary Occupancy Permit, Providing Staff Permission to Access Private Property to Manage the Design and Construction of the Manley Ditch Rehabilitation Project (Mehrens)  10. Authorize the City Manager to Sign a Public Access Easement and a Public Utility Easement with 106 East Babcock, LLC for the 106 East Babcock Project at 106 East Babcock Street, Application 19203 (Nielsen)  11. Authorize the City Manager to Sign a Utility Easement with Aspen Land Co., LLC for the Aspen Crossing Project at 515 West Aspen Street, Application 19190 (Nielsen)  12. Resolution 5106, Intent to Modify Special Improvement Lighting District (SILD) Number 736 for The Crossing 2 at Baxter Meadows, Phases 4F, 4G and 4H (Clark/Massey)  13. Ordinance 2023 Final Adoption, Amending Multiple Sections of Chapter 18, Article 6 of the Bozeman Municipal Code (BMC) for the Purpose of Issuing Licenses to Operate Emergency Medical Services (EMS) (Waldo)  06:06:44 PM (00:12:28) City Manager Overview CM Surratt discussed the highlights of the consent agenda. 06:08:02 PM (00:13:46) Public Comment 56 Bozeman City Commission Meeting DRAFT MINUTES, November 4, 2019 Page 3 of 9 Mayor Andrus opened public comment. 06:08:20 PM (00:14:04) Clay Scottsan, Public Comment Mr. Scottsan, with AMR, discussed a few concerns with Consent Item 13, Ordinance 2023. 06:11:10 PM (00:16:54) Motion and Vote to approve Consent Items 1-13 as submitted. The motion passed 5-0. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve H. 06:11:26 PM (00:17:10) Public Comment Mayor Andrus opened public comment. 06:11:53 PM (00:17:37) Julien Morice, Public Comment Mr. Morice discussed a concern with the Mill Creek ditch. I. 06:14:25 PM (00:20:09) Special Presentation 1. First Quarter Financial Report for Fiscal Year 2020 (Donald)  Finance Director Kristin Donald discussed some factors regarding the first quarter, and displayed all the funds current status, which are in line with previous years. 06:18:49 PM (00:24:33) Questions Director Donald answered some miscellaneous questions asked in an email from the commission. Cr. Krauss asked about receipt of tax payments. Cr. Cunningham asked about building inspection collections and about monitoring general reserves. Cr. Pomeroy asked about enterprise fund revenue. DM Mehl and Cr. Pomeroy asked about a few miscellaneous numbers. J. 06:26:24 PM (00:32:08) Action Items 1. 06:26:28 PM (00:32:12) Resolution 5099, Creation of Special Improvement Lighting District (SILD) Number 757 for the Gran Cielo Subdivision (Donald)  06:26:45 PM (00:32:29) Staff Presentation Director Donald discussed the lighting in the proposed district. No public comment or protests were 57 Bozeman City Commission Meeting DRAFT MINUTES, November 4, 2019 Page 4 of 9 received. 06:27:58 PM (00:33:42) Public Comment There was no public comment. 06:28:08 PM (00:33:52) Motion to adopt Resolution 5099, Creation of Special Improvement Lighting District (SILD) Number 757 for the Gran Cielo Subdivision. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd 06:28:22 PM (00:34:06) Discussion Cr. Cunningham discussed the SILD process. Cr. Pomeroy stated this is a requirement of final plat. Cr. Krauss will be voting against this, pending the report from an upcoming lighting study. 06:31:08 PM (00:36:52) Vote on the Motion to adopt Resolution 5099, Creation of Special Improvement Lighting District (SILD) Number 757 for the Gran Cielo Subdivision. The motion passed 4- 1. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Disapprove Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 2. 06:31:20 PM (00:37:04) Resolution 5102, Establishing Rates for Solid Waste Services for the City of Bozeman for Fiscal Years 2020 and 2021 Beginning with Bills Due December 15, 2019 and September 15, 2020 (Donald)  06:31:47 PM (00:37:31) Staff Presentation Director Donald provided some referential solid waste numbers, the rate recommendation overview, and residential and commercial rate change numbers. 06:36:30 PM (00:42:14) Questions of Staff Cr. Pomeroy asked about the level of rate changes. DM Mehl asked about the long-term effect of the rates and reserve, and clarity that this cannot be subsidized with other funds, best practices, and competitors. Solid Waste Superintendent Kevin Handelin also answered some questions. 58 Bozeman City Commission Meeting DRAFT MINUTES, November 4, 2019 Page 5 of 9 Cr. Krauss asked about subsidizing recycling. Cr. Cunningham asked about creating diversion. DM Mehl asked about demographics and recycling. Mayor Andrus asked if the changes needed in the resolution need to be stated in the motion. Cr. Krauss also asked about the demographics choosing different sizes of totes. DM Mehl asked about a future transfer facility and landfill savings. Cr. Krauss asked if the private sector companies have a transfer station. Cr. Pomeroy asked if both the private sector and City are growing. 07:02:09 PM (01:07:53) Public Comment Mayor Andrus opened public comment. 07:02:18 PM (01:08:02) Sherry Stalve, Public Comment Ms. Stalve discussed the cost of recycling and contamination, and producing a larger carbon footprint. 07:04:57 PM (01:10:41) Motion to adopt Resolution 5102, establishing the City’s Solid Waste rates for the City of Bozeman for Fiscal Years 2020 and 2021, beginning with bills due December 15, 2019 and September 15, 2020. Commissioner - I-Ho Pomeroy: Motion Deputy Mayor - Chris Mehl: 2nd 07:05:40 PM (01:11:24) Discussion Cr. Pomeroy stated this is a modest rate increase. DM Mehl discussed his reasons for support of the motion. 07:07:36 PM (01:13:20) Amendment to the Motion and Vote that wherever the services misstated as something other than solid waste, that it be corrected, and any other minor changes necessary to the resolution also be corrected. The amendment passed 5-0. Deputy Mayor - Chris Mehl: Motion Commissioner - Jeff Krauss: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 07:08:09 PM (01:13:53) Amendment to the Motion that the city manager explore expanding recycling to the entire city, and/or exploring the benefits of a neighborhood-targeted recycling program and report back to us in time for budget consideration in the next fiscal year. 59 Bozeman City Commission Meeting DRAFT MINUTES, November 4, 2019 Page 6 of 9 Deputy Mayor - Chris Mehl: Motion Commissioner - Terry Cunningham: 2nd 07:08:30 PM (01:14:14) Discussion DM Mehl stated he wants further information. Cr. Cunningham discussed methods to encourage recycling. Mayor Andrus supports the amendment. 07:12:27 PM (01:18:11) Vote on the Amendment to the Motion that the city manager explore expanding recycling to the entire city, and/or exploring the benefits of a neighborhood-targeted recycling program and report back to us in time for budget consideration in the next fiscal year. The amendment passed 4-1. Deputy Mayor - Chris Mehl: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Disapprove Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 07:12:37 PM (01:18:21) Discussion on Main Motion Continued DM Mehl wants to know more about composting. Cr. Krauss opposes the motion because of the amendment. He also discussed a potential transfer station. Cr. Cunningham discussed his support of the motion. Mayor Andrus discussed her support of the motion. 07:21:50 PM (01:27:34) Vote on the Motion to adopt Resolution 5102, establishing the City’s Solid Waste rates for the City of Bozeman for Fiscal Years 2020 and 2021, beginning with bills due December 15, 2019 and September 15, 2020. The motion passed 4-1. Commissioner - I-Ho Pomeroy: Motion Deputy Mayor - Chris Mehl: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Disapprove Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 07:22:12 PM (01:27:56) Recess Mayor Andrus called the mission into recess until 7:30 PM. 60 Bozeman City Commission Meeting DRAFT MINUTES, November 4, 2019 Page 7 of 9 07:30:31 PM (01:36:15) Call to Order Mayor Andrus called the meeting back to order at 7:30 PM. 3. 07:30:38 PM (01:36:22) Ordinance 2028 Provisional Adoption, Amending Chapter 4, Article 3, of the Bozeman Municipal Code (BMC), Liquor-Retail Sale, Delegating Authority to the City Manager to Issue Alcohol Licenses within the City of Bozeman (Winn)  07:31:02 PM (01:36:46) Staff Presentation Assistant City Manager Chuck Winn discussed the scope of the ordinance, which is just the approval process. He discussed the current process, and enforcing compliance with current policy. 07:35:34 PM (01:41:18) Questions of Staff DM Mehl asked about the public noticing and appeal process. Cr. Krauss asked how many times licenses have been revoked, etc. Cr. Cunningham asked if this changes any investigation procedures and police calls for service. 07:45:37 PM (01:51:21) Point of Order Cr. Krauss asked if Cr. Cunningham’s question was relevant. 07:45:46 PM (01:51:30) Questions of Staff Continued Cr. Pomeroy asked if the Commission has rejected any licenses under Chapter 4. Mayor Andrus asked how going through the City Manager is faster, or clearer. 07:54:10 PM (01:59:54) Public Comment There was no public comment. 07:54:21 PM (02:00:05) Motion to provisionally adopt Ordinance 2028, amending Chapter 4, Article 3 of the Bozeman Municipal Code, delegating authority to the City Manager to issue alcohol licenses within the City of Bozeman. Deputy Mayor - Chris Mehl: Motion Commissioner - Jeff Krauss: 2nd 07:54:36 PM (02:00:20) Discussion DM Mehl discussed his support of the motion. He does like the annual approval staying on the commission’s agenda. Cr. Krauss supports getting rid of this license entirely. Cr. Cunningham is willing to delegate items like these and supports the motion. Cr. Pomeroy likes that this is more business-friendly. Mayor Andrus supports the motion, but we need to communicate better to businesses. 61 Bozeman City Commission Meeting DRAFT MINUTES, November 4, 2019 Page 8 of 9 08:00:50 PM (02:06:34) Vote on the Motion to provisionally adopt Ordinance 2028, amending Chapter 4, Article 3 of the Bozeman Municipal Code, delegating authority to the City Manager to issue alcohol licenses within the City of Bozeman. The motion passed 5-0. Deputy Mayor - Chris Mehl: Motion Commissioner - Jeff Krauss: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 4. 08:01:03 PM (02:06:47) Ordinance 2027 Provisional Adoption, Revising Chapter 34, Article 5 of the Bozeman Municipal Code (BMC), Downtown Sidewalk Encroachment Permit Program, to Enhance and Ensure Accessibility for All Users (Lonsdale)  08:01:30 PM (02:07:14) Staff Presentation Transportation Engineer Taylor Lonsdale discussed the history of the item, and described the sidewalk zone idea in detail. 08:09:33 PM (02:15:17) Questions of Staff Cr. Krauss asked if the ordinance recommends any adjustment period for businesses. He asked about the zones in detail. Cr. Cunningham asked about the physical footprint (scope) of the ordinance, and whether this needs to be extended. He asked about outreach/noticing. Cr. Pomeroy asked if the downtown business owners were consulted, and removing the benches. DM Mehl asked about the consulting group for this issue, and why this didn’t go through a board. Cr. Krauss said the downtown boards discussed and endorsed this. He asked about boundaries, enforcement, and the encroachment/cash-in-lieu amount. Ellie Staley, with the Downtown Bozeman Partnership, answered in some detail. Mayor Andrus asked how the boundaries for this were decided. She asked for clarification on the different types of signs/displays. Cr. Pomeroy further asked about the boundaries. Cr. Krauss and Mayor Andrus asked for a few clarifications. 08:37:20 PM (02:43:04) Public Comment Mayor Andrus opened public comment. 08:37:26 PM (02:43:10) Ellie Staley, Public Comment Ms. Staley discussed the merit of this solution. 62 Bozeman City Commission Meeting DRAFT MINUTES, November 4, 2019 Page 9 of 9 08:38:44 PM (02:44:28) Motion to provisionally adopt Ordinance 2027, revising Chapter 34, Article 5 of the Bozeman Municipal Code, the Downtown Sidewalk Encroachment Permit Program, to enhance and ensure accessibility for all users, making the change to the document (Section 5, A, 9.b) to read consistent with the cash-in-lieu amount as established by resolution of the commission. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd 08:39:21 PM (02:45:05) Discussion Cr. Krauss discussed noticing and board discussion, and the reason for the boundary. He discussed the importance of ADA compliance. Cr. Cunningham discussed the need for the program. Cr. Pomeroy discussed her support of the motion. DM Mehl discussed ADA compliance, and discussed support of the motion. Mayor Andrus discussed her support of the motion, but potentially expanding to all B-3. Cr. Krauss stated that encroachments are prohibited outside the boundary. 08:53:09 PM (02:58:53) Vote on the Motion to provisionally adopt Ordinance 2027, revising Chapter 34, Article 5 of the Bozeman Municipal Code, the Downtown Sidewalk Encroachment Permit Program, to enhance and ensure accessibility for all users, making the change to the document (Section 5, A, 9.b) to read consistent with the cash-in-lieu amount as established by resolution of the commission. The motion passed 5-0. Commissioner - Jeff Krauss: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve K. 08:53:23 PM (02:59:07) FYI / Discussion • Cr. Krauss requested a follow-up regarding Julien Morice’s public comment. The Commission agreed. L. 08:55:17 PM (03:01:01) Adjournment Mayor Andrus adjourned the meeting at 8:55 PM. 63 Page 1 of 21 THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, November 18, 2019 THE ORDER OF AGENDA ITEMS CHANGED AS ORIGINALLY NOTICED AS A RESULT OF PULLING CONSENT ITEM 7. FOR FURTHER DISCUSSION Mayor - Cynthia Andrus: Present Deputy Mayor - Chris Mehl: Present Commissioner - Jeff Krauss: Present Commissioner - I-Ho Pomeroy: Present Commissioner - Terry Cunningham: Present Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA Greg Sullivan), Deputy City Clerk Brenda Sweeney A. 06:00:01 PM (00:02:35) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 PM. B. 06:00:13 PM (00:02:47) Pledge of Allegiance and a Moment of Silence C. 06:01:05 PM (00:03:39) Changes to the Agenda CM Surratt stated Consent Agenda Item 7. will be pulled for further discussion. D. 06:01:27 PM (00:04:01) Public Service Announcements 1. 06:01:29 PM (00:04:03) City Commission Meeting Cancelled on November 25, 2019 (Sweeney) E. 06:01:37 PM (00:04:11) FYI • Cr. Cunningham noted he attended the Interim Tax Committee HJ 35 in Helena. He spoke of the items discussed. • DM Mehl reminded the public of the Planning Board meeting tomorrow night to continue discussion of the Community Plan. He talked about the December 3rd open house regarding the same topic. 64 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 2 of 21 F. 06:03:03 PM (00:05:37) Commission Disclosures • DM Mehl disclosed a statement regarding Capital Improvement Plan (CIP) discussions. • Cr. Cunningham disclosed a statement regarding CIP funds discussions as well as Community Housing Action Plan discussions. G. 06:04:03 PM (00:06:37) Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)  2. Formal Cancellation of the November 25, 2019 City Commission Meeting (Crough)  3. Adopt the Building Inspection Capital Improvement Plan (CIP) for Fiscal Years 2021-2025 (Donald)  4. Adopt the Community Development Capital Improvement Plan (CIP) for Fiscal Years 2021- 2025 (Donald)  5. Adopt the Solid Waste Fund (Collection and Recycling) Capital Improvement Plan (CIP) for Fiscal Years 2021-2025 (Donald)  6. Adopt the Storm Water Fund Capital Improvement Plan (CIP) for Fiscal Years 2021-2025 (Donald)  7. Adopt the Street and Curb Reconstruction Fund Capital Improvement Plan (CIP) for Fiscal Years 2021-2025 (Donald)  MOVED TO ITEM H. BELOW 8. Adopt the Street Maintenance Fund Capital Improvement Plan (CIP) for Fiscal Years 2021- 2025 (Donald)  9. Adopt the Vehicle Maintenance Fund Capital Improvement Plan (CIP) for Fiscal Years 2021- 2025 (Donald)  10. Authorize the City Manager to Sign a Release and Reconveyance of Easement with Four Corners Construction, LLC, Vacating a Utility Easement from Boulder Creek Subdivision, Phase 1, Lot 5, Block 7 (Russell)  11. Authorize the City Manager to Sign a Memorandum of Agreement with the Montana Department of Transportation (MDT) for Shared Use Path Maintenance Adjacent to the Catron Crossing Subdivision Along East Valley Center Road (Kohtz)  12. Authorize the City Manager to Sign a Professional Services Agreement with Camelot Construction for Sidewalk Snow Removal (Phillips)  13. Authorize the City Manager to Sign Addendum Number 2 to the Professional Services Agreement with The Nest Collective, LLC for Public Works Department Public Relations Services (Reister)  14. Ratify the City Manager’s Signature on the Certification Regarding Lobbying and the Assurances – Non-Construction Programs with the Office of Management and Budget for the Combating Opioid Overdose through Community-level Intervention Funding Application (Boundy)  15. Resolution 5109, Intent to Modify Special Improvement Lighting District (SILD) Number 728 for The Lakes at Valley West Phases 1-5B (Massey/Clark)  65 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 3 of 21 16. Resolution 5113, Establishing North American Vertical Datum of 1988 (NAVD88) as the City’s Vertical Datum, in Coordination with Ordinance 2032 (Saunders)  17. Resolution 5114, Supporting the Application to the Big Sky Economic Development Trust Fund Program, Administered by the Montana Department of Commerce, on behalf of FLIR Surveillance, Inc. (FLIR) (Fontenot)  18. Resolution 5115, Supporting the Application to the Big Sky Economic Development Trust Fund Program, Administered by the Montana Department of Commerce, on behalf of Gibson Brands, Inc. (Gibson) (Fontenot)  19. Resolution 5116, Authorizing Change Order Number G-1 with Western Municipal Construction, Inc. for the Pear Street Booster Station Rehabilitation Project (Murray)  20. Ordinance 2035 Provisional Adoption, Floweree Zone Map Amendment to Designate Approximately 19.8 Acres from BP, Business Park, to B-2, Community Business District, Application 19279 (Saunders)  21. Ordinance 2036 Provisional Adoption, Billings Clinic Zone Map Amendment Amending the City Zoning Map for a Portion of an Existing Lot Consisting of Approximately 16.80 Acres / 731,808 Square Feet from R-O, Residential Office, to B-2, Community Commercial, Application 19265 (Rosenberg)  22. Ordinance 2027 Final Adoption, Revising Chapter 34, Article 5, Downtown Sidewalk Encroachment Permit Program to Further Enhance and Emphasize Accessibility for All Users (Lonsdale)  23. Ordinance 2028 Final Adoption, Amending Chapter 4 – Liquor – Retail Sales, Bozeman Municipal Code Delegating to the Bozeman City Manager the Authority to Issue Alcohol Licenses within the City (Winn)  24. Ordinance 2031 Final Adoption, Establishing Procedures for Abandoning an Approved Zoning Project, Application 19403 (Saunders)  25. Ordinance 2032 Final Adoption, Revising Chapters 34 and 38 of the Bozeman Municipal Code to Establish a Common Vertical Datum, Application 19403 (Saunders)  26. Ordinance 2034 Final Adoption, the Bozeman Medical Arts Center Parking Lot Zone Map Amendment to Designate Approximately 0.70 Acres, Located at the Southwest Corner of the Intersection of Willson Avenue and Villard Street as B-3, Downtown Business District, Application 19258 (Saunders)  06:04:08 PM (00:06:42) City Manager Overview CM Surratt noted the highlights of the consent agenda. 06:05:12 PM (00:07:46) Public Comment There was no public comment. 06:05:35 PM (00:08:09) Motion and Vote to approve Consent Items 1-6 and 8-26 as submitted. The motion passed 5-0. 66 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 4 of 21 Deputy Mayor - Chris Mehl: Motion Commissioner - Jeff Krauss: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve H. 06:05:55 PM (00:08:29) Consent Item 7., Adopt the Street and Curb Reconstruction Fund Capital Improvement Plan (CIP) for Fiscal Years 2021-2025 (Donald) 06:05:58 PM (00:08:32) Discussion Staff answered questions regarding curb reconstruction. Cr. Krauss asked about the annual curb replacement and concrete repair program. He asked what $60,000 accomplishes. He asked for a list of completed street reconstruction projects how many are left to complete. DM Mehl seconded the interest in the time frame of complete and incomplete projects. He talked about the surplus of the street and curb reconstruction project over five years and asked about more funding to offset costs. Cr. Krauss asked about the idea of a concurrent project. He asked about what is included in the street reconstruction project. 06:11:47 PM (00:14:21) Motion to increase the Street and Curb Reconstruction Annual Replacement Program to $100,000 annually for the five years in the CIP. The motion failed for lack of a second. Deputy Mayor - Chris Mehl: Motion 06:12:12 PM (00:14:46) Discussion Cr. Krauss stated he is not ready to do that yet. He asked if the purpose of the $60,000 is to have a savings for a potential a concurrent project. He further asked about concurrent projects being in the cost of the SID for reconstruction. 06:15:31 PM (00:18:05) Public Comment There was no public comment. 06:15:52 PM (00:18:26) Motion to adopt the Street and Curb Reconstruction Fund Capital Improvement Plan (CIP) for Fiscal Years 2021-2025. Commissioner - Jeff Krauss: Motion Commissioner - I-Ho Pomeroy: 2nd 06:16:10 PM (00:18:44) Discussion 67 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 5 of 21 Cr. Krauss commented it appears to be a placeholder to augment the Special Improvement District (SID) money, and they are not stand alone projects. Cr. Pomeroy it makes sense, and she will support the motion. Cr. Cunningham is comfortable with not knowing which project is associated with which funds, so he will support the motion. DM Mehl stated in fairness the $50,000 is not concurrent, and those are stand-alone projects. 06:18:48 PM (00:21:22) Amendment to the Motion to increase the Annual Curb Replacement and Concrete Repair Program to $100,000 a year for the five years in the CIP. Deputy Mayor - Chris Mehl: Motion Commissioner - Jeff Krauss: 2nd 06:18:57 PM (00:21:31) Discussion DM Mehl stated this is important for the curbs and concrete and this fund is in good shape. Cr. Krauss doesn’t thinks it’s comparable to the bike trails and lanes item. He stated everything else on the program is a specific project, but this is for augmenting an SID. Cr. Cunningham wishes it were supported with a staff recommendation of what $100,000 versus $60,000 produces and will see where the vote leads. Mayor Andrus supports this because it gets us closer to the $150,000 and because there is plenty of money, adding that amount should work fine. DM Mehl stated because of the surplus, the additional $40,000 should be more than sufficient. 06:22:09 PM (00:24:43) Vote on the Amendment to the Motion to increase the Annual Curb Replacement and Concrete Repair Program to $100,000 a year for the five years in the CIP. The motion passed 5-0. Deputy Mayor - Chris Mehl: Motion Commissioner - Jeff Krauss: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 06:22:27 PM (00:25:01) Vote on the Amended Motion to adopt the Street and Curb Reconstruction Fund Capital Improvement Plan (CIP) for Fiscal Years 2021-2025, and to increase the Annual Curb Replacement and Concrete Repair Program to $100,000 a year for the five years in the CIP. The motion passed 5-0. Commissioner - Jeff Krauss: Motion Commissioner - I-Ho Pomeroy: 2nd 68 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 6 of 21 Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve I. 06:22:37 PM (00:25:11) Consent II – Items Acted Upon Without Prior Unanimous Vote 1. 06:22:39 PM (00:25:13) Ordinance 2029 Final Adoption, Revising Chapter 38, Unified Development Code Submittal Requirements for Landscape Plans, Urban Mixed-Use (UMU) District Special Standards, Landscape Plan Review, Mandatory Landscaping Provisions, Landscape Performance Standards, Landscape Completion, Permitted General Sales Uses, Sketch Plan Review, Group Living, and Parking Space Requirements for Restaurants and Entertainment Centers, Application 19403 (Saunders)  06:23:15 PM (00:25:49) Public Comment There was no public comment. 06:23:27 PM (00:26:01) Motion and Vote to finally adopt Ordinance 2029, Revising Chapter 38, Unified Development Code Submittal Requirements for Landscape Plans, Urban Mixed-Use (UMU) District Special Standards, Landscape Plan Review, Mandatory Landscaping Provisions, Landscape Performance Standards, Landscape Completion, Permitted General Sales Uses, Sketch Plan Review, Group Living, and Parking Space Requirements for Restaurants and Entertainment Centers, Application 19403. The motion passed 4-1. Commissioner - I-Ho Pomeroy: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Disapprove Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve J. 06:24:23 PM (00:26:57) Public Comment Mayor Andrus opened public comment. 06:25:00 PM (00:27:34) Jennifer Boyer, Public Comment Ms. Boyer spoke on behalf of the Planning Coordinating Committee regarding the Triangle Community Plan and handed out a map of the triangle community. She spoke about the upcoming process for public comment and updates on the plan. 69 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 7 of 21 K. 06:27:44 PM (00:30:18) Special Presentation 1. 06:27:46 PM (00:30:20) Community Crisis Response Update (Deborah McAtee, Community Crisis Response) 06:28:06 PM (00:30:40) Presentation Michael Foust, with Western Montana Mental Health, reminded the commission that during this fiscal year they approved funds that allowed Western Montana Mental Health to create a code responding program that is embedded with the Police Department as well as the Sheriff’s Department. He explained the purpose of tonight’s presentation is to provide an update of the program. He introduced Ryan Matsen, Service Line Director for Crisis Services with Western Montana Mental Health, and Karen Patty, Community Crisis Responder with Western Montana Mental Health, who talked about the crisis system in Bozeman. 06:37:34 PM (00:40:08) Questions of Presenters Mayor Andrus asked about the impact this is having on police officers. Cr. Pomeroy asked about the stigma toward mental illness. She asked about population growth and how they are handling it. Cr. Cunningham asked about community resources to hand off referrals to and where we are lacking. He asked what percentage of folks they have contact with do not have a home to go to. He asked about Karen going alone to calls. He asked about funding security for this program. DM Mehl talked about mental health being a top issue in the community. Cr. Krauss asked about code response calls and what it is they are doing with or without law enforcement. Mayor Andrus asked about the current total cost for this program. L. 06:51:36 PM (00:54:10) Action Items 1. 06:51:38 PM (00:54:12) Resolution 5111, Establishing Fees for the Issuance of Retail Beer, Wine, and Liquor Licenses (Donald)  06:51:50 PM (00:54:24) Staff Presentation Finance Director Kristin Donald explained with the changes made to the liquor licensing ordinance, also being brought before the commission tonight is the establishment of the fees. She talked about the proposed fees. 06:52:14 PM (00:54:48) Questions of Staff Cr. Cunningham asked for verbal details of the fees. DM Mehl asked whether these fees are designed to cover costs. 06:53:23 PM (00:55:57) Public Comment 70 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 8 of 21 There was no public comment. 06:53:35 PM (00:56:09) Motion to adopt Resolution 5111, Establishing Fees for the Issuance of Retail Beer, Wine, and Liquor Licenses. Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd 06:53:48 PM (00:56:22) Discussion Cr. Cunningham understands there is no increase but year to year we are required to establish rates, so he will support the motion. Cr. Krauss is grateful the state did not increase rates. 06:54:11 PM (00:56:45) Vote on the Motion to adopt Resolution 5111, Establishing Fees for the Issuance of Retail Beer, Wine, and Liquor Licenses. The motion passed 5-0. Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 2. 06:54:22 PM (00:56:56) Arterial and Collector District Capital Improvement Plan (CIP) for Fiscal Years 2021-2025 (Donald)  06:54:30 PM (00:57:04) Staff Presentation Finance Director Kristin Donald spoke about the Arterial and Collector District. She explained these projects are tied to the Street Impact Fee CIP, and most projects received funding from both sources. City Engineer Shawn Kohtz spoke about major project highlights underway in the prior year. He highlighted the FY21-25 Street Impact Fees in the Arterial and Collector District. 07:02:52 PM (01:05:26) Questions of Staff DM Mehl asked about the estimated rate increase just once in the five years and if there is a reason. He asked about the combined list of projects and impact fees. Cr. Krauss talked about priorities of projects. He talked about which projects would support infill and which would support commuting. He asked which ones support our Affordable Housing Plan. Cr. Pomeroy asked how the Pay Back District works. Cr. Cunningham asked about the safety analysis performed by the Montana Department of Transportation. He asked about the city’s contribution. He asked about the Fowler project. He asked 71 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 9 of 21 about Babcock and is concerned we are providing a better route to a brick wall. He asked about Griffin Drive. Mayor Andrus asked about criteria used when specific projects do not rise to the priority level. She asked about a chart in future years that shows what was added, removed, or moved. 07:33:55 PM (01:36:29) Public Comment Mayor Andrus opened public comment. 07:34:10 PM (01:36:44) Kevin Spencer, Public Comment Mr. Spencer is the owner of Norton Ranch Homes and talked about his annexation into the city. He talked about sections of the development being in and out of the CIP. 07:37:43 PM (01:40:17) Motion to adopt the Arterial and Collector District Capital Improvement Plan (CIP) for Fiscal Years 2021-2025. Deputy Mayor - Chris Mehl: Motion Commissioner - Jeff Krauss: 2nd 07:38:04 PM (01:40:38) Discussion Cr. Krauss as it stands now, he does not support it. He talked about places where we’ve spent money instead of some infill and affordable housing issues. Cr. Pomeroy thinks infill and affordable housing need more emphasis. Cr. Cunningham talked about safety and some intersections that will be improved by the MDT. He talked about affordable housing and his understanding that HRDC’s property along Griffin is waiting for improvements. Mayor Andrus will support the motion and talked about work that needs to be done toward congested intersections, traffic and parking. 07:48:12 PM (01:50:46) Vote on the Motion to adopt the Arterial and Collector District Capital Improvement Plan (CIP) for Fiscal Years 2021-2025. The motion passed 3-2. Deputy Mayor - Chris Mehl: Motion Commissioner - Jeff Krauss: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Disapprove Commissioner - I-Ho Pomeroy: Disapprove Commissioner - Terry Cunningham: Approve 3. 07:48:51 PM (01:51:25) Street Impact Fee Fund Capital Improvement Plan (CIP) for Fiscal Years 2021-2025 (Donald)  72 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 10 of 21 07:49:00 PM (01:51:34) Staff Presentation Finance Director Kristin Donald stated the Impact Fee Advisory Committee (IFAC) met on November 5th and recommended the plan before the commission tonight. She reviewed the financial summary. City Engineer Shawn Kohtz addressed the changes to the street impact fees program in detail. 08:00:27 PM (02:03:01) Questions of Staff Cr. Krauss asked if there is any consideration of making the SIF 009 11th to 19th. He thinks we need to prioritize which piece is a pedestrian hazard. He asked about the Fowler connection, Huffine to Oak. He asked about the synchronization of crosswalks at 11th and Kagy. Cr. Pomeroy asked about SIF 150 regarding potential affordable housing units. She asked about the timing of completion. She asked about prediction of street impact fees. She asked about the 2014-2018 numbers compared to 2019 being a little bit lower. Cr. Cunningham asked if the MDT has asked us to move or add money to the Kagy between Willson and 19th project. He asked about the interim improvements at Kagy and 11th and whether it does anything for safety. DM Mehl asked about Cottonwood from Oak to Baxter. He asked about Highland and Main intersection numbers and how it would change the CIP. He asked about Laurel Parkway becoming a project. Mayor Andrus asked about SIF 158 being moved out to 2025 and referred to a public comment asking for signage or upgrades to crosswalks regarding safety. Cr. Krauss asked how the uncertainty of collecting the SID from the county factors into this schedule. 08:32:43 PM (02:35:17) Public Comment Mayor Andrus opened Public comment. 08:32:55 PM (02:35:29) Don Cape, Public Comment Mr. Cape noted he owes an explanation to the city on a change in numbers to the Highland East Main reimbursement for the changes orders. 08:35:09 PM (02:37:43) Philip Soccocia, Jr., Public Comment Mr. Soccocia talked about the indefinite hold on the PT Land Project. He talked about the 305 unit residential project. 08:36:53 PM (02:39:27) Kevin Spencer, Public Comment Mr. Spencer stated he understands the CIP is important to the city but thinks it would be great to keep some of their impact fees. 08:38:02 PM (02:40:36) Questions of Staff Mayor Andrus asked for clarification of Patrick and 15th and whether the $500,000 is to complete it all the way to Baxter or just Tschache. Cr. Krauss asked if that section of road is designed already. 73 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 11 of 21 08:42:38 PM (02:45:12) Motion to adopt the Street Impact Fee Fund Capital Improvement Plan (CIP) for Fiscal Years 2021-2025. Commissioner - Jeff Krauss: Motion Commissioner - I-Ho Pomeroy: 2nd 08:42:54 PM (02:45:28) Discussion Cr. Krauss anticipates some changes but suggested expressing preferences in a motion. 08:43:26 PM (02:46:00) Amendment to the Motion to move SIF 147, Oak and 19th Intersection Improvements, from Fiscal Year 2025 to Fiscal Year 2023. Commissioner - Jeff Krauss: Motion Commissioner - I-Ho Pomeroy: 2nd 08:43:55 PM (02:46:29) Discussion Cr. Krauss stated that is an extremely dangerous place. 08:44:02 PM (02:46:36) Point of Order DM Mehl pointed out the Arterial and Collector CIP was just approved, which is still scheduled for two years later. He noted that fund would not move up so they would be two years apart. He asked for legislative guidance on accomplishing the combination of the projects. 08:44:33 PM (02:47:07) Discussion CM Surratt indicated the commission would need to reconsider the previous motion regarding the Street Impact Fee Fund CIP. Cr. Krauss expressed his concern about what it takes to fix an intersection and the safety of bicyclists, pedestrians and other automobiles. Cr. Pomeroy agrees with Cr. Krauss with regard to safety. Cr. Cunningham doesn’t know we can do that and maintain our balance. DM Mehl takes this as a sense that staff should solve the financial effort. Mayor Andrus agrees and supports the motion. 08:49:33 PM (02:52:07) Vote on the Amendment to the Motion to move SIF 147, Oak and 19th Intersection Improvements, from Fiscal Year 2025 to Fiscal Year 2023. The motion passed 5-0. Commissioner - Jeff Krauss: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve 74 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 12 of 21 Commissioner - Terry Cunningham: Approve 08:49:51 PM (02:52:25) Amendment to the Motion to move $250,000 from unscheduled for SIF 150 into the FY 2021 column. Commissioner - Jeff Krauss: Motion Commissioner - I-Ho Pomeroy: 2nd 08:50:08 PM (02:52:42) Discussion Cr. Krauss stated the road is designed and could benefit two large housing developments. He further stated it’s infill and affects affordable housing. Cr. Pomeroy will support it. She stated this area will provide affordable housing. Cr. Cunningham will support the motion, as it does align with the strategic planning priority of providing affordable housing. DM Mehl will support the motion. Mayor Andrus will support the motion. 08:53:29 PM (02:56:03) Vote on the Amendment to the Motion to move $250,000 from unscheduled SIF 150 into the Fiscal Year 2021 column. The motion passed 5-0. Commissioner - Jeff Krauss: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 08:53:39 PM (02:56:13) Discussion Cr. Krauss talked about the Cottonwood project to the new high school and the surrounding roads. Cr. Pomeroy stated this is good for our community and growth, and she will support the motion. Cr. Cunningham agrees with his colleagues and reiterated the importance of including Griffin from 7th to Rouse. DM Mehl will support the motion and commented finite resources meet a significant proposal. Mayor Andrus concurs with her colleagues about the signal on Kagy. She talked about the crosswalks on SIF 158. She talked the importance of impact fee requests. 09:02:22 PM (03:04:56) Vote on the Amended Motion to adopt the Street Impact Fee Fund Capital Improvement Plan (CIP) for Fiscal Years 2021-2025, and to move SIF 147 (Oak and 19th Intersection Improvements) from Fiscal Year 2025 to Fiscal Year 2023, and to move $250,000 from unscheduled for SIF 150 into the FY 2021 column. The motion passed 5-0. 75 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 13 of 21 Commissioner - Jeff Krauss: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 09:02:34 PM (03:05:08) Recess Mayor Andrus called the meeting into recess until 9:10 PM. 09:10:55 PM (03:13:29) Call to Order Mayor Andrus called the meeting to order at 9:10 PM. 09:11:01 PM (03:13:35) Process Mayor Andrus outlined the process of Action Item 4. 4. 09:13:45 PM (03:16:19) Presentation of the Community Housing Action Plan, a Partnership Framework to Address Community Housing in Bozeman Over at Least the Next Five Years; and Adoption of Resolution 5081, Accepting the Community Housing Action Plan as a City Document (Matsen)  09:14:08 PM (03:16:42) Presentation Community Development Director Marty Matsen introduced the presentation. He commented this action plan is the second of a two part process and was preceded by the Housing Needs Assessment. He introduced the consulting team. Christine Walker from Navigate Consulting, Wendy Sullivan from WSW Consulting and Seana Doherty from Freshtracks Collaboration were present to conduct the review of the plan and answer questions of the commission. Ms. Walker presented the Bozeman Community Housing Action Plan. She acknowledged the Housing Working Group present this evening. Members of the working group spoke about specific sections of the plan. Ms. Walker paused for questions from the commission after each section. 09:26:35 PM (03:29:09) Questions of Presenter Cr. Cunningham thinks this catches us up where we left off with the needs assessment and has no questions. 09:28:04 PM (03:30:38) Action Plan Building Blocks Ms. Walker talked about the action plan building blocks of housing needs, objectives, tools, action strategies, and timeline/roles. 09:30:08 PM (03:32:42) Questions of Presenter 76 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 14 of 21 Cr. Cunningham asked about a measurement under number of homes (built/preserved) that something remained in the inventory in terms of preservation. Mayor Andrus asked about an assumption in the objectives that everybody that rents wants to own a house. Cr. Krauss asked about the definition of preservation. DM Mehl commented he thought it was about no net loss of total community housing stock. 09:34:58 PM (03:37:32) Community Housing Tools Ms. Walker talked about community housing tools broken into six different categories of regulations, incentives, preservation, funding, programs and partnerships. Susan Riggs talked about tax increment financing. Tracy Menuez, with HRDC, talked about low income housing tax credits. Karen Jennings, with WestPaw, talked about the top tools for preservation. Lila Fleishman, with HRDC, talked about the permanent supportive housing. 09:46:56 PM (03:49:30) Questions of Presenter Cr. Pomeroy asked about regulation. She asked about inclusions of condos and rentals. Cr. Cunningham asked about funding and what they learned about things that are denied to us through the state. He asked for an example of how institutional partnerships generate housing. Cr. Pomeroy asked whether partnerships are a recommendation or mandatory. 09:52:59 PM (03:55:33) Timeline and Roles Ms. Walker talked about a plan timeline. She talked about roles and responsibilities. 09:57:39 PM (04:00:13) Questions of Presenter Cr. Cunningham asked how Ms. Walker views our capacity internally and the level of expressed capacity outside the city from the partners. He asked about leads on participation from organizations or smaller working groups. 10:00:28 PM (04:03:02) Meeting Extended Mayor Andrus extended the meeting until 10:30 PM. 10:00:31 PM (04:03:05) Questions of Presenter Continued Cr. Krauss asked about tax increment finance districts relative to lack of community housing. Cr. Pomeroy asked about the plan timeline implementation or potentially additional study. Mayor Andrus asked about the Homebuyer Assistance Program. Cr. Cunningham asked how many total action steps are being recommend in association with the 17 tools. 10:05:32 PM (04:08:06) Implementation Ms. Walker talked about how it all works together to keep the plan going forward. Matthieu Menard, Gallatin County Planner, talked about the outcomes of a similar plan in Big Sky. Ms. Walker talked about 77 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 15 of 21 core components of action plan administration, action plan coordinator/facilitator, and program management. She talked about steps toward moving forward. 10:13:21 PM (04:15:55) Questions Cr. Cunningham asked about formalizing the partnership framework and what is normal. Mayor Andrus asked Ms. Walker to elaborate on each entity crafting their own work plan. 10:17:12 PM (04:19:46) Public Comment Mayor Andrus opened public comment. 10:17:27 PM (04:20:01) Kevin Thane, Public Comment Mr. Thane is the chair of the Community Affordable Housing Advisory Board and gave his personal thoughts on the action plan. 10:20:32 PM (04:23:06) Bill Fiedler, Public Comment Mr. Fielder is representing the Bozeman Chamber of Commerce and is a participant of the Affordable Housing Advisory Group. He talked about the Chamber’s opinion of the Housing Action Plan and their recommendations. 10:23:15 PM (04:25:49) Brian Popiel, Public Comment Mr. Popiel is with the Southwest Montana Building Industry Association and talked about building houses and addressing projects not already on the books. 10:26:15 PM (04:28:49) Motion that having reviewed and considered Resolution 5081, accepting the Community Housing Action Plan, related public comment, and all other information presented, I hereby move to adopt Resolution 5081, accepting the Plan with associated objectives and proposed action strategies. Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd 10:26:48 PM (04:29:22) Discussion Mayor Andrus stated the process for making amendments to the Affordable Housing Action Plan. 10:27:10 PM (04:29:44) Amendments to Timeline Mayor Andrus asked if there are any amendments to moving anything within the timeline framework. There were no amendments. 10:27:50 PM (04:30:24) Plan Objectives DM Mehl stated the objective of no net loss should just say no net loss rather than this discussion of existing housing. 78 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 16 of 21 10:29:03 PM (04:31:37) Actions and Strategies Mayor Andrus opened discussions for amendments to all elements within the six sections of the Community Housing Tools including funding, regulation, preservation, programs, partnerships and incentives. 10:30:01 PM (04:32:35) Meeting Extended Mayor Andrus extended the meeting until 11:00 PM. 10:30:05 PM (04:32:39) Actions and Strategies Continued Mayor Andrus continued asking for amendments. 10:31:11 PM (04:33:45) Actions and Strategies - Removal of Regulatory Barriers Cr. Cunningham would like to amend Action 4., to add after “…as related to community housing…” after “disconnects”. 10:32:05 PM (04:34:39) Amendment to the Motion to add “…as related to community housing…” after “disconnects”, to read “Engage third party to review all city codes, regulations and policies to identify disconnects, as related to community housing, and recommend methods to resolve”, in Action Strategy 13, Action 4. Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd 10:32:19 PM (04:34:53) Discussion Cr. Cunningham stated these could be related to our general code and not specifically to affordable housing. DM Mehl talked about changes to the Unified Development Code (UDC) twice per year. Cr. Krauss talked about errors in the UDC. 10:34:59 PM (04:37:33) Vote on the Amendment to the Motion to add “as related to community housing” after “disconnects”, to read “Engage third party to review all city codes, regulations and policies to identify disconnects, as related to community housing, and recommend methods to resolve”, in Action Strategy 13, Action 4. The motion passed 5-0. Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 79 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 17 of 21 10:35:18 PM (04:37:52) Discussion Mayor Andrus gave her thoughts on the third strategy under “Removal of Regulatory Barriers” relative to reorganizing the UDC and questioned the responsibility of staff to do so. DM Mehl stated the UDC will mostly likely be reviewed in January relative to resources necessary to undertake that review. Cr. Cunningham suggested, as a practical matter, combining items 3 and 4 into one RFP. DM Mehl stated his understanding that staff would come back January 13th with recommendations. 10:37:33 PM (04:40:07) Discussion of Action and Strategies Continued The commission continued discussions regarding actions proposed in the plan. 10:38:12 PM (04:40:46) Additions DM Mehl talked about a pre-approved Planned Unit Development (PUD) being part of the discussion but was not listed in the action items. 10:38:46 PM (04:41:20) Amendment to the Motion to add a number 18 action strategy, adding a possibility of a pre-approved Planned Unit Development (PUD) to the action strategies. Deputy Mayor - Chris Mehl: Motion Commissioner - Jeff Krauss: 2nd 10:39:21 PM (04:41:55) Discussion DM Mehl stated he is expecting there will be stand-alone reforms to the UDC but is counting on creativity from developers to combine things in a certain way. Cr. Krauss thinks PUDs are the wrong way to go, and a better way is to revise the UDC. Mayor Andrus believes it is not a major significant change to the plan so will support the motion. 10:41:23 PM (04:43:57) Vote on the Amendment to the Motion to add a number 18 action strategy, adding a possibility of a pre-approved Planned Unit Development (PUD) to the action strategies. The motion passed 5-0. Deputy Mayor - Chris Mehl: Motion Commissioner - Jeff Krauss: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 10:41:38 PM (04:44:12) Additions Continued DM Mehl stated an addition that was also discussed in the technical documents, and that is to explore upzoning opportunities. 80 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 18 of 21 10:42:01 PM (04:44:35) Amendment to the Motion to explore upzoning opportunities. Deputy Mayor - Chris Mehl: Motion Commissioner - Jeff Krauss: 2nd 10:42:06 PM (04:44:40) Discussion DM Mehl talked about density bonuses not being one of the 17 items and sees this closely related. Cr. Krauss commented we have fenced ourselves in with so many regulations. Cr. Cunningham wonders how this interacts with the Community Plan that would theoretically be addressing the same issue. DM Mehl talked about the existing Community Plan and Draft Community Plan. Mayor Andrus supports this and the idea that we’re looking at the future. 10:47:56 PM (04:50:30) Vote on the Amendment to the Motion to explore upzoning opportunities. The motion passed 5-0. Deputy Mayor - Chris Mehl: Motion Commissioner - Jeff Krauss: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 10:48:18 PM (04:50:52) Discussion on Main Motion Cr. Cunningham commented this plan reinforces our strategic plan priority and we need an active community as stakeholders. DM Mehl commented we need to look long-term, and this will be a community wide effort. Cr. Krauss won’t be supporting this but thanked the people that worked on it. Cr. Pomeory talked about making the current affordable housing ordinance workable. Mayor Andrus will support this motion and extended her gratitude to the working group. 11:00:46 PM (05:03:20) Meeting Extended Mayor Andrus extended the meeting until 11:15 PM. 11:00:53 PM (05:03:27) Vote on the Amended Motion that having reviewed and considered Resolution 5081, accepting the Community Housing Action Plan, related public comment, and all other information presented, I hereby move to adopt Resolution 5081, accepting the Plan with associated objectives and proposed action strategies, adding “…as related to community housing…” after “disconnects”, to read “Engage third party to review all city codes, regulations and policies to identify disconnects, as related to community housing, and recommend methods to resolve”, in Action 81 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 19 of 21 Strategy 13, Action 4., adding a number 18 action strategy: “adding a possibility of a pre-approved Planned Unit Development (PUD) to the action strategies”, and explore upzoning opportunities. The motion passed 4-1. Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Disapprove Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve 11:01:05 PM (05:03:39) Staff Summary Community Development Director Marty Matsen stated his understanding is to come back to the commission at the January 13, 2020 meeting with strategies. He outlined strategies to address the 17 action strategies. 11:07:31 PM (05:10:05) Motion to adopt Appendix A as modified by staff for immediate priorities. Deputy Mayor - Chris Mehl: Motion Commissioner - Terry Cunningham: 2nd 11:07:49 PM (05:10:23) Discussion DM Mehl stated this is what the Mayor outlined at the beginning and is attempting to encapsulate it. Cr. Cunningham pointed out Mr. Matsen stated seven specific action items he can give a report on at the January 13, 2020 meeting and is unsure of the motion. DM Mehl stated Mr. Matsen pre-empted there were some things coming in December and would not be waiting for January. Cr. Cunningham stated if the commission believes they are ratifying the items Mr. Matsen indicated would be work on, then he is comfortable with that. Mayor Andrus clarified the motion was exactly what she clarified with Mr. Matsen in terms of what will be complete and brought back to the commission in January. 11:10:29 PM (05:13:03) Vote on Motion to adopt Appendix A as modified by staff for immediate priorities. The motion passed 5-0. Deputy Mayor - Chris Mehl: Motion Commissioner - Terry Cunningham: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Approve Commissioner - I-Ho Pomeroy: Approve 82 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 20 of 21 Commissioner - Terry Cunningham: Approve 11:10:43 PM (05:13:17) Discussion Mayor Andrus stated the next step is to hear about the short-term priorities in the action plan in terms of what resources will be required over the next two years. 11:12:13 PM (05:14:47) Motion to direct the City Manager to return to the commission on January 13, 2020 with an implantation plan for each of the short-term action items to include a description of the organizational resources necessary to accomplish the short-term action items including the continuity of the community partnership framework. Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd 11:12:47 PM (05:15:21) Discussion Cr. Cunningham thinks this formalized what we are asking, and keeping our eye on the fact that the community framework is an important component. DM Mehl clarified that the additions of the items to the appendix may not be short-term. Mayor Andrus thinks it’s important to look at including community stakeholders to move the strategic plan forward as well as considering the role of the Community Affordable Housing Advisory Board. 11:14:31 PM (05:17:05) Vote on the Motion to direct the City Manager to return to the commission on January 13, 2020 with an implantation plan for each of the short-term action items to include a description of the organizational resources necessary to accomplish the short-term action items including the continuity of the community partnership framework. The motion passed 4-1. Commissioner - Terry Cunningham: Motion Deputy Mayor - Chris Mehl: 2nd Mayor - Cynthia Andrus: Approve Deputy Mayor - Chris Mehl: Approve Commissioner - Jeff Krauss: Disapprove Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve M. 11:14:48 PM (05:17:22) FYI / Discussion • Cr. Krauss talked about the passing of the consent item where the city is taking over maintenance of sidewalks and stressed this is an important issue. • Cr. Krauss would like to have a Planning Coordinating Committee update brought to the commission. 11:16:49 PM (05:19:23) Meeting Extended Mayor Andrus extended the meeting to 11:20 PM. 83 Bozeman City Commission Meeting DRAFT MINUTES, November 18, 2019 Page 21 of 21 11:16:51 PM (05:19:25) FYI / Discussion Continued DM Mehl reiterated there is a Community Plan update on December 2 to that purpose. DM Mehl talked about fellow cities struggling about LED requirements and night sky compliance. 11:17:35 PM (05:20:09) Adjournment Mayor Andrus adjourned the meeting at 11:17 PM. 84