HomeMy WebLinkAbout12-09-19 City Commission Packet Materials - C2. Adopt the Tree Maintenance Fund CIP for FY21-25
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Kristin Donald, Finance Director
SUBJECT: Adopt the Tree Maintenance Fund Capital Improvement Plan (CIP)
for Fiscal Years 2021 - 2025.
AGENDA ITEM TYPE: Consent
MEETING DATE: December 9, 2019
RECOMMENDATION: Adopt the Tree Maintenance Fund Capital Improvement Plan
(CIP) for Fiscal Years 2021 - 2025.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. Similar to recent years
past, we are bringing various parts of the plan forward as items on the consent. We will be
prepared to address questions, if they arise, at the public meeting.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission. If the Commission does not
wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY21.
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Report compiled on: November 19, 2019
Attached: Forestry-Tree Maintenance Fund CIP Section
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FORESTRY FUND (TREE MAINTENANCE) FINANCIAL SUMMARY Financial SummaryCurrent YearFY20 FY21 FY22 FY23 FY24 FY25UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 342,000$ 186,806$ 242,708$ 154,729$ 147,889$ 132,213$ ‐$ Plus: Tree Mtc Revenues Dedicated to CIP54,806$ 55,902$ 57,020$ 58,161$ 59,324$ 60,510$ ‐$ Less: Carry Forward FY19(120,000)$ Less: Scheduled CIP Project Costs(90,000)$ ‐$ (145,000)$ (65,000)$ (75,000)$ ‐$ ‐$ Projected Year‐End Cash Dedicated to CIP186,806$ 242,708$ 154,729$ 147,889$ 132,213$ 192,724$ Assumptions Made for Revenue EstimatesCurrent YearFY20FY21FY22 FY23 FY24 FY25Estimated Annual Tree Mtc Revenues782,945$ 782,945$ 798,604$ 814,576$ 830,867$ 847,485$ Estimated Annual Increase ‐ Attributed to Annexations0%2%2%2%2%2%Total Estimated Revenues782,945$ 798,604$ 814,576$ 830,867$ 847,485$ 864,435$ Current Revenues Dedicated to CIP %6.0%7.0%7.0% 7.0% 7.0% 7.0% Plus: Increase Dedicated to CIP1.0%0.0%0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP7.0%7.0%7.0% 7.0% 7.0% 7.0%Total Estimated Revenues Dedicated to CIP54,806$ 55,902$ 57,020$ 58,161$ 59,324$ 60,510$ ProjectedProjectedCURRENT$‐$(145,000)$(65,000)$(75,000)$‐$‐FY20 FY21 FY22 FY23 FY24 FY25 UNSCHEDULEDTREE MAINTENANCE PROJECTS & EQUIPMENT 10
FORESTRY FUND (TREE MAINTENANCE) PROJECT SUMMARY Project # Project Name FY2021 FY2022 FY2023 FY2024 FY2025 UnscheduledFOR13Aerial Lift/ Bucket Truck ‐ 145,000 ‐ ‐ ‐ ‐ FOR16ToolCat Utility Machine ‐ ‐ 65,000 ‐ ‐ ‐ FOR17Forestry Brush Chipper ‐ ‐ ‐ 75,000 ‐ ‐ Fiscal Year totals ‐ 145,000 65,000 75,000 ‐ ‐ 11
FORESTRY FUND (TREE MAINTENANCE) DETAIL BACKGROUND The special revenue fund accounts for special assessment revenues levied, received, and expended for tree maintenance provided to specific property owners. This fund benefits from increases in the Tree Maintenance Assessment, which is 100% dedicated to funding the Forestry operation. In FY2018, we raised the assessment for the third larger installment of a three‐year rate plan to aid working towards the Urban Forestry Management Plan. FY2019 we raised the assessment by 5% to grow the capital reserve to aid in replacements of equipment. Without a significant increase in annexed property, we will need to increase the Tree Maintenance Assessment 1.5% each year for the next 5 years to fund this capital plan. We have estimated an annual increase of 2% that will be attributed to annexation. Over time, there will be more of an increase towards capital as we increase the reserve. CAPITAL PLAN SUMMARY The capital plan includes three items, FOR13‐ Aerial Lift Truck FY22 and FOR16‐ ToolCat Utility Machine has been added for $65,000 in FY23, which will aid in winter snow removal and project throughout the year. FOR17‐ Forestry Brush Chipper has been added to FY24 for $75,000 and will replace the current 2005 equipment. 12
Year Project Name: DESCRIPTION: Amount Total Project #AERIAL LIFT / BUCKET TRUCK 145,000 DESRIPTION: ‐ REPLACE 2001 #3069 C7500 HI‐RANGER BUCKET TRUCK. ‐ THIS FORESTRY EQUIPMENT IS NEARING ITS 20 YEAR ‐ ANNIVERSARY. 11,000 MILES/4,000 HOURS. THIS TRUCK ‐ HAS BEEN THE MAIN WORKHORSE FOR THE DIVISION AND ‐ IS SHOWING ITS WEAR. REPLACEMENT WOULD GIVE US A ‐ MODERN TRUCK WITH A HIGHER WORKING HEIGHT AND NEW ‐ SAFETY ITEMS. ‐ ALTERNATIVES CONSIDERED: ‐ CONTINUE TO USE EXISTING VEHICLE. AS DIRECTED ‐ BY THE COMMISSION. ‐ ADVANTAGES OF APPROVAL: ‐ REPLACEMENT OF THIS EQUIPMENT PROVIDES THE ‐ DIVISION WITH A MORE RELIABLE BUCKET TRUCK. ‐ IMPROVES OPERATOR SAFETY, LOWERS EXHAUST EMISSION ‐ AND GIVES US THE OVERALL WORKING HEIGHT WE NEED ‐ FOR THE CITY'S LARGEST TREES. SELL BY PUBLIC ‐ AUCTION THE EXISTING BUCKET TRUCK. ‐ ADD OPERATING COSTS: ‐ MAINTENANCE COSTS ‐ FOR13 2022 Aerial Lift / Bucket Truck145,000 13
Year Project Name: DESCRIPTION: Amount Total Project #TOOLCAT UTILITY MACHINE 65,000 DESCRIPTION: ‐ SMALL 4X4 UTILITY VEHICLE FOR FORESTRY OPERATIONS. ‐ CABBED VEHICLE OFFERS INCREASED SAFETY AND ‐ PRODUCTION FOR SNOW REMOVAL OPERATIONS. MULTIPLE ‐ ATTACHMENT OPTIONS ALLOW FOR YEAR‐ROUND ‐ VERSATILITY, INCLUDING AUGER AND BRUSH CUTTER. ‐ ALTERNATIVES: ‐ CONTINUE USING EXISTING ATV'S; PURCHASE NEW ATV'S ‐ AT LOWER COST THAN TOOLCAT ‐ ADVANTAGES OF APPROVAL: ‐ SAFETY FOR CREW MEMBERS DURING SNOW REMOVAL. ‐ INCREASED PRODUCTIVITY DURING INCLEMENT WEATHER. ‐ ADD OPERATING COST: ‐ FUEL AND ROUTINE MAINTENANCE ‐ FORESTRY BRUSH CHIPPER 75,000 DESCRIPTION: ‐ NEW BRUSH CHIPPER FOR FORESTRY CHIPPER TRUCKS. ‐ TO REPLACE 2005 CHIPPER. NEW MODEL OFFERS GREATER ‐ CHIPPING CAPACITY, REDUCED EMISSIONS AND IMPROVED ‐ SAFETY FEATURES. WINCH LINE REDUCES WORKER FATIGUE ‐ ALTERNATIVES CONSIDERED: ‐ CONTINUE USING EXISTING EQUIPMENT; PURCHASE ‐ SMALLER NEW CHIPPER AT LOWER COST ‐ ADVANTAGES OF APPROVAL: ‐ INCREASED PRODUCTION DURING PRUNING/REMOVAL ‐ OPERATIONS. IMPROVED WORKER CONDITIONS THROUGH ‐ SAFETY FEATURES AND WINCH LINE. ‐ ADD OPERATING COST: ‐ FUEL AND ROUTINE MAINTENANCE; INITIAL WORKER ‐ ORIENTATION/TRAINING. ‐ 2024FOR16 FOR17 65,000 75,000 ToolCat Utility Machine FORESTRY BRUSH CHIPPER 202314