Loading...
HomeMy WebLinkAbout12-09-19 City Commission Packet Materials - A6. General Fund CIP for FY21-25 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Kristin Donald, Finance Director Anna Rosenberry, Assistant City Manager Andrea Surratt, City Manager SUBJECT: Approval of the General Fund Capital Improvement Plan (CIP) for Fiscal Years 2021-2025 AGENDA ITEM TYPE: Action MEETING DATE: December 9, 2019 RECOMMENDATION: Adopt the General Fund Capital Improvement Plan (CIP) for Fiscal Years 2021-2025 as presented under Plan A. BACKGROUND: Planning for capital improvements is a matter of prudent financial management, as well as sound development practice. At times of rapid growth, as we are experiencing, the need for expanded public facilities and services is at its peak. A carefully developed Capital Improvement Plan (CIP) for these expansions aids in communicating our intent to citizens and the development community. Each year, the City Manager is required to prepare a multi-year Capital Improvements Plan and submit it to the Commission by December 15th. During the months of October, November, and December numerous staff meetings have taken place to develop this recommended plan. The program is designed and planned by fund. Within those funds, the method for paying for the 192 project is determined. In the case of more-expensive projects, or where resources are scarce, borrowing may be required and bonds and other funding mechanisms may be used. The CIP is adopted each year, but nothing is actually approved for spending until it is included in an approved budget. In addition, certain funding is not final until approved by voters on an election ballot. The City’s General Fund portion of the CIP contains, by far, the greatest number of capital items and pays for a broad range of departmental needs. The General Fund portion of the plan is made up of numerous departments and contains their projects and equipment purchases. These items are funded through the General fund revenue, which is made up of property taxes, entitlement share, charges for services, and fines and fees. Certain items in the General Fund are planned to be funded by a bonds approved on an election ballot, as well. Significant Issue: For two years now, the most significant issue in developing the General Fund’s capital improvement plan has been the creation of a Parks and Trails Maintenance District. The City’s Strategic Plan directs us: 4.3 a Develop a Comprehensive Parks Maintenance Facilities Funding Program that would provide funding for Parks, including their capital needs. This is significant because it would remove millions of dollars of Parks capital improvement costs from the General Fund, and move them to a separate fund with a dedicated annual assessment for a funding source. Last year, the Commission adopted a General Fund CIP that planned for creation of the Parks & Trails Maintenance District in FY21. (We also presented and discussed the implications if the district was not created; many projects would need to be moved to “unscheduled” or new funding sources found.) Because of district creation, we removed the Parks division projects from the General Fund CIP starting in FY21 – but left all of the General Fund money remaining in the plan to allow us to increase General Fund capital projects in future years. General Fund – Parks Budget, Background: Currently, the General Fund pays the majority of park and trail maintenance costs. In FY20, the Parks Department’s budget totaled $2.3 million (personnel, operations, and capital). When the District starts covering 193 these costs with its annual assessment, what does the City plan to do with property taxes? Will taxes be reduced? By how much? The amount of “property tax reduction” that the City will commit will be a component of our public education message as we seek to create the District. Specifically: • Personnel & Operations costs for the Parks Division budget for FY20 for personnel and operations excluding capital is $1.9 million. This funding is equivalent to 15.15 mills. In addition, the staffing plan completed last year, that included FY20-FY22, balanced with $1 million of the operating and personnel Parks funding remaining in the General fund (7.97 mills). • Capital Costs in the General Fund for Parks varies from year to year of $300,000 to $800,000. The capital portion for the last two fiscal years were just over $300,000 or about 2.65 mills in FY20. If this portion of property taxes were to be reduced, the General Fund Capital plan would have to reduce by $1.4 million dollars over the 5- year plan. PLAN OPTIONS: This year, we have picked up where we left off with last year’s adopted capital plan. We recommend you adopt Plan A, which assumes the Parks and Trails District is successfully approved by the voters in May 2020. We have also prepared Plan B and Plan C to describe and inform two other financial scenarios related to the District, described below: • Plan A: follows the concept adopted last year, where the City creates a District beginning in FY21 and the General Fund capital amount is not reduced. We removed the Parks capital items from the General Fund CIP, and created a separate Park & Trails District CIP (the following agenda item tonight.) • Plan B: the City creates a District beginning in FY21 and the General Fund capital amounts are reduced by the Parks capital amount (tax cut). After we developed the plan based on the adopted FY20-24 CIP, we knew we should create an option showing the General Fund Parks’ portion reducing the fund since decisions have not been made regarding how General Fund tax relief might be handled. 194 • Plan C show the effects of not creating a Parks and Trails Maintenance District at all within the 5-year plan. This prepares for the Parks & Trails District not passing and is a fallback plan for the FY21 budget. PLAN DETAILS: Plan A - Recommended: Following the plan adopted last year, where the City creates a District beginning in FY21 and the General fund capital amounts remains the same. This is the plan we are recommending. Below is the chart of expenditures by year followed by a table with the projects totals by Department/Division: 195 Strategic Plan Items: • The plan requests $20,000 in FY21 and $40,000 in the other 4 years for fiber optic conduit and vaults, GF275, this is an investment into broadband infrastructure taking a step towards 2.2 a Identify Commercial/Industrial Infrastructure needs. • 3.1 c Implement the Fire Station Location Plan- The third-largest project was GF306 – Fire Station 1’s replacement, estimated to cost $6.5 Million. Fire Station 2 relocation is in this plan for FY23. • 3.4 Active Recreation- There are many projects in the plan that encourage and promote active recreation such as the proposed aquatics/recreation center, GF056, GF137 and GF238. (This project has moved a year out from FY23 to FY24 due to the high cost of design). • We have proposed the creation of a Parks and Trails Maintenance District that works towards 4.3 a Develop a Comprehensive Parks Maintenance Facilities Funding Program that would provide funding for Parks’ capital needs. Summary of Unscheduled Projects: • Totals $1.9 million with the largest items being police vehicles and equipment planned out for years 6-10. 196 Plan B: If, for whatever reason, the Commission decides to reduce the General fund tax levy with the passage of the Parks & Trails District, we would need to delay or move projects to unscheduled and lease vehicles rather than purchase them. Below is the chart of expenditures by year, followed by a table with the projects totals by Department/Division: DEPARTMENT FY21 FY22 FY23 FY24 FY25 Unscheduled CEMETERY - 100,000 - 52,000 60,000 470,000 CITY ATTORNEY - - 25,000 - - - ECONOMIC DEVELOPMENT - 20,000 - - 40,000 100,000 FACILITIES MANAGEMENT 125,000 - - - 125,000 515,145 FINANCE - 28,030 - - - 495,000 FIRE - - 4,500,000 - - - INFORMATION TECHNOLOGY 198,000 156,000 201,000 195,000 210,000 - POLICE 274,000 243,000 156,000 231,000 290,000 1,343,000 RECREATION 57,000 99,700 110,000 20,550,000 - 448,500 SUSTAINABILITY - - - - - 75,000 TOTAL 654,000 646,730 4,992,000 21,028,000 725,000 3,446,645 197 Project Changes from Plan A (We have highlighted the changes in yellow in the attached plan): • The proposed Aquatics bond is combined with recreation updates needed at the Story Mill Community Center for one large recreation bond offering (GF056, GF137 GF238, GF300, GF333, GF334 and GF336). This funds Recreation Facility improvements by increasing our debt. • Vehicles are moved to unscheduled but will still need to replaced or bought for new staff, so this will impact the operating budget with monthly lease payments averaging about $5,000 a year per vehicle. This is looking to add to operating costs in FY23-FY23 by at least $20,000, $35,000 and $45,000 respectively. • Reduce Fiber Optic Conduit to only FY22 and FY25; a strategic plan items but not a life safety concern. Summary of Unscheduled Projects: • Unscheduled items total $3.4 million with many non-safety related expenditures being moved to unscheduled and vehicles likely leased in the operating budget. The significant Aquatics and Recreation facility capital items would need to be funded with a voter approved bond. Plan C: In the case of non-passage of the District or a shift in priorities, we designed a plan that keeps the Parks Division capital projects within the General Fund. The changes in Plan B have been made to this plan and Parks projects have been added back. We would only be able to consider General Funder projects that are for basic Parks operations, and not projects proposed as part of increased level-of-service with the District creation. The plan does not balance and is not funded almost every year. The message here is that without creation of the District, we will need to find some more sustainable funding options to fund General Fund capital. Below is the chart of expenditures by year followed by a table with the projects totals by Department/Division: 198 Summary of Unscheduled Projects: • Unscheduled items total $5.7 million with many non-safety related expenditures being moved to unscheduled, vehicles considered for leasing, and adding $2.2 million in Parks capital to the unscheduled list. Funding Options to balance Plan C: DEPARTMENT FY21 FY22 FY23 FY24 FY25 Unscheduled CEMETERY - 100,000 - 52,000 60,000 470,000 CITY ATTORNEY - - 25,000 - - - ECONOMIC DEVELOPMENT - 20,000 - - 40,000 100,000 FACILITIES MANAGEMENT 125,000 - - - 125,000 515,145 FINANCE - 28,030 - - - 495,000 FIRE - - 4,500,000 - - - INFORMATION TECHNOLOGY 198,000 156,000 201,000 195,000 210,000 - PARKS 512,000 756,000 370,000 738,000 32,000 2,275,000 POLICE 274,000 243,000 156,000 231,000 290,000 1,343,000 RECREATION 57,000 99,700 110,000 20,550,000 - 448,500 SUSTAINABILITY - - - - - 75,000 TOTAL 1,166,000 1,402,730 5,362,000 21,766,000 757,000 5,721,645 199 Without creation of the District, we recommend finding other ways to pay for capital improvements or reduce capital for General Fund departments. Here are three areas we would suggest exploring: • Try for a Police Capital Equipment Replacement Levy- Within the next year consider asking voters to approved a ballot measure to add 2-3 mills for Police capital equipment replacement, similar to our current Fire Capital and Equipment levy (4 mills). • Reduce Park additions, level of service for playground replacements and recreation facility maintenance- By removing larger items such as playground equipment replacements (GF092), not adding the splash pad amenity GF250, eliminating the Park improvement grant (GF031), not painting Story Mansion GF301, not updating the PROST plan (GF205) and not replacing any vehicles and using leases. Would get further in funding the plan but there still would need to be reductions, which would be found in replacing police vehicles or technology equipment for staff. • Two additional mills currently going into Work Force Housing Fund to return to the General Fund- ($250,846 per FY20 value) the reallocation of these mills would fund this plan if the Parks and Trails District is not created. When the Bozeman Public Safety Center come online there will be no mills under the cap with the exception of 911 mills. The Workforce Housing fund receives three mills every year of the general purpose mills. Two of these could be moved back to the General fund to aid in funding capital for the General fund. Additional mills for Affordable Housing can be put on the ballot for the voters to decide and could be proposed at a greater number of mills than the three it currently receives. UNRESOLVED ISSUES: The possible creation of a Park Maintenance District and the General Fund implications. ALTERNATIVES: As suggested by the City Commission. If the Commission does not wish to adopt a schedule tonight, it can be scheduled for approval on a later agenda. 200 FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY21. Projects and equipment purchases can only be made after being included in an Approved Budget. Report compiled on: November 28, 2019 Attached: General Fund CIP Plan A General Fund CIP Plan B General Fund CIP Plan C General Fund CIP Project Listing Per Plan A 201 General Fund (PLAN A‐ P&T D passes and no GF reduction)Capital Improvement PlanFinancial SummaryCurrent YearFY20 FY21 FY22 FY23 FY24 FY25UnscheduledProjected Beginning Balance Dedicated to CIP ‐$                     ‐$                          58,539$               227,944$             307,382$             343,415$               Plus:  General Fund Revenues Dedicated to CIP 1,453,087$          1,068,069$              1,078,750$          1,089,538$          1,100,433$          1,111,437$           ‐$                 Plus:  GF286 ‐ Veterans Cemetery Project ‐ Reserve Used 40,000$               45,000$                  Plus:  Bond Issue: FY23  GF306 Fire Station 24,500,000$         Plus: Aquatics Bond Issue FY24:  GF056 Indoor/Outdoor Aquatics Facility   18,540,000$       Plus: Aquatics Bond Issue: GF137 Swim Center/ GF238 Bogert    1,533,000$         Less: Bogert Repair(409,507)$           Less:  Scheduled CIP Project Costs (1,083,580)$        (1,054,530)$             (909,345)$           (5,510,100)$        (21,137,400)$      (869,200)$            (1,913,000)$           Projected Year‐End Cash Dedicated to CIP‐$                     58,539$                   227,944$             307,382$             343,415$             585,652$                Assumptions Made for Revenue Estimates: Current YearFY20 FY21 FY22 FY23 FY24 FY25Estimated Annual General Fund Revenues **33,271,206$       33,046,699$           33,377,166$       33,710,938$       34,048,047$       34,388,527$         Estimated Growth in General Fund Revenues 0% 1% 1% 1% 1% 1%Total Estimated General Fund Revenues 33,271,206$       33,377,166$           33,710,938$       34,048,047$       34,388,527$       34,732,413$       Current Revenues Dedicated to CIP %*4.4%3.2%3.2%3.2%3.2%3.2%  Plus:  Increase Dedicated to Capital Improvements % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%  Total % Dedicated to CIP*4.4% 3.2% 3.2% 3.2% 3.2% 3.2%Total Estimated Revenues Dedicated to CIP**1,453,087$         1,068,069$             1,078,750$         1,089,538$         1,100,433$         1,111,437$          * Increasing percentage to reflect past adopted budgets**2020 had an additional mills for bogert that won't be there in in future yearsProjectedProjectedCURRENT$(1,054,530)$(909,345)$(5,510,100)$(21,137,400)$(869,200)$(1,913,000)FY20 FY21 FY22 FY23 FY24 FY25 UNSCHEDULEDGENERAL FUND  PROJECTS & EQUIPMENT202 Project # Project Name FY21 FY22 FY23 FY24 FY25 UnscheduledGF083 CEMETERY BACKHOE         ‐                     ‐                     110,000            ‐                     ‐                       ‐                      GF116 CEMETERY VEHICLE REPLACMENT      ‐                     ‐                     ‐                     52,000              ‐                       ‐                      GF252 CEMETERY COLUMBARIUMS     ‐                     55,000              ‐                     ‐                     60,000.00           ‐                      GF268 SW MT VETERAN'S CEMETERY  45,000              ‐                     ‐                     360,000            ‐                       ‐                      45,000              55,000              110,000            412,000            60,000                ‐                      GF337 HIGH DENSITY FILE STORAGE SYSTEM    ‐                     25,000             ‐                     ‐                     25,000              ‐                     ‐                       ‐                      GF275 FIBER OPTIC CONDUIT AND VAULTS  20,000              40,000              40,000              40,000              40,000                ‐                      20,000              40,000              40,000              40,000              40,000                ‐                      GF001ELEVATOR REPLACEMENT‐ STIFF 125,000            ‐                     ‐                     ‐                     ‐                       ‐                      GF157 SENIOR CENTER ELEVATOR    ‐                     ‐                     ‐                     ‐                     125,000              ‐                      GF272 SITE SECURITY LOCKS‐UPGRD 30,000              ‐                     ‐                     ‐                     ‐                       ‐                      GF303 CITY HALL EXPANSION ‐                     ‐                     ‐                     ‐                     ‐                       150,000              GF323 STIFF BUILDING MAIN PARKING LOT ‐                     37,145              ‐                     ‐                     ‐                       ‐                      GF324 NEW DEPARTMENT VEHICLE    25,000              ‐                     ‐                     ‐                     ‐                       ‐                      GF325 NEW DEPARTMENT VEHICLE    33,000              ‐                     ‐                     ‐                     ‐                       ‐                      GF328 VEHICLE REPLACEMENT       ‐                     ‐                     35,000              ‐                     ‐                       ‐                      GF329 VEHICLE REPLACEMENT      ‐                     ‐                     ‐                     35,000              ‐                       ‐                      GF342NEW VEHICLE‐ TOOLKAT ‐                     65,000              ‐                     ‐                     ‐                       ‐                      GF343NEW DEPARTMENT VEHICLE    ‐                     ‐                     35,000              ‐                     ‐                       ‐                      GF344NEW DEPARTMENT VEHICLE    ‐                     ‐                     ‐                     35,000              ‐                       ‐                      GF345VEHICLE REPLACEMENT      ‐                     ‐                     ‐                     ‐                     35,000                ‐                      GF346FACILTIY CONDITION INVENTORY ‐                     ‐                     ‐                     ‐                     40,575                ‐                      213,000            102,145            35,000              35,000              125,000              150,000              CEMETERY                 Department SubtotalCITY ATTORNEY            Department SubtotalECONOMIC DEVELOPMENTDepartment SubtotalFACILITIES MANAGEMENT    Department Subtotal203 Project # Project Name FY21 FY22 FY23 FY24 FY25 UnscheduledGF277ERP REPLACEMENT/UPGRADE ‐                     ‐                     ‐                     ‐                     ‐                       420,000              GF308 FINANCE OFFICE REMODEL   ‐                     75,000              ‐                     ‐                     ‐                       ‐                      GF347ANALYTICSNOW 28,030              ‐                     ‐                     ‐                     ‐                       ‐                      28,030              75,000              ‐                     ‐                     ‐                       420,000              GF305 FIRE STATION 2 RELOCATION ‐                     ‐                     4,500,000        ‐                     ‐                       ‐                      ‐                     ‐                     4,500,000        ‐                     ‐                       ‐                      GF062 PERSONAL COMPUTER (PC) RE 65,000              75,000              80,000              65,000              68,000                ‐                      GF080 CITY‐WIDE SWITCHES&ROUTRS 50,000              55,000              55,000              55,000              60,000                ‐                      GF233 IT VEHICLE REPLACEMENT    ‐                     26,000              26,000              ‐                     ‐                       ‐                      GF265 SERVER REPLACEMENT GF     48,000              ‐                     ‐                     85,000              72,000                ‐                      GF289 SERVER FARM SOFTWARE UPGRADES  35,000              ‐                     ‐                     ‐                     ‐                       ‐                      GF312 ISCI FLASH UPGRADE CHALL  ‐                     ‐                     ‐                     ‐                     ‐                       ‐                      GF313 POLICE VIDEO EVIDENCE STORAGE ‐                     ‐                     40,000              ‐                     ‐                       ‐                      198,000            156,000            201,000            205,000            200,000              ‐                      GF052 UNMARKED VEHICLE REPLCMNT ‐                     ‐                     ‐                     ‐                     ‐                       400,000              GF053 PATROL CAR & EQUIP RPLCMT 183,000            183,000            126,000            126,000            192,000              640,000              GF292 MOBILE DATA EQUIP         30,000              30,000              30,000              35,000              35,000                175,000              GF293 NON‐PATROL CAR NEW VEHICLES  ‐                     30,000              ‐                     ‐                     ‐                      GF294 PATROL CAR ‐ ADDITIONAL   61,000              ‐                     ‐                     63,000              ‐                       128,000              GF316 POLICE BODY CAMERA SYSTEM ‐                     ‐                     ‐                     70,000              ‐                      274,000            243,000            156,000            294,000            227,000              1,343,000          Department SubtotalFINANCE                  Department SubtotalFIRE                     Department SubtotalINFORMATION TECHNOLOGY   Department SubtotalPOLICE                   204 Project # Project Name FY21 FY22 FY23 FY24 FY25 UnscheduledGF056 AQUATICS/RECREATION CENTER 110,000            18,540,000      ‐                       ‐                      GF137 SWIM CENTER ‐ FACILITY    ‐                     ‐                     1,000,000        ‐                       ‐                      GF140 LINDLEY PARKING LOT RESURFACING ‐                     ‐                     ‐                     78,400              ‐                       ‐                      GF205PROST PLAN UPDATE 57,000              ‐                     ‐                     ‐                     ‐                       ‐                      GF209 LINDLEY CENTER FULL UPGRADE     ‐                     ‐                     333,100            ‐                     ‐                       ‐                      GF238 BOGERT POOL RENOVATION    ‐                     ‐                     533,000            ‐                       ‐                      GF300 SMCC GYM FLOOR REPLACEMENT  ‐                     126,000            ‐                     ‐                     ‐                       ‐                      GF301 STORY MANSION EXTERIOR PAINT    62,500              ‐                     ‐                     ‐                     ‐                       ‐                      GF302 PASSENGER VAN                   37,000              ‐                     ‐                     ‐                     ‐                       ‐                      GF333 SMCC GYM VENTILATION SYSTEM  120,000            ‐                     ‐                     ‐                     ‐                       ‐                      GF334 SMCC MEETING ROOM  RENOVATION   ‐                     ‐                     ‐                     ‐                     57,200                ‐                      GF336 SMCC oFFICE HVAC SYSTEM   ‐                     ‐                     ‐                     ‐                     160,000              ‐                      GF348REC SOFTWARE 37,200              ‐                     ‐                     ‐                       ‐                      276,500            163,200            443,100            20,151,400      217,200              ‐                      GF245 ENERGY PROJECTS‐CH ‐                     75,000              ‐                     ‐                     ‐                       ‐                      ‐                     75,000              ‐                     ‐                     ‐                       ‐                      1,054,530      909,345         5,510,100      21,137,400    869,200           1,913,000        RECREATION               Department SubtotalSustainabilityDepartment SubtotalGeneral Fund Totals205 General Fund ‐ (PLAN B‐ P&T District pasess and  GF Reduced by Parks portion)Capital Improvement PlanFinancial SummaryCurrent YearFY20 FY21 FY22 FY23 FY24 FY25UnscheduledProjected Beginning Balance Dedicated to CIP ‐$                     ‐$                          11,069$               183,089$             74,627$               60$                         Plus:  General Fund Revenues Dedicated to CIP 1,453,087$          620,069$                 818,750$             383,538$             403,433$             1,079,437$           ‐$                 Plus:  GF286 ‐ Veterans Cemetery Project ‐ Reserve Used 40,000$               45,000$                  Plus:  Bond Issue:  GF306 Fire Station 24,500,000$         Plus: Recreation Facility Bond   20,550,000$       Less: Bogert Repair(409,507)$           Less:  Scheduled CIP Project Costs (1,083,580)$        (654,000)$                (646,730)$           (4,992,000)$        (21,028,000)$      (725,000)$            (3,446,645)$           Projected Year‐End Cash Dedicated to CIP‐$                     11,069$                   183,089$             74,627$               60$                       354,497$                Assumptions Made for Revenue Estimates: Current YearFY20 FY21 FY22 FY23 FY24 FY25Estimated Annual General Fund Revenues **33,271,206$       33,046,699$           33,377,166$       33,710,938$       34,048,047$       34,388,527$         Estimated Growth in General Fund Revenues 0% 1% 1% 1% 1% 1%Total Estimated General Fund Revenues 33,271,206$       33,377,166$           33,710,938$       34,048,047$       34,388,527$       34,732,413$       Current Revenues Dedicated to CIP %*4.4%3.2%3.2%3.2%3.2%3.2%  Plus:  Increase Dedicated to Capital Improvements % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%  Total % Dedicated to CIP*4.4% 3.2% 3.2% 3.2% 3.2% 3.2%Minus Parks GF Portion(448,000)                 (260,000)             (706,000)             (697,000)             (32,000)               Total Estimated Revenues Dedicated to CIP**1,453,087$         620,069$                818,750$            383,538$            403,433$            1,079,437$          * Increasing percentage to reflect past adopted budgets**2020 had an additional mills for bogert that won't be there in in future yearsProjectedProjectedCURRENT$(654,000)$(646,730)$(4,992,000)$(21,028,000)$(725,000)$(3,446,645)FY20 FY21 FY22 FY23 FY24 FY25 UNSCHEDULEDGENERAL FUND  PROJECTS & EQUIPMENT206 Project # Project Name FY21 FY22 FY23 FY24 FY25 UnscheduledGF083 CEMETERY BACKHOE         ‐                     ‐                     ‐                     ‐                     ‐                       110,000              GF116 CEMETERY VEHICLE REPLACMENT      ‐                     ‐                     ‐                     52,000              ‐                       ‐                      GF252 CEMETERY COLUMBARIUMS     ‐                     55,000              ‐                     ‐                     60,000                ‐                      GF268 SW MT VETERAN'S CEMETERY  ‐                     45,000              ‐                     ‐                       360,000              ‐                     100,000            ‐                     52,000              60,000                470,000              GF337 HIGH DENSITY FILE STORAGE SYSTEM    ‐                     25,000             ‐                     ‐                     25,000              ‐                     ‐                       ‐                      GF275 FIBER OPTIC CONDUIT AND VAULTS  ‐                     20,000              ‐                     ‐                     40,000                100,000              ‐                     20,000              ‐                     ‐                     40,000                100,000              GF001ELEVATOR REPLACEMENT‐ STIFF 125,000            ‐                     ‐                     ‐                     ‐                       ‐                      GF157 SENIOR CENTER ELEVATOR    ‐                     ‐                     ‐                     ‐                     125,000              ‐                      GF272 SITE SECURITY LOCKS‐UPGRD ‐                     ‐                     ‐                     ‐                       30,000                GF303 CITY HALL EXPANSION ‐                     ‐                     ‐                     ‐                     ‐                       150,000              GF323 STIFF BUILDING MAIN PARKING LOT ‐                     ‐                     ‐                     ‐                       37,145                GF324 NEW DEPARTMENT VEHICLE    ‐                     ‐                     ‐                     ‐                     ‐                       25,000                GF325 NEW DEPARTMENT VEHICLE    ‐                     ‐                     ‐                     ‐                     ‐                       33,000                GF328 VEHICLE REPLACEMENT       ‐                     ‐                     ‐                     ‐                       35,000                GF329 VEHICLE REPLACEMENT      ‐                     ‐                     ‐                     ‐                       35,000                GF342NEW VEHICLE‐ TOOLKAT ‐                     ‐                     ‐                     ‐                       65,000                GF343NEW DEPARTMENT VEHICLE    ‐                     ‐                     ‐                     ‐                       35,000                GF344NEW DEPARTMENT VEHICLE    ‐                     ‐                     ‐                     ‐                       35,000                GF345VEHICLE REPLACEMENT      ‐                     ‐                     ‐                     ‐                     35,000                GF346FACILTIY CONDITION INVENTORY ‐                     ‐                     ‐                     ‐                     40,575                ‐                      125,000            ‐                     ‐                     ‐                     125,000              515,145              CEMETERY                 Department SubtotalCITY ATTORNEY            Department SubtotalECONOMIC DEVELOPMENTDepartment SubtotalFACILITIES MANAGEMENT    Department Subtotal207 Project # Project Name FY21 FY22 FY23 FY24 FY25 UnscheduledGF277ERP REPLACEMENT/UPGRADE ‐                     ‐                     ‐                     ‐                     ‐                       420,000              GF308 FINANCE OFFICE REMODEL   ‐                     ‐                     ‐                     ‐                     ‐                       75,000                GF347ANALYTICSNOW ‐                     28,030              ‐                     ‐                     ‐                       ‐                      ‐                     28,030              ‐                     ‐                     ‐                       495,000              GF305 FIRE STATION 2 RELOCATION ‐                     ‐                     4,500,000        ‐                     ‐                       ‐                      ‐                     ‐                     4,500,000        ‐                     ‐                       ‐                      GF062 PERSONAL COMPUTER (PC) RE 65,000              75,000              80,000              55,000              78,000                ‐                      GF080 CITY‐WIDE SWITCHES&ROUTRS 50,000              55,000              55,000              55,000              60,000                ‐                      GF233 IT VEHICLE REPLACEMENT    ‐                     26,000              26,000              ‐                     ‐                       ‐                      GF265 SERVER REPLACEMENT GF     48,000              ‐                     ‐                     85,000              72,000                ‐                      GF289 SERVER FARM SOFTWARE UPGRADES  35,000              ‐                     ‐                     ‐                     ‐                       ‐                      GF312 ISCI FLASH UPGRADE CHALL  ‐                     ‐                     ‐                     ‐                     ‐                       ‐                      GF313 POLICE VIDEO EVIDENCE STORAGE ‐                     ‐                     40,000              ‐                     ‐                       ‐                      198,000            156,000            201,000            195,000            210,000              ‐                      GF052 UNMARKED VEHICLE REPLCMNT ‐                     ‐                     ‐                     ‐                     ‐                       400,000              GF053 PATROL CAR & EQUIP RPLCMT 183,000            183,000            126,000            126,000            192,000              640,000              GF292 MOBILE DATA EQUIP         30,000              30,000              30,000              35,000              35,000                175,000              GF293 NON‐PATROL CAR NEW VEHICLES  ‐                     30,000              ‐                     ‐                     ‐                      GF294 PATROL CAR ‐ ADDITIONAL   61,000              ‐                     ‐                     ‐                     63,000                128,000              GF316 POLICE BODY CAMERA SYSTEM ‐                     ‐                     ‐                     70,000              ‐                      274,000            243,000            156,000            231,000            290,000              1,343,000          Department SubtotalFINANCE                  Department SubtotalFIRE                     Department SubtotalINFORMATION TECHNOLOGY   Department SubtotalPOLICE                   208 Project # Project Name FY21 FY22 FY23 FY24 FY25 UnscheduledGF056 AQUATICS/RECREATION CENTER ‐                     ‐                     110,000            18,540,000      ‐                       ‐                      GF137 SWIM CENTER ‐ FACILITY    ‐                     ‐                     ‐                     1,000,000        ‐                       ‐                      GF140 LINDLEY PARKING LOT RESURFACING ‐                     ‐                     ‐                     ‐                       78,400                GF205PROST PLAN UPDATE 57,000              ‐                     ‐                     ‐                     ‐                       ‐                      GF209 LINDLEY CENTER FULL UPGRADE     ‐                     ‐                     ‐                     ‐                       333,100              GF238 BOGERT POOL RENOVATION    ‐                     ‐                     540,000            ‐                       ‐                      GF300 SMCC GYM FLOOR REPLACEMENT  ‐                     ‐                     130,000            ‐                       ‐                      GF301 STORY MANSION EXTERIOR PAINT    ‐                     62,500              ‐                     ‐                     ‐                       ‐                      GF302 PASSENGER VAN                   ‐                     ‐                     ‐                     ‐                     ‐                       37,000                GF333 SMCC GYM VENTILATION SYSTEM  ‐                     ‐                     ‐                     120,000            ‐                       ‐                      GF334 SMCC MEETING ROOM  RENOVATION   ‐                     ‐                     ‐                     60,000              ‐                      GF336 SMCC oFFICE HVAC SYSTEM   ‐                     ‐                     ‐                     160,000            ‐                      GF348REC SOFTWARE 37,200              ‐                     ‐                     ‐                       ‐                      57,000              99,700              110,000            20,550,000      ‐                       448,500              GF245 ENERGY PROJECTS‐CH ‐                     ‐                     ‐                     ‐                     ‐                       75,000                ‐                     ‐                     ‐                     ‐                     ‐                       75,000                654,000         646,730         4,992,000      21,028,000    725,000           3,446,645        RECREATION               Department SubtotalSustainabilityDepartment SubtotalGeneral Fund Totals209 General Fund ‐ (PLAN C NO P&TD CREATION)Capital Improvement PlanFinancial SummaryCurrent YearFY20 FY21 FY22 FY23 FY24 FY25UnscheduledProjected Beginning Balance Dedicated to CIP ‐$                     ‐$                          (52,931)$              (376,911)$            (149,373)$            (264,940)$              Plus:  General Fund Revenues Dedicated to CIP 1,453,087$          1,068,069$              1,078,750$          1,089,538$          1,100,433$          1,111,437$           ‐$                 Plus:  GF286 ‐ Veterans Cemetery Project ‐ Reserve Used 40,000$               45,000$                  Plus:  Bond Issue:  GF306 Fire Station 24,500,000$         Plus: Recreation Facility Bond  20,550,000$          Less: Bogert Repair(409,507)$           Less:  Scheduled CIP Project Costs (1,083,580)$        (1,166,000)$             (1,402,730)$        (5,362,000)$        (21,766,000)$      (757,000)$            (5,721,645)$           Projected Year‐End Cash Dedicated to CIP‐$                     (52,931)$                  (376,911)$           (149,373)$            (264,940)$            89,497$                  Assumptions Made for Revenue Estimates: Current YearFY19 FY21 FY22 FY23 FY24 FY25Estimated Annual General Fund Revenues **33,271,206$       33,046,699$           33,377,166$       33,710,938$       34,048,047$       34,388,527$         Estimated Growth in General Fund Revenues 0% 1% 1% 1% 1% 1%Total Estimated General Fund Revenues 33,271,206$       33,377,166$           33,710,938$       34,048,047$       34,388,527$       34,732,413$       Current Revenues Dedicated to CIP %*4.4%3.2%3.2%3.2%3.2%3.2%  Plus:  Increase Dedicated to Capital Improvements % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%  Total % Dedicated to CIP*4.4% 3.2% 3.2% 3.2% 3.2% 3.2%Total Estimated Revenues Dedicated to CIP**1,453,087$         1,068,069$             1,078,750$         1,089,538$         1,100,433$         1,111,437$          * Increasing percentage to reflect past adopted budgets**2020 had an additional mills for bogert that won't be there in in future yearsProjectedProjectedCURRENT$(1,166,000)$(1,402,730)$(5,362,000)$(21,766,000)$(757,000)$(5,721,645)FY20 FY21 FY22 FY23 FY24 FY25 UNSCHEDULEDGENERAL FUND  PROJECTS & EQUIPMENT210 Project # Project Name FY21 FY22 FY23 FY24 FY25 UnscheduledGF083 CEMETERY BACKHOE         ‐                     ‐                     ‐                     ‐                     ‐                       110,000              GF116 CEMETERY VEHICLE REPLACMENT      ‐                     ‐                     ‐                     52,000              ‐                       ‐                      GF252 CEMETERY COLUMBARIUMS     ‐                     55,000              ‐                     ‐                     60,000                ‐                      GF268 SW MT VETERAN'S CEMETERY  ‐                     45,000              ‐                     ‐                       360,000              ‐                     100,000            ‐                     52,000              60,000                470,000              GF337 HIGH DENSITY FILE STORAGE SYSTEM    ‐                     25,000             ‐                     ‐                     25,000              ‐                     ‐                       ‐                      GF275 FIBER OPTIC CONDUIT AND VAULTS  ‐                     20,000              ‐                     ‐                     40,000                100,000              ‐                     20,000              ‐                     ‐                     40,000                100,000              GF001ELEVATOR REPLACEMENT‐ STIFF 125,000            ‐                     ‐                     ‐                     ‐                       ‐                      GF157 SENIOR CENTER ELEVATOR    ‐                     ‐                     ‐                     ‐                     125,000              ‐                      GF272 SITE SECURITY LOCKS‐UPGRD ‐                     ‐                     ‐                     ‐                       30,000                GF303 CITY HALL EXPANSION ‐                     ‐                     ‐                     ‐                     ‐                       150,000              GF323 STIFF BUILDING MAIN PARKING LOT ‐                     ‐                     ‐                     ‐                       37,145                GF324 NEW DEPARTMENT VEHICLE    ‐                     ‐                     ‐                     ‐                     ‐                       25,000                GF325 NEW DEPARTMENT VEHICLE    ‐                     ‐                     ‐                     ‐                     ‐                       33,000                GF328 VEHICLE REPLACEMENT       ‐                     ‐                     ‐                     ‐                       35,000                GF329 VEHICLE REPLACEMENT      ‐                     ‐                     ‐                     ‐                       35,000                GF342NEW VEHICLE‐ TOOLKAT ‐                     ‐                     ‐                     ‐                       65,000                GF343NEW DEPARTMENT VEHICLE    ‐                     ‐                     ‐                     ‐                       35,000                GF344NEW DEPARTMENT VEHICLE    ‐                     ‐                     ‐                     ‐                       35,000                GF345VEHICLE REPLACEMENT      ‐                     ‐                     ‐                     ‐                     35,000                GF346FACILTIY CONDITION INVENTORY ‐                     ‐                     ‐                     ‐                     40,575                ‐                      125,000            ‐                     ‐                     ‐                     125,000              515,145              CEMETERY                 Department SubtotalCITY ATTORNEY            Department SubtotalECONOMIC DEVELOPMENTDepartment SubtotalFACILITIES MANAGEMENT    Department Subtotal211 Project # Project Name FY21 FY22 FY23 FY24 FY25 UnscheduledGF277ERP REPLACEMENT/UPGRADE ‐                     ‐                     ‐                     ‐                     ‐                       420,000              GF308 FINANCE OFFICE REMODEL   ‐                     ‐                     ‐                     ‐                     ‐                       75,000                GF347ANALYTICSNOW ‐                     28,030              ‐                     ‐                     ‐                       ‐                      ‐                     28,030              ‐                     ‐                     ‐                       495,000              GF305 FIRE STATION 2 RELOCATION ‐                     ‐                     4,500,000        ‐                     ‐                       ‐                      ‐                     ‐                     4,500,000        ‐                     ‐                       ‐                      GF062 PERSONAL COMPUTER (PC) RE 65,000              75,000              80,000              55,000              78,000                ‐                      GF080 CITY‐WIDE SWITCHES&ROUTRS 50,000              55,000              55,000              55,000              60,000                ‐                      GF233 IT VEHICLE REPLACEMENT    ‐                     26,000              26,000              ‐                     ‐                       ‐                      GF265 SERVER REPLACEMENT GF     48,000              ‐                     ‐                     85,000              72,000                ‐                      GF289 SERVER FARM SOFTWARE UPGRADES  35,000              ‐                     ‐                     ‐                     ‐                       ‐                      GF312 ISCI FLASH UPGRADE CHALL  ‐                     ‐                     ‐                     ‐                     ‐                       ‐                      GF313 POLICE VIDEO EVIDENCE STORAGE ‐                     ‐                     40,000              ‐                     ‐                       ‐                      198,000            156,000            201,000            195,000            210,000              ‐                      Department SubtotalFINANCE                  FIRE                     Department SubtotalINFORMATION TECHNOLOGY   Department Subtotal212 Project # Project Name FY21 FY22 FY23 FY24 FY25 UnscheduledGF031 PARK IMPROVEMENT GRANT    ‐                     ‐                     150,000            ‐                     ‐                       ‐                      GF034 LARGE DECK MOWER    ‐                     60,000              ‐                     60,000              ‐                       ‐                      GF084 PARKS RESTROOMS UPGRADES  ‐                     36,000              ‐                     ‐                     ‐                       ‐                      GF092 PLAYGROUND EQUIPMENT      ‐                     110,000            100,000            130,000            ‐                       ‐                      GF108 PARK SIDEWALK REPLACEMENTS           ‐                     ‐                     88,000              120,000            ‐                       ‐                      GF115 PARK VEHICLE REPLACEMENTS 60,000              85,000              32,000              58,000              32,000                ‐                      GF191SOFTBALL LIGHTING ‐                     ‐                     ‐                     ‐                     ‐                       1,200,000          GF205PROST PLAN UPDATE 57,000              ‐                     ‐                     ‐                     ‐                       ‐                      GF250 SPLASH PADS               ‐                     360,000            ‐                     ‐                     ‐                       ‐                      GF260 SPORTS PARK INFRASTRUCTURE ‐                     ‐                     ‐                     370,000            ‐                       ‐                      GF270SNOW PLOW VEHICLE ‐                     ‐                     ‐                     ‐                     ‐                       75,000                GF290IRRIGATION SYSTEM ‐                     ‐                     ‐                     ‐                     ‐                       1,000,000          GF291 PICKLEBALL COURTS                95,000              ‐                     ‐                     ‐                     ‐                       ‐                      GF339ADDITIONAL PARKING SMC 300,000            ‐                     ‐                     ‐                     ‐                       ‐                      GF340ADDITIONAL BRIDGE SMA ‐                     105,000            ‐                     ‐                     ‐                       ‐                      512,000            756,000            370,000            738,000            32,000                2,275,000          GF052 UNMARKED VEHICLE REPLCMNT ‐                     ‐                     ‐                     ‐                     ‐                       400,000              GF053 PATROL CAR & EQUIP RPLCMT 183,000            183,000            126,000            126,000            192,000              640,000              GF292 MOBILE DATA EQUIP         30,000              30,000              30,000              35,000              35,000                175,000              GF293 NON‐PATROL CAR NEW VEHICLES  ‐                     30,000              ‐                     ‐                     ‐                      GF294 PATROL CAR ‐ ADDITIONAL   61,000              ‐                     ‐                     ‐                     63,000                128,000              GF316 POLICE BODY CAMERA SYSTEM ‐                     ‐                     ‐                     70,000              ‐                      274,000            243,000            156,000            231,000            290,000              1,343,000          POLICE                   PARKS                    Department SubtotalDepartment Subtotal213 Project # Project Name FY21 FY22 FY23 FY24 FY25 UnscheduledGF056 AQUATICS/RECREATION CENTER ‐                     ‐                     110,000            18,540,000      ‐                       ‐                      GF137 SWIM CENTER ‐ FACILITY    ‐                     ‐                     ‐                     1,000,000        ‐                       ‐                      GF140 LINDLEY PARKING LOT RESURFACING ‐                     ‐                     ‐                     ‐                       78,400                GF205PROST PLAN UPDATE 57,000              ‐                     ‐                     ‐                     ‐                       ‐                      GF209 LINDLEY CENTER FULL UPGRADE     ‐                     ‐                     ‐                     ‐                       333,100              GF238 BOGERT POOL RENOVATION    ‐                     ‐                     540,000            ‐                       ‐                      GF300 SMCC GYM FLOOR REPLACEMENT  ‐                     ‐                     130,000            ‐                       ‐                      GF301 STORY MANSION EXTERIOR PAINT    ‐                     62,500              ‐                     ‐                     ‐                       ‐                      GF302 PASSENGER VAN                   ‐                     ‐                     ‐                     ‐                     ‐                       37,000                GF333 SMCC GYM VENTILATION SYSTEM  ‐                     ‐                     ‐                     120,000            ‐                      GF334 SMCC MEETING ROOM  RENOVATION   ‐                     ‐                     ‐                     60,000              ‐                      GF336 SMCC oFFICE HVAC SYSTEM   ‐                     ‐                     ‐                     160,000            ‐                      GF348REC SOFTWARE 37,200              ‐                     ‐                     ‐                       ‐                      57,000              99,700              110,000            20,550,000      ‐                       448,500              GF245 ENERGY PROJECTS‐CH ‐                     ‐                     ‐                     ‐                     ‐                       75,000                ‐                     ‐                     ‐                     ‐                     ‐                       75,000                1,166,000      1,402,730      5,362,000      21,766,000    757,000           5,721,645        RECREATION               Department SubtotalSustainabilityDepartment SubtotalGeneral Fund Totals214 Department Name Year Description Amount Total  Project #CEMETERY BACKHOE                                  110,000         THIS PIECE OF EQUIPMENT WOULD REPLACE CURRENT      ‐                  BACKHOE (2001 MODEL WITH 3295 HOURS) THIS PIECE OF ‐                  EQUIPMENT IS USED FOR BURIALS 2 TO 3 TIMES PER     ‐                  WEEK‐ THIS IS THE MAIN AND MOST IMPORTANT PIECE OF ‐                  EQUIPMENT UTILIZED IN THE CEMTERY                  ‐                  ALTERNATIVES CONSIDERED:                          ‐                  CONTINUE TO UTILIZE EXISTING BACHOE                ‐                  ADVANTAGES OF APPROVAL:                           ‐                  INCREADED RELIABILITY AND STAFF SAFETY             ‐                  OPERATING COSTS: DECREASE WITH NEW MACHINERY      ‐                  CEMETERY VEHICLE REPLACMENT                        52,000            DESCRIPTION:                                      ‐                  VEHICLE REPLACMENT OF 2001 1 TON DODGE 53,000 MI   ‐                  VEHICLE USED FOR BURIALS, HAULING MATERIAL AND     ‐                  WINTER TIME SNOW PLOWING                           ‐                  ALTERNATIVES CONSIDERED:                          ‐                  KEEP USING AND REPAIRING THE OLDER EQUIPMENT       ‐                  ADVANTAGES OF APPROVAL:                           ‐                  ADD OPERATING COSTS:                              ‐                  MINIMAL                                            ‐                  CEMETERY COLUMBARIUM                               55,000            DESCRIPTION:                                      ‐                  ADDING AN ADDITIONAL EIGHTY NICHE EACH COLUMBARIUM ‐                  THE COLUMBARIUM WOULD BE INSTALLED WITHIN THE SAME ‐                  AREA AS THE EXISTING COLUMBARIUMS. CURRENTLY, THE  ‐                  SECOND COLUMBARIUM IS FULL. THIRD COLUMBARIUM      ‐                  IS IN OPERATION AND POPULAR                        ‐                  ALTERNATIVES CONSIDERED:                          ‐                  DO NOT ADD ANY COLUMBARIUMS TO THE CEMETERY AND    ‐                  CEASE OR PUT ON HOLD THE PROGRAM ONCE THE          ‐                  THIRD COLUMBARIUM IS FULL.                         ‐                  ADVANTAGES OF APPROVAL:                           ‐                  CONTINUATION ON A LONG STANDING CEMETERY SERVICE,  ‐                  ALONG WITH EASE AND MINIMAL MAINTENANCE.           ‐                  ADD OPERATING COSTS:                              ‐                  MINIMAL IF ANY                                     ‐                  CEMETERY CEMETERY COLUMBARIUMS     202255,000$            GF252 (FY21) CEMETERY CEMETERY VEHICLE REPLACMENT                   202452,000$            GF116 CEMETERY CEMETERY BACKHOE            2023110,000$          GF083 215 Department Name Year Description Amount Total  Project #CEMETERY COLUMBARIUM                               60,000            DESCRIPTION:                                      ‐                  ADDING AN ADDITIONAL EIGHTY NICHE EACH COLUMBARIUM ‐                  THE COLUMBARIUM WOULD BE INSTALLED WITHIN THE SAME ‐                  AREA AS THE EXISTING COLUMBARIUMS. CURRENTLY, THE  ‐                  SECOND COLUMBARIUM IS FULL. THIRD COLUMBARIUM      ‐                  IS IN OPERATION AND POPULAR                        ‐                  ALTERNATIVES CONSIDERED:                          ‐                  DO NOT ADD ANY COLUMBARIUMS TO THE CEMETERY AND    ‐                  CEASE OR PUT ON HOLD THE PROGRAM ONCE THE          ‐                  THIRD COLUMBARIUM IS FULL.                         ‐                  ADVANTAGES OF APPROVAL:                           ‐                  CONTINUATION ON A LONG STANDING CEMETERY SERVICE,  ‐                  ALONG WITH EASE AND MINIMAL MAINTENANCE.           ‐                  ADD OPERATING COSTS:                              ‐                  MINIMAL IF ANY                                     ‐                  SOUTHWEST MONTANA VETERAN'S CEMETERY               ‐                  DESCRIPTION:   PHASE 3 COLUMBARIUM.45,000            FIRST PHASE OF THE SOUTHWEST MONTANA VETERAN'S     ‐                  CEMETERY WHICH INCLUDES DESIGN, EARTH WORK,        ‐                  SIDEWALKS AND RETAINING WALLS TO FORM THE          ‐                  'BACKBONE' FOR THE VETERAN GROUP TO START          ‐                  FUNDRAISING. PHASE TWO POTENTIALLY COULD BE THE    ‐                  5500 SQUARE FOOT STAMPED CONCRETE PLAZA AND PHASE  ‐                  THREE COULD BE THE INSTALLATION OF THE FIRST       ‐                  COLUMBARIUM. PHASES 2 AND 3 POTENTIALLY BE FUNDED  ‐                  WITH A 50% MATCH FROM THE VETERAN'S GROUP FOR THE  ‐                  CONCRETE AND THE FIRST COLUMBARIUM.                ‐                  ALTERNATIVES CONSIDERED:                          ‐                  REDUCE THE CITY'S CAPITAL INPUT AND RELY ON THE    ‐                  VARIOUS VETERAN GROUPS FOR THE FUNDING.            ‐                  ADVANTAGES OF APPROVAL:                           ‐                  A TRUE VETERAN'S CEMETERY WILL HELP THE VETERAN'S  ‐                  REALIZE THEIR BENEFITS UPON THEIR DEATH. CURRENTLY ‐                  ADD OPERATING COSTS:MINIMAL                       ‐                  FUTURE PHASING MIGHT BE REQUIRED, DEPENDING ON THE ‐                  FUNDRAISING CAPABILITIES OF THE VARIOUS VETERAN    ‐                  GROUP IN SOUTHWEST MONTANA.                        ‐                  CEMETERY SOUTHWEST MONTANA VETERAN'S CEMETERY           202145,000$            GF268  (FY21)CEMETERY CEMETERY COLUMBARIUMS     202560,000$            GF252  (FY25)216 Department Name Year Description Amount Total  Project #SOUTHWEST MONTANA VETERAN'S CEMETERY‐ CONT'D       ‐                  DESCRIPTION:                                      ‐                  CONTINUING ITEM/ASSETS ADDED TO VETERAN'S CEMETERY ‐                  COMMITTAL SHELTER                                 360,000         ALTERNATIVES CONSIDERED:                          ‐                  NO SHELTER FROM THE WEATHER                        ‐                  ADVANTAGES OF APPROVAL:                           ‐                  CONTROLLED ENVIRONMENT FOR MEMORIAL SERVICES       ‐                  OPERATIONAL COSTS: MINIMAL CUSTODIAL WORK         ‐                  CEMETERY SOUTHWEST MONTANA VETERAN'S CEMETERY    2024360,000$          GF268  (FY24)217 Department Name Year Description Amount Total  Project #HIGH DENSITY FILE STORAGE SYSTEM                  22,085            DESCRIPTION:                                      ‐                  THE CITY ATTORNEYS OFFICE REQUESTS REPLACEMENT OF  ‐                  THE CURRENT LOW‐DENSITY SHELVING AND STORAGE AREA  ‐                  WITHIN THE CITY ATTORNEYS SUITE WITH A HIGH        ‐                  DENSITY FILE STORAGE SYSTEM. THE CURRENT METHOD OF ‐                  STORING ARCHIVED CRIMINAL FILES IS NOT EFFICIENT,  ‐                  SAFE NOR IS IT AN OPTIMAL USE OF SPACE.            ‐                  ADDITIONALLY, THE CITY ATTORNEYS OFFICE HAS CIVIL  ‐                  FILES STORED IN A STORAGE AREA ADJACENT TO THE     ‐                  ADMINISTRATIONS SUITE IN CITY HALL.                ‐                  THE SOUTHWEST CORNER OF THE 2ND FLOOR OF CITY HALL ‐                  WILL MOST LIKELY NEVER BE USED FOR OFFICE SPACE.   ‐                  THERE WILL ALWAYS BE A NEED FOR HIGH DENSITY FILE  ‐                  STORAGE IN CITY HALL WHETHER IT BE FROM THE CIVIL  ‐                  FUNCTION OF THE CITY ATTORNEYS OFFICE OR OTHER     ‐                  DEPARTMENTS WITHIN CITY HALL.                      ‐                  ALTERNATIVES CONSIDERED:                          ‐                  WE INTEND TO PURCHASE A HEAVY DUTY SCANNER ($900)  ‐                  AND HIRE A TEMPORARY EMPLOYEE TO SCAN A PORTION    ‐                  OF THE EXISTING CRIMINAL FILES INTO THE JUSTWARE   ‐                  FILE MANAGEMENT PROGRAM. THERE ARE CURRENTLY       ‐                  OVER 15,000 FILES, WHICH WOULD NEED SCANNING. IF A ‐                  TEMP COULD SCAN SIX FILES AN HOUR, IT WOULD TAKE   ‐                  2500 HOURS TO COMPLETE THIS TASK.                  ‐                  ADVANTAGES OF APPROVAL:                           ‐                  THE HIGH DENSITY STORAGE SYSTEM WILL MAXIMIZE      ‐                  STORAGE IN AN 11 BY 23 WINDOWLESS ROOM.            ‐                  THE NEW STORAGE SYSTEM WILL ALLOW STAFF TO FILE    ‐                  AND LOCATE FILES MORE  QUICKLY                     ‐                  ADD OPERATING COSTS:                              ‐                  $20,800   TEMP STAFF AND SUPPLIES  WILL BE ONE TIM ‐                  INCREASE IN COST ESTIMATE                         2,915.00        HIGH DENSITY STORAGE 202325,000$            GF337  CITY ATTORNEY218 Department Name Year Description Amount Total  Project #FIBER OPTIC CONDUIT AND VAULTS                     20,000            DESCRIPTION:                                      ‐                  FUTURE CITY CONDUIT POLICY WILL DRIVE THE FUTURE   ‐                  INVESTMENT IN CITY OWNED CONDUIT.                  ‐                  ALTERNATIVES CONSIDRED:                           ‐                  DO NOTHING, REDUCE OR INCREASE CIP INVESTMENT.     ‐                  ADVANTAGES OF APPROVAL:                           ‐                  PROVIDES FUNDING FOR THE PURCHASE OF FIBER CONDUIT ‐                  AND VAULTS IN FURTHERANCE OF A FUTURE CONDUIT      ‐                  POLICY.                                            ‐                  ADD OPERATING COSTS:                              ‐                  COST OF DESIGN AND INSTALLATION  ‐                  FIBER OPTIC CONDUIT AND VAULTS                     20,000            DESCRIPTION:                                      ‐                  FUTURE CITY CONDUIT POLICY WILL DRIVE THE FUTURE   ‐                  INVESTMENT IN CITY OWNED CONDUIT.                  ‐                  ALTERNATIVES CONSIDRED:                           ‐                  DO NOTHING, REDUCE OR INCREASE CIP INVESTMENT.     ‐                  ADVANTAGES OF APPROVAL:                           ‐                  PROVIDES FUNDING FOR THE PURCHASE OF FIBER CONDUIT ‐                  AND VAULTS IN FURTHERANCE OF A FUTURE CONDUIT      ‐                  POLICY.                                            ‐                  ADD OPERATING COSTS:                              ‐                  COST OF DESIGN AND INSTALLATION                    ‐                  INCREASE20,000            FIBER OPTIC CONDUIT AND VAULTS                     50,000            DESCRIPTION:                                      ‐                  FUTURE CITY CONDUIT POLICY WILL DRIVE THE FUTURE   ‐                  INVESTMENT IN CITY OWNED CONDUIT                   ‐                  ALTRNATIVES CONSIDERED:                           ‐                  DO NOTHING, REDUCE OR INCREASE CIP INVESTMENT.     ‐                  ADVANTAGES OF APPROVAL:                           ‐                  PROVIDES FUNDING FOR THE PURCHASE OF FIBER CONDUIT ‐                  AND VAULTS IN FURTHERANCE OF A FUTURE CONDUIT      ‐                  POLICY                                             ‐                  ADD OPERATING COSTS:                              ‐                  COST OF DESIGN AND INSTALLATION         ‐                  DECREASE(10,000)          ECONOMIC DEVELOPMENTFIBER OPTIC CONDUIT AND VAULTS                    202340,000$            GF275 (FY23)ECONOMIC DEVELOPMENTFIBER OPTIC CONDUIT AND VAULTS                    202240,000$            GF275   (FY22)ECONOMIC DEVELOPMENTFIBER OPTIC CONDUIT AND VAULTS                    202220,000$            GF275   (FY21)219 Department Name Year Description Amount Total  Project #FIBER OPTIC CONDUIT AND VAULTS                     25,000            DESCRIPTION:                                      ‐                  FUTURE CITY CONDUIT POLICY WILL DRIVE THE FUTURE   ‐                  INVESTMENT IN CITY OWNED CONDUIT.                  ‐                  ALTERNATIVES CONSIDERED:                          ‐                  DO NOTHING, REDUCE OR INCREASE CIP INVESTMENT.     ‐                  ADVANTGAES OF APPROVAL:                           ‐                  PROVIDES FUNDING FOR THE PURCHASE OF FIBER CONDUIT ‐                  AND VAULTS IN FURTHERANCE OF A FUTURE CONDUIT      ‐                  POLICY.                                            ‐                  ADD OPERATING COSTS:                              ‐                  COST OF DESIGN AND INSTALLATION. INCREASE15,000            FIBER OPTIC CONDUIT AND VAULTS                     40,000            DESCRIPTION:                                      ‐                  FUTURE CITY CONDUIT POLICY WILL DRIVE THE FUTURE   ‐                  INVESTMENT IN CITY OWNED CONDUIT.                  ‐                  ALTERNATIVES CONSIDERED:                          ‐                  DO NOTHING, REDUCE OR INCREASE CIP INVESTMENT.     ‐                  ADVANTGAES OF APPROVAL:                           ‐                  PROVIDES FUNDING FOR THE PURCHASE OF FIBER CONDUIT ‐                  AND VAULTS IN FURTHERANCE OF A FUTURE CONDUIT      ‐                  POLICY.                                            ‐                  ADD OPERATING COSTS:                              ‐                  COST OF DESIGN AND INSTALLATION.                   ‐                  ECONOMIC DEVELOPMENTFIBER OPTIC CONDUIT AND VAULTS                    202540,000$            GF275  (FY25)ECONOMIC DEVELOPMENTFIBER OPTIC CONDUIT AND VAULTS                    202440,000$            GF275  (FY24)220 Department Name Year Description Amount Total  Project #ELEVATOR REPLACEMENT ‐ STIFF  125,000         DESCRIPTION:  REPLACEMENT OF ORIGINAL (1972)      ‐                  ELEVATOR DUE TO FAILING MAIN HYDRAULIC VALVE.      ‐                  MOVING ALL PUBLIC TRAFFIC TO THE SECOND FLOOR      ‐                  WITH UPCOMING REMODEL WILL INCREASE USE AND        ‐                  DEMAND.  THE ELEVATOR IS INSPECTED ANNUALLY        ‐                  AND IS STILL SAFE ALTHOUGH UNRELIABLE WITH         ‐                  MULTIPLE OUTAGES OVER THE PAST YEAR.               ‐                  ALTERNATIVES CONSIDERED:  NONE.                   ‐                  ADVANTAGES OF APPROVAL:  IMPROVED STABILITY       ‐                   FOR CRITICAL BUILDING INFRASTRUCTURE.             ‐                  ADD OPERATING COSTS:                              ‐                  ANNUAL OPERATING AND MAINTENANCE COSTS             ‐                  WILL NOT INCREASE OVER CURRENT OPERATING BUDGET.   ‐                   REPLACEMENT COST ADJUSTED (FROM $74,400) TO       ‐                  INCLUDE CAR MODERNIZATION AND CODE UPDATES         ‐                  FOR ELECTRICAL AND VENTILATION REQUIREMENTS.       ‐                  FACILITIES MANAGEMENTELEVATOR REPLACEMENT ‐ STIFF 2021125,000$          GF001221 Department Name Year Description Amount Total  Project #SENIOR CENTER ELEVATOR                             74,700            DESCRIPTION:                                      ‐                  REPLACEMENT OF ORIGINAL (1980) ELEVATOR DUE TO     ‐                  END OF ACCEPTABLE LIFESPAN.  MANY IMPROVEMENTS     ‐                  HAVE BEEN MADE IN ELEVATOR TECHNOLOGY RESULTING    ‐                  IN IMPROVED SERVICE AND ENERGY SAVINGS.  WHILE THE ‐                  ELEVATOR IS INSPECTED ANNUALLY AND IS SAFE, IT IS  ‐                  USED HEAVILY BY MEMBERS OF THE SENIOR CENTER WITH  ‐                  COMPROMISED MOBILITY CHOICES.                      ‐                  ALTERNATIVES CONSIDERED:                          ‐                  CONTINUE TO MAINTAIN AND ADJUST THE                ‐                  ELVATOR OPERATING SYSTEMS AS NEEDED.  WAIT TO      ‐                  REPLACE THE ELEVATOR UNTIL IT PHYSICALLY BREAKS    ‐                  DOWN OR CONTINUE TO MONITOR THE OPERATION          ‐                  AND HOLD OFF ON THE REPLACEMENT UNTIL THE          ‐                  ROUTINE REPAIR AND MAINTENANCE COSTS EXCEED        ‐                  ACCEPTABLE LIMITS.                                 ‐                  ADVANTAGES OF APPROVAL:                           ‐                  IMPROVED OPERATIONS AND REDUCED MAINTENANCE FOR    ‐                  THE ELEVATOR MOST NEEDED BY A SPECIAL POPULATION.  ‐                  SMALL REDUCTION IN ANNUAL ENERGY COSTS             ‐                  ADD OPERATING COSTS:                              ‐                  ANNUAL OPERATING AND MAINTENANCE COSTS WILL NOT    ‐                  INCREASE OVER CURRENT OPERATING BUDGET.           50,300             REPLACEMENT COST ADJUSTED (FROM $74,700) TO       ‐                  TO INCLUDE CAR MODERNIZATION AND CODE UPDATES      ‐                  FOR ELECTRICAL AND VENTILATION REQUIREMENTS.       ‐                  FACILITIES MANAGEMENTSENIOR CENTER ELEVATOR    2025125,000$          GF157 222 Department Name Year Description Amount Total  Project #SITE SECURITY LOCKS‐UPGRD 30,000            DESCRIPTION:                                      ‐                  OVER THE LAST THREE FISCAL YEARS THIS PROJECT HAS  ‐                  HAS CHANGED OUT 33 OLD STYLE KEYLESS ENTRY LOCKS   ‐                  WITH THE NEW WIRELESS UNIT.  IN ORDER COMPLETE     ‐                  THIS PROJECT AND UPDATE THE ENTIRE CITY TO         ‐                  WIRELESS IT WILL REQUIRE THE REPLACEMENT OF        ‐                  THE LAST 13 UNITS.                                 ‐                  ALTERNATIVES CONSIDERED:                          ‐                  CONTINUE TO OPERATE IN SAME MANNER                 ‐                  ADVANTAGES OF APPROVAL:                           ‐                  MOVING TO A WIRELESS SYSTEM MEANS ALL UPDATES CAN  ‐                  BE PERFORMED USING THE CITY WIDE NETWORK.          ‐                  THE ADVANTAGES TO THIS SYSTEM IS BETTER            ‐                   UTILIZATION OF STAFF HOURS BY REDUCING THE        ‐                  REQUIRED MAN HOURS WHEN PERFORMING MANUAL          ‐                  UPDATES ON‐BOARDING AND OFF‐BOARDING STAFF.        ‐                  BASED ON THE ACCESS LEVEL REQUESTED FOR A STAFF    ‐                  MEMBER, IT COULD MEAN ACCESSING 50 INDIVIDUAL      ‐                  LOCKS FOR A SINGLE ACCESS CHANGE REQUEST.          ‐                  CITY HALL  EXPANSION REMODEL OF STORAGE AREAS INTO 150,000         OFFICES.                                           ‐                  DESCRIPTION:                                      ‐                  WITH THE ADDITIONAL PLANNED FTE AS THE CITY GROWS  ‐                  CITY HALL'S CURRENT STORAGE AREAS CAN BE REMODELED ‐                  INTO OFFICE SPACES. THE SPACE COULD POTENTIALLY    ‐                  PROVIDE 2‐3 OFFICES SPACES DOWNSTAIRS.             ‐                  ALTERNATIVES CONSIDERED:                          ‐                  NONE                                               ‐                  ADVANTAGES OF APPROVAL:                           ‐                  ANY ADDITIONAL FTE IN ANY OF THE DEPARTMENT IN     ‐                  CITY HALL DO NOT CURRENTLY HAVE SPACE. THIS        ‐                  WOULD PROVIDE SPACE THAT IS PERMENANT.             ‐                  ADD OPERATING COSTS:                              ‐                  ROUTINE MAINTENANCE AND CLEANING.                  ‐                  FACILITIES MANAGEMENTCITY HALL  EXPANSION REMODEL OF STORAGE AREAS INTO OFFICESUNSCHEDULED150,000$          GF303 FACILITIES MANAGEMENTSITE SECURITY LOCKS‐UPGRD 202130,000$            GF272  223 Department Name Year Description Amount Total  Project #STIFF PROFESSIONAL BUILDING MAIN PARKING LOT       37,145            DESCRIPTION:                                      ‐                  CURRENT FRONT PARKINIG LOT HAS EXCEEDED IT'S LIFE  ‐                  CYCLE AND REQUIRES RESURFACING.  POT HOLES AND     ‐                  CRACKS ARE INCREASING YEARLY THAT REQUIRE REPAIR.  ‐                  MILL EXISTING ASPHALT AND DISPOSE OFF SITE,        ‐                  INSTALL 2 INCH ASPHALT.  PAINT LINE STRIPS AND     ‐                  ACCESSIBLE SPACES WITH LATEX TRAFFIC PAINT.        ‐                  DESCRIPTION:  PER THE CURRENT STAFFING PLAN THE   25,000            THE FACILITIES DEPARTMENT IS PROJECTED TO INCREASE ‐                  BY ONE IN A PROJECT COORDINATOR.  NEW              ‐                  VEHICLE WILL BE NEEDED TO SUPPORT OPERATIONAL      ‐                  SUPPORT OF CITY OPERATIONS.  REQUIREMENTS          ‐                  WILL BE A FOUR WHEEL DRIVE OR ALL WHEEL DRIVE OR   ‐                  CAPABILITIES FOR DRIVING IN TYPE OF WEATHER        ‐                  CONDITIONS.                                        ‐                  CONSIDER ALTERNATIVES:  NONE                       ‐                  OPERATING COST:  FUEL AND GENERAL MAINTENANCE      ‐                  COSTS $1000                                        ‐                  CHANGES:  DECREASE AMOUNT BY $10,000 FROM $35,000  ‐                  TO $25,000 TO REFLECT THIS POSITIONS REQUIREMENTS. ‐                  DESCRIPTION:  PER THE CURRENT STAFFING PLAN THE   33,000            FACILITIES DEPARTMENT IS PROJECTED TO INCREASE     ‐                   BY ONE SERVICE WORKER.  NEW VEHICLE WILL BE       ‐                  NEEDED TO SUPPORT OPERATIONAL SUPPORT OF           ‐                   CITY OPERATIONS.  REQUIREMENTS WILL BE A FOUR     ‐                   WHEEL DRIVE FULL SIZE TRUCK W/SHELL TO SUPPORT    ‐                  DEPARTMENT DAY TO DAY OPERATIONS TO INCLUDE        ‐                  HAULING MATERIALS, PULLING TRAILERS, AND CAN       ‐                  PERFORM IN ALL WEATHER CONDITIONS.                 ‐                  TRUCK BED SHELL AND LINER WILL BE INCLUDED         ‐                  IN THIS PURCHASE.  BASE VEHICLE PRICE IS $31,000   ‐                  SHELL & LINER $4,000                               ‐                  ALTERNATIVES CONSIDERED;  NONE                     ‐                  ADDED OPERATING COSTS:  FUELS AND GENERAL          ‐                  MAINTENANCE COST $1000                             ‐                  FACILITIES MANAGEMENTNEW DEPARTMENT VEHICLE    202133,000$            GF325  FACILITIES MANAGEMENTNEW DEPARTMENT VEHICLE    202125,000$            GF324  FACILITIES MANAGEMENTSTIFF PROFESSIONAL BUILDING MAIN PARKING LOT202237,145$            GF323 224 Department Name Year Description Amount Total  Project #DEPARTMENT VEHICLE ASSET # 2756 IS 23YRS OLD       ‐                  AND IS REACHING THE END OF IT'S LIFECYCLE AND      ‐                  SHOULD BE REPLACED.  BODY CONTINUES TO GET         ‐                  ADDITIONAL RUST EACH YEAR.  REQUIREMENTS WILL BE   ‐                  A FOUR WHEEL DRIVE FULL SIZE TRUCK W/SHELL TO      ‐                  SUPPORT DEPARTMENT OPERATIONS SUCH AS HAULING      ‐                  MATERIALS, PULLING TRAILERS, AND CAN PERFORM IN    ‐                  ALL WEATHER CONDITIONS.  BED SHELL AND LINER WILL  ‐                  BE INCLUDED ON THIS PURCHASE.  BASE VEHICLE PRICE  ‐                  IS $31,000.  SHELL & LINER $4,000                 35,000            DEPARTMENT VEHICLE ASSET # 2971 IS 23YRS OLD       ‐                  AND IS REACHING THE END OF IT'S LIFECYCLE AND      ‐                  SHOULD BE REPLACED.                                ‐                  CURRENT VEHICLE IS TOO SMALL TO SAFELY TOW         ‐                  REQUIRED DEPARTMENT EQUIPMENT.                     ‐                  REQUIREMENTS WILL BE A FOUR WHEEL DRIVE FULL       ‐                  SIZE TRUCK W/SHELL TO SUPPORT DEPARTMENT           ‐                  OPERATIONS SUCH AS HAULING MATERIALS, PULLING      ‐                  TRAILERS, AND CAN PERFORM IN ALL WEATHER           ‐                  CONDITIONS.  BED SHELL AND LINER WILL BE INCLUDED  ‐                  ON THIS PURCHASE.                                  ‐                  BASE VEHICLE PRICE IS $31,000                      ‐                  SHELL & LINER $4,000                               35,000            FACILITIES MANAGEMENTVEHICLE REPLACEMENT   202435,000$            GF329 FACILITIES MANAGEMENTVEHICLE REPLACEMENT 202335,000$            GF328 225 Department Name Year Description Amount Total  Project #DESCRIPTION:                                      65,000            FACILITIES DEPARTMENT HAS THE RESPONSIBILITY TO    ‐                  TO MAINTAIN THE ORGANIZATIONS FACILITIES AND       ‐                   THE GROUNDS ASSOCIATED WITH OUR FACILITIES.  THE  ‐                  DEPARTMENT HAS LIMITED EQUIPMENT TO HELP           ‐                  SUPPORT THESE RESPONSIBILITIES, AS THE CITY GROWS  ‐                  AND THE FACILITIES DEPARTMENT TAKES ON MORE        ‐                  RESPONSIBILITIES WITH OUR ASSETS IT WILL REQUIRE   ‐                  ADDITIONAL EQUIPMENT TO PERFORM OUR JOB            ‐                  REQUIREMENTS.  THIS PIECE OF EQUIPMENT HAS THE     ‐                   ABILITY TO PROVIDE A MOBIL OPERATIONS FOR OUR     ‐                  SPRING POWER WASHING OPERATIONS, WINTER SNOW       ‐                  REMOVAL OPERATIONS AND GENERAL DUTY TRANSPORTING   ‐                  OF EQUIPMENT & MATERIALS.  EQUIPMENT OF THIS TYPE  ‐                  HAS NUMEROUS ATTACHMENTS THAT CAN BE USED FOR      ‐                  DIFFERENT OPERATIONS, SAME EQUIPMENT USED BY THE   ‐                  STREETS AND PARKS DEPARTMENTS.  ONCE THE NEW       ‐                  PUBLIC SAFETY BUILDING COMES ON LINE THIS TYPE OF  ‐                  EQUIPMENT WILL BE VITAL TO HELPING SUPPORT THIS    ‐                  FACILITY.                                          ‐                  CONSIDERED ALTERNATIVES: CONTINUE TO OPERATE USING‐                   PHYSICAL LABOR AND CONTRACTORS IN PLACE OF HAVING ‐                   THE RIGHT EQUIPMENT FOR THE JOB, THIS COULD LEAD  ‐                  TO POSSIBLE STAFF INJURIES AND INCREASE COST TO    ‐                  THE CITY                                           ‐                  ADVANTAGES;                                       ‐                  BRING THE CITY'S FACILITIES DEPARTMENT IN ALIGNMEN ‐                  WITH OTHER DEPARTMENTS WITHIN THE ORGANIZATION AND ‐                  WORK MORE EFFICIENTLY.                             ‐                  COST;  MAINTENANCE $1000 PER YEAR, LIGHT PACKAGE   ‐                  $1700                                              ‐                  FACILITIES MANAGEMENTNEW VEHICLE ‐ TOOLKAT 202265,000$            GF342 226 Department Name Year Description Amount Total  Project #DESCRIPTION:  PER THE CURRENT STAFFING PLAN THE   35,000            FACILITIES DEPARTMENT IS PROJECTED TO INCREASE     ‐                   BY ONE SERVICE WORKER.  NEW VEHICLE WILL BE       ‐                  NEEDED TO SUPPORT OPERATIONAL SUPPORT OF           ‐                   CITY OPERATIONS.  REQUIREMENTS WILL BE A FOUR     ‐                   WHEEL DRIVE FULL SIZE TRUCK W/SHELL TO SUPPORT    ‐                  DEPARTMENT DAY TO DAY OPERATIONS TO INCLUDE        ‐                  HAULING MATERIALS, PULLING TRAILERS, AND CAN       ‐                  PERFORM IN ALL WEATHER CONDITIONS.                 ‐                  TRUCK BED SHELL AND LINER WILL BE INCLUDED         ‐                  IN THIS PURCHASE.  BASE VEHICLE PRICE IS $31,000   ‐                  SHELL & LINER $4,000                               ‐                  ALTERNATIVES CONSIDERED;  NONE                    ‐                  ADDED OPERATING COSTS:  FUELS AND GENERAL         ‐                  MAINTENANCE COST $1000                             ‐                  DESCRIPTION:  PER THE CURRENT STAFFING PLAN THE   35,000            FACILITIES DEPARTMENT IS PROJECTED TO INCREASE     ‐                   BY ONE SERVICE WORKER.  NEW VEHICLE WILL BE       ‐                  NEEDED TO SUPPORT OPERATIONAL SUPPORT OF           ‐                   CITY OPERATIONS.  REQUIREMENTS WILL BE A FOUR     ‐                   WHEEL DRIVE FULL SIZE TRUCK W/SHELL TO SUPPORT    ‐                  DEPARTMENT DAY TO DAY OPERATIONS TO INCLUDE        ‐                  HAULING MATERIALS, PULLING TRAILERS, AND CAN       ‐                  PERFORM IN ALL WEATHER CONDITIONS.                 ‐                  TRUCK BED SHELL AND LINER WILL BE INCLUDED         ‐                  IN THIS PURCHASE.  BASE VEHICLE PRICE IS $31,000   ‐                  SHELL & LINER $4,000                               ‐                  ALTERNATIVES CONSIDERED;  NONE                    ‐                  ADDED OPERATING COSTS:  FUELS AND GENERAL         ‐                  MAINTENANCE COST $1000                             ‐                  FACILITIES MANAGEMENTNEW DEPARTMENT VEHICLE    202435,000$            GF344 FACILITIES MANAGEMENTNEW DEPARTMENT VEHICLE    202335,000$            GF343 227 Department Name Year Description Amount Total  Project #DEPARTMENT VEHICLE ASSET # 3079 IS 23YRS OLD       35,000            AND IS REACHING THE END OF IT'S LIFECYCLE AND      ‐                  SHOULD BE REPLACED.                                ‐                  CURRENT VEHICLE IS TOO SMALL TO SAFELY TOW         ‐                  REQUIRED DEPARTMENT EQUIPMENT.                     ‐                  REQUIREMENTS WILL BE A FOUR WHEEL DRIVE FULL       ‐                  SIZE TRUCK W/SHELL TO SUPPORT DEPARTMENT           ‐                  OPERATIONS SUCH AS HAULING MATERIALS, PULLING      ‐                  TRAILERS, AND CAN PERFORM IN ALL WEATHER           ‐                  CONDITIONS.  BED SHELL AND LINER WILL BE INCLUDED  ‐                  ON THIS PURCHASE.                                  ‐                  BASE VEHICLE PRICE IS $31,000                      ‐                  SHELL & LINER $4,000                               ‐                  FACILITY CONDITION INVENTORY                       40,575            DESCRIPTION:                                      ‐                  CONDITION ASSESSMENT FOR ALL CITY‐OWNED FACILITIES ‐                  THIS PROJECTS BUILDS ON PREVIOUS EFFORTS WHILE     ‐                  ESTABLISHING  A RECURRING FIVE YEAR CYCLE BASED ON ‐                  INDUSTRY BEST PRACTICE (STRATEGIC PLAN 7.3).       ‐                  FUNDING WILL BE ALLOCATED ACROSS MULTIPLE DIVISION ‐                  BASED ON BUILDING SQUARE FOOTAGE.                  ‐                  ALTERNATIVES:                                     ‐                  CONTINUE TO RESPOND TO UNPLANNED MAINTENANCE NEEDS ‐                  ADVANTAGES:                                       ‐                  A COMPREHENSIVE INVENTORY OF ALL BUILDING          ‐                  DEFERRED MAINTENANCE WILL ALLOW FOR A MORE         ‐                  PROACTIVE APPROACH TO PRIORITIZING NEEDED REPAIRS  ‐                  RESULTING IN BETTER RISK MANAGEMENT AND REDUCED    ‐                  LIFECYCLE COSTS.                                   ‐                  ADD OPERATING COSTS:  NONE.                       ‐                  ERP REPLACEMENT/UPGRADE                           600,000         DESCRIPTION:                                      ‐              POSSIBLE EXAMINATION OF CURRENT ERP SYSTEM FOR    ‐              CURRENT VENDOR UPGRADE OR NEW SYSTEM              ‐              ALTERNATIVE:                                      ‐              KEEP SAME SYSTEM UNTIL UNSUPPORTED                ‐              ADD OPERATING:                                    ‐              USUALLY ANNUAL MAINTENANCE COSTS                  ‐              FINANCE ERP REPLACEMENT/UPGRADE    UNSCHEDULED600,000$          GF277FACILITIES MANAGEMENTFACILITY CONDITION INVENTORY 202540,575$            GF346 FACILITIES MANAGEMENTVEHICLE REPLACEMENT   202535,000$            GF345 228 Department Name Year Description Amount Total  Project #FINANCE OFFICE REMODEL‐ CASHIER WINDOW             60,000            DESCRIPTION:                                      ‐                  TO BETTER USE THE SPACE IN FINANCE AND TO INCREASE ‐                  SAFETY AND SECURITY. THE FRONT DESK WILL MOVE TO   ‐                  BE A WINDOW OPERATION KEEPING A BARRIER BETWEEN    ‐                  CUSTOMERS AND CASH. IN ADDITION, USE SPACE NOT     ‐                  UTILIZED AND ADD AN ADDITIONAL CUBE ROW.           ‐                  ALTERNATIVE CONSIDERED:                           ‐                  FIND OTHER LOCATIONS FOR STAFF TO SIT.             ‐                  ADVANTAGES OF APPROVAL:                           ‐                  BETTER USE OF SPACE AND ACCOMADATE STAFFING        ‐                  ADD OPERATING COSTS:                              ‐                  NONEUPDATED COST ESTIMATE ALSO INCLUDE EXTRA WORKSPACE15,000            ANALYTICSNOW‐ ERP SYSTEM REPORTING SOFTWARE        28,030            DESCRIPTION:                                      ‐                  WEB‐BASED REPORTING AUTHORING TOOL USED TO BUILD   ‐                  SOPHISTICATED, MULTI‐PAGE, MULTI‐QUERY REPORTS     ‐                  USING DATA FROM OUR ERP SYSTEM. CURRENT REPORTING TOOL IS NO LONGER SUPPORTED AND CERTAIN           ACCOUNTING AND PAYROLL PROCESSES RELY HEAVILY     ON THE UNSUPPORTED TOOL.                          ALTERNATIVES CONSIDERED:                          USE A LESS EXPENSIVE TOOL NOT CONNECTED TO THE ERPSYSTEM BUT THIS WILL NEED MAJOR STAFF TIME TO      ‐                  SETUP.                                             ‐                  ADDITIONAL OPERATING COSTS:                       ‐                  ANNUAL MAINTENANCE $3,300                          ‐                  THIS IS SOMETHING WILL BE SPLIT FUNDING WISE       ‐                  AMONG ALL FUNDS THAT USE THE SYSTEM INCLUDING      ‐                  ENTERPRISE FUNDS                                   ‐                  FINANCE ANALYTICSNOW‐ ERP SYSTEM REPORTING SOFTWARE    202128,030$            GF347 FINANCE FINANCE OFFICE REMODEL‐ CASHIER WINDOW          202275,000$            GF308 229 Department Name Year Description Amount Total  Project #FIRE STATION 2‐ RELOCATION                        4,500,000      DESCRIPTION:                                      ‐                  FIRE STATION 2, LOCATED AT 410 S. 19TH AVE, IS A   ‐                  1‐STORY BUILDING THAT WAS CONSTRUCTED IN 1974 TO   ‐                  SERVE AS THE WEST END FIRE STATION FOR THE CITY OF ‐                  CITY OF BOZEMAN.  DUE TO GROWTH OF THE CITY, THIS  ‐                  STATION NOW PRIMARILY SERVES WHAT IS THE SOUTH     ‐                  SIDE AND CENTRAL PARTS OF THE CITY.  THE STATION   ‐                  SERVES AS THE PRIMARY RESPONSE STATION FOR ALL     ‐                  AREAS WEST OF N. 7TH AVE TO THE CITY LIMITS THAT   ‐                  ARE SOUTH OF DURSTON AVE.  THIS STATION IS THE     ‐                  PRIMARY RESPONSE STATION FOR ALL OF MSU CAMPUS AND ‐                  BOZEMAN HIGH SCHOOL AND IS THE SECONDARY           ‐                  RESPONSE TO AREAS IN THE DOWNTOWN CORE.  GENERAL   ‐                  MAINTENANCE AND REPAIRS HAVE BEEN THE MAJORITY     ‐                  OF WORK COMPLETED ON THIS STATION SINCE IT S       ‐                  OPENING. IN SEPTEMBER 2017 THE FIRE MASTER PLAN   ‐                  UPDATE WAS PRESENTED WITH THE RECOMMENDATION       ‐                  TO RELOCATE FIRE STATION 2 SOMEWHERE ON MSU        ‐                  CAMPUS TO IMPROVE RESPONSE CAPABILITIES.  THIS     ‐                  WOULD REQUIRE A PARTNERSHIP WITH MSU BUT COULD     ‐                  HAVE MULTIPLE BENEFITS FROM AN EMERGENCY PLANNING  ‐                  STANDPOINT.  IF A PLAN WERE TO BE DEVELOPED FOR    ‐                  RELOCATING THE FIRE DEPARTMENT TRAINING FACILITY   ‐                  TO THE SAME SITE, AN ADDITIONAL RECOMMENDATION     ‐                  FROM THE RECENT FIRE MASTER PLAN.                  ‐                  ALTERNATIVES CONSIDERED:                          ‐                  AS RECOMMENDED BY THE COMMISSION.                  ‐                  ADVANTAGES OF APPROVAL:                           ‐                  ADDRESSES HEALTH AND SAFETY, SPACE, AND LONG TERM  ‐                  NEEDS OF FIRE STATION 2 FOR THE NEXT 25‐30 YEARS.  ‐                  ADD OPERATING COSTS:                              ‐                  GENERAL OPERATING COST   ‐                  PERSONAL COMPUTER (PC) REPLACEMENT                 65,000            DESCRIPTION:                                      ‐                  INFORMATION TECHNOLOGYPERSONAL COMPUTER (PC) REPLACEMENT202165,000$            FIRE FIRE STATION 2 ‐ RELOCATION 20234,500,000$       GF305230 Department Name Year Description Amount Total  Project #THIS IS A GENERAL ITEM FOR REPLACEMENT OF          ‐                  PERSONAL COMPUTERS FOR GENERAL FUND RELATED        ‐                  JOBS AND SERVICES. (ENTERPRISE AND SPECIAL         ‐                  REVENUE FUND SERVICES PAY FOR THEIR OWN PC S.) AS  ‐                  OF FY17, PERSONAL COMPUTERS MOVED TO A 5 YEAR      ‐                  ROTATION BEFORE REPLACEMENT. PC REPLACEMENTS       ‐                  ARE ONE OF THE PRIMARY DRIVERS OF HELP DESK CALLS  ‐                  (PM01 & WL01) ‐ AGING COMPUTERS CAN HAVE           ‐                  MORE SOFTWARE AND TECHNICAL CONFLICTS, AND         ‐                  REPLACED PC'S OFTEN REQUIRE USER SUPPORT FOR       ‐                  NEWER VERSIONS OF SOFTWARE, ETC.                   ‐                  ALTERNATIVES CONSIDERED:                          ‐                  NOT REPLACE COMPUTER/SERVER HARDWARE AS FREQUENTLY ‐                  ADVANTAGES OF APPROVAL:                           ‐                  CITY TECHNOLOGY NEEDS WILL BE BETTER MET AND THE   ‐                  IT DEPARTMENT WILL BE ABLE TO MORE EFFICIENTLY     ‐                  SUPPORT EMPLOYEES AND CITIZENS.                    ‐                  ADD OPERATING COSTS:                              ‐                  PERSONAL COMPUTER (PC) REPLACEMENT                 75,000            DESCRIPTION:                                      ‐                  THIS IS A GENERAL ITEM FOR REPLACEMENT OF          ‐                  PERSONAL COMPUTERS FOR GENERAL FUND RELATED        ‐                  JOBS AND SERVICES. (ENTERPRISE AND SPECIAL         ‐                  REVENUE FUND SERVICES PAY FOR THEIR OWN PC S.) AS  ‐                  OF FY17, PERSONAL COMPUTERS MOVED TO A 5 YEAR      ‐                  ROTATION BEFORE REPLACEMENT. PC REPLACEMENTS       ‐                  ARE ONE OF THE PRIMARY DRIVERS OF HELP DESK CALLS  ‐                  (PM01 & WL01) ‐ AGING COMPUTERS CAN HAVE           ‐                  MORE SOFTWARE AND TECHNICAL CONFLICTS, AND         ‐                  REPLACED PC'S OFTEN REQUIRE USER SUPPORT FOR       ‐                  NEWER VERSIONS OF SOFTWARE, ETC.                   ‐                  ALTERNATIVES CONSIDERED:                          ‐                  NOT REPLACE COMPUTER/SERVER HARDWARE AS FREQUENTLY ‐                  ADVANTAGES OF APPROVAL:                           ‐                  CITY TECHNOLOGY NEEDS WILL BE BETTER MET AND THE   ‐                  IT DEPARTMENT WILL BE ABLE TO MORE EFFICIENTLY     ‐                  SUPPORT EMPLOYEES AND CITIZENS.                    ‐                  ADD OPERATING COSTS:                              ‐                  GF062 (FY21)INFORMATION TECHNOLOGYPERSONAL COMPUTER (PC) REPLACEMENT202275,000$            GF062 (FY22)231 Department Name Year Description Amount Total  Project #PERSONAL COMPUTER (PC) REPLACEMENT                 60,000            DESCRIPTION:                                      ‐                  THIS IS A GENERAL ITEM FOR REPLACEMENT OF          ‐                  PERSONAL COMPUTERS FOR GENERAL FUND RELATED        ‐                  JOBS AND SERVICES. (ENTERPRISE AND SPECIAL         ‐                  REVENUE FUND SERVICES PAY FOR THEIR OWN PC S.) AS  ‐                  OF FY17, PERSONAL COMPUTERS MOVED TO A 5 YEAR      ‐                  ROTATION BEFORE REPLACEMENT. PC REPLACEMENTS       ‐                  ARE ONE OF THE PRIMARY DRIVERS OF HELP DESK CALLS  ‐                  (PM01 & WL01) ‐ AGING COMPUTERS CAN HAVE           ‐                  MORE SOFTWARE AND TECHNICAL CONFLICTS, AND         ‐                  REPLACED PC'S OFTEN REQUIRE USER SUPPORT FOR       ‐                  NEWER VERSIONS OF SOFTWARE, ETC.                   ‐                  ALTERNATIVES CONSIDERED:                          ‐                  NOT REPLACE COMPUTER/SERVER HARDWARE AS FREQUENTLY ‐                  ADVANTAGES OF APPROVAL:                           ‐                  CITY TECHNOLOGY NEEDS WILL BE BETTER MET AND THE   ‐                  IT DEPARTMENT WILL BE ABLE TO MORE EFFICIENTLY     ‐                  SUPPORT EMPLOYEES AND CITIZENS.                    ‐                  ADD OPERATING COSTS:                              ‐                  NEED TO UP THIS BY 20K                            20,000            PERSONAL COMPUTER (PC) REPLACEMENT                 65,000            DESCRIPTION:                                      ‐                  THIS IS A GENERAL ITEM FOR REPLACEMENT OF          ‐                  PERSONAL COMPUTERS FOR GENERAL FUND RELATED        ‐                  JOBS AND SERVICES. (ENTERPRISE AND SPECIAL         ‐                  REVENUE FUND SERVICES PAY FOR THEIR OWN PC S.) AS  ‐                  OF FY17, PERSONAL COMPUTERS MOVED TO A 5 YEAR      ‐                  ROTATION BEFORE REPLACEMENT. PC REPLACEMENTS       ‐                  ARE ONE OF THE PRIMARY DRIVERS OF HELP DESK CALLS  ‐                  (PM01 & WL01) ‐ AGING COMPUTERS CAN HAVE           ‐                  MORE SOFTWARE AND TECHNICAL CONFLICTS, AND         ‐                  REPLACED PC'S OFTEN REQUIRE USER SUPPORT FOR       ‐                  NEWER VERSIONS OF SOFTWARE, ETC.                   ‐                  ALTERNATIVES OF CONSIDERED:                       ‐                  NOT REPLACE COMPUTER/SERVER HARDWARE AS FREQUENTLY ‐                  ADVANTAGES OF APPROVAL:                           ‐                  CITY TECHNOLOGY NEEDS WILL BE BETTER MET AND THE   ‐                  IT DEPARTMENT WILL BE ABLE TO MORE EFFICIENTLY     ‐                  SUPPORT EMPLOYEES AND CITIZENS.                    ‐                  INFORMATION TECHNOLOGYPERSONAL COMPUTER (PC) REPLACEMENT202465,000$            GF062 (FY24)INFORMATION TECHNOLOGYPERSONAL COMPUTER (PC) REPLACEMENT202380,000$            GF062 (FY23)232 Department Name Year Description Amount Total  Project #PERSONAL COMPUTER (PC) REPLACEMENT                 68,000            DESCRIPTION:                                      ‐                  THIS IS A GENERAL ITEM FOR REPLACEMENT OF          ‐                  PERSONAL COMPUTERS FOR GENERAL FUND RELATED        ‐                  JOBS AND SERVICES. (ENTERPRISE AND SPECIAL         ‐                  REVENUE FUND SERVICES PAY FOR THEIR OWN PC S.) AS  ‐                  OF FY17, PERSONAL COMPUTERS MOVED TO A 5 YEAR      ‐                  ROTATION BEFORE REPLACEMENT. PC REPLACEMENTS       ‐                  ARE ONE OF THE PRIMARY DRIVERS OF HELP DESK CALLS  ‐                  AGING COMPUTERS CAN HAVE                           ‐                  ALTERNATIVES CONSIDERED:                          ‐                  NOT REPLACE COMPUTER HARDWARE AS FREQUENTLY        ‐                  ADVANTAGES OF APPROVAL:                           ‐                  CITY TECHNOLOGY NEEDS WILL BE BETTER MET AND THE   ‐                  IT DEPARTMENT WILL BE ABLE TO MORE EFFICIENTLY     ‐                  SUPPORT EMPLOYEES AND CITIZENS.                    ‐                  ADD OPERATING COSTS:                               ‐                  REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP     45,000            REPLACEMENT                                        ‐                  DESCRIPTION:                                      ‐                  WAN SITE END OF LIFE REPLACEMENTS FOR SWITCHES     ‐                  AND ROUTER THROUGHOUT CITY TO INCLUDE CITY HALL,   ‐                  PROFESSIONAL BUILDING, CITY SHOPS, LANDFILL, L&J,  ‐                  LIBRARY, WWTP, WTP, SWIM CENTER, BEALL PARK,       ‐                  CEMETERY.                                          ‐                  THIS EQUIPMENT IS CRITICAL TO THE CITY'S TECHNOLOG ‐                  NETWORK, SUPPORTING ALL OF THE DEPARTMENT'S        ‐                  PERFORMANCE MEASURES RELATED TO SYSTEM             ‐                  "UPTIME" (PM02‐PM06) AND WORKLOAD MEASURES         ‐                  RELATED TO NUMBER OF HOURS THE NETWORK AND         ‐                  VARIOUS SOFTWARE IS "IN SERVICE" (WL02‐W06).       ‐                  ALTERNATIVES CONSIDERED:                          ‐                  MAINTAIN CURRENT SWITCHES WITHOUT CRITICAL SUPPORT ‐                  OR MAINTENANCE.                                    ‐                  ADVANTAGES OF APPROVAL:                           ‐                  MAINTAIN UPTIME FOR ALL WAN LOCATIONS              ‐                  THROUGHOUT THE CITY TO INCLUDE PHONE SERVICES AS   ‐                  WELL AS DATA.                                      ‐                  ADD OPERATING COSTS:                              ‐                  UP THIS BY 5K                                     5,000              INFORMATION TECHNOLOGYREMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENTS202150,000$            GF080 (FY21)INFORMATION TECHNOLOGYPERSONAL COMPUTER (PC) REPLACEMENT202568,000$            GF062 (FY25)233 Department Name Year Description Amount Total  Project #REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP     55,000            REPLACEMENT                                        ‐                  DESCRIPTION:                                      ‐                  WAN SITE END OF LIFE REPLACEMENTS FOR SWITCHES     ‐                  AND ROUTER THROUGHOUT CITY TO INCLUDE CITY HALL,   ‐                  PROFESSIONAL BUILDING, CITY SHOPS, LANDFILL, L&J,  ‐                  LIBRARY, WWTP, WTP, SWIM CENTER, BEALL PARK,       ‐                  CEMETERY. SMALLER SITES WILL BE CONSOLIDATED IN    ‐                  ONE YEAR. FY 15 ‐ PROF‐BUILDING, VEHICLE MAINT.    ‐                  THIS EQUIPMENT IS CRITICAL TO THE CITY'S TECHNOLOG ‐                  NETWORK, SUPPORTING ALL OF THE DEPARTMENT'S        ‐                  PERFORMANCE MEASURES RELATED TO SYSTEM             ‐                  "UPTIME" (PM02‐PM06) AND WORKLOAD MEASURES         ‐                  RELATED TO NUMBER OF HOURS THE NETWORK AND         ‐                  VARIOUS SOFTWARE IS "IN SERVICE" (WL02‐W06).       ‐                  ALTERNATIVES CONSIDERED:                          ‐                  MAINTAIN CURRENT SWITCHES WITHOUT CRITICAL SUPPORT ‐                  OR MAINTENANCE.                                    ‐                  ADVANTAGES OF APPROVAL:                           ‐                  MAINTAIN UPTIME FOR ALL WAN LOCATIONS              ‐                  THROUGHOUT THE CITY TO INCLUDE PHONE SERVICES AS   ‐                  WELL AS DATA.                                      ‐                  ADD OPERATING COSTS:                              ‐                  INFORMATION TECHNOLOGYREMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENTS202255,000$            GF080 (FY22)234 Department Name Year Description Amount Total  Project #REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP     50,000            REPLACEMENT                                        ‐                  DESCRIPTION:                                      ‐                  WAN SITE END OF LIFE REPLACEMENTS FOR SWITCHES     ‐                  AND ROUTER THROUGHOUT CITY TO INCLUDE CITY HALL,   ‐                  PROFESSIONAL BUILDING, CITY SHOPS, LANDFILL, L&J,  ‐                  LIBRARY, WWTP, WTP, SWIM CENTER, BEALL PARK,       ‐                  CEMETERY. SMALLER SITES WILL BE CONSOLIDATED IN    ‐                  ONE YEAR. FY 15 ‐ PROF‐BUILDING, VEHICLE MAINT.    ‐                  THIS EQUIPMENT IS CRITICAL TO THE CITY'S TECHNOLOG ‐                  NETWORK, SUPPORTING ALL OF THE DEPARTMENT'S        ‐                  PERFORMANCE MEASURES RELATED TO SYSTEM             ‐                  "UPTIME" (PM02‐PM06) AND WORKLOAD MEASURES         ‐                  RELATED TO NUMBER OF HOURS THE NETWORK AND         ‐                  VARIOUS SOFTWARE IS "IN SERVICE" (WL02‐W06).       ‐                  ALTERNATIVES CONSIDERED:                          ‐                  MAINTAIN CURRENT SWITCHES WITHOUT CRITICAL SUPPORT ‐                  OR MAINTENANCE.                                    ‐                  ADVANTAGES OF APPROVAL:                           ‐                  MAINTAIN UPTIME FOR ALL WAN LOCATIONS              ‐                  THROUGHOUT THE CITY TO INCLUDE PHONE SERVICES AS   ‐                  WELL AS DATA.                                      ‐                  ADD OPERATING COSTS:                              ‐                  ADD 5K                                            5,000              INFORMATION TECHNOLOGYREMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENTS202355,000$            GF080 (FY23)235 Department Name Year Description Amount Total  Project #REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP     55,000            REPLACEMENT                                        ‐                  DESCRIPTION:                                      ‐                  WAN SITE END OF LIFE REPLACEMENTS FOR SWITCHES     ‐                  AND ROUTER THROUGHOUT CITY TO INCLUDE CITY HALL,   ‐                  PROFESSIONAL BUILDING, CITY SHOPS, LANDFILL, L&J,  ‐                  LIBRARY, WWTP, WTP, SWIM CENTER, BEALL PARK,       ‐                  CEMETERY.                                          ‐                  THIS EQUIPMENT IS CRITICAL TO THE CITY'S TECHNOLOG ‐                  NETWORK, SUPPORTING ALL OF THE DEPARTMENT'S        ‐                  PERFORMANCE MEASURES RELATED TO SYSTEM             ‐                  "UPTIME" (PM02‐PM06) AND WORKLOAD MEASURES         ‐                  RELATED TO NUMBER OF HOURS THE NETWORK AND         ‐                  VARIOUS SOFTWARE IS "IN SERVICE" (WL02‐W06).       ‐                  ALTERNATIVES CONSIDERED:                          ‐                  MAINTAIN CURRENT SWITCHES WITHOUT CRITICAL SUPPORT ‐                  OR MAINTENANCE.                                    ‐                  ADVANTAGES OF APPROVAL:                           ‐                  MAINTAIN UPTIME FOR ALL WAN LOCATIONS              ‐                  THROUGHOUT THE CITY TO INCLUDE PHONE SERVICES AS   ‐                  WELL AS DATA.                                      ‐                  ADD OPERATING COSTS:       REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP     55,000            REPLACEMENT                                        ‐                  DESCRIPTION:                                      ‐                  WAN SITE END OF LIFE REPLACEMENTS FOR SWITCHES     ‐                  AND ROUTERS THROUGHOUT THE CITY.  THIS             ‐                  EQUIPMENT IS CRITICAL TO THE CITY'S TECHNOLOGY     ‐                  NETWORK, SUPPORTING ALL OF THE DEPARTMENT'S        ‐                  PERFORMANCE MEASURES RELATED TO SYSTEM             ‐                  "UPTIME" AND WORKLOAD MEASURES                     ‐                  RELATED TO NUMBER OF HOURS THE NETWORK AND         ‐                  VARIOUS SOFTWARE IS "IN SERVICE".                  ‐                  ALTERNATIVES CONSIDERED:                          ‐                  MAINTAIN CURRENT SWITCHES WITHOUT CRITICAL SUPPORT ‐                  OR MAINTENANCE.                                    ‐                  ADVANTAGES OF APPROVAL:                           ‐                  MAINTAIN UPTIME FOR ALL WAN LOCATIONS              ‐                  THROUGHOUT THE CITY TO INCLUDE PHONE SERVICES      ‐                   AS WELL AS DATA.                                  ‐                  INFORMATION TECHNOLOGYREMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENTS202555,000$            GF080 (FY25)INFORMATION TECHNOLOGYREMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENTS202455,000$            GF080 (FY24)236 Department Name Year Description Amount Total  Project #VEHICLE REPLACEMENTDESCRIPTION:REPLACEMENT OF IT V 26,000            DESCRIPTION:                                      ‐                  REPLACEMENT OF IT VEHICLES. IF OUR CURRENT         ‐                  VEHICLE IS STILL RUNNING WELL AND MAINTENANCE      ‐                  COSTS ARE NOT HIGH, WE WOULD KEEP THEM BEYOND      ‐                  WHAT IS SHOWN HERE.  THE TRUCK WE WOULD REPLACE    ‐                  WOULD BE THE 1995 DODGE TRUCK WITH 68K             ‐                  ALTERNATIVES CONSIDERED:                          ‐                  BUY NEW OR DO NOTHING.                             ‐                  ADVANTAGES OF APPROVAL:                           ‐                  PROVIDE FUNCTIONAL TRANSPORTATION WITH REDUCED     ‐                  MAINTENANCE COSTS.                                 ‐                  ADD OPERATING COSTS:                              ‐                  MINIMAL                                            ‐                  VEHICLE REPLACEMENT                                23,000            DESCRIPTION:                                      ‐                  REPLACEMENT OF IT VEHICLES. IF OUR CURRENT         ‐                  VEHICLE IS STILL RUNNING WELL AND MAINTENANCE      ‐                  COSTS ARE NOT HIGH, WE WOULD KEEP THEM BEYOND      ‐                  WHAT IS SHOWN HERE. 2005 CHEVY COLORADO WITH       ‐                  38K 1999 DODGE TRUCK WITH 107K 1999 JEEP           ‐                  CHEROKEE WITH 74K 1995 DODGE TRUCK WITH 67K        ‐                  ALTERNATIVES CONSIDERED:                           ‐                  BUY NEW OR DO NOTHING.                             ‐                  ADVANTAGES OF APPROVAL:                            ‐                  PROVIDE FUNCTIONAL TRANSPORTATION WITH REDUCED     ‐                  MAINTENANCE COSTS.                                 ‐                  ADD OPERATING COSTS:                               ‐                  MINIMAL                                            ‐                  PER JOHN VANDELINDER NEED TO UP THIS TO 26K        3,000              GENERAL FUND SERVER REPLACEMENT                    48,000            DESCRIPTION:                                      ‐                  REPLACEMENT OF PHYSICAL SERVERS.                   ‐                  ALTERNATIVES CONSIDERED:                          ‐                  VIRTUALIZE IF POSSIBLE INSTEAD OF BUYING PHYSICAL  ‐                  SEVERS                                             ‐                  ADVANTAGES OF APPROVAL:                           ‐                  KEEP OUR SERVER INFRASTRUCTURE UNDER WARRANTY      ‐                  AND IN GOOD WORKING CONDITION FOR REQUIRED         ‐                  PERFORMANCE.                                       ‐                  INFORMATION TECHNOLOGYSERVER REPLACEMENT GF     202148,000$            GF265 (FY21)INFORMATION TECHNOLOGYIT VEHICLE REPLACEMENT    202326,000$            GF233 (FY23) INFORMATION TECHNOLOGYIT VEHICLE REPLACEMENT    202226,000$            GF233 (FY22) 237 Department Name Year Description Amount Total  Project #GENERAL FUND SERVER REPLACEMENT                    85,000            DESCRIPTION:                                      ‐                  REPLACEMENT OF PHYSICAL SERVERS                    ‐                  ALTERNATIVES CONSIDERED:                          ‐                  VIRTUALIZE IF POSSIBLE INSTEAD OF BUYING PHYSICAL  ‐                  SERVERS.                                           ‐                  ADVANTAGES OF APPROVAL:                           ‐                  KEEP OUR SERVER INFRASTRUCTURE UNDER WARRANTY      ‐                  AND IN GOOD WORKING CONDITION FOR REQUIRED         ‐                  PERFORMANCE.                                       ‐                  ADD OPERATING COSTS:                              ‐                  GENERAL FUND SERVER REPLACEMENT                    72,000            DESCRIPTION:                                      ‐                  REPLACEMENT OF PHYSICAL SERVERS                    ‐                  ALTERNATIVE CONSIDERED:                           ‐                  VIRTUALIZE IF POSSIBLE INSTEAD OF BUYING PHYSICAL  ‐                  SERVERS                                            ‐                  ADVANTAGES OF APPROVAL:                           ‐                  KEEP OUR SERVER INFRASTRUCTURE UNDER WARRANTY      ‐                  AND IN GOOD WORKING CONDITION FOR REQUIRED         ‐                  PERFORMANCE                                        ‐                  ADD OPERATING COSTS:                              ‐                  SERVER FARM SOFTWARE UPGRADES                      10,000            DESCRIPTION:                                      ‐                  UPGRADING OUR VM FARM AND SQL CLUSTER TO THE       ‐                  NEWEST VERSIONS FOR CURRENT AND FUTURE             ‐                  COMPATIBILITY                                      ‐                  ALTERNATIVES CONSIDERED:                          ‐                  STAY ON OUR CURRENT VERSIONS UNTIL FORCED TO       ‐                  UPGRADE                                            ‐                  ADVANTAGES OF APPROVAL:                           ‐                  WILL KEEP THE CITY CURRENT WITH SUPPORTED VERSIONS ‐                  OF THE OPERATING SYSTEMS AND WILL ALLOW US TO      ‐                  SUPPORT SOFTWARE THAT REQUIRES THE NEWER           ‐                  VERSIONS.                                          ‐                  ADD OPERATING COSTS:                              ‐                  WANT TO MOVE 25K FROM FY23 TO FY21                25,000            INFORMATION TECHNOLOGYSERVER FARM SOFTWARE UPGRADES         202135,000$            GF289 INFORMATION TECHNOLOGYSERVER REPLACEMENT GF     202572,000$            GF265 (FY25)INFORMATION TECHNOLOGYSERVER REPLACEMENT GF     202485,000$            GF265 (FY24)238 Department Name Year Description Amount Total  Project #POLICE VIDEO EVIDENCE STORAGE AND BACKUP           40,000            DESCRIPTION:                                      ‐                  WE ARE CURRENTLY GENERATING AROUND 1 TERABYTE      ‐                  OF DATA PER MONTH WITH THE IN CAR VIDEO SYSTEMS    ‐                  AND WILL BE OUT OF SPACE FOR STORAGE IN THE NEXT   ‐                  12‐18 MONTHS. IT IS CRITICAL INFORMATION THAT      ‐                  GROWS RAPIDLY. WE ARE TRYING TO GET AHEAD OF THE   ‐                  GROWTH BY PURCHASING A 5 YEAR SOLUTION OUT OF THE  ‐                  GATE THAT CAN BE EXPANDED AS NEEDED INTO THE       ‐                  FUTURE FOR GROWTH AND THE POSSIBILITY OF BODY      ‐                  CAMERAS. THE FY 22 AMOUNT RELATES TO THE           ‐                  INCREASED STORAGE NEEDED RELATED TO BODY           ‐                  CAMERA FILES.                                      ‐                  ALTERNATIVES CONSIDERED:                          ‐                  NONE                                               ‐                  ADVANTAGES OF APPROVAL:                           ‐                  WILL ALLOW US TO CONTINUE TO SAFELY STORE, ACCESS  ‐                  AND BACKUP CRUCIAL EVIDENTIARY DATA WITHOUT        ‐                  CONCERN OF RUNNING OUT OF STORAGE SPACE.           ‐                  ADD OPERATING COSTS:                              ‐                  INFORMATION TECHNOLOGYPOLICE VIDEO EVIDENCE STORAGE AND BACKUP     202340,000$            GF313 239 Department Name Year Description Amount Total  Project #UNMARKED VEHICLE REPLACEMENTS:                    400,000         DESCRIPTION:                                      ‐                  THE DEPARTMENT UTILIZES A VARIETY OF UNMARKED      ‐                  VEHICLES FOR DETECTIVES, SUPPORT SERVICES,         ‐                  ADMINISTRATION, SPECIALTY ASSIGNMENTS AND          ‐                  SPECIALTY UNITS.  INDIVIDUALLY, MOST VEHICLES ARE  ‐                  BELOW THE CIP THRESHOLD, BUT THE VALUE OF EACH     ‐                  VEHICLE VARIES SIGNIFICANTLY.   AS OF FY21, THE    ‐                  MAJORITY OF THESE VEHICLES WILL BE PURCHASED       ‐                  OUT OF THE DEPARTMENT'S GENERAL FUND WHEN          ‐                  NEEDED.                                            ‐                  ALTERNATIVE CONSIDERED:                            ‐                  CONTINUE UTILIZING THE EXISTING VEHICLES, SOME OF  ‐                  WHICH BECOME UNSAFE AND UNUSABLE EVEN FOR ROUTINE  ‐                  DRIVING, ESPECIALLY OUT OF THE CITY LIMITS.        ‐                  OPERATING COSTS:                                   ‐                  OPERATING COSTS ON THESE VEHICLES ARE RELATIVELY   ‐                  LOW, ESPECIALLY CONSIDERING THEY ARE TYPICALLY     ‐                  ASSIGNED TO ONE STAFF MEMBER AND ARE NOT          ‐                  ROUTINELY DRIVEN AS EMERGENCY RESPONSE VEHICLES.   ‐                  OUR STANDARDIZED FLEET OF SIMILAR VEHICLES (CHEV   ‐                  IMPALAS AND MALIBUS) HAVE KEPT COSTS LOW, WITH     ‐                  IN HOUSE STAFF CONDUCTING MANY OF THE ROUTINE      ‐                  REPAIRS.                                           ‐                  POLICE UNMARKED VEHICLE REPLCMNT UNSCHEDULED400,000$          GF052 240 Department Name Year Description Amount Total  Project #THREE REPLACEMENT PATROL VEHICLES                 171,000         DESCRIPTION:                                      ‐                  THIS PLAN ALLOWS FOR A NUMBER OF PATROL CARS TO    ‐                  BE REPLACED EACH YEAR, INCLUDING ALL OF THE        ‐                  NECESSARY VEHICLE EQUIPMENT (TOP LIGHTS, SIRENS,   ‐                  MOBILE (INSTALLED) RADIO, VIDEO CAMERA SYSTEM, ETC ‐                  COMPONENTS MOUNTED INSIDE THE CAR CAN SOMETIMES BE ‐                  TRANSFERRED FROM THE OLD CAR TO THE NEW CAR,       ‐                  DEPENDING ON THE CONDITION.                        ‐                  PATROL VEHICLES ARE AN ESSENTIAL ITEM,             ‐                  BEING THE PRIMARY TOOL USED FOR OVER 50,000        ‐                  CALLS EACH YEAR.   THEY ARE GENERALLY SHARED BY    ‐                  2‐3 OFFICERS, MEANING THEY ARE OFTEN RUN FOR A     ‐                  COUPLE SHIFTS EACH DAY, AVERAGING OVER 20,000      ‐                  MILES PER YEAR.                                    ‐                  VEHICLES EARMARKED FOR REPLACEMENT ARE REACHING    ‐                  THE POINT WHERE THEY SHOULD NO LONGER BE USED      ‐                  AS EMERGENCY RESPONSE VEHICLES.                    ‐                  INCREASED BUDGET REQUEST:                         ‐                  INCREASE IS BASED ON FY19 VEHICLE COSTS OF $61,000 ‐                  PER VEHICLE, WITH COSTS LIKELY TO INCREASE.        12,000            ALTERNATIVES CONSIDERED:                          ‐                  NONE                                               ‐                  ADD OPERATING COSTS:                              ‐                  RECURRING COSTS FREQUENTLY DECLINE AS NEWER CARS   ‐                  REPLACE OLDER ONES. ONES. MAINTENANCE COSTS HAVE   ‐                  STABILIZED DUE TO REGULARLY SCHEDULED SERVICE AND  ‐                  A STANDARDIZED FLEET (FORD SUVS), EVEN THOUGH CALL ‐                  POLICE PATROL CAR & EQUIP RPLCMT 2021183,000$          GF053 (FY21)241 Department Name Year Description Amount Total  Project #THREE REPLACEMENT PATROL VEHICLES                 180,000         DESCRIPTION:                                      ‐                  THIS PLAN ALLOWS FOR A NUMBER OF PATROL CARS TO    ‐                  BE REPLACED EACH YEAR, INCLUDING ALL OF THE        ‐                  NECESSARY VEHICLE EQUIPMENT (TOP LIGHTS, SIRENS,   ‐                  MOBILE (INSTALLED) RADIO, VIDEO CAMERAS SYSTEM, ET ‐                  COMPONENTS MOUNTED INSIDE THE CAR CAN SOMETIMES BE ‐                  TRANSFERRED FROM THE OLD CAR TO THE NEW CAR,       ‐                  DEPENDING ON THE CONDITION.                        ‐                  PATROL VEHICLES ARE AN ESSENTIAL ITEM,             ‐                  BEING THE PRIMARY TOOL USED FOR OVER 50,000        ‐                  CALLS EACH YEAR.   THEY ARE GENERALLY SHARED BY    ‐                  2‐3 OFFICERS, MEANING THEY ARE OFTEN RUN FOR A     ‐                  COUPLE SHIFTS EACH DAY, AVERAGING OVER 20,000      ‐                  MILES PER YEAR.                                    ‐                  VEHICLES EARMARKED FOR REPLACEMENT ARE REACHING    ‐                  THE POINT WHERE THEY SHOULD NO LONGER BE USED      ‐                  AS EMERGENCY RESPONSE VEHICLES.                    ‐                  INCREASED BUDGET REQUEST:                         ‐                  INCREASE IS BASED ON FY19 VEHICLE COSTS OF $61,000 3,000              PER VEHICLE, WITH COSTS LIKELY TO INCREASE.        ‐                  ALTERNATIVES CONSIDERED:                          ‐                  NONE                                               ‐                  ADD OPERATING COSTS:                              ‐                  RECURRING COSTS FREQUENTLY DECLINE AS NEWER CARS   ‐                  REPLACE OLDER ONES.  MAINTENANCE COSTS HAVE        ‐                  STABILIZED DUE TO REGULARLY SCHEDULED SERVICE AND  ‐                  A STANDARDIZED FLEET (FORD SUVS), EVEN THOUGH CALL ‐                  FOR SERVICE HAVE INCREASED AND ADDITIONAL OFFICERS ‐                  HAVE BEEN HIRED.                                   ‐                  POLICE PATROL CAR & EQUIP RPLCMT 2022183,000$          GF053 (FY22)242 Department Name Year Description Amount Total  Project #TWO REPLACEMENT PATROL VEHICLES                   122,000         DESCRIPTION:                                      ‐                  THIS PLAN ALLOWS FOR A NUMBER OF PATROL CARS TO BE ‐                  BE REPLACED EACH YEAR, INCLUDING ALL OF THE        ‐                  NECESSARY VEHICLE EQUIPMENT (TOP LIGHTS, SIRENS,   ‐                  MOBILE (INSTALLED) RADIO, VIDEO CAMERAS SYSTEM, ET ‐                  COMPONENTS MOUNTED INSIDE THE CAR CAN SOMETIMES BE ‐                  TRANSFERRED FROM THE OLD CAR TO THE NEW CAR,       ‐                  DEPENDING ON THE CONDITION.                        ‐                  PATROL VEHICLES ARE AN ESSENTIAL ITEM,             ‐                  BEING THE PRIMARY TOOL USED FOR OVER 50,000        ‐                  CALLS EACH YEAR.   THEY ARE GENERALLY SHARED BY    ‐                  2‐3 OFFICERS, MEANING THEY ARE OFTEN RUN FOR A     ‐                  COUPLE SHIFTS EACH DAY, AVERAGING OVER 20,000      ‐                  MILES PER YEAR.                                    ‐                  VEHICLES EARMARKED FOR REPLACEMENT ARE REACHING    ‐                  THE POINT WHERE THEY SHOULD NO LONGER BE USED      ‐                  AS EMERGENCY RESPONSE VEHICLES.                    ‐                  INCREASED BUDGET REQUEST:                         4,000              INCREASE IS BASED ON FY19 VEHICLE COSTS OF $61,000 ‐                  PER VEHICLE, WITH COSTS LIKELY TO INCREASE.        ‐                  ALTERNATIVES CONSIDERED:                          ‐                  NONE                                               ‐                  ADD OPERATING COSTS:                              ‐                  RECURRING COSTS FREQUENTLY DECLINE AS NEWER CARS   ‐                  REPLACE OLDER ONES.  MAINTENANCE COSTS HAVE        ‐                  STABILIZED DUE TO REGULARLY SCHEDULED SERVICE AND  ‐                  A STANDARDIZED FLEET (FORD SUVS), EVEN THOUGH CALL ‐                  FOR SERVICE HAVE INCREASED AND ADDITIONAL OFFICERS ‐                  HAVE BEEN HIRED.                                   ‐                  POLICE PATROL CAR & EQUIP RPLCMT 2023126,000$          GF053 (FY23) 243 Department Name Year Description Amount Total  Project #TWO REPLACEMENT PATROL VEHICLE:                   124,000         DESCRIPTION:                                      ‐                  THIS PLAN ALLOWS FOR A NUMBER OF PATROL CARS TO    ‐                  BE REPLACED EACH YEAR, INCLUDING ALL OF THE        ‐                  NECESSARY VEHICLE EQUIPMENT (TOP LIGHTS, SIRENS,   ‐                  MOBILE (INSTALLED) RADIO, VIDEO CAMERA, SYSTEM, ET ‐                  COMPONENTS MOUNTED INSIDE THE CAR CAN SOMETIMES BE ‐                  TRANSFERRED FROM THE OLD CAR TO THE NEW CAR,       ‐                  DEPENDING ON THE CONDITION.                        ‐                  PATROL VEHICLES ARE AN ESSENTIAL ITEM,             ‐                  BEING THE PRIMARY TOOL USED FOR OVER 50,000        ‐                  CALLS EACH YEAR.   THEY ARE GENERALLY SHARED BY    ‐                  2‐3 OFFICERS, MEANING THEY ARE OFTEN RUN FOR       ‐                  COUPLE SHIFTS EACH DAY, AVERAGING OVER 20,000      ‐                  MILES PER YEAR.                                    ‐                  VEHICLES EARMARKED FOR REPLACEMENT ARE REACHING    ‐                  THE POINT WHERE THEY SHOULD NO LONGER BE USED      ‐                  AS EMERGENCY RESPONSE VEHICLES.                    ‐                  INCREASED BUDGET REQUEST:                         ‐                  INCREASE IS BASED ON FY19 VEHICLE COST OF $61,000  2,000              PER VEHICLE, WITH COSTS LIKELY TO INCREASE.        ‐                  ALTERNATIVES CONSIDERED:                          ‐                  NONE                                               ‐                  ADD OPERATING COSTS:                              ‐                  RECURRING COSTS FREQUENTLY DECLINE AS NEWER CARS   ‐                  REPLACE OLDER ONES.  MAINTENANCE COSTS HAVE        ‐                  STABILIZED DUE TO REGULARLY SCHEDULED SERVICE AND  ‐                  A STANDARDIZED FLEET (FORD SUVS), EVEN THOUGH CALL ‐                  FOR SERVICE HAVE INCREASED AND ADDITIONAL OFFICERS ‐                  HAVE BEEN HIRED.                                   ‐                  POLICE PATROL CAR & EQUIP RPLCMT 2024126,000$          GF053 (FY24)244 Department Name Year Description Amount Total  Project #THREE REPLACEMENT PATROL VEHICLES                 192,000         DESCRIPTION:                                      ‐                  THIS PLAN ALLOWS FOR A NUMBER OF PATROL CARS TO    ‐                  BE REPLACED EACH YEAR, INCLUDING ALL OF THE        ‐                  NECESSARY VEHICLE EQUIPMENT (TOP LIGHTS, SIRENS,   ‐                  MOBILE (INSTALLED) RADIO, VIDEO CAMERAS SYSTEM, ET ‐                  COMPONENTS MOUNTED INSIDE THE CAR CAN SOMETIMES BE ‐                  TRANSFERRED FROM THE OLD CAR TO THE NEW CAR,       ‐                  DEPENDING ON THE CONDITION.                        ‐                  PATROL VEHICLES ARE AN ESSENTIAL ITEM,             ‐                  BEING THE PRIMARY TOOL USED FOR OVER 50,000        ‐                  CALLS EACH YEAR.   THEY ARE GENERALLY SHARED BY    ‐                  2‐3 OFFICERS, MEANING THEY ARE OFTEN RUN FOR       ‐                  COUPLE SHIFTS EACH DAY, AVERAGING OVER 20,000      ‐                  MILES PER YEAR.                                    ‐                  VEHICLES EARMARKED FOR REPLACEMENT ARE REACHING    ‐                  THE POINT WHERE THEY SHOULD NO LONGER BE USED      ‐                  AS EMERGENCY RESPONSE VEHICLES.                    ‐                  ALTERNATIVES CONSIDERED:                          ‐                  NONE                                               ‐                  ADD OPERATING COSTS:                              ‐                  RECURRING COSTS FREQUENTLY DECLINE AS NEWER CARS   ‐                  REPLACE OLDER ONES.  MAINTENANCE COSTS HAVE        ‐                  STABILIZED DUE TO REGULARLY SCHEDULED SERVICE AND  ‐                  A STANDARDIZED FLEET (FORD SUVS), EVEN THOUGH CALL ‐                  FOR SERVICE HAVE INCREASED AND ADDITIONAL OFFICERS ‐                  HAVE BEEN HIRED.                                   ‐                  POLICE PATROL CAR & EQUIP RPLCMT 2025192,000$          GF053 (FY25)245 Department Name Year Description Amount Total  Project #TEN REPLACEMENT PATROL VEHICLES:                  640,000         OUR PLAN ALLOWS FOR A NUMBER OF PATROL CARS TO     ‐                  BE REPLACED EACH YEAR, INCLUDING ALL OF THE        ‐                  NECESSARY VEHICLE EQUIPMENT (TOP LIGHTS, SIRENS,   ‐                  MOBILE (INSTALLED) RADIO, VIDEO CAMERA, SYSTEM, ET ‐                  COMPONENTS MOUNTED INSIDE THE CAR CAN SOMETIMES BE ‐                  TRANSFERRED FROM THE OLD CAR TO THE NEW CAR,       ‐                  DEPENDING ON THE CONDITION.                        ‐                  PATROL VEHICLES ARE AN ESSENTIAL ITEM,             ‐                  BEING THE PRIMARY TOOL USED FOR OVER 50,000        ‐                  CALLS EACH YEAR.   THEY ARE GENERALLY SHARED BY    ‐                  2‐3 OFFICERS, MEANING THEY ARE OFTEN RUN FOR       ‐                  COUPLE SHIFTS EACH DAY, AVERAGING OVER 20,000      ‐                  MILES PER YEAR.                                    ‐                  VEHICLES EARMARKED FOR REPLACEMENT ARE REACHING    ‐                  THE POINT WHERE THEY SHOULD NO LONGER BE USED      ‐                  AS EMERGENCY RESPONSE VEHICLES.                    ‐                  AT THIS POINT, THERE ARE 10 MARKED PATROL VEHICLES ‐                  UNSCHEDULED FOR REPLACEMENT.                       ‐                  ALTERNATIVES CONSIDERED:                          ‐                  NONE                                               ‐                  ADD OPERATING COSTS:                              ‐                  RECURRING COSTS FREQUENTLY DECLINE AS NEWER CARS   ‐                  REPLACE OLDER ONES.  MAINTENANCE COSTS HAVE        ‐                  STABILIZED DUE TO REGULARLY SCHEDULED SERVICE AND  ‐                  A STANDARDIZED FLEET (FORD SUVS), EVEN THOUGH CALL ‐                  FOR SERVICE HAVE INCREASED AND ADDITIONAL OFFICERSHAVE BEEN HIRED.                                   ‐                  POLICE PATROL CAR & EQUIP RPLCMT UNSCHEDULED640,000$          GF053 (UNSCHEDULED)246 Department Name Year Description Amount Total  Project #FIVE MOBILE DATA TERMINALS FOR PATROL VEHICLES     30,000            DESCRIPTION:                                      ‐                  THE MOBILE DATA TERMINAL ("MDT") IS A CRITICAL     ‐                  COMPONENT IN ALL PATROL VEHICLES.   THE MDT        ‐                  IS THE MOBILE COMPUTER MOUNTED IN THE VEHICLE      ‐                  THAT OFFICERS UTILIZE TO SEE INFORMATION ABOUT     ‐                  CURRENT CALLS FOR SERVICE, LOOK UP AND RETRIEVE    ‐                  CRITICAL DATA, ENTER CALL RELATED DATA, AND PRINT  ‐                  FORMS, INCLUDING CITATIONS.                        ‐                  THIS ITEM IS CULLED OUT FROM                       ‐                  PATROL VEHICLE REQUESTS BECAUSE WE HAVE            ‐                  FOUND THAT A MOBILE DATA TERMINAL NEEDS            ‐                  REPLACEMENT ABOUT EVERY 5 YEARS, AND MANY OF OUR   ‐                  VEHICLES ARE BEING USED FOR 6,7, OR 8 YEARS.       ‐                  IN ADDITION, WE ANTICIPATE MIGRATING TO A MORE     ‐                   PORTABLE, SMALLER, REMOVABLE MDT WHICH WILL       ‐                  INCREASE EFFICIENCY BY ALLOWING OFFICERS TO        ‐                  REMOVE THEM FROM THE PATROL VEHICLE AND            ‐                  UTILIZE IT MORE FREQUENTLY AND IN A WIDER VARIETY  ‐                  OF WAYS.  THIS DIRECTION MAY ALSO LEAD TO LESS     ‐                  DESKTOP COMPUTERS BEING PURCHASED.                 ‐                  ALTERNATIVES CONSIDERED:                          ‐                  ALTERNATIVE IS TO CONTINUE TO USE THE EXISTING     ‐                  MDTS, ALTHOUGH THEY OFTEN BECOME NEARLY            ‐                  UNUSABLE DUE TO POOR CONNECTIVITY AND MUCH         ‐                  SLOWER SPEEDS.                                     ‐                  OPERATING COSTS:                                  ‐                  OPERATING COSTS ARE GENERALLY LOW DURING THE FIVE  ‐                  YEAR ANTICIPATED LIFE SPAN OF THE MDT.   OPERATINGCOSTS ARE BUILT INTO THE BUDGET, WITH MAINTENANCE  ‐                  PERFORMED BY STAFF OR FREQUENTLY UNDER WARRANTY.   ‐                  POLICE PATROL CAR AUX EQUIP      202130,000$            GF292 (FY21) 247 Department Name Year Description Amount Total  Project #FIVE MOBILE DATA TERMINALS FOR PATROL VEHICLES     30,000            DESCRIPTION:                                      ‐                  THE MOBILE DATA TERMINAL ("MDT") IS A CRITICAL     ‐                  COMPONENT IN ALL PATROL VEHICLES.   THE MDT        ‐                  IS THE MOBILE COMPUTER MOUNTED IN THE VEHICLE      ‐                  THAT OFFICERS UTILIZE TO SEE INFORMATION ABOUT     ‐                  CURRENT CALLS FOR SERVICE, LOOK UP AND RETRIEVE    ‐                  CRITICAL DATA, ENTER CALL RELATED DATA, AND PRINT FORMS, INCLUDING CITATIONS.                       THIS ITEM IS CULLED OUT FROM                      PATROL VEHICLE REQUESTS BECAUSE WE HAVE           FOUND THAT A MOBILE DATA TERMINAL NEEDS           REPLACEMENT ABOUT EVERY 5 YEARS, AND MANY OF OUR  VEHICLES ARE BEING USED FOR 6,7, OR 8 YEARS.      IN ADDITION, WE ANTICIPATE MIGRATING TO A MORE    PORTABLE, SMALLER, REMOVABLE MDT WHICH WILL       INCREASE EFFICIENCY BY ALLOWING OFFICERS TO       REMOVE THEM FROM THE PATROL VEHICLE AND           UTILIZE IT MORE FREQUENTLY AND IN A WIDER VARIETY OF WAYS.  THIS DIRECTION MAY ALSO LEAD TO LESS     ‐                  DESKTOP COMPUTERS BEING PURCHASED.                 ‐                  ALTERNATIVES CONSIDERED:                          ‐                  ALTERNATIVE IS TO CONTINUE TO USE THE EXISTING     ‐                  MDTS, ALTHOUGH THEY OFTEN BECOME NEARLY            ‐                  UNUSABLE DUE TO POOR CONNECTIVITY AND MUCH         ‐                  SLOWER SPEEDS.                                     ‐                  OPERATING COSTS:                                  ‐                  OPERATING COSTS ARE GENERALLY LOW DURING THE FIVE  ‐                  YEAR ANTICIPATED LIFE SPAN OF THE MDT.   OPERATING ‐                  COSTS ARE BUILT INTO THE BUDGET, WITH MAINTENANCE  ‐                  PERFORMED BY STAFF OR FREQUENTLY UNDER WARRANTY.   ‐                  POLICE PATROL CAR AUX EQUIP      202230,000$            GF292 (FY22) 248 Department Name Year Description Amount Total  Project #FIVE MOBILE DATA TERMINALS FOR PATROL VEHICLES     30,000            DESCRIPTION:                                      ‐                  THE MOBILE DATA TERMINAL ("MDT") IS A CRITICAL     ‐                  COMPONENT IN ALL PATROL VEHICLES.   THE MDT        ‐                  IS THE MOBILE COMPUTER MOUNTED IN THE VEHICLE      ‐                  THAT OFFICERS UTILIZE TO SEE INFORMATION ABOUT     ‐                  CURRENT CALLS FOR SERVICE, LOOK UP AND RETRIEVE    ‐                  CRITICAL DATA, ENTER CALL RELATED DATA, AND PRINT  ‐                  FORMS, INCLUDING CITATIONS.                        ‐                  THIS ITEM IS CULLED OUT FROM                       ‐                  PATROL VEHICLE REQUESTS BECAUSE WE                 ‐                  ARE FINDING THAT A MOBILE DATA TERMINAL NEEDS      ‐                  REPLACEMENT ABOUT EVERY 5 YEARS, AND MANY OF OUR   ‐                  VEHICLES ARE BEING USED FOR 6, 7, OR 8 YEARS.      ‐                  IN ADDITION, WE ANTICIPATE MIGRATING TO A MORE     ‐                  PORTABLE, SMALLER, REMOVABLE MDT WHICH WILL        ‐                  INCREASE EFFICIENCY BY ALLOWING OFFICERS TO        ‐                  REMOVE THEM FROM THE PATROL VEHICLE AND            ‐                  UTILIZE IT MORE FREQUENTLY AND IN A WIDER VARIETY  ‐                  OF WAYS.  THIS DIRECTION MAY ALSO LEAD TO LESS     ‐                  DESKTOP COMPUTERS BEING PURCHASED.                 ‐                  ALTERNATIVES CONSIDERED:                          ‐                  ALTERNATIVE IS TO CONTINUE TO USE EXISTING,        ‐                  MDTS, ALTHOUGH THEY OFTEN BECOME NEARLY            ‐                  UNUSABLE DUE TO POOR CONNECTIVITY AND MUCH         ‐                  SLOWER SPEEDS.                                     ‐                  OPERATING COSTS:                                  ‐                  OPERATING COSTS ARE GENERALLY LOW DURING THE FIVE  ‐                  YEAR ANTICIPATED LIFE SPAN OF THE MDT.   OPERATING ‐                  COSTS ARE BUILT INTO THE BUDGET, WITH MAINTENANCE  ‐                  PERFORMED BY STAFF OR FREQUENTLY UNDER WARRANTY.   ‐                  POLICE PATROL CAR AUX EQUIP      202330,000$            GF292 (FY23)249 Department Name Year Description Amount Total  Project #FIVE MOBILE DATA TERMINALS FOR PATROL VEHICLES:    30,000            DESCRIPTION:                                      ‐                  THE MOBILE DATA TERMINAL ("MDT") IS A CRITICAL     ‐                  COMPONENT IN ALL PATROL VEHICLES.   THE MDT        ‐                  IS THE MOBILE COMPUTER MOUNTED IN THE VEHICLE      ‐                  THAT OFFICERS UTILIZE TO SEE INFORMATION ABOUT     ‐                  CURRENT CALLS FOR SERVICE, LOOK UP AND RETRIEVE    ‐                  CRITICAL DATA, ENTER CALL RELATED DATA, AND PRINT  ‐                  FORMS, INCLUDING CITATIONS.                        ‐                  THIS ITEM IS CULLED OUT FROM                       ‐                  PATROL VEHICLE REQUESTS BECAUSE WE HAVE            ‐                  FOUND THAT A MOBILE DATA TERMINAL NEEDS            ‐                  REPLACEMENT ABOUT EVERY 5 YEARS, AND MANY OF OUR   ‐                  VEHICLES ARE BEING USED FOR 6,7, OR 8 YEARS.       ‐                  IN ADDITION, WE ANTICIPATE MIGRATING TO A MORE     ‐                  PORTABLE, SMALLER, REMOVABLE MDT WHICH WILL        ‐                  INCREASE EFFICIENCY BY ALLOWING OFFICERS TO        ‐                  REMOVE THEM FROM THE PATROL VEHICLE AND            ‐                  UTILIZE IT MORE FREQUENTLY AND IN A WIDER VARIETY  ‐                  OF WAYS.  THIS DIRECTION MAY ALSO LEAD TO LESS     ‐                  DESKTOP COMPUTERS BEING PURCHASED.                 ‐                  ALTERNATIVES CONSIDERED:                          ‐                  ALTERNATIVE IS TO CONTINUE TO USE THE EXISTING     ‐                  MDTS, ALTHOUGH THEY OFTEN BECOME NEARLY            ‐                  UNUSABLE DUE TO POOR CONNECTIVITY AND MUCH         ‐                  SLOWER SPEEDS.                                     ‐                  OPERATING COSTS:                                  ‐                  OPERATING COSTS ARE GENERALLY LOW DURING THE FIVE  ‐                  YEAR ANTICIPATED LIFE SPAN OF THE MDT.   OPERATING ‐                  COSTS ARE BUILT INTO THE BUDGET, WITH MAINTENANCE  ‐                  PERFORMED BY STAFF OR FREQUENTLY UNDER WARRANTY.   ‐                  INCREASED BUDGET REQUEST:                         5,000              REQUEST IS DUE TO ANTICIPATED HIGHER PRICES        ‐                  POLICE PATROL CAR AUX EQUIP      202435,000$            GF292 (FY24) 250 Department Name Year Description Amount Total  Project #FIVE MOBILE DATA TERMINALS FOR PATROL VEHICLES     35,000            DESCRIPTION:                                      ‐                  THE MOBILE DATA TERMINAL ("MDT") IS A CRITICAL     ‐                  COMPONENT IN ALL PATROL VEHICLES.   THE MDT        ‐                  IS THE MOBILE COMPUTER MOUNTED IN THE VEHICLE      ‐                  THAT OFFICERS UTILIZE TO SEE INFORMATION ABOUT     ‐                  CURRENT CALLS FOR SERVICE, LOOK UP AND RETRIEVE    ‐                  CRITICAL DATA, ENTER CALL RELATED DATA, AND PRINT  ‐                  FORMS, INCLUDING CITATIONS.                        ‐                  THESE ITEMS ARE CULLED OUT FROM THE                ‐                  PATROL VEHICLE REQUESTS BECAUSE WE HAVE            ‐                  FOUND THAT A MOBILE DATA TERMINAL NEEDS            ‐                  REPLACEMENT ABOUT EVERY 5 YEARS, AND MANY OF OUR   ‐                  VEHICLES ARE BEING USED FOR 6,7, OR 8 YEARS.       ‐                  IN ADDITION, WE ANTICIPATE MIGRATING TO A MORE     ‐                  PORTABLE, SMALLER, REMOVABLE MDT WHICH WILL        ‐                  INCREASE EFFICIENCY BY ALLOWING OFFICERS TO        ‐                  REMOVE THEM FROM THE PATROL VEHICLE AND:           ‐                  UTILIZE IT MORE FREQUENTLY AND IN A WIDER VARIETY  ‐                  OF WAYS.  THIS DIRECTION MAY ALSO LEAD TO LESS     ‐                  DESKTOP COMPUTERS BEING PURCHASED.                 ‐                  ALTERNATIVES CONSIDERED:                          ‐                  ALTERNATIVE IS TO CONTINUE TO USE THE EXISTING     ‐                  MDTS, ALTHOUGH THEY OFTEN BECOME NEARLY            ‐                  UNUSABLE DUE TO POOR CONNECTIVITY AND MUCH         ‐                  SLOWER SPEEDS.                                     ‐                  OPERATING COSTS:                                  ‐                  OPERATING COSTS ARE GENERALLY LOW DURING THE FIVE  ‐                  YEAR ANTICIPATED LIFE SPAN OF THE MDT.   OPERATING ‐                  COSTS ARE BUILT INTO THE BUDGET, WITH MAINTENANCE  ‐                  PERFORMED BY STAFF OR FREQUENTLY UNDER WARRANTY.   ‐                  POLICE PATROL CAR AUX EQUIP      202535,000$            GF292 (FY25) 251 Department Name Year Description Amount Total  Project #25 MOBILE DATA TERMINALS FOR PATROL VEHICLES:      175,000         DESCRIPTION:                                      ‐                  THE MOBILE DATA TERMINAL ("MDT") IS A CRITICALTHE  ‐                  COMPONENT IN ALL PATROL VEHICLES.   THE MDT        ‐                  IS THE MOBILE COMPUTER MOUNTED IN THE VEHICLE      ‐                  THAT OFFICERS UTILIZE TO SEE INFORMATION ABOUT     ‐                  CURRENT CALLS FOR SERVICE, LOOK UP AND RETRIEVE    ‐                  CRITICAL DATA, ENTER CALL RELATED DATA, AND PRINT  ‐                  FORMS, INCLUDING CITATIONS.                        ‐                  THIS ITEM IS CULLED OUT FROM                       ‐                  PATROL VEHICLE REQUESTS BECAUSE WE HAVE            ‐                  FOUND THAT A MOBILE DATA TERMINAL NEEDS            ‐                  REPLACEMENT ABOUT EVERY 5 YEARS, AND MANY OF OUR   ‐                  VEHICLES ARE BEING USED FOR 6,7, OR 8 YEARS.       ‐                  IN ADDITION, WE ANTICIPATE MIGRATING TO A MORE     ‐                  PORTABLE, SMALLER, REMOVABLE MDT WHICH WILL        ‐                  INCREASE EFFICIENCY BY ALLOWING OFFICERS TO        ‐                  REMOVE THEM FROM THE PATROL VEHICLE AND            ‐                  UTILIZE IT MORE FREQUENTLY AND IN A WIDER VARIETY  ‐                  OF WAYS.  THIS DIRECTION MAY ALSO LEAD TO LESS     ‐                  DESKTOP COMPUTERS BEING PURCHASED.                 ‐                  ALTERNATIVES CONSIDERED:                          ‐                  ALTERNATIVE IS TO CONTINUE TO USE THE EXISTING     ‐                  MDTS, ALTHOUGH THEY OFTEN BECOME NEARLY            ‐                  UNUSABLE DUE TO POOR CONNECTIVITY AND MUCH         ‐                  SLOWER SPEEDS.                                     ‐                  OPERATING COSTS:                                  ‐                  OPERATING COSTS ARE GENERALLY LOW DURING THE FIVE  ‐                  YEAR ANTICIPATED LIFE SPAN OF THE MDT.   OPERATING ‐                  COSTS ARE BUILT INTO THE BUDGET, WITH MAINTENANCE  ‐                  PERFORMED BY STAFF OR FREQUENTLY UNDER WARRANTY.   ‐                  POLICE PATROL CAR AUX EQUIP      UNSCHEDULED175,000$          GF292 (UNSCHEDULED) 252 Department Name Year Description Amount Total  Project #NON‐PATROL CAR NEW VEHICLE: TRANSPORT VEHICLE      30,000            DESCRIPTION:                                      ‐                  THIS REQUEST WAS INITIALLY FOR 2 NEW VEHICLES FOR 2 NEW SCHOOL RESOURCE OFFICERS.                   HOWEVER, WE ANTICIPATE MIGRATING TOWARD A PROGRAM WHEREBY SCHOOL RESOURCE OFFICERS UTILIZE OLDER,   MARKED PATROL VEHICLES FOR INCREASED VISIBILITY   AND, THEREBY, SAFETY FOR THE SCHOOLS.             INSTEAD, WITH THE COMPLETION OF THE BOZEMAN       PUBLIC SAFETY CENTER AROUND THIS TIME, WE         ANTICIPATE THE NEED FOR A DEDICATED VEHICLE       TO TRANSPORT SUBJECTS IN CUSTODY FROM THE BOZEMAN MUNICIPAL COURT TO THE GALLATIN COUNTY DETENTION  CENTER.  IN ADDITION, THIS VEHICLE COULD BE USED  FOR OTHER TRANSPORTING PURPOSES.                  ALTERNATIVES CONSIDERED:                          THE ALTERNATIVE WOULD BE TO UTILIZE A FULLY       EQUIPPED PATROL VEHICLE, INCREASING THE MILEAGE    ‐                  AND USE OF A MUCH HIGHER PRICED, EMERGENCY         ‐                  RESPONSE CAPABLE VEHICLE.                          ‐                  OPERATING COSTS:  COSTS ON A DEDICATED VEHICLE    ‐                  WOULD LIKELY BE LESS THAN USING A PATROL VEHICLE.  ‐                  POLICE NON‐PATROL CAR NEW VEHICLES  202230,000$            GF293 (FY22)253 Department Name Year Description Amount Total  Project #ONE ADDITIONAL PATROL VEHICLE                      59,000            DESCRIPTION:                                      ‐                  A REVIEW OF MILEAGE AND ESTIMATED STAFFING         ‐                  INCREASES IN PATROL BY 2‐3 OFFICERS OVER THE NEXT  ‐                  FEW YEARS HAS LED TO THE IDENTIFIED NEED FOR       ‐                  AN ADDITIONAL PATROL VEHICLE IN FY21.  THIS WOULD  ‐                   BRING THE TOTAL PATROL RESPONSE VEHICLES TO 23    ‐                  (1 UNMARKED / 2 K9 VEHICLE, 20 FULLY MARKED).      ‐                  PRICE INCLUDES ALL OF THE                          ‐                  NECESSARY VEHICLE EQUIPMENT (TOP LIGHTS, SIRENS,   ‐                  MOBILE (INSTALLED) RADIO, VIDEO CAMERA, SYSTEM, ET ‐                  PATROL VEHICLES ARE AN ESSENTIAL ITEM,             ‐                  BEING THE PRIMARY TOOL USED FOR OVER 50,000        ‐                  CALLS EACH YEAR.   THEY ARE GENERALLY SHARED BY.   ‐                  2‐3 OFFICERS, MEANING THEY ARE OFTEN RUN FOR A     ‐                  COUPLE SHIFTS EACH DAY, AVERAGING OVER 20,000      ‐                  MILES PER YEAR.                                    ‐                  INCREASED BUDGET REQUEST:                         2,000              INCREASE IS BASED ON FY19 VEHICLE COST OF $61,000  ‐                  PER VEHICLE, WITH COSTS LIKELY TO INCREASE.        ‐                  ALTERNATIVES CONSIDERED:                          ‐                  CONTINUE PATROL RESPONSE WITH EXISTING PATROL CARS ‐                  ADDITIONAL PATROL VEHICLE:                         62,000            WE ANTICIPATE THE NEED FOR AN                      ‐                  ADDITIONAL PATROL VEHICLE DUE TO INCREASED         ‐                  STAFFING AND DEMANDS FOR SERVICE. THIS VEHICLE     ‐                  WOULD BE A PRIMARY REPONSE VEHICLE UTILIZED BY THE ‐                  THE PATROL DIVISION.  THESE VEHICLES ARE SHARED    ‐                  BY TWO OR THREE PATROL OFFICERS AND GENERALLY      ‐                  USED ON MULTIPLE SHIFTS IN ALL TYPES OF WEATHER    ‐                  CONDITIONS. THESE VEHICLES ARE EQUIPPED WITH       ‐                  LIGHTBARS, A RADIO SYSTEM, A TRANSPORT SEAT AND    ‐                  DIVIDER, A SIREN, A VIDEO CAMERA SYSTEM, AND       ‐                  MANY OTHER ITEMS NECESSARY FOR PATROL RESPONSE.    ‐                  POLICE PATROL CAR ‐ ADDITIONAL   202462,000$            GF294 POLICE PATROL CAR ‐ ADDITIONAL   202161,000$            GF294 254 Department Name Year Description Amount Total  Project #BODY CAMERA SYSTEM:                               70,000            WITH THE SCRUTINY OF POLICE OFFICERS AND THEIR     ‐                  ACTIONS INCREASING EVERY YEAR, WE ANTICIPATE THE  NEED TO IMPLEMENT A DEPARTMENT‐WIDE BODY CAMERA   SYSTEM AT SOME POINT.   THIS SYSTEM WOULD INCLUDE ENOUGH CAMERAS TO OUTFIT EACH PATROL OFFICER,     ALONG WITH THE NECESSARY HARDWARE AND SOFTWARE    TO MAKE THE SYSTEM FUNCTIONAL.                    ALTERNATIVES CONSIDERED:                          THE ALTERNATIVE IS TO DELAY THE IMPLEMENTATION OF A SYSTEM.                                         DESIGN & CONSTRUCT INDOOR/OUTDOOR FAMILY AQUATICS  110,000         DESCRIPTION:                                       ‐                  DESIGN PORTION FOR CONSTRUCTION IN FY22.           ‐                  INDOOR/OUTDOOR AQUATICS CENTER. THIS ITEM WAS      ‐                  IDENTIFIED AS A  TOP TEN CAPITAL FACILITY          ‐                  RECOMMENDATION  IN THE PROST PLAN, ADOPTED         ‐                  OCTOBER 2007. THE DESIGN PHASE IN FY18 INCLUDES    ‐                  THE PRELIMINARY DESIGN OF THE FAMILY AQUATICS      ‐                  CENTER. THIS PROJECT WILL NEED TO BE APPROVED BY   ‐                  THE VOTERS. IT IS ESTIMATED THAT AN ELECTION WOULD ‐                  BE OFFERED IN THE FALL OF 2021.                    ‐                  ALTERNATIVES CONSIDERED:                           ‐                  DO NOT BUILD A COMMUNITY AQUATICS CENTER.          ‐                  ADVANTAGES OF APPROVAL:                            ‐                  COMMUNITY BENEFITS OF AN AQUATICS CENTER: SAFE AND ‐                  HEALTHY PLACE FOR FAMILIES TO PLAY, CONNECTED      ‐                  FAMILIES, STRONG VITAL INVOLVED COMMUNITY, AND     ‐                  INCREASED COMMUNITY PROGRAMS.                      ‐                  ADD OPERATING COSTS:                               ‐                  ANNUAL OPERATING AND MAINTENANCE COSTS TO          ‐                  INCLUDE ADDITIONAL AQUATIC STAFF.                  ‐                  COST UNDETERMINED AT THIS TIME.                    ‐                  RECREATION DESIGN & CONSTRUCT INDOOR/OUTDOOR FAMILY AQUATICS 2023110,000$          GF056 (FY23) POLICE POLICE BODY CAMERA SYSTEM 202470,000$            GF316 255 Department Name Year Description Amount Total  Project #DESIGN & CONSTRUCT INDOOR/OUTDOOR FAMILY AQUATICS  16,500,000    DESCRIPTION:                                      ‐                  BOND ISSUANCE AND CONSTRUCTION                     ‐                  INDOOR/OUTDOOR AQUATICS CENTER. THIS ITEM WAS      ‐                  IDENTIFIED AS A  TOP TEN CAPITAL FACILITY          ‐                  RECOMMENDATION  IN THE PROST PLAN, ADOPTED        OCTOBER 2007. THE DESIGN PHASE IN FY18 INCLUDES   THE PRELIMINARY DESIGN OF THE FAMILY AQUATICS     CENTER. THIS PROJECT WILL NEED TO BE APPROVED BY  THE VOTERS. IT IS ESTIMATED THAT AN ELECTION WOULDBE OFFERED IN THE FALL OF 2021.                   ALTERNTAIVES CONSIDERED:                           ‐                  DO NOT BUILD A COMMUNITY AQUATICS CENTER.          ‐                  ADVANTAGES OF APPROVAL:                           ‐                  COMMUNITY BENEFITS OF AN AQUATICS CENTER: SAFE AND ‐                  HEALTHY PLACE FOR FAMILIES TO PLAY, CONNECTED      ‐                  FAMILIES, STRONG VITAL INVOLVED COMMUNITY, AND     ‐                  INCREASED COMMUNITY PROGRAMS.                      ‐                  ADD OPERATING COSTS:                              ‐                  ANNUAL OPERATING AND MAINTENANCE COSTS TO          ‐                  ADDITIONAL AQUATIC STAFF.                          ‐                  COST UNDETERMINED AT THIS TIME.                    ‐                  FUNDING SOURCES:                                  ‐                  BOND AND GENERAL FUND                              ‐                  INCREASE DUE TO INFLATION                         2,040,000      RECREATION CONSTRUCT INDOOR/OUTDOOR FAMILY AQUATICS 202418,540,000$     GF056  (FY24)256 Department Name Year Description Amount Total  Project #SWIM CENTER ‐ FACILITY REPAIRS AND REPLACEMENTS    949,300         DESCRIPTION:                                      ‐                  THE SWIM CENTER REQUIRES NUMEROUS REPAIR AND       ‐                  EQUIPMENT REPLACEMENTS WHICH WOULD BE ADDED        ‐                  TO THE BOND INITIATIVE FOR THE INDOOR/OUTDOOR      ‐                  AQUATICS CENTER. THESE ITEMS INCLUDE: GUTTER       ‐                  REPLACEMENT;DECK TILE REPLACEMENT;                 ‐                  REPLACEMENT OF CEILING TILES;                      ‐                  HVAC UNIT REPLACEMENT;                             ‐                  ALTERNATIVES CONSIDERED:                          ‐                  NONE                                               ‐                  ADVANTAGES OF APPROVAL:                           ‐                  THESE PROJECTS WILL HELP TO ENSURE THAT WE ARE     ‐                  ABLE TO MAINTAIN A SAFE AND FUNCTIONAL FACILITY.   ‐                  THE POOL IS EXTREMELY WELL UTILIZED AND REPAIRS    ‐                  AND REPLACEMENTS ARE NECESSARY OVER TIME IN        ‐                  ORDER TO CONTINUE TO SERVE THE COMMUNITY.          ‐                  ADD OPERATING COSTS:                              ‐                  NO ADDITIONAL ANNUAL OPERATING AND                 ‐                  MAINTENANCE COSTS                                  ‐                  INCREASE DUE TO INFLATION                          38,000            INCREASE DUE TO INFLATION                         12,700            LINDLEY CENTER PARKING LOT RESURFACING             75,388            DESCRIPTION:                                       ‐                  CURB AND OVERLAY, INCLUDE ADA PARKING STALLS,  AND ‐                  LIGHTS. ALTERNATIVES CONSIDERED: KEEP LOT GRAVEL   ‐                  ADVANTAGES OF APPROVAL: COMPLY WITH CITY CODE,     ‐                  MORE ORGANIZED PARKING, SAFER, ACCESSIBILITY       ‐                  ADD OPERATING COSTS: STRIPPING & PERIODIC OVERLAYS ‐                  CHANGES FROM LAST CIP: 4% INCREASE FOR INFLATION   3,012              RECREATION LINDLEY CENTER PARKING LOT RESURFACING202478,400$            GF140 RECREATION SWIM CENTER ‐ FACILITY    20241,000,000$       GF137 257 Department Name Year Description Amount Total  Project #PROST PLAN UPDATE $114,000                         57,000            DESCRIPTION                                       ‐                  HALF THE EXPENSE IS PAID FOR BY RECREATION.        ‐                  UPDATE THE 2007 PARKS RECREATION OPEN SPACE        ‐                  TRAIL (PROST) PLAN. THE CURRENT PLAN IS NOW 13     ‐                  YEARS OLD. SINCE ADOPTION, THE CITY HAS GROWN IN   ‐                  SIZE, NEW PARK PROPERTIES HAVE COME INTO THE       ‐                  SYSTEM, AND LOCAL DEMOGRAPHICS HAVE CHANGED.       ‐                  THIS PROJECT ANTICIPATES HIRING AN OUTSIDE PARTY   ‐                  TO UPDATE THE PLAN THAT WILL TAKE INTO             ‐                  CONSIDERATION THE UPDATED COMMUNITY PLAN.          ‐                  ALTERNATIVES:                                     ‐                  DO NOT UPDATE THE PLAN                             ‐                  ADVANTAGES OF APPROVAL:                           ‐                  THE UPDATE WOULD RECORD AND REFERENCE NEW          ‐                  AND ACCURATE INFORMATION THAT HAS BEEN             ‐                  DEVELOPING OVER THE LAST 13 YEARS.                 ‐                  ANALYSIS AND 2012 FACILITY CONDITION INVENTORY.    ‐                  DESCRIPTION:                                      320,300         THIS PROJECT IS THE COMBINATION OF REQUESTS FOR    ‐                  UPGRADE OF THE RESTROOMS, WINDOW                   ‐                  REPLACEMENT, SIDING REPLACEMENT                    ‐                  REPLACEMENT, KITCHEN UPGRADE,                      ‐                  EAST ROOF INSULATION, FLOOR SUPPORT,               ‐                  ROOF SUPPORT. THIS IS A HEAVILY USED COMMUNITY     ‐                  BUILDING. ALTERNATIVES CONSIDERED: COMPLETE THE    ‐                  PROJECT IN PHASES. ADVANTAGES OF APPROVAL:         ‐                  1. BRINGS RESTROOMS UP TO CURRENT ADA REQUIREMENTS ‐                  2. BRINGS RESTROOMS UP TO CURRENT CITY OF BOZEMAN  ‐                  BUILDING CODES 3. IMPROVES SANITATION IN THE       ‐                  RESTROOMS AND KITCHEN FACILITIES 4. REHABS AND     ‐                  SECURES THE BUILDING ENVELOPE FOR YEARS TO COME.   ‐                  5. REDUCED ENERGY CONSUMPTION FROM IMPROVED        ‐                  WINDOWS AND INSULATION. 6. ADDRESSES DEFICIENCIES  ‐                  THAT WERE IDENTIFIED IN THE 2014 STRUCTURAL        ‐                  ANALYSIS AND 2012 FACILITY CONDITION INVENTORY.    ‐                  ADD OPERATING COSTS:                              ‐                  MINIMAL ROUTINE MAINTENANCE                        ‐                  CHANGES FROM LAST CIP: 4% INCREASE FOR INFLATION  12,800            RECREATION LINDLEY CENTER FULL UPGRADE 2023333,100$          GF209 RECREATION PROST PLAN UPDATES 202157,000$            GF205 258 Department Name Year Description Amount Total  Project #BOGERT POOL RENOVATION                            483,000         BOGERT POOL IS BEGINNING TO SHOW ITS WEAR FASTER   ‐                  EVERY YEAR.  THIS PROJECT WOULD REPLACE THE COPING ‐                  AROUND THE POOL THAT IS CRACKED IN SEVERAL AREAS   ‐                  AND THE POOL GUTTERS THAT ARE CRACKING, CRUMBLING,AND/OR LIFTING FROM THE POOL EDGE. ALL OF THE     LEAKS THAT COULD BE PATCHED WITHOUT DIGGING UP THEBOTTOM OF THE POOL HAVE BEEN PATCHED. THERE IS    MINIMAL LEAKING IN THE RETURN PIPES TO THE POOL    ‐                  BUT WE RECOMMEND REPAIRING THE LEAKS IN THE        ‐                  RETURNING PIPING THAT WERE IDENTIFIED IN MAY OF    ‐                  2015, BEFORE THE POOL IS BLASTED WITH SAND OR HIGH ‐                  PRESSURE WATER, PREPPED, AND RESURFACED.  THE      ‐                  RETAINING WALL IS GOING TO BE REPLACED WITH A      ‐                  WROUGHT IRON FENCE TO ALLOW MORE VISIBILITY TO     ‐                  THE FACILITY AT NIGHT AND PROVIDE MORE STRUCTURE,  ‐                  AS THE CURRENT WALL IS WEAKENING.  THE SECTIONS OF ‐                  THE DECKING IN FRONT OF THE LOCKER ROOMS HAVE      ‐                  SUNKEN OVER THE YEARS AND WILL ALSO BE REPLACED.   ‐                  THE BOGERT POOL RENOVATION OR REPLACEMENT WITH AN  ‐                  ALTERNATE WATER FEATURE WOULD BE ADDED TO THE BOND ‐                  INITIATIVE FOR THE INDOOR/OUTDOOR AQUATIC CENTER.  ‐                  ADVANTAGES OF APPROVAL:                           ‐                  CURRENT GUTTERS ARE DISINTEGRATING BETWEEN THE     ‐                  GUTTER AND THE LEDGE OF THE POOL WHERE THERE       ‐                  GUTTER SITS. SEVERAL GUTTER TILES NEED TO BE       ‐                  RE‐ADHERED TO THE POOL LEDGE EVERY SPRING AND      ‐                  OFTEN DURING THE POOL SEASON. IF A TILE IS STILL   ‐                  ATTACHED BUT LOOSE, IT CAN EASILY BE PULLED FROM   ‐                  THE WALL. SEVERAL OF THE GUTTER TILES HAVE BEEN    ‐                  REPLACED THROUGH THE YEARS. IN MANY PLACES,        ‐                  A SPACE WAS NOT LEFT BETWEEN THE TILES. THIS       ‐                  DOESN T ALLOW THE WATER TO FLOW INTO THE GUTTER    ‐                  SYSTEM FOR OPTIMAL WATER CIRCULATION. THE SURFACE  ‐                  OF THE POOL IS CURRENTLY BEING PATCHED WITH        ‐                  HYDRAULIC CEMENT IN AREAS WHERE THE PLASTER IS     ‐                  COMING UP. A NEW SURFACE WOULD WORK TO PROTECT THE ‐                  STRUCTURE OF THE POOL.                             ‐                  INCREASE DUE TO INFLATION                          50,000            RECREATION BOGERT POOL RENOVATION    2024533,000$          GF238 259 Department Name Year Description Amount Total  Project #STORY MILL COMMUNITY CENTER GYM FLOOR REPLACEMENT  110,000         DESCRIPTION: REPLACEMENT OF THE EXISTING GYM FLOOR‐                  WITH A WOOD FLOOR THAT IS MORE DURABLE, LOWER      ‐                  MAINTENANCE, AND CONDUCIVE TO MULTIPLE USES        ‐                  ALTERNATIVES CONSIDERED: NONE. WOOD FLOOR IS THE   ‐                  BEST OPTION FOR FUNCTIONALITY.                     ‐                  ADVANTAGES OF APPROVAL:                            ‐                  DURABILITY, INCREASED PROGRAM OPTIONS, INCREASED   ‐                  PROGRAM REVENUE                                    ‐                  ADD OPERATING COSTS: ROUTINE MAINTENANCE           ‐                  CHANGE FROM LAST CIP: UPDATED BID INCREASED       16,000            STORY MANSION EXTERIOR PAINT. DESCRIPTION:         60,000            THE EXTERIOR PAINT AT THE STORY MANSION HAS        ‐                  STARTED TO FADE AND PEEL. IT WAS LAST PAINTED IN   ‐                  2007 AND HAS AN EXPECTED SERVICE LIFE OF 10 YEARS  ‐                  ALTERNATIVES CONSIDERED:NONE. ADVANTAGES OF       ‐                  APPROVAL:DUE TO THE CURRENT PEELING AND FADING OF ‐                  THE PAINT, WE RISK COMPROMISING THE SIDING WHICH   ‐                  COULD NEED REPLACEMENT DUE TO DAMAGE AND WOULD BE  ‐                  A SIGNIFICANTLY MORE EXPENSIVE PROJECT.            ‐                  ADDITIONAL OPERATING COSTS: REPAINTING EVERY 8‐10 ‐                  YEARS.                                            CHANGES FROM LAST CIP: 4% INCREASE FOR INFLATION   2,500              PASSENGER VAN                                      35,000            DESCRIPTION:                                      ‐                  THE PURCHASE OF A 15 PASSENGER VAN FOR PARKS       ‐                  AND RECREATION DEPARTMENT PROGRAMS AS WELL AS      ‐                  OTHER CITY DEPARTMENTS USE AS NEEDED.              ‐                  ALTERNATIVES CONSIDERED: NONE                     ‐                  OUR CURRENT PASSENGER VAN CAN ACCOMMODATE 13       ‐                  CHILDREN AND 2 STAFF  WHEN USED FOR PROGRAMS. THE  ‐                  MAJORITY OF OUR PROGRAMS HAVE A MAX CAPACITY OF 20 ‐                  OR MORE, WHICH MEANS MULTIPLE TRIPS AND ADDITIONAL ‐                  STAFF SUPPORT IS REQUIRED WHEN TRANSPORTING        ‐                  PARTICIPANTS, OR A LOWER MAX NUMBER PUT ON THE     ‐                  PROGRAM. ANOTHER VAN WOULD BETTER MEET CURRENT     ‐                  NEEDS. ADD OPERATING COSTS: ROUTINE MAINTENANCE.   ‐                  CHANGES FROM LAST CIP: UPDATED BID INCREASED      2,000              RECREATION PASSENGER VAN         202137,000$            GF302 RECREATION STORY MANSION EXTERIOR PAINT. 202162,500$            GF301 RECREATION STORY MILL COMMUNITY CENTER GYM FLOOR REPLACEMENT 2022126,000$          GF300 260 Department Name Year Description Amount Total  Project #STORY MILL COMMUNITY CENTER GYM VENTILATION SYSTEM 50,000            DESCRIPTION: INSTALLING AN HVAC SYSTEM IN THE SMCC ‐                  GYM TO PROVIDE THE CLIMATE CONTROL NECESSARY FOR   ‐                  PROTECTING THE WOOD FLOOR AND OCCUPANT COMFORT AND ‐                  SAFETY. ALTERNATIVES CONSIDERED: NONE, PROJECT IS  ‐                  REQUIRED IF A NEW FLOOR IS INSTALLED IN THE GYM    ‐                  ADVANTAGES OF APPROVAL: LONGEVITY OF THE WOOD      ‐                  FLOOR, OCCUPANT COMFORT AND SAFETY.                ‐                  ADDITIONAL OPERATING COSTS: ROUTINE MAINTENANCE    ‐                  CHANGES FROM LAST CIP: SYSTEM INCLUDES COOLING AND70,000            DESIGN FEES.                                       ‐                  STORY MILL COMMUNITY CENTER MEETING ROOM           55,000             DESCRIPTION: RENOVATION OF ONE OF THE TWO        ‐                  MULTIPURPOSE ROOMS AT SMCC.  INCLUDES WALL         ‐                  FINISHES, ACOUSTICAL CEILING FINISHES, DOORS,      ‐                  ELECTRICAL AND LIGHTING UPGRADES                   ‐                  ALTERNATIVES CONSIDERED: COMPLETE IN PHASES       ‐                  ADVANTAGES OF APPROVAL: IMPROVED FUNCTION,         ‐                  INCREASED RENTAL REVENUE, EFFICIENT LIGHTING AND   ‐                  SAVINGS, INCREASED RENTAL REVENUE, ADDITIONAL CITY ‐                  MEETING ROOM                                       ‐                  ADD OPERATING COSTS: ROUTINE MAINTENANCE          ‐                  CHANGES FROM LAST CIP: 4% INCREASE FOR INFLATION   2,200              HVAC SYSTEM FOR STORY MILL COMMUNITY CENTER OFFICE 40,100            DESCRIPTION: INSTALLING AN HVAC SYSTEM IN THE     ‐                  OFFICE WING AND MULTIPURPOSE ROOMS AT SMCC         ‐                  ALTERNATIVES CONSIDERED: NOT INSTALLING THE SYSTEM ‐                  ADVANTAGES OF APPROVAL: CLIMATE CONTROL IN ROOMS   ‐                  THAT WE RUN PROGRAMS IN AND IN CITY OFFICES        ‐                  FOR OCCUPANT COMFORT AND EFFICIENCY.               ‐                  ADDITIONAL OPERATING COSTS: ROUTINE MAINTENANCE   ‐                  CHANGES FROM LAST CIP: INCLUDED  THE TWO          ‐                  MULTIPURPOSE ROOMS AND COOLING                    119,900         RECREATION HVAC SYSTEM FOR STORY MILL COMMUNITY CENTER OFFICE2025160,000$          GF336 RECREATION STORY MILL COMMUNITY CENTER MEETING ROOM  RENOVATION202557,200$            GF334 RECREATION STORY MILL COMMUNITY CENTER GYM VENTILATION SYSTEM2021120,000$          GF333 261 Department Name Year Description Amount Total  Project #RECREATION SOFTWARE 37,200            DESCRIPTION: NEW RECREATION SOFTWARE              ‐                  SYSTEM THAT WILL BETTER MANAGE  OUR PROGRAM        ‐                  REGISTRATIONS, FACILITY AND PARK RESERVATIONS      ‐                  DAILY POOL ADMISSIONS AND PASSES, AND PROVIDE DATA ‐                  THIS SYSTEM WILL REPLACE SPORTSMANS                ‐                  ALTERNATIVES CONSIDERED: NOT REPLACING SPORTSMANS ‐                  ADVANTAGES OF APPROVAL: MORE INTUITIVE SYSTEM,    ‐                  IMPROVED DATA COLLECTION AND REPORTING, IMPROVED   ‐                  EFFICIENCY, IMPROVED CUSTOMER SERVICE.             ‐                  ADD OPERATING COSTS: ANNUAL MAINTENANCE AGREEMENT ‐                  ENERGY PROJECTS FOR CITY HALL                      75,000            DESCRIPTION:                                      ‐                  CITY HALL IS A LEED‐SILVER CERTIFIED BUILDING AND  ‐                  IS CURRENTLY UNDER PERFORMING. A RECENT ENERGY     ‐                  STAR REVIEW FOUND THAT CITY HALL SCORED A 30 ON    ‐                  A SCALE OF 1‐100, INDICATING THAT THE ENERGY       ‐                  PERFORMANCE OF THE BUILDING HAS DECLINED AS        ‐                  EQUIPMENT HAS AGED OR BEEN REPLACED, AND SPACE     ‐                  MODIFIED. MANY ISSUES WERE ADDRESSED IN 2008 WITH  ‐                  A REMODEL, BUT CERTAIN PROBLEMS RELATED TO THE     ‐                  HEATING HOT WATER SYSTEM BALANCE WERE NOT          ‐                  ADDRESSED DUE TO BUDGET CONSTRAINTS.               ‐                  ALTERNATIVES CONSIDERED:                          ‐                  NONE                                               ‐                  ADVANTAGES OF APPROVAL:                           ‐                  IMPROVED HVAC SYSTEM OPERATIONS AND REDUCED        ‐                  UTILITY COSTS (ESTIMATED TO BE AT LEAST $2,4000    ‐                  ANNUALLY).                                         ‐                  ADD OPERATING COSTS:                              ‐                  NONE, RATHER A REDUCTION                           ‐                  SUSTAINABILITY ENERGY PROJECTS   CITY HALL     202275,000$            GF245 RECREATION RECREATION SOFTWARE 202237,200$            GF348 262