HomeMy WebLinkAbout12-02-19 City Commission Packet Materials - C2. Fire Equipment and Capital Replacement Fund CIP for FY21-25
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Kristin Donald, Finance Director
SUBJECT: Adopt the Fire Equipment and Capital Replacement Fund Capital
Improvement Plan (CIP) for Fiscal Years 2021-2025.
AGENDA ITEM TYPE: Consent
MEETING DATE: December 2, 2019
RECOMMENDATION: Adopt the Fire Equipment and Capital Replacement Fund
Capital Improvement Plan (CIP) for Fiscal Years 2021-2025.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. Similar to recent years
past, we are bringing the various parts of the plan forward as items on the Consent agenda. We
will be prepared to address questions, if they arise, at the public meeting.
The Fire Chief, City Manager, and other city staff met in October and November to develop the
attached Capital Plan for the equipment and capital needs of the Department that could be funded
through the 4-mill levy for Fire Capital and Equipment Replacement. Fire Stations 2 relocation
have been incorporated in the General Fund CIP to compare to other possible voter approval
bond projects.
UNRESOLVED ISSUES: None.
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ALTERNATIVES: As suggested by the City Commission. If the Commission does not
wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY21.
Report compiled on: November 8, 2019
Attached: Fire Equipment and Capital Replacement Fund CIP Section
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FIRE EQUIPMENT & CAPITAL FUND FINANCIAL SUMMARY Financial Summary Current YearFY20 FY21 FY22 FY23 FY24 FY25 UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 911,038$ 64,730$ 166,973$ 608,718$ 1,047,680$ 169,339$ Plus: Dedicated Tax Revenues 4 Mills 501,692$ 516,743$ 532,245$ 548,212$ 564,659$ 581,599$ ‐$ Plus: Grant (Possible for FE17)67,500$ Less: FY19 carry forward (320,000)$ Less: Amount dedicated to BPSC (600,000)$ (50,000)$ Less: Scheduled CIP Project Costs (428,000)$ (364,500)$ (90,500)$ (176,750)$ (1,443,000)$ (241,250)$ (1,421,300)$ Projected Year‐End Cash Dedicated to CIP 64,730$ 166,973$ 608,718$ 1,047,680$ 169,339$ 509,687$ Assumptions Made for Revenue Estimates: Current YearFY20 FY21 FY22 FY23 FY24 FY25Estimated Annual Tax Revenues 501,692$ 501,692$ 516,743$ 532,245$ 548,212$ 564,659$ Estimated Annual Increase 3.0% 3.0% 3.0% 3.0% 3.0%Total Estimated Revenues 501,692$ 516,743$ 532,245$ 548,212$ 564,659$ 581,599$ Current Revenues Dedicated to CIP % 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% Plus: Increase Dedicated to CIP 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%Total Estimated Revenues Dedicated to CIP 501,692$ 516,743$ 532,245$ 548,212$ 564,659$ 581,599$ ProjectedProjected$(364,500)$(90,500)$(176,750)$(1,443,000)$(241,250)$(1,421,300)FY21 FY22 FY23 FY24 FY25 UNSCHEDULEDFIRE EQUIPMENT & CAPITAL REPLACEMENTS9
FIRE EQUIPMENT & CAPITAL FUND PROJECT SUMMARY Project Project Name FY2021 FY2022 FY2023 FY2024 FY2025 UnscheduledFE10 SELF‐CONTAINED BREATHING ‐ ‐ ‐ ‐ ‐ 507,000 FE12 PERSONAL PROTECTIVE EQUIPMENT 39,500 40,500 41,750 43,000 44,250 242,300 FE15 CARDIAC MONITOR REPLACEMENT 175,000 ‐ ‐ ‐ ‐ ‐ FE16 EXTRACTION TOOLS 150,000 ‐ ‐ ‐ ‐ ‐ FE17 WETLANDS APPARATUS ‐ ‐ 135,000 ‐ ‐ ‐ FE18 LIGHT DUTY VEHICLES ‐ 50,000 ‐ ‐ 197,000 ‐ FE20 FIRE ENGINE REPLACEMENT ‐ ‐ ‐ 1,400,000 ‐ ‐ FE23 MOBILE/PORTABLE RADIOS672,000 Fiscal Year totals 364,500 90,500 176,750 1,443,000 241,250 1,421,300 10
FIRE EQUIPMENT & CAPITAL FUND DETAIL BACKGROUND The revenue projection in this special revenue fund is based on the value of a mill for property tax purposes. The 5‐year average change is 4.2%; the highest rate during that period was for the 2018 appraisal year. We are using a conservative 3% estimate in this CIP. This is somewhat lower than the 5‐year average. $86,564 $89,325 $101,195 $104,321 125,423 $101,365.60 $‐ $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,0002016 2017 2018 2019 2020 Average ChangeFY16‐FY20Value of 1 mill, City of Bozeman11
CAPITAL PLAN SUMMARY The plan has the annual purchasing of personal protective equipment (FE12) that is purchased on a rotating cycle so that Firefighters primary gear is 0‐5 years old and their back up gear is the 6‐10 years old. FY21 includes FE15 Cardiac Monitor Replacement, which replaces the five the Department currently has and is in conjunction with the local hospital to ensure interoperability. FY23 adds a Wetland Apparatus, FE17, which will be paid for partially through grant funding. FY24 has the replacement of two fire engines both Fire Engine 1 and Fire Engine 2 will be over 12 years old and expected life span is around 10 years for the average fire engine. 12
Project Name YearDescription AmountTotal Project #SELF‐CONTAINED BREATHING APPARATUS 507,000 DESCRIPTION: ‐ SCBA ARE WORN BY THE FIREFIGHTERS FOR RESPIRATORY PROTECTION WHEN IN IMMEDIATELY DANGEROUS TO LIFE AND HEALTH (IDLH) ENVIRONMENTS AS REQUIRED BY OSHATHE ANTICIPATED LIFE SPAN OF A SCBA IS 10‐12 YEARSTHE DEPARTMENT LAST PURCHASED SCBAS IN 2017. SCBAS REQUIRE ANNUAL MAINTENANCE BY A LICENSED THIRD PARTY. THIS PURCHASE WOULD BE FOR NEW SCBA INCLUDING FRAMES, BOTTLES, FACEPIECE, AND REGULATORS. PERSONAL PROTECTIVE EQUIPMENT 39,500 DESCRIPTION: ‐ TODAY EACH MEMBER OF THE BOZEMAN FIRE DEPARTMENT ‐ IS ISSUED TWO SETS OF PERSONAL PROTECTIVE ‐ EQUIPMENT (PPE), A PRIMARY AND A BACKUP SET. ‐ THE NFPA AND MANUFACTURER GUIDELINES RECOMMEND ‐ THAT PPE USED BY FIREFIGHTERS, OFTEN REFERRED TO ‐ AS TURNOUT GEAR, BE REPLACED EVERY 10 YEARS DUE TO ‐ HE BREAKDOWN OF THE PROTECTIVE FIBERS THAT ARE USE ‐ TO MAKE THE GEAR. PRESENTLY THE FIRE DEPARTMENT ‐ PURCHASES GEAR ON A ROTATING CYCLE SO THAT A ‐ FIREFIGHTER S PRIMARY GEAR IS 0‐5 YEARS OLD AND ‐ THEIR BACK‐UP GEAR IS 6‐10 YEARS OLD. ‐ ALTERNATIVES CONSIDERED: ‐ CONTINUE TO PURCHASE OUT OF THE GENERAL FUND ‐ ADVANTAGES OF APPROVAL: ‐ MOVES PURCHASE FROM GENERAL FUND BUDGET TO CAPITAL ‐ ADD OPERATING COSTS: ‐ WILL BE REPLACED IN 10 YEARS ‐ PERSONAL PROTECTIVE EQUIPMENT 202139,500$ FE12 (FY21)SELF‐CONTAINED BREATHING UNSCHEDULED507,000$ FE1013
Project Name YearDescription AmountTotal Project #PERSONAL PROTECTIVE EQUIPMENT 40,500 DESCRIPTION: ‐ TODAY EACH MEMBER OF THE BOZEMAN FIRE DEPARTMENT ‐ IS ISSUED TWO SETS OF PERSONAL PROTECTIVE ‐ EQUIPMENT (PPE), A PRIMARY AND A BACKUP SET. THE ‐ NFPA AND MANUFACTURER GUIDELINES RECOMMEND THAT ‐ PPE USED BY FIREFIGHTERS, OFTEN REFERRED TO AS ‐ TURNOUT GEAR, BE REPLACED EVERY 10 YEARS DUE TO ‐ THE BREAKDOWN OF THE PROTECTIVE FIBERS THAT ARE ‐ USED TO MAKE THE GEAR. PRESENTLY THE FIRE ‐ DEPARTMENT PURCHASES GEAR ON A ROTATING CYCLE SO ‐ THAT A FIREFIGHTER S PRIMARY GEAR IS 0‐5 YEARS OLD ‐ AND THEIR BACK‐UP GEAR IS 6‐10 YEARS OLD. ‐ ALTERNATIVES CONSIDERED: ‐ CONTINUE TO PURCHASE OUT OF THE GENERAL FUND ‐ ADVANTAGES OF APPROVAL: ‐ MOVES PURCHASE FROM GENERAL FUND BUDGET TO CAPITAL ‐ ADD OPERATING COSTS: ‐ WILL BE REPLACED IN 10 YEARS ‐ PERSONAL PROTECTIVE EQUIPMENT 202240,500$ FE12 FY22)14
Project Name YearDescription AmountTotal Project #PERSONAL PROTECTIVE EQUIPMENT 41,750 DESCRIPTION: ‐ TODAY EACH MEMBER OF THE BOZEMAN FIRE DEPARTMENT ‐ IS ISSUED TWO SETS OF PERSONAL PROTECTIVE ‐ EQUIPMENT (PPE), A PRIMARY AND A BACKUP SET. THE ‐ NFPA AND MANUFACTURER GUIDELINES RECOMMEND THAT ‐ PPE USED BY FIREFIGHTERS, OFTEN REFERRED TO AS ‐ TURNOUT GEAR, BE REPLACED EVERY 10 YEARS DUE TO ‐ THE BREAKDOWN OF THE PROTECTIVE FIBERS THAT ARE ‐ USED TO MAKE THE GEAR. PRESENTLY THE FIRE ‐ DEPARTMENT PURCHASES GEAR ON A ROTATING CYCLE SO ‐ THAT A FIREFIGHTER S PRIMARY GEAR IS 0‐5 YEARS OLD ‐ AND THEIR BACK‐UP GEAR IS 6‐10 YEARS OLD. ‐ ALTERNATIVES CONSIDERED: ‐ CONTINUE TO PURCHASE OUT OF THE GENERAL FUND ‐ ADVANTAGES OF APPROVAL: ‐ MOVES PURCHASE FROM GENERAL FUND BUDGET TO CAPITAL ‐ ADD OPERATING COSTS: ‐ WILL BE REPLACED IN 10 YEARS ‐ PERSONAL PROTECTIVE EQUIPMENT 202341,750$ FE12 (FY23)15
Project Name YearDescription AmountTotal Project #DESCRIPTION: 43,000 TODAY EACH MEMBER OF THE BOZEMAN FIRE DEPARTMENT ‐ IS ISSUED TWO SETS OF PERSONAL PROTECTIVE ‐ EQUIPMENT (PPE), A PRIMARY AND A BACKUP SET. ‐ THE NFPA AND MANUFACTURER GUIDELINES RECOMMEND ‐ THAT PPE USED BY FIREFIGHTERS, OFTEN REFERRED TO ‐ AS TURNOUT GEAR, BE REPLACED EVERY 10 YEARS DUE TO ‐ THE BREAKDOWN OF THE PROTECTIVE FIBERS THAT ARE ‐ USED TO MAKE THE GEAR. PRESENTLY THE FIRE ‐ DEPARTMENT PURCHASES GEAR ON A ROTATING CYCLE SO ‐ THAT A FIREFIGHTERS PRIMARY GEAR IS 0‐5 YEARS OLD ‐ AND THEIR BACK‐UP GEAR IS 6‐10 YEARS OLD. ‐ ALTERNATIVES CONSIDERED: ‐ USE OTHER FUNDING SOURCES SUCH AS GENERAL FUND ‐ ADVANTAGES OF APPROVAL: ‐ EQUIPMENT WILL REMAIN UP TO DATE AND EFFECTIVE ‐ ADD OPERATING COSTS: ‐ NONE ‐ DESCRIPTION: 43,000 TODAY EACH MEMBER OF THE BOZEMAN FIRE DEPARTMENT ‐ IS ISSUED TWO SETS OF PERSONAL PROTECTIVE ‐ EQUIPMENT (PPE), A PRIMARY AND A BACKUP SET. ‐ THE NFPA AND MANUFACTURER GUIDELINES RECOMMEND ‐ THAT PPE USED BY FIREFIGHTERS, OFTEN REFERRED TO ‐ AS TURNOUT GEAR, BE REPLACED EVERY 10 YEARS DUE TO ‐ THE BREAKDOWN OF THE PROTECTIVE FIBERS THAT ARE ‐ USED TO MAKE THE GEAR. PRESENTLY THE FIRE ‐ DEPARTMENT PURCHASES GEAR ON A ROTATING CYCLE SO ‐ THAT A FIREFIGHTERS PRIMARY GEAR IS 0‐5 YEARS OLD ‐ AND THEIR BACK‐UP GEAR IS 6‐10 YEARS OLD. ‐ ALTERNATIVES CONSIDERED: ‐ USE OTHER FUNDING SOURCES SUCH AS GENERAL FUND ‐ ADVANTAGES OF APPROVAL: ‐ EQUIPMENT WILL REMAIN UP TO DATE AND EFFECTIVE ‐ ADD OPERATING COSTS: ‐ PERSONAL PROTECTIVE EQUIPMENT 202543,000$ FE12 (FY25)PERSONAL PROTECTIVE EQUIPMENT 202443,000$ FE12 (FY24)16
Project Name YearDescription AmountTotal Project #DESCRIPTION: FY26‐FY30 242,300 TODAY EACH MEMBER OF THE BOZEMAN FIRE DEPARTMENT ‐ IS ISSUED TWO SETS OF PERSONAL PROTECTIVE ‐ EQUIPMENT (PPE), A PRIMARY AND A BACKUP SET. ‐ THE NFPA AND MANUFACTURER GUIDELINES RECOMMEND ‐ THAT PPE USED BY FIREFIGHTERS, OFTEN REFERRED TO ‐ AS TURNOUT GEAR, BE REPLACED EVERY 10 YEARS DUE TO ‐ THE BREAKDOWN OF THE PROTECTIVE FIBERS THAT ARE ‐ USED TO MAKE THE GEAR. PRESENTLY THE FIRE ‐ DEPARTMENT PURCHASES GEAR ON A ROTATING CYCLE SO ‐ THAT A FIREFIGHTERS PRIMARY GEAR IS 0‐5 YEARS OLD ‐ AND THEIR BACK‐UP GEAR IS 6‐10 YEARS OLD. ‐ ALTERNATIVES CONSIDERED: ‐ USE OTHER FUNDING SOURCES SUCH AS GENERAL FUND ‐ ADVANTAGES OF APPROVAL: ‐ EQUIPMENT WILL REMAIN UP TO DATE AND EFFECTIVE ‐ ADD OPERATING COSTS: ‐ NONE ‐ REPLACEMENT OF THE 5 CARDIAC MONTIORS CURRENTLY 175,000 IN USE BY THE FIRE DEPARTMENT. REPLACEMENT NEEDS ‐ TO OCCUR IN CONJUNCTION WITH UPDATES AT LOCAL ‐ HOSPITAL TO ENSURE INTEROPERABILITY. DEPARTMENT ‐ WILL RECEIVE SOME TRADE IN CREDIT FOR OLDER ‐ MONITORS. NEW MONTIORS SHOULD HAVE A 10 YEAR ‐ LIFE SPAN. ‐ PERSONAL PROTECTIVE EQUIPMENT Unscheduled242,300$ FE12 (Unscheduled)CARDIAC MONITOR REPLACEMENT2021175,000$ FE15 17
Project Name YearDescription AmountTotal Project #EXTRICATION TOOLS 130,000 DESCRIPTION: ‐ THESE ARE THE TOOLS THAT ARE USED TO ACCESS AND ‐ REMOVE PATIENTS FROM AUTOMOBILE ACCIDENTS ‐ WHEN THEY HAVE BECOME PINNED OR TRAPPED IN A ‐ VEHICLE. HAVING UP TO DATE EXTRICATION EQUIPMENT ‐ IS IMPORTANT AS AUTO MANUFACTURERS CONTINUE TO ‐ COME OUT WITH NEW METALS AND MATERIALS THAT ‐ OLDER EQUIPMENT CANNOT CUT. BY REPLACING ALL 3 ‐ OF THE UNITS AT THE SAME TIME WE STANDARDIZED ‐ OUR FLEET OF TOOLS, MAKING USE, TRAINING, AND ‐ MAINTENANCE CONSISTENT ACROSS THE BOARD. THE ‐ ANTICIPATED LIFE SPAN OF THIS EQUIPMENT IS 10YEARS ‐ ALTERNTAIVES CONSIDERED: ‐ CONTINUE TO USE EXISTING EQUIPMENT AND PLAN ‐ REPLACEMENT OUT OF GENERAL FUND BUDGET. ‐ ADVANTAGES OF APPROVAL: ‐ MOVES PURCHASE FROM GENERAL FUND TO CAPITAL FUND. ‐ ENSURES THAT EXTRICATION EQUIPMENT IS CONSISTENT ‐ ACROSS THE DEPARTMENT AND UP TO CURRENT STANDARDS ‐ RELATED TO AUTOMOBILE CONSTRUCTION. ‐ ADD OPERATING COSTS: ‐ NONE. ‐ INCREASE: 20,000 REVISED ESTIMATE WITH QUOTE FROM VENDOR ‐ EXTRICATION TOOLS 2021150,000$ FE16 18
Project Name YearDescription AmountTotal Project #WILDLAND APPARATUS 135,000 DESCRIPTION: ‐ THE CITY OF BOZEMAN CONTINUES TO HAVE SEVERAL ‐ AREAS OF UNDEVELOPED LAND WITHIN ITS CORPORATE ‐ BOUNDARIES. AREAS SUCH AS STORY MILL, THE ‐ GALLATIN REGIONAL PARK, MSU AGRICULTURAL FIELDS, ‐ PETE S HILL, AND OTHERS STILL POSE A RISK OF ‐ WILDLAND FIRE PROBLEMS. HAVING A WILDLAND ‐ APPARATUS ALLOWS FOR THE BFD TO RESPOND TO THESE ‐ TYPES OF EVENTS IN A VEHICLE THAT IS EQUIPPED AND ‐ DESIGNED FOR THESE TYPES OF RESPONSES, WHICH OFTEN ‐ REQUIRE THAT WE TRAVEL OFF ROAD TO ADDRESS THE ‐ FIRE PROBLEM. THE CITY S CURRENT WILDLAND ‐ APPARATUS IS 30 YEARS OLD. WHILE THE VEHICLE MAY ‐ NOT HAVE SIGNIFICANT MILEAGE OTHER ASSESSMENTS ‐ SUCH AS STRUCTURAL INTEGRITY OF THE VEHICLE WILL ‐ NEED TO BE DONE BASED ON THE USE OF THE VEHICLE AS ‐ WELL AS AN ASSESSMENT OF THE FIRE PUMP ON THE UNIT ‐ ALTERNTAITVES CONSIDERED: ‐ CONTINUE TO USE EXISTING APPARATUS ‐ ADVANTAGES OF APPROVAL: ‐ PROVIDES DEPARTMENT WITH RELIABLE, UP TO DATE, ‐ WILDLAND APPARATUS TO ADDRESS IDENTIFIED RISK ‐ IN THE ‐ ADD OPERATING COSTS: ‐ NONE ‐ NEW LIGHT DUTY RESPONSE VEHICLE FOR QUICK RESPONSE 50,000 VEHICLE (QRV). VEHICLE WOULD BE USED FOR LOW ‐ PRIORITY CALL RESPONSE AND ADDITIONAL STAFFING FOR ‐ CALLS THAT REQUIRED MORE FIREFIGHTERS. NEED FOR ‐ THIS REQUEST WOULD DEPEND ON APPROVAL OF POSITIONS ‐ IN CITY STAFFING PLAN. ‐ LIGHT DUTY VEHICLESTO SUPPORT OR 50,000$ FE18 (FY22)WILDLAND APPARATUS 2023135,000$ FE17 19
Project Name YearDescription AmountTotal Project #REPLACEMENT OF ENGINE 1 700,000 DESCRIPTION: ‐ ENGINE 1 WILL BE 13 YEARS OLD AT THIS POINT ‐ THE EXPECTED LIFESPAN OF A FIRE ENGINE IS 10 YEARS ‐ FURTHER EVALUATION OF MILEAGE ENGINE HOURS, AND ‐ SERVICE AND REPAIR RECORDS WILL OCCUR AT THIS TIME ‐ TO SUPPORT OR POSTPONE THIS PURCHASE ‐ ALTERNATIVES CONSIDERED: ‐ AT THE TIME OR PURCHASE DELAYING WILL BE ‐ CONSIDERED. ‐ ADVANTAGES OF APPROVAL: ‐ NEWER EQUIPMENT IS MORE COST EFFECTIVE TO MAINTAIN ‐ AND IS MORE RELIABLE IN AN EMERGENCY SITUATION. ‐ ADD OPERATING COSTS: ‐ MAINTENANCE COST WOULD BE REDUCED. ‐ REPLACEMENT OF ENGINE 2 700,000 DESCRIPTION: ‐ ENGINE 2 WILL BE 12 YEARS OLD AT THE POINT. THE ‐ EXPECTED LIFESPAN OF A FIRE ENGINE IS 10 YEARS. ‐ FURTHER EVALUATION OF MILEAGE ENGINE HOURS, AND ‐ SERVICE AND REPAIR RECORDS WILL OCCUR AT THIS TIME ‐ TO SUPPORT OR POSTPONE THIS PURCHASE. ‐ ALTERNATIVES CONSIDERED: ‐ AT THE TIME OR PURCHASE DELAYING WILL BE ‐ CONSIDERED. ‐ ADVANTAGES OF APPROVAL: ‐ NEWER EQUIPMENT IS MORE COST EFFECTIVE TO MAINTAIN ‐ AND IS MORE RELIABLE IN AN EMERGENCY SITUATION. ‐ ADD OPERATING COSTS: ‐ MAINTENANCE COST WOULD BE REDUCED. ‐ FIRE ENGINE REPLACEMENT 2024700,000$ FE20 FIRE ENGINE REPLACEMENT 2024700,000$ FE21 20
Project Name YearDescription AmountTotal Project #MOBILE / PORTABLE RADIOS 672,000 DESCRIPTION: ‐ THE DEPARTMENT LAST PURCHASED RADIOS IN 2017 WHEN IT TRANSITIONED OVER TO AN 800 MHZ RADIO SYSTEM. THE ANTICIPATED LIFE SPAN OF THESE RADIOSIS 10‐12 YEARS AND IS DEPENDENT ON SOFTWARE UPGRADES AND THEIR TIMING. THIS WOULD UPDATE ALL OF THE DEPARTMENTS PORTABLE RADIOS AND MOBILES RADIOS. PORTABLES ARE RADIOS THAT ARE CARRIED ON YOUR PERSON, WHERE AS MOBILES ARE MOUNTED IN RESPONSE VEHICLES. 672,000$ FE23MOBILE / PORTABLE RADIOS UNSCHEDULED21