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Home My WebLink About12-02-19 City Commission Packet Materials - A4. Water Impact Fee Fund CIP for FY21-25 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Kristin Donald, Finance Director SUBJECT: Adoption of the Water Impact Fee Fund Capital Improvement Plan (CIP) for FY21-25. AGENDA ITEM TYPE: Action MEETING DATE: December 2, 2019 RECOMMENDATION: Adopt the Water Impact Fee Fund Capital Improvement Plan (CIP) for FY21-25. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. The Public Works Department, City Manager, and other city staff met in October and November to develop the attached Capital Plan for the equipment and capital needs of the Water Impact Fee Fund The City’s Impact Fee Advisory Committee (IFAC) met on November 5 to review and make recommendations for the planned expenditures of Water Impact Fees. There was a quorum of the Committee and they voted to recommend the attached CIP. UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. If the Commission is does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. 179 FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY21. Report compiled on: November 15, 2019 Attached: Water Impact Fee Fund CIP Section 180 WATER IMPACT FEE FUND FINANCIAL SUMMARY Financial Summary Current YearFY20 FY21 FY22 FY23 FY24 FY25UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 5,121,337$ 2,388,425$ 2,868,137$ 2,644,074$ 2,916,926$ 3,501,273$ ‐$ Plus: Impact Fee Revenues Dedicated to CIP 1,888,070$ 1,944,712$ 2,003,053$ 2,063,145$ 2,125,039$ 2,188,791$ ‐$ Plus: Loan for Well Field WIF32 6,500,000$ Plus: Loan for Sourdough Transmission Main, PH 2 WIF40 4,320,000$ Less: Carryover FY19 Capital Projects (2,645,254)$ Less: Debt payments (WIF03 WIF 32, and WIF40) (600,000)$ (877,116)$ (1,390,293)$ (1,390,693)$ (1,390,693)$ Less: Scheduled CIP Project Costs (6,295,729)$ (865,000)$ (7,850,000)$ (400,000)$ (150,000)$ ‐ (10,000,000)$ Projected Year‐End Cash Dedicated to CIP 2,388,425$ 2,868,137$ 2,644,074$ 2,916,926$ 3,501,273$ 4,299,370$ Assumptions Made for Revenue Estimates Current YearFY20 FY21 FY22 FY23 FY24 FY25Estimated Annual Water Impact Fee Revenues 1,888,070$ 1,888,070$ 1,944,712$ 2,003,053$ 2,063,145$ 2,125,039$ Estimated Annual Increase 0.0% 3% 3% 3% 3% 3%Total Estimated Revenues 1,888,070$ 1,944,712$ 2,003,053$ 2,063,145$ 2,125,039$ 2,188,791$ Current Revenues Dedicated to CIP % 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% Plus: Increase Dedicated to Water Capacity Expansion CIP 0.0%0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%Total Estimated Revenues Dedicated to CIP 1,888,070$ 1,944,712$ 2,003,053$ 2,063,145$ 2,125,039$ 2,188,791$ ProjectedProjectedCURRENT$(865,000)$(7,850,000)$(400,000)$(150,000)‐$(10,000,000)FY20 FY21 FY22 FY23 FY24 FY25 UNSCHEDULEDWATER IMPACT FEE PROJECTS 181 WATER IMPACT FEE FUND PROJECT SUMMARY Project # Project Name FY2021 FY2022 FY2023 FY2024 FY2025 UnscheduledWIF28 5126 WEST SOURDOUGH RESERVOIR 1 ‐ SITING 350,000 ‐ ‐ ‐ ‐ WIF32 GROUNDWATER WELL FIELD AND TRANSMISSION CONSTRUCTION500,000 7,500,000 ‐ ‐ ‐ ‐ WIF37 SOURDOUGH CANYON NATURAL STORAGE ‐ PLANNING & DESIGN 25,000 ‐ ‐ 150,000 ‐ ‐ WIF51SOURDOUGH CANYON NATURAL STORAGE ‐ ‐ ‐ ‐ ‐ 10,000,000 WIF52WATER MAIN COTTONWOOD ROAD BETWEEN OAK TO BAXTER ‐ ‐ 400,000 ‐ ‐ ‐ WIF53NELSON MEADOWS WATER MAIN OVERSIZING 340,000 ‐ ‐ ‐ ‐ ‐ Fiscal Year totals 865,000 7,850,000 400,000 150,000 ‐ 10,000,000 182 WATER IMPACT FEE FUND DETAIL BACKGROUND This enterprise fund revenue source is impact fees. Revenue estimates for Water Impact Fees have been updated with the 5‐year average collection amount, detailed on the following page. Revenues have grown on average by 6 % per year, over the past 5 years. For the CIP, we have used the 5‐year Average collection, plus 3% growth each year from FY21 to FY25. $1,663,000.00 $2,262,000.00 $1,885,123.00 $2,757,565.00 $2,042,324.00 2,122,002.40 $‐ $500,000.00 $1,000,000.00 $1,500,000.00 $2,000,000.00 $2,500,000.00 $3,000,000.002015 2016 2017 2018 2019 Average FY15‐19Water Impact Fee Revenues183 CAPITAL PLAN SUMMARY WIF32 Groundwater Well Field and Transmission Construction ‐ Water right permitting and mitigation plan; purchase of mitigation water rights; construction of aquifer recharge or other mitigation infrastructure; acquisition of land for well field site; construction of wells, power, power backup, instrumentation and controls, SCADA, control building and site improvements; and transmission main construction to tie ground water supply into the existing system. Beginning in FY21 with design and construction in the following year (FY22) for an estimated total of $8 million. This is critical for meeting long‐range water supply needs and enhancing overall water supply resiliency and redundancy. It enhances connectivity by providing a redundant water supply source in the event of Sourdough WTP outage. A significant amount of borrowing has been incurred for Projects WIF03, and WIF 40 and more will be incurred with WIF32. Over $10 million will need to be borrowed to complete these three projects. Because of the uncertainty of the revenue stream, the Water Utility will need to borrow via revenue bonds and be reimbursed by the Water Impact Fee Fund. There may be rate‐requirements to support this borrowing which were included as part of our more recent Water rate study. The estimated borrowing is outlined in the table below: The project highlighted above aids in our efforts towards the Strategic Plan 6.1 a Watershed Management. Debt‐ Description Project # FY2021 FY2022 FY2023 FY2024 FY2025Loan Debt Service ‐ WTP 5.3MG Water Storage Reservoir (WIF03)WIF14 600,000 600,000 600,000 600,000 600,000 Debt Service for Borrowing ‐ Transmission Main (WIF40)WIF45 277,116 277,116 277,116 277,116 Debt Service for Borrowing ‐ Well Field (WIF 32) WIF43 513,177 513,577 513,577 600,000 877,116 1,390,293 1,390,693 1,390,693 Estimated Debt Schedule 184 Project NameYear Description Amount Total Project #5126 WEST SOURDOUGH RESERVOIR 1 ‐ SITING 350,000 DESCRIPTION: ‐ SITING STUDY AND LAND ACQUISITION FOR 5MG GROUND ‐ STORAGE RESERVOIR TO SERVE 5126 PRESSURE ZONE ‐ FROM WEST TRANSMISSION MAIN. THE WEST ‐ SOURDOUGH RESERVOIR WILL BE THE NEXT NECESSARY ‐ RESERVOIR FOR THE CITY TO CONTINUE TO PROVIDE ‐ ADEQUATE POTABLE WATER AND FIRE FLOW. PROPER ‐ SITING OF THIS RESERVOIR WILL PROVIDE REDUNDANT ‐ SUPPLY TO SOURDOUGH AND HILLTOP RESERVOIRS. IT ‐ WILL INCREASE WATER STORAGE CAPACITY BY 5MG, AND ‐ WILL PROVIDE GREATER EFFICIENCY IN PROVIDING ‐ POTABLE WATER AND FIRE FLOWS TO THE CITY'S WESTERN ‐ AREAS. BETTER ABILITY TO TAKE SOURDOUGH OR HILLTOP ‐ RESERVOIRS OFFLINE AND STILL PROVIDE SUFFICIENT ‐ STORAGE. OTHER AFFECTED PROJECTS INCLUDE ‐ GROUNDWATER PLANNING, ENGINEERING AND ‐ CONSTRUCTION WEST TRANSMISSION MAIN STUDY, ‐ DESIGN, CONSTRUCTION; RESERVOIR DESIGN, ‐ CONSTRUCTION PROJECTS. ‐ ALTERNATIVES CONSIDERED: ‐ WAIT UNTIL THE NEED FOR THE RESERVOIR IS MORE ‐ IMMINENT ‐ ADVANTAGES OF APPROVAL: ‐ PROCUREMENT OF LAND WHILE IT IS AVAILABLE, AND ‐ LESS EXPENSIVE ‐ ADD OPERATING COSTS: ‐ UNKNOWN AND WOULD BE ACCOUNTED FOR IN THE WATER ‐ FUND. ‐ 5126 WEST SOURDOUGH RESERVOIR 1 ‐ SITING 2022350,000 WIF28 185 Project NameYear Description Amount Total Project #GROUNDWATER WELL FIELD AND TRANSMISSION CONSTRUCTI 500,000 DESCRIPTION: ‐ WATER RIGHT PERMITTING AND MITIGATION PLAN; ‐ PURCHASE OF MITIGATION WATER RIGHTS; CONSTRUCTION ‐ OF AQUIFER RECHARGE OR OTHER MITIGATION ‐ INFRASTRUCTURE; ACQUISITION OF LAND FOR WELL FIELD ‐ SITE; CONSTRUCTION OF WELLS, POWER, POWER BACKUP, ‐ INSTRUMENTATION AND CONTROLS, SCADA, CONTROL ‐ BUILDING AND SITE IMPROVEMENTS; AND TRANSMISSION ‐ MAIN CONSTRUCTION TO TIE GW SUPPLY INTO THE ‐ EXISTING SYSTEM. THIS IS ABSOLUTELY CRITICAL FOR ‐ MEETING LONG‐RANGE WATER SUPPLY NEEDS AND ‐ ENHANCING OVERALL WATER SUPPLY RESILIENCY AND ‐ REDUNDANCY. IT ENHANCES CONNECTIVITY BY PROVIDING ‐ A REDUNDANT WATER SUPPLY SOURCE IN THE EVENT OF ‐ SOURDOUGH WTP OUTAGE. ‐ ALTERNATIVES CONSIDERED: ‐ STATUS QUO OPERATION ‐ ADVANTAGES OF APPROVAL: ‐ IMPROVE WATER DISTRIBUTION OPERATIONS THROUGH ‐ INCREASED UNDERSTANDING OF SYSTEM OPERATING ‐ CHARACTERISTICS. IMPROVE RESPONSIVENESS TO ‐ DYNAMIC OPERATING CONDITIONS. FACILITATE ‐ IMPROVED ACCESS TO EXISTING SITES NOW REQUIRING ‐ CONFINED SPACE ENTRY PROCEDURES. STANDARDIZE ‐ AND IMPROVE SURGE CONTROL FEATURES THROUGHOUT ‐ SYSTEM. ‐ ADD OPERATING COSTS: ‐ DEBT SERVICE (IF ANY) TO CONSTRUCT, POWER COSTS, ‐ SCADA MAINTENANCE, VAULT MAINTENANCE, INSTRUMENT ‐ MAINTENANCE, PROGRAMMING LIBRARIES ‐ GROUNDWATER WELL FIELD AND TRANSMISSION CONSTRUCTION2021500,000 WIF32 186 Project NameYear Description Amount Total Project #GROUNDWATER WELL FIELD AND TRANSMISSION CONSTRUCTI 7,500,000 DESCRIPTION: ‐ WATER RIGHT PERMITTING AND MITIGATION PLAN; ‐ PURCHASE OF MITIGATION WATER RIGHTS; CONSTRUCTION ‐ OF AQUIFER RECHARGE OR OTHER MITIGATION ‐ INFRASTRUCTURE; ACQUISITION OF LAND FOR WELL FIELD ‐ SITE; CONSTRUCTION OF WELLS, POWER, POWER BACKUP, ‐ INSTRUMENTATION AND CONTROLS, SCADA, CONTROL ‐ BUILDING AND SITE IMPROVEMENTS; AND TRANSMISSION ‐ MAIN CONSTRUCTION TO TIE GW SUPPLY INTO THE ‐ EXISTING SYSTEM. THIS IS ABSOLUTELY CRITICAL FOR ‐ MEETING LONG‐RANGE WATER SUPPLY NEEDS AND ‐ ENHANCING OVERALL WATER SUPPLY RESILIENCY AND ‐ REDUNDANCY. IT ENHANCES CONNECTIVITY BY PROVIDING ‐ A REDUNDANT WATER SUPPLY SOURCE IN THE EVENT OF ‐ SOURDOUGH WTP OUTAGE. ‐ ALTERNATIVES CONSIDERED: ‐ STATUS QUO OPERATION ‐ ADVANTAGES OF APPROVAL: ‐ IMPROVE WATER DISTRIBUTION OPERATIONS THROUGH ‐ INCREASED UNDERSTANDING OF SYSTEM OPERATING ‐ CHARACTERISTICS. IMPROVE RESPONSIVENESS TO ‐ DYNAMIC OPERATING CONDITIONS. FACILITATE ‐ IMPROVED ACCESS TO EXISTING SITES NOW REQUIRING ‐ CONFINED SPACE ENTRY PROCEDURES. STANDARDIZE ‐ AND IMPROVE SURGE CONTROL FEATURES THROUGHOUT ‐ SYSTEM. ‐ ADD OPERATING COSTS: ‐ DEBT SERVICE (IF ANY) TO CONSTRUCT, POWER COSTS, ‐ SCADA MAINTENANCE, VAULT MAINTENANCE, INSTRUMENT ‐ MAINTENANCE, PROGRAMMING LIBRARIES ‐ GROUNDWATER WELL FIELD AND TRANSMISSION CONSTRUCTION20227,500,000 WIF32 187 Project NameYear Description Amount Total Project #SOURDOUGH STORAGE PLAN 25,000 DESCRIPTION: ‐ MAYOR ANDRUS PROVIDED A LETTER OF SUPPORT TO MSU ‐ TO STUDY NATURAL WATER STORAGE IN THE SOURDOUGH ‐ DRAINAGE. THIS WOULD BE A GRANT MATCH TO SUPPORT ‐ MSU RESEARCH AND SUBSEQUENT WATER SUPPLY NEEDS. ‐ ALTERNATIVES CONSIDERED: ‐ ADD OPERATING COSTS: ‐ CHANGES FROM LAST CIP: ‐ ADDITIONAL COMPONENT OF THE PLAN & ADDITIONAL ‐ FUNDING ‐ SOURDOUGH CANYON NATURAL STORAGE ‐ PLANNING & DESIGN 150,000 DESCRIPTION: ‐ ALTERNATIVES PLANNING AND DESIGN FOR SOURDOUGH ‐ NATURAL STORAGE ENHANCEMENT PROJECT. THIS PROJECT ‐ WILL INCREASE RESILIENCY OF SOURDOUGH WATERSHED TO ‐ DROUGHT IMPACTS AND PROVIDES AUGMENTED WATER ‐ SUPPLY, PROTECTS EXISTING MUNICIPAL WATER RIGHTS, ‐ AND IT AUGMENTS WATER SUPPLY CAPACITY OF ‐ SOURDOUGH WATERSHED. THIS IMPACTS THE CITY'S LONG‐ ‐ TERM WATER RIGHTS AND HELPS CLOSE THE APPROACHING ‐ WATER SUPPLY GAP. THIS PROJECT COULD HAVE ‐ POTENTIAL FEMA INVOLVEMENT FOR FLOOD CONTROL. ‐ OTHER AFFECTED PROJECTS INCLUDE FINAL SIZING OF ‐ WEST TRANSMISSION MAIN. IT WILL ALSO INFORM LONG‐ ‐ TERM GROUNDWATER NEEDS. ‐ ALTERNATIVES CONSIDERED: ‐ POSTPONE ‐ ADVANTAGES OF APPROVAL: ‐ IMPLEMENTS IWRP, AUGMENTS SOURDOUGH WATER ‐ SUPPLY CAPACITY, AND INCREASES RESILIENCY OF ‐ SOURDOUGH WATER SUPPLY BY PROVIDING 'STORAGE' ‐ TO REDUCE THE SUSCEPTIBILITY OF DROUGHT IMPACTS ‐ ADD OPERATING COSTS: ‐ UNKNOWN ‐ SOURDOUGH CANYON NATURAL STORAGE ‐ PLANNING & DESIGN2021WIF37 (FY21) 25,000 SOURDOUGH CANYON NATURAL STORAGE ‐ PLANNING & DESIGN2024150,000 WIF37 (FY24) 188 Project NameYear Description Amount Total Project #SOURDOUGH CANYON NATURAL STORAGE 10,000,000 DESCRIPTION: ‐ ALTERNATIVES PLANNING & DESIGN FOR SOURDOUGH ‐ STORAGE ENHANCEMENT PROJECT. THIS PROJECT WILL ‐ INCREASE RESILIENCY OF SOURDOUGH WATERSHED TO ‐ DROUGHT IMPACTS & PROVIDES AUGMENTED WATER SUPPLY, ‐ PROTECTS EXISTING MUNICIPAL WATER RIGHTS, AND IT ‐ AUGMENTS WATER SUPPLY CAPACITY OF SOURDOUGH ‐ WATERSHED. THIS IMPACTS THE CITY'S LONG‐TERM WATER ‐ RIGHTS & HELPS CLOSE THE APPROACHING WATER SUPPLY ‐ GAP. THIS PROJECT COULD HAVE POTENTIAL FEMA ‐ INVOLVEMENT FOR FLOOD CONTROL. ‐ ALTERNATIVES CONSIDERED: ‐ POSTPONE ‐ ADDITIONAL OPERATING COSTS: ‐ UNKNOWN ‐ WATER MAIN COTTONWOOD ROAD BETWEEN OAK TO BAXTER 400,000 DESCRIPTION: ‐ 16‐INCH WATER MAIN TO BE CONSTRUCTED IN COTTONWOOD ‐ ROAD BETWEEN OAK AND BAXTER TO MATCH OUR STREET ‐ PROJECT IN FY 23. THAT WATER MAIN IS SHOWN IN ‐ THE WATER MASTER PLAN, AND WE NEED TO MAKE SURE IT ‐ IS CONSTRUCTED WHEN THE ROAD PROJECT IS ‐ CONSTRUCTED. ‐ NELSON MEADOWS WATER MAIN OVERSIZING 340,000 DESCRIPTION: ‐ DEVELOPER REQUIRED TO INSTALL 16" WATER MAIN PER ‐ THE CITY'S WATER FACILITY PLAN. THIS IS AN ‐ OVERSIZING COST FROM THE MINIMUM REQUIRED SIZE. ‐ EXACT COST TO BE VERIFIED. ‐ NELSON MEADOWS WATER MAIN OVERSIZING 2021340,000 WIF53 SOURDOUGH CANYON NATURAL STORAGE UNSCHEDULED10,000,000 WIF51 WATER MAIN COTTONWOOD ROAD BETWEEN OAK TO BAXTER 2023400,000 WIF52 189