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HomeMy WebLinkAbout10-14-19 City Commission Packet Materials - A4. Quarterly Update to the City Commission on the Strategic Plan Implementation - SUPPLEMENTAL MATERIALS...tracking our progress Affordable Housing Community Outreach Planning & Land Use Annexation Analy sis Parks Maintenance District Strategi c Plan City of Bozeman | October 2019 Bozeman remains a safe, inclusive,community, fostering civic engagement and creativity, with a thriving diversified economy, a strong environmental ethic, and a high quality of life as our community grows and changes. -Strategic Plan Vision  S T R A T E G I C P L A N 2 0 1 9 U P D A T E Daily Operations 70% Strategic Plan 20% Capacity for the Unplanned 10%Strategic plan projects: ARE THE MOST IMPORTANT PROJECTS REQUIRE RESOURCES AND TIME FROM MULTIPLE DEPARTMENTS WILL GENERATE LASTING CHANGE IN BOZEMAN tracking our progress over the last 6 months: 14/17 commission priorities are in progress 64/260 work plan projects have been completed source: the strategic plan project page at bozeman.net S T R A T E G I C P L A N | T O P F I V E outreach An engaged community |  1.1 - 1.4 The Communication Plan & Protocol is in final draft with completion by November 2019. It will feature community engagement, internal and external communication best practices. Significant work has been done to enhance relationships with MSU, BSD7, Gallatin College, and Gallatin County including many new opportunities for staff- level partnerships. Recent joint meetings of the City Commission and ASMSU and BSD7 have enhanced these relationships. Strategic Plan Top 5 projects have included city-sponsored outreach efforts that strengthen education about the issues facing the community. The 2019 City of Bozeman Legislative Agenda was developed for the 66th Session of the Montana Legislature. Staff is now participating with the Montana League of Cities and Towns on developing legislative resolutions for the 2021 session. affordable housing  a well-planned city |  4.5b The Needs Assessment has been completed, and the Community Housing Action Plan final draft will be released for public review in mid October along with an Open House to seek additional comment before it goes to the City Commission in November. Adoption is possible in early 2020. The plan provides recommendations for addressing action items 1-4. Planning & Land Use initiatives a well-planned city  |  4.1 - 4.2 The Neighborhood Conservation Overlay District Update was adopted April 8,2019. (Strategic Plan 4.2d). The architectural inventory work for the NCOD is underway with a survey of the B2-M district along North 7th Ave and surrounding areas.  The Downtown Plan Update adopted on April 15, 2019. (Strategic Plan 4.4a). The Community Plan and Future Land Use Map is in draft review by the Planning Board with anticipated adoption by the City Commission in early 2020. (Strategic Plan 4.1a) annexation analysis A well-planned city |  4.3e parks & trails Maintenance district A well-planned city |  4.3A Ci t y Co mm ission has directed staff t o bring back ballot langua ge f or a S pring 2020 b allot asking v oters t o co n s ider c reation of a parks and trails Policy direction was given by the City Commission on April 22, 2019 to modify the current Annexation Policy and include city initiated annexation as an option. A revised Annexation Policy and an Extension of Services Plan for wholly surrounded parcels in the city limits will be considered by the City Commission later in October 2019. Analysis is underway to identify the characteristics of each of the more than 30 areas of wholly surrounded unincorporated property. An Open House in late October inviting 500 property owners in advance of the City Commission meeting provides the first of many outreach and education opportunities. A separate public process, according to state statute procedures, will occur for each wholly surrounded area at the time it is identified as an area to be annexed. Annexation of these areas may occur over a multi-year time frame. The City Commission directed the City Manager to initiate the process for a city-wide Parks and Trails District which would be phased in over a five year period. Several options were considered, including a referendum as well as a resolution/protest administrative process. When the Gallatin County Commission voted to put the law and justice center on the November 2019 ballot, the City Commission directed staff to return later this fall with alternate timing options and ballot language for a referendum to create the District. Late winter or spring of 2020 is a possible window for this referendum. C I T Y O F B O Z E M A N | 2 0 1 8 T O P I N I T I A T I V E S N O W I N D A I L Y O P E R A T I O N S   partnerships for education - msu   A creative, learning culture |  5.3 bozeman public safety center A safe, welcoming city |  3.1a 2 0 1 9 | W O R K P L A N H I G H L I G H T S  VENDOR gender pa y equity |  commission discussion municipal percent for art  |  Strategic plan 5.2c broadband as essential infrastructure  |  2019 mayor's state of the city street light study  |  commission discussion intersection & Sewer LOS Mapping  |  strategic plan 4.1c In addition to the TOP 5 of the Strategic Plan, City Commission also identified fourteen initiatives that were timely and significant to the work of the organization. After a prioritization process on April 1st, the Commission selected five of the fourteen for 2019. Some link to the Strategic Plan, and others are projects of significant interest that have been raised in Commission meetings in recent years. As staff investigated options for addressing this issue, it was determined that the work to accomplish this item needed to happen through a larger process of developing a new Contract, Procurement and Purchasing Policy. The work for this is at the 25% stage, and the end date is estimated as December 2020. It is a very complex project that requires the City Attorney's office, Finance and the City Manager's office to coordinate on the new policy. As municipal buildings are constructed in the future, the opportunity to include public art on site or in the building will enhance the built environment and show support for the arts in the Bozeman community. Staff is in the process of writing an ordinance based upon research done to identify other cities' municipal percent for art programs and determined the unique characteristics of a Bozeman program. A draft ordinance can be brought forth for discussion as early as this winter. On February 4, 2019 Mayor Andrus addressed the community with the State of the City presentation which highlighted the strengths of Bozeman, the challenges, growth and change. One area of change that is of particular interest is broadband. To date, it has not been considered an essential piece of infrastructure. The charge is to make amendments to the engineering standards to accommodate fiber conduit, along with water, sewer, stormwater and other utilities in the city rights of way. The City Commission adopted Resolution #5031 Declaring Broadband as Essential Infrastructure in the City of Bozeman. Next steps included approving $50,000 in the FY20 budget to be matched with an EDA grant (application submitted) to fund a study of how to implement broadband fiber in this manner. The City has contracted with Clanton & Associates to perform a street light audit. The initial street light evaluation was scheduled for the week of October 7th. The contract includes street lighting evaluation of up to twelve locations throughout the city.  A location means an area with similar street lighting.  For example, the Lakes Subdivision, phase 1, is a location to be evaluated.  The consultant will take a representative sample of lighting within an area and report on the findings, looking at local, collector, and arterial street lighting, and lighting that was installed over various time frames before and after our current street lighting standards were implemented. This work will include coordination with Northwestern Energy. Anticipated completion is Spring 2020. An online customer viewer has been developed using existing Master Plans and updated information with on-the- ground conditions, Capital Improvement Plans, intermediate studies and other sources. This is all in an attempt to better inform people about the performance of existing street intersections and sewer system capacity.  There will be a page on the city website in the coming weeks that will house these links. The intersection page will show the “circles of doom” where upgrades are required.  The sewer maps will show “red-yellow-green” for the capacity in pipes being  - “more than 75% obligated/between 75-50% obligated/less than 50% obligated.” This type of information is a national best practice.