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Home My WebLink About08-21-19 BID Minutes Downtown Business Improvement District Board Meeting Minutes August 21, 2019 Attending: Jolee Barry, Mike Basile, Eric Bowman, Ileana Indreland, Susan Neubauer, Eric Sutherland, Jeff Krauss, Emily Cope, Chris Naumann Absent: Erik Nelson Public Comments: None Minutes ACTION: Mike Basile moved to approve the June minutes as presented. Ileana Indreland seconded the motion. All voted in favor. Finance Report Chris presented the final FY2019 finance report as of June 30, 2019. Total income equaled $176,686; $14k in excess of budgeted amount for the year. Payroll expenses ended approximately $7.5k below budget at $33,360. While Program expenses totaled just shy of $35,000, almost $10k less than budgeted. Therefore, total expenses came in at $144,793 equating a year-end net income of over $31k. Between checking and CDs cash on hand exceeded $92,000 once the annual books were closed. The board did not have any questions. Executive Directors Report Maintenance Program Update Currently we have one full-time general maintenance employee (Mike Grant), one weekend general maintenance employee and one part-time garage maintenance employee (Trish). We have a 5-day flower watering employee (Kristin) and a 2-day watering employee (Avery). Below are the maintenance statistics comparing the year-end figures from this year (FY19) to last year (FY18). FY2018 Total FY2019 Total Total Ave/mnth Total Ave/mnth Difference Trash Emptied 2282 190 2196 183 -86 Recycling Emptied 439 37 522 44 +83 Graffiti Removed 156 13 356 30 +200 Note: the FY18 graffiti total of 156 tags was an anomaly. FY17=387 and FY16=437 Building Project Updates Armory Hotel Substantial completion scheduled for December 31, 2019. Black & Olive Apartments under construction to be completed Fall 2019 Osborne Building (233 East Main) 4-story mixed use building with 2 floors of restaurant use and 2 floors of offices. Construction began October 2018. “OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and Wallace—construction began Spring 2019 BG Mill Building 5 story mixed use building proposed on southwest corner of Mendenhall and Broadway—final site plan submitted One 11 Lofts (corner of North Willson and West Lamme) 50-unit apartment building with 53 parking spaces. Construction began spring 2019. Merin Condos (on North Bozeman across from Dave’s Sushi) 28 units of owner- occupied housing. In Final Site Plan review. Village Downtown 84 new residential loft units have been approved and 30 new residential condo units are under review by the City AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Currently in development review. East End Flats (240 East Mendenhall) 6-story mixed use project. Currently in development review. Veranda Apartments (111 South Church) proposed new construction of 6 units. New Businesses Update • Good Food Company—229 East Main—restaurant to open in Osborne Building • Blackbird Kitchen—140 East Main—former Chocolate Moose—expansion • Chocolate Moose—25 South Willson—relocated—OPEN • TBD—2 East Main—former Miller’s Jewelry location • TBD—23 West Main—formerly Bent Lens • TBD—17 East Main—formerly Sun Dog Gallery • TBD—544 East Main—formerly Heeb’s Planning Updates In this section, I will provide update about several ongoing City planning processes. Community Plan (City Growth Policy) Update Consultants: Logan Simpson (Ft. Collins) Update: Draft Plan is to be publicly released in September 2019. https://www.bozeman.net/city-projects/bozeman-community-plan-update NCOD and Design Guidelines Update Consultants: Bendon Adams Consulting (Aspen, CO) and Orion Planning (Missoula, MT) Update: Final Document was released in August 2019. https://www.bozeman.net/city-projects/ncod-review Housing Needs Assessment and Action Plan Consultants: Navigate, LLC Workforce Housing Solutions Update: the draft Community Housing action plan is being drafted. There is a public workshop for community input August 20 (11am–1pm & 5pm–7pm). https://www.bozeman.net/city-projects/community-housing-action-plan https://www.bozeman.net/city-projects/community-housing-needs-assessment FEMA Floodplain Map Next Steps: • The final draft map will be released in 2nd quarter of 2020. • The City then has 180 days to amend its floodplain regulations to incorporate the new maps. • The new regulatory floodplain map would become effective by the beginning of 2021. North Black Pocket Park Construction of the North Black Pocket Park in southwest corner of Black Lot public parking lot begins this week. The project will include three elements: create new pocket park; relocate Black Lot egress; and install new streetscape including sidewalk, streetlamps, and street trees. AV Construction will begin work the week of August 19th with plans to complete the project in October. Below is a basic construction schedule: • 8/19—8/21 Mobilization and site preparations • 8/21—9/11 Demo and excavation • 9/3—10/7 Concrete and electrical installation • 10/8—10/19 Landscaping installation Discussion and Decision Item 2020 BID Renewal Chris presented the renewal timeline (see below). Chris presented the assessment history from FY2011 through FY2019 showing the assessment total increased 11% (from $144k to $126k) while the assessment rate decreased 36% (from $0.0430 to $0.0276) during the same time period (see below). The board discussed and decided to explore the potential to expand the boundary to the north, south and east. Ileana said that expanding to the east was discussed during the last renewal, but it did not make sense and still does not because Delaney and Company already pays for similar property maintenance services to those provided by the BID. Eric said properties on the edges of the district and just beyond definitely benefit from the BID’s programs and services. The board discussed that with the potential expansion of the district geography that two zones should be delineated. The core to the district between Babcock and Mendenhall could be Zone 1 and receive all of the BID services (Zone 2 services plus flower baskets and banners). The areas of the district beyond Zone 1 could be Zone 2 and receive a subset of services (trash, recycling, graffiti removal and general maintenance). Corresponding to the difference in services, the board discussed that Zone 2 might only pay half the assessment rate as Zone 1. Ileana asked that Chris remind the board of the BID’s statutory mandate is in terms of assessments and expenditures/investments. He said he would e-mail the board the corresponding MCA sections. Other Discussion Ileana mentioned she was surprised to see that the American Legion did not display the American flags on the 4th of July. She asked that Chris check to see why that was so and suggested that perhaps the BID could offer staff support for the installation of the flags on that day in the future. Jolee expressed interest in seeing the next term of the BID work on completing the side street streetscape improvements. Chris said this would most effectively be done using an SID to fund the improvements as one project. The board agreed that these improvements are long overdue. Chris said a SID is being discussed as a potential funding source to build more structured parking, but that property owners would most likely support one SID. The board agreed to discuss a streetscape versus parking SID in more depth in September and/or October. Meeting was adjourned at 1:05 pm 2020 Downtown BID Renewal Overview & Work Plan TIMELINE September 2019 Board Meeting (11th or 18th???) • Finalize announcement and outreach materials Renewal Announcement • Post Card mailing and e-mail solicitation October 2019 Board Meeting (16th) • Finalize boundary and inaugural budget Property owner outreach • Progress Report • Online Survey(s) November 2019 Board Meeting (20th) • Petition to Create BID mailed to property owners December 2019 Board Meeting (18th) • Draft BID Board Resolution to re-create/boundary/assessment amount Petition solicitations and submittals January 2020 Board Meeting (15th) • Adopt the BID Board Resolution to re-create/boundary/assessment amount February 2020 Board Meeting (19th) • March 2020 Board Meeting (18th…spring break?) • Review draft FY2021 Budget and Work Plan Petitions Submitted to City of Bozeman CC Resolution of Intent to Re-Create BDBID April 2020 Board Meeting (15th) • Approve final FY2021 Budget and Work Plan CC Resolution to Re-Create BDBID May 2020 Board Meeting (20th) • June 2020 Board Meeting (17th) • CC FY2021 Work Plan and Budget adoption MCA 7-12-11 https://leg.mt.gov/bills/mca/title_0070/chapter_0120/part_0110/sections_index.html 2020 BID Renewal Potential New Programs Increased Police Presence • New officer could be hired • Annual cost $90k • Share cost with BPD and Parks = 33% or $30,000/yr • Shared officer would spend 50% of time downtown Alley Snow Removal • Determine between which streets • Obtain price quotes from private service providers • Develop fee structure o BID to fund 100% o BID to fund 50% + adjacent businesses pay 50% Sidewalk Cleaning Services • Determine how to administer o only Main or all streets o on-call/as-needed or on regular schedule o logistics of water supply o additional equipment (hot-water pressure washer) o require additional staff • Develop fee structure o BID to fund 100% o BID to fund 50% + adjacent businesses pay 50% FISCAL YEAR ASSESSMENT RATE*PER $10K**DECREASE*** 2020 2019 126,000$ 0.027586 276$ -36% 2018 126,000$ 0.02997 300$ 2017 120,000$ 0.032428 324$ 2016 120,000$ 0.034102 341$ 2015 120,000$ 0.037078 371$ 2014 120,000$ 0.038205 382$ 2013 114,000$ 0.038381 384$ 2012 114,000$ 0.041391 414$ 2011 114,000$ 0.042978 430$ * Assessment dollars paid per dollar of taxable value **Assessment paid per $10,000 of taxable value ***Percentage decrease of assessment paid per $10,000 of taxable value since FY2011 NOTE: over last decade the total assessment increased 11% while the assessed rate decreased 36% DOWNTOWN BID ANNUAL ASSESSMENT COMPARISON Business Data & Property Information Program • Data collection and reporting to inform/support business attraction and retention o Vehicle, pedestrian, bicycle counts o Customer base demographics o Annual sales/revenue • Property information services o Value/Assessment/Taxation Analysis o Lease rate data and trending o “for sale” & “for lease” listing service Robust District Marketing • Increased funding for formal PR plan to promote downtown within Bozeman and region (Gallatin Valley, Livingston, Helena, Gardiner, West Yellowstone) o Leverage BID funding with DBA and DBP into one coordinated PR/marketing plan Other New Program Ideas…?