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Home My WebLink About06-25-19 BID Minutes Downtown Business Improvement District Board Meeting Minutes June 25, 2019 Attending: Jolee Barry, Mike Basile, Eric Bowman, Ileana Indreland, Erik Nelson, Eric Sutherland, Chris Naumann Absent: Susan Neubauer Public Comments: None Minutes ACTION: Jolee Barry moved to approve the May minutes as presented. Eric Sutherland seconded the motion. All voted in favor. Finance Report Chris presented the finance report as of June 25th. Total income equals $173,000; $10k in excess of budgeted amount for the year. All expenses are tracking as budgeted. Between checking and CDs cash on hand exceeds $117,000. Chris said once the final accounting is complete for the fiscal year, he anticipates ending the year with approximately $25,000 in net income. The board did not have any questions. Executive Directors Report Maintenance Program Update We are fully staffed for summer. Currently we have one full-time general maintenance employee (Mike Grant), one weekend general maintenance employee and one part-time garage maintenance employee (Trish). We have a 5-day flower watering employee (Kristin) and a 2-day watering employee (Avery). Below are the maintenance statistics comparing the year-to-date figures from this year (FY19) to the corresponding figures from last year (FY18). FY2018 YTD FY2019 YTD Total Ave/mnth Total Ave/mnth Difference Trash Emptied 2052 186 1937 176 -115 Recycling Emptied 377 34 458 42 +81 Graffiti Removed 127 12 261 24 +134 Flower Basket Update Flower Baskets were installed on June 17th and watering is in full swing with our new 535-gallon tank. The extra weight required installing supplementary air-bag suspension system on the maintenance truck. Building Project Updates Etha Hotel (Armory building) Construction resumed April 30, 2018. Black & Olive Apartments under construction to be completed Fall 2019 Osborne Building (233 East Main) 4-story mixed use building with 2 floors of restaurant use and 2 floors of offices. Construction began October 2018. “OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and Wallace—construction began June 2019 BG Mill Building 5 story mixed use building proposed on southwest corner of Mendenhall and Broadway—final site plan submitted One 11 Lofts (corner of North Willson and West Lamme) 50-unit apartment building with 53 parking spaces. Currently in final review by Community Development Department. Merin Condos (on North Bozeman across from Dave’s Sushi) 28 units of owner- occupied housing. Currently in development review. Village Downtown 84 new residential loft units have been approved and 30 new residential condo units are under review by the City AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Currently in development review. East End Flats (240 East Mendenhall) 6-story mixed use project. Currently in development review. Heebs (544 East Main) New ownership. Currently available for lease. Veranda Apartments (111 South Church) proposed new construction of 6 units. New Businesses Update • Miller’s Jewelry—35 West Main (formerly Taco del Sol)--OPEN • Nina’s Tacos & Tequila—5 West Mendenhall—OPEN • Theory Salon—129 West Main Street—OPEN • Hail Mary’s—221 East Main (formerly High Country Grill)—OPEN • Good Food Company—229 East Main—restaurant to open in Osborne Bldg which is under construction • Union Hall Brewery—121 West Main (formerly White Dog Brewing)—to open mid- July. • Montana Provisions—326 East Mendenhall—closed for management restructuring • TBD—2 East Main—former Miller’s Jewelry location • TBD—23 West Main—formerly Bent Lens • TBD—17 East Main—formerly Sun Dog Gallery Planning Updates In this section, I will provide update about several ongoing City planning processes. Community Plan (City Growth Policy) Update Consultants: Logan Simpson (Ft. Collins) Update: Draft Plan is being developed. https://www.bozeman.net/city-projects/bozeman-community-plan-update NCOD and Design Guidelines Update Consultants: Bendon Adams Consulting (Aspen, CO) and Orion Planning (Missoula, MT) Update: Final Document due to be released in June 2019. https://www.bozeman.net/city-projects/ncod-review Housing Needs Assessment and Action Plan Consultants: Navigate, LLC Workforce Housing Solutions Update: the draft Community Housing Needs Assessment was presented to the City Commission March 11, 2019. The assessment and corresponding action plan are being guided by Housing Work Group consisting of community stakeholders including the Downtown Partnership. https://www.bozeman.net/city-projects/community-housing-needs-assessment FEMA Floodplain Mapping Update The draft map, which will be refined based on the URD-BID funded 2-D dataset, will identify the revised flood hazard zones. FEMA’s mapping contractor will then transform the work maps into the preliminary Flood Insurance Rate Maps. That prelim map will then be released for a 90-day public appeal/comment period. Brian Heaston, City engineer, expects the final map will be presented in 2nd quarter of 2020. The City then has 180 days to amend its floodplain regulations to incorporate the new maps. Therefore, the new regulatory floodplain map would become effective near the end of 2020 or beginning of 2021. Discussion and Decision Item DBP District Manager Position Chris updated the board that Partnership Management Committee (with Eric B and Eric S representing the BID) met on June 12th. They discussed the URD’s funding of a new URD Manager position and the proposal to add a BID Manager position in a year or two. The group decided it would be best to have the URD-funded position also assist Chris with BID programs. Eric Bowman said the BID had not budgeted to help fund a position in FY20 but would consider funding for FY21 which would be the first year of the renewed district. The URD members (Bobby Bear and Bob Hietala) agreed that the URD could fund the joint position for the first year. Chris revised the draft job description for a new “District Manager” that would work on both URD and BID programs and projects. The board asked how the Partnership’s staffing compares to other downtown organizations. Chris said Billings and Missoula have similar budgets of about $3 million but have 9 and 8 executive and administrative FTE’s. The District Manager position would bring the DBP up to 5 such employees. Structured Parking Analysis Update Chris presented a summary of the structured parking analysis completed to date: feasibility of expanding Bridger Park Garage; and initial site analysis for a second garage. The presentation material is included below. Sidewalk Encroachment Policy Discussion Chris presented a summary of the framework for revising the Downtown Bozeman sidewalk encroachment policy. The presentation material is included below. Graffiti Removal Update Chris informed the board that Clean Slate Group had successfully remediated the five large upper-floor graffiti tags that the board had previously approved the funding. Chris had a few print-outs of the before and after photographs. Meeting was adjourned at 1:10 pm DOWNTOWN STRUCTURED PARKING UPDATE Bridger Park Garage Expansion and Second Structure Site Feasibility Analysis 2016 Downtown Strategic Parking Management Plan Strategy No. 21: Explore Expanding Capacity with New Supply 2019 Downtown Bozeman Improvement Plan Heart of a Thriving City: Expand Structured Parking Internal Team >Chris Naumann, Downtown Partnership >Brit Fontenot, City Economic Development >David Fine, City Economic Development >Ed Meece, City Parking Division Consultant Team >Sanderson Stewart >A&E Architects >DCI Engineering >Walker Parking >Martel Construction Bridger Park Garage Expansion Study Multiple configurations of four parking deck options considered including a variety of “alt-add” features. Four “alt-add” features considered • Steel Roof ($1.25 million) • Photo-Voltaic System ($75,000) • Snow Melt System ($925,000) • North Elevator ($225,000) Recommended Option • 1 ½ new levels • 143 new spaces • Total Cost = $3.93 million • Cost per Space = $27,500 • Construction Closure = 5-6 months Only basement and 24 spaces on first level would be open to parking. The rest of garage and North Black Ave (alley to Mendenhall) would be closed for duration Second Structure Site Analysis The results of this analysis show that the potential sites are ranked in the following order based on the primary evaluation criteria and the weighting provided by the Downtown Bozeman Partnership and the City of Bozeman. 1. First Security Bank 488 spaces $13.4 million ($29,610/space) 2. Federal Building 467 spaces $11.8 million ($27,320/space) 3. Public Library 449 spaces $10.9 million ($26,000/space) 4. Bridger Park Garage 143 spaces $3.9 million ($27,500/space) 5. County Courthouse 400 spaces $10.5 million ($28,190/space) 6. First Interstate Bank 329 spaces $9.9 million ($32,500/space) Next Steps STRUCTURED PARKING SITE ANALYSIS—Phase Two >Additional analysis of the First Security and Federal Building sites >Evaluating specific site constraints & required design elements >Exploring partnership potentials with property owners FUNDING SOURCES >Identify possible financing tools (TIF, SID, CIL, PPP) Downtown Sidewalk Zones A Framework for Revising Downtown Bozeman Sidewalk Encroachment Policy Downtown Encroachment Policy needs to be updated to ensure uniform zones for designated purposes. ADA requirements and best-practices provide a very simple framework to ensure our sidewalks accommodate everyone and all uses. The “Furnishing Zone” is home to all of the streetscape amenities such as trees, bike racks, trash and recycling receptacles. Along Main Street this zone is approximately 4-5 feet wide from the back of the curb. The “Pedestrian Zone” is the most important of the three zones with a minimum of 6 feet of clear area to allow people to move freely in both directions. 5 feet complies with Federal Highway Administration’s minimum ADA requirement, but 6-8 feet is preferable. The “Frontage Zone” is along the building frontage where encroachments would be allowed. The width of this zone along Main Street equals about 4 feet. Encroachments include sandwich boards, planters, merchandise, and café seating. The “Intersection Zone” involves the sidewalk corners at each intersection. These areas need to be reserved for pedestrians to transition from the sidewalk pedestrian zone to the street crosswalks. Other than traffic signal standards and control boxes, these areas must remain clear of all other encroachments. Most Significant Policy Changes Being Proposed: • Define 4 sidewalk zones with specific purposes • Intersection, Furnishing, Pedestrian, Frontage • Require all business encroachments to be in the Frontage Zone • Side streets encroachments would be further curtailed due to 10ft sidewalk widths. • Eliminate off-site signage NEXT STEPS: • City Commission Direction • Draft UDC revisions • Adopt new standards and corresponding permit policies • Effective Date: January 1, 2020 Sources: NACTO National Association of City Transportation Officials https://nacto.org/publication/urban-street-design-guide/street-design-elements/sidewalks/ Seattle Right-of-Way Improvement Standards https://streetsillustrated.seattle.gov/design-standards/ Colorado Downtown Streets Manual http://hermes.cde.state.co.us/drupal/islandora/object/co%3A26064/datastream/OBJ/view **Meeting was adjourned at 1:05pm**