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Home My WebLink AboutEx 4 BPC 11 21 2019 Nov PPM ReportLDEXHIBIT 4: Bozeman Parking Commission , ttl2ll20LgBOZEMAN PARKING COMMISSIONParking Program Manager's RePortDate: November 15,2Ot9To: Bozeman Parking CommissionFrom: Ed Meece, Parking Program ManagerAn update of major developments, in OCTOBER, includes:o Armorv Lot lmprovements: The PPM continued to work with the Downtown Business Partnership andEtha Hotel to determine the cost and feasibility of making operational and aesthetic improvements tothe Armory Lot (upon its return from the Etha).BHS Citizen: The PPM and PEO ll met with an involved citizen in the Bozeman High School RPPD withquestions about the permit enforcement process.Training: The PPM attended a mandatory training for 'Central Square' - the enterprise wide financialsoftware deployed by the City of Bozeman.The PPM participatedin a% day workshop intended to k¡ckoff new efforts at regional cooperation on economic developmentissues.Mobile App Scope of Work: The PPM completed efforts with Passport Labs to develop a Scope of Workfor the City of Bozeman's purchase and installation of a 'private label' mobile parking application. A finalcontract will be presented to the Bozeman Parking Commission in December 201-9.Code Compliance Collaboration #1: The PPM attended a meeting hosted by the Code ComplianceDivision to determine new ways for attacking the problem of illegal dumping within the city. This sessionis part of a new multi-department collaboration to address topics where departmental issues overlap.Mait Citation Review (Garagel: The PPM worked with enforcement staff to conduct a revenue/costanalysis of the mail citation' program in the parking garage. For the month of October, the program hadrevenues of $; expenditures of S; with a new surplus of S.Street Maintenance Citations: The Parking Enforcement Officers started the annual street maintenanceenforcement effort, assisting the Street Department with early morning leaf pickup and street sweeping.As a result, in October, the PEO's issued 777 Street Maintenance citations.aoaoaaa9l2oL9| Revenues YTD: 5322,058.00 (34%lAs of 9/2019: Operatinp Reserve: S1,18¿,352.18Expe nd itu res YTD : 5248,t7 4.OO (23o/olCashln LieuS130,315.00 LonsTerm Maintenance: S313,325.00 Parking Services Fund - Operating (as of fi'lÉltglOctober 2Ot9 - Revenue & Expenditure ReportREVENUEParking Lot PermitsGarage PermitsGa rage- Tra nsient RevenueGarage Validation CouponsResidential Nghbd.PermitsEmployee Ngbhd. PermitsVisitor Ngbhd. PermitsAdmin/Late FeesBoot FeesCitation RevenueMisc. RevenueRe nts/Roya lties/OtherRefunds & ReimbursementsTransfer Other Funds (TIFD)TOTALEXPENDITUREAdmin - PersonnelAdmin - OperatingAdmin - CapitalEnforcement -- PersonnelEnforcement -- OperatingEnforcement -- CapitalGarage -- PersonnelGarage -- OperatingGarage -- CapitalTOTATFY 20BUDGET5 rLz,779.oos 199,171.00$ 15,ooo.oo5 267,460.005 47,823.OOs 65,000.00$ 46,525.00s L78,911.00s 150,000.00s 1,082,669.00FY 19 - OctACTUATS2,719.00 Ss61,394.00 sS16,o2o.oo Ss3s8.00 ss27,397.00 sS5,i.62.00 Ss15,1-25.00 ss0.00 ss8Ss.00 ss114,916.00 ss10,100.00 sss36.00 sS1,34o.oo Ss0.00 ss255,992.00 sFY 20BUDGET35,000.00310,000.0075,500.003,000.0020,000.002,000.0010,500.0042,000.002,000.00300,000.00FY 20ACTUAL6,220.0O71.,207.OO23,792.O04,483.0030,967.005,232.OO14,300.0019,385.00600.00r31.,753.O012,500.00539.001,080.00o/o %EARNED EXPECTEDYTD YTD1.8% 32%23% 32%32% 32%L49% 32%tss% 32%262% 32%136% 32%46% 32%30% 32%44% 32%NA 32%36% 32%NA 32%Oo/o 32%34% 32%%SPENTYTD28%32%0%32%29%N/A34%2L%N/A23%%EXPECTEDYTD32%32%32%32%32%32%32%32%32%32Yo1,500.00L50,000.00951,500.00Sgzz,osg.oossssssssssssssFY 19-OctACTUAL523,L73.OOs46,236.00S231,07o.ooS6i.,B47.oo59,1oo.ooSo.ooS11,213.00S30,973.00So.oos413,612.00FY 20ACTUALs 31,835.00S 64,335.00s5 84,724Î0s 13,639.00sS i.5,934.005 37,7o7soss248,L74.OO Strateg¡c Parking Management PIanNovember 20L9STRATEGY DESCRIPTIONFormalize the guiding principlesas policies within the parking and1 transporat¡on system plan.Adopt the 85% rule as thestandard for measuringperformance of the park¡ngsupply and triggering specific2 management strateg¡es.Strengthen the role of theParking Manager and the ParkingServices Division - to betterintegrate with the CommunityDevelopment and EconomicDevelopment planning.Establish a policy for adjustingrates (on and off-street)Establish a Capital MaintenanceReserve FundRe-evaluate and restructurecurrent cash-in-lieu program.Re-evaluate code basedminimum parking requirementsCOMPLETEDPENDlNGCOMPTETION COMMENTSAug-16Adopted by the BPC in8/20t6.Adopted by the BPC in8/20L6.34PROJECTEDCOMPTETIONOn-GoingJul-16PPM attending DRCmeet¡ngs, and offeringdata/comment as staffrevrew.Adopted bythe BPC in70/2076.BPC approved Resolution2oL7-03 16/2017l; CiTyCommission approvedResolution #4837 on8/L4/t7.BPC adopted Resolution2018-03 recommending CILincrease to 525000(6 / 2}t8l ; City Com missionAPPROVAT of Resolution4292 (increasing CILP to$2s0001 ont2lLTlLS;PPM worked with the EDdept on changes to them¡n¡mum parking standards(UDC) in the B2M zone,approved bV CC9/2Ot7;PPM actively attendinginternal DRC meetings tooffer guidance on policyissues; ACM winn is re-assembling an internal"Parking Strategy Team" (atinstruction of Clty Manager),3/I/L8; lnternal'ParkingStrategy Team' ¡s operat¡ng,strategies regarding #6,7,8are expected to beforthcoming (6120781567 8Re-evaluate and clarify thepurpose and intent of thecurrent code section regardingSpecial lmprovement Dlstr¡ct #565.lmplement a FacilitiesMaintenance Plan.Develop a reasonable scheduleof data collection to assessperformance, includlng anaccurate on and off streetinventory (public and private)and an occupancy/utilizationanalysis.ldentify off-street shared useopportunities based on datafrom strategy 9. Establish goalsfor tra nsitioning employees,begin outreach to opportunitys¡tes, negotiate agreements, andasslgn employees to facil¡ties.TBDLzlt0l2Ot9sltlL7 &7lrlL7PPM is walting on theAdmln./Legal Depts. Forinstruction on thlsisue; ACM Winn is re-assembllng an internal"Parking Strategy Team" (atinstruction of City Manager),3ltlLÙ; lnternal'ParkingStrategy Team' is operating,strategies rega rding f6,7,8are expected to beforthcoming (6/2018)PPM is completing researchfor facility mgt. bestpractices, starting to draftFac. Mgt. plan,8177;April/19 - PPM acquired FacMgt plan for MSU garageand met with localengineering firm to discuss;Data collection ocurred,following the StrategicParking Management Plan,Spring and Summer 2017;WTI report (draft) submitted9l2OL7, under staff reviewat this time; Final commentssubmitted to WTI formodification, LO l23l t7 ; Thefinal WTI Parking OccupancyReport was released ontll L4|2OI7, a na lysis isundenray - includingrevieVmemorandum fromRlck Williams Consulting.1st shared use agreementnegotiated and approvedwith Big Sky Western Bank(June 2017); Completion ofthe WTI Parking OccupancyStudy on LLlL4ltT isexpected to demonstrateareas where new sharedspace agreements will bemost effective; Shared UseAgreement and GIS Layercomplete 6/1/18; PPM lsidentifying severa I privateparking sites as potentialareas for shared use parkingagreements,91011 t2Complete the 2008 ParkingDistrict ldentificationSignage/Branding PlanClarify current on-street parkingsignage, particularly in areaswhere unlimited parking isallowed. Consider incorporatingthe current City parking logo intoon-street signage.Rename all publicly owned lotsand garages by address.Work has begun to designand implement lot specificsignage on "P" towers,Likewise, the PPM isworking to developadditional technologyrelated and regulatorysignage for the garage andlots based on the 2008format; COMPLETE October2018PSD, in cooperation with theGIS Department, hascompleted an inventory ofall parking signs and zoneswithin the B-3. Theinventory has been loadedas a map layer to the COB'sGIS v¡ewer, and is availableto the public atOngoing; January bozeman.net . Next step is2019 a Complête to review current situationParking lnventory against desired changes forloaded to GIS modifiying field conditionssystêm. as deemed appropriate.Resolution 2018-06 waspresented and approved at¡he 8l1,2lf,8 meeting of theBPC.1314 Iì.¡i ,,. '.i:i.;;;'.;ì;,*;;ä;;-- -reccomendation, as of9/7 lL7. Following 9l2Ùt7bid award, staff is engaged¡n final contract negotiationsand project planning;Contracts siened 7O / L6 I 17 -Scope of Work signed10127 I t7 ; Project launchexpected by 72/t/17:.Project kick off call heldLl / lO I L7, data conversionand preliminary stafftra¡ning underway; Dataconversion is nearingcompletion of second dataextraction, staff training isunderuvay, transitionplanning on-going;estimated GOLIVE ofal28ll8; T2 Software and alltechnology (inc. LPR)installed; continuing tomake operat¡onal tweaks,and remedy fixed-cameraaccuracy ("context") issuesas of 9/6/L8. As of 8-16-19,the COB will considerimplementation of the newaccess/revenue controlsystem COMPTETE; 8l t6l 19is final debrief session withvendors and internal team,on-site.15Upgrade the access/revenuecontrol system at the BridgerGarage.shl2018 16T7lnstall a vehicle counter systemat Bridger Garage and at theSurface lots.Establish best practice protocolsand performance metrics forexisting enforcement personneland support enforcement w¡thappropriate technology.Expand bike parking network tocreate connections betweenparking and the downtown toencourage employee bikecommute trips and drawcustomers to downtownbusinesses.3ltl2O2OOn-GoingOn-goingI nstallation of vehiclecounting system has beenmoved to "Phase ll" ofthe2018 Pa rking TechnologyProject; following successfulcompletion of t "Phase l" -T2 and fixed/mobile LPR;8l!/t9: Phase 2 of theparking tech project is in the'scoping' phase with T2, forinstallation of vehiclecounting loops at the Black,Rouse, and N. Willsonsurface lots. Phase 2 willalso include occupancysignage on the parkinggarage & implementation ofa Mobile Parking App aswell; PPM has acquiredinitial Phas 2 project bidsfrom T2 & Genetec(Lots/Signs) and PassportLabs (Mobile App), internalreview and editing isunderway (Lo/2o!91;n l L2 I 2Ot9 Íina I projectplanning is underuray forgarage occupancy signs,data collection and lotcounting systems - projectcost, timing, and scopedocuments to BPc ¡nL2l2Ot9.Court/Appeals Packet(4/17); Uniform Policy(8/17); Enhanced SafetyProcedures; Secur¡tyCamera Policy; LPR Policy;PEO Assigned Routes Policy;Dept. Operations Manualcompleted a/28/19¡PPM met with City's'bike/pedestrian' consultantto open the door forpotentia I new partnerships;follow up planned for Spring201918On-going 192027222324Explore changes to existingresidential on street permitprograms and evaluatepotentially implement newresidential parking permitdistricts in the neighborhoodnorth and south ofthedowntown commercial district.Evaluate on street pricing in highoccupancy areas,Explore expanding accesscapac¡ty with new parking supplyand/or transitDevelop cost forecasts forpreferred parking supply andshuttle options.Explore and develop fundingoptions,Explore the implementation ofon street pric¡ng,Consider consolidating currentusers of the Carnegie Lot into theBridger Garage. Sell the CarnegieLot to fund acquisition of lbetterlocated parking parcels and/orconstruction of a parking garage,4lLl2O2OOn-goingCiÇ Commission requestedltt/2o/t7l that this effortbe complete, withrecommendat¡on to them,by late Spring/Early Summer2018. PPM will providepreliminary repor to BPC on3/8/L8, final report onal 72/ t8; Presentation toCity Commission ona/B/1.8; Post-CC report, thePPM continues to work onrevised code changes andRPPD determinations foreventual resubmittal to CC;Draft outline for newParking Permit D¡strictsfinalized by BPC (12l18),public engagement plannedfor April and May 2019;Public Engagement Sessionsheld April and May to gather¡nput on the BPC's draftproposal for the creation ofnew PPDs, PPM reportedsummary to BPC at 6 132019 mtg; Revised DPBDconcept outline approved byBPC Septembe r / 2019 ; dralïordinance being preparedfor presentation to CityCommission February 2020.No activ¡ty at this time.No activity at this t¡meNo act¡vity at th¡s time.No activity at this time.No act¡v¡ty at this time.25No act¡vity at th¡s time. 26 lnitlate new capacity expansionThe PPM is participating inseveral separate economlcdevelopment projects thatwould create new publicparking facilitl es (7 /20L81.The internal parking strategyteam has identlfied this as apriority action, and asiting/funding plan is beingdeveloped for furthercomment and action bycommunity stakeholders -including the BPC. ; Twoseparate feasibility studiesare underuray at th¡s t¡me 1)feasibility of additionaldecks to the exist¡ng garage,2) feasibility of several newstructured parking sltes inthe downtown - results fromf 1 expected 3 I Ll t8, *2 bv512078; Results from bothstudies were released lntunefluly 2019, furtherstudy is underway on thebest options for newparking capaclty facilltles lnB-3; p/$dT %olTotal # Main Total # ofof Garage TransientVehicles Capacity Vehicles90 27% 8492 27% 8193 28% 84119 36% 109149 44% t34155 46% L48196 59% t78247 74% 228TotalNumberofPermitVehicles Date6 7/27/207911 8hO/2O7sI 8/23/2O7s10 4/6/2OL91s 7/26/2Ot97 4/sl29t918 6/8/201919 6/t4l2Ùr9Designated PeakSaturday - EveningSaturday - EveningFriday - EveningSaturday - EveningFriday - EveningFriday - EveningSaturday - EveningFriday - EveningTime7:00 PM7:00 PM7:00 PM7:00 PM7:00 PM7:00 PM7:00 PM7:00 PMDay ofWeekSaturdaySaturdayFridaySaturdayFridayFridaySaturdayFridayUDCHotel34L663534Perm¡ts(PaidAnnuall364272674Permits(PaidMonthly)01422272UDC Hotel% ol PeakOccupancy3%4%r%5%4%2%3%T%L43 43%13172633% SU PPLEM ENTAL MATERIALSBozeman Parking Commissionmr220L9 Parking Fund rovement Plan Assumpt¡ons Mode for Revenue Estimotes: Estimoted Annuol Porking Fund Revenues Est¡moted Growth in Revenues Toto I Estimated Revenues Current Revenues Dedicoted to CIP % Plus: lncrcose Dedicoted to Cop¡tol lmprovements X Totol % Dedicoted to CIP Totol Estimoted Revenues Dedicoted to Copito, Current Yeor FY20 5 5 1,063,340 0% 7,063,340 7,063,340 5% 7,776,507 6.0% 0.0% 7,116,507 5% s 1,172,332 S 6.0% 0.0% 7,772,332 5% 7,230,949 6.0% 0.0% 7,230,949s% 5% s 7,292,496 s 7,3s7,721 6.0% 0.0% 6.0% 0.0% 6.0% 0.0% 6.0%6.0%6.0%6.0%6.0%6.0% 5 63,800 5 66,990 $ 70,340 5 73,857 S "550 5 87,427 PARKING FUND CAPITAT PROJECTS d FY23 ot- F\ 22FY 21 É I F\ 20 Fv24 FY25 UNSCHEDULED 57 113 237 Plus: Parking Revenues Dedicated to CIP Cash ln L¡eu of Parking Plus: Parking Revenues Dedicated to Capital Plus: Downtown TIF lnterest Contribut¡on Plus: TIF Contribution for parking lot redesign and improv. Less: Carryforward FY19 Less: Scheduled CIP Costs (adjusted) s s s s s s s s s s s 73,857 77,550 8r,42763,800 65,990 70,340 s s s Beginning Balance Ded¡cated to CIP Current Year FY20 53,604 10,000 53,604 10,000 53,604 10,000 70,940 s 10,000 s 280,000 s (4s,oo0) 74,487 5 10,000 s 170,000 53,604 10,000 Parking Fund- 650 Current CIP Requests Project #Project Name FY2O2L FY2022 FY2023 FY2024 FY2025 Unscheduled P001 WILLSON LOT REDESIGN 300,000 POLz ARMORY LOT REDESIGN AND IMPROVEMENTS 250,000 POtT ROUSE PARKING LOT RE-DESIGN AND IMPROVEMENTS 280,000 PO24 BLACK LOT IMPROVEMENTS 410,000 GF346 FACI LITY CONDITION INVENTORY 300 Fiscal Year totals 280,000 250,000 300,000 410,000 300 Prior Year CIP Requests Proiect S Proiect Name FY2O2T FY2022 FY2023 FY2024 P001 WILLSON LOT REDESIGN 300,000 P004 SURFACE PARKING LOT HARDWARE & SOFTWARE SYSTEMS 15,000 15,000 15,000 POLz ARMORY LOT REDESIGN AND IMPROVEMENTS 250,000 POt4 PARKING GARAGE CRACK MAINTENANCE AND REPAIR 20,000 POtT ROUSE PARKING LOT RE-DESIGN AND IMPROVEMENTS 280,000 PO24 BLACK LOT IMPROVEMENTS 410,000 F¡sca! Year toürls 295,000 285,000 315,000 410,000 FREE PARKING DAYon Small Business SaturdaySaturd ãy, November 30The Bozeman Parking Commission approved FREE PUBLIC PARKINGlN DOWNTOWN BOZEMAN, ALL DAY on Saturday, November 30,2OI9. To celebrate Small Business Saturday, all public parking lotsand garages will have free parking - this includes the BridgerDowntown Parking Garage (corner of Black & Mendenhall), as wellas all the four surface lots.ImllæIDOWNTOWN BOZEiIANvou'rr (! ounCOMMI-'NIIYSIIALL BUSINESS SATURDAYNOVEilBER 3(¡,2019llrlL TO: Bozeman Gity CommissionFR: Ghris Naumann on behalf of theDowntown Business lmprovement District BoardDsWþvÀNlDA: October 10, 2019S0ztMAltRE: Future Leases in Bridger Park GarageThe Downtown Business lmprovement District (BlD) Board requests that the CityCommission refrain from issuing any additional leases of any type in the Bridger ParkGarage until the current utilization data can be analyzed and the anticipated useassociated with leases issued to developments currently under construction can beconsidered to determine current and future capacity.The Downtown BID Board sent the same request to the Bozeman Parking Commissionon March 26,2019.The BID Board also requests that the City of Bozeman prioritize the construction of asecond parking garage to further support the success and vitality of downtown as thecommunity continues to grow.The BID Board as property and business owners are already feeling the pressure on theparking demand and are very concerned.Please feel free to contact me with any questions.Chris NaumannExecutive DirectorSubmitted on behalf of the Downtown Business lmprovement District BoardDolln()fi mtrxAl PA¡lilns,HPtn eÍilfisnE[Ífim8()zilrl, t0nailÂ 597r5p.10ó.586.{lXl81 40ó.58ó.3882wr.dornlmnborcmon.o4I-ife i'DùMlkrrvN