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HomeMy WebLinkAboutEx 1 BPC 11 21 2019 Oct 19 MinutesExhibit L: Bozeman Parking Commission ,I7/2L/2O79BOZEMAN PARKING COMMISSIONMINUTESThursday, October 10,2019 @ 7:30 AMCall to Order - 7:30 AM -C¡ty Commission Chamber, City Hall, 121 North RouseMavor - Cvnthia Andrus: PresentCommittee Member - James Ness: PresentCommittee Member - Shasta Winston: AbsentStaff - Ed Meece: PresentCommittee Member - Paul Neubauer: PresentB. Chanqes to the AqendaNoneA.c.Motion to approve:Mavor - Cvnthia Andrus: AbstainCommittee Memhpr - Paull\lor rhar rar' ÂnnrnrroCommittee Member - Shasta Winston: AbsentStaff - Ed Meece: N\AD. Public Comment - Members of the audience or their agent may beinvited to present testimony or ev¡dence. To be recognized, each persondesiring to give testimony or ev¡dence shall step forward and, after beingrecogn¡zed, give their name and address for the record. The presiding officermay establish a time frame for each public comment but in no case shall Exhibit 1: Bozeman Parking Commission , LL/2L/2OL9such timeframe be less than three (3) minutes per speaker. The pres¡d¡ngofficer may lengthen or shorten the time allotted for public testimony.07;32:45 AM (00:02:02)Neil Gregersen, 2400 Durston Rd #39; stated that he works with the EllenTheater, and on September 4th he ran into an issue with the downtownParking Garage pay system. He commented on the convenience of theparking garage and how he liked the ability to add minutes via txt message.He thinks the ability to add time from the 2 free hour screen on the kioskwould be helpful.EEx Parte Disclosures of Parkinq Commrsgþ¡epNoneF. Action ltems1. Discuss/Approve/Deny citizen request to consider expansion of the MSUResidential Parking Permit District for the 500 & 600 blocks of South 13thAvenue. (Exhibit 2)Commissioner Neubauer asked when the dorm at the University is going tobe occupied and if that is going to impact the parking in that area.Commissioner Egge asked about the Parking Benefits district and where itis in the process. He also commented that when the parking district isexpanded it just moves the problem outward to the next streets.Chair Ness pointed out, that in a letter received about the expansion, itsounded like the domr is not yet occupied and recommends tabling this itemuntil after the dorm is finished.Commissioner Egge agrees with the recommendation to table this item forfuture discussion.Commissioner Wiseman motions to approve the expansion of the district07:50:02 AM (00:19:19)Committee Member - Kellv Wiseman : MotionCommittee Member - James Ness: 2ndMavor - Cvnthia Andrus: Abstainl^nmmittee Member -Flcn I lnrrd' Ahcent Exhibit L: Bozeman Parking Commission ,I7/2L/2O19Committee Member - James Ness: DisapproveCommittee Member - Shasta Winston: AbsentCommittee Member - KellvWiseman : DisaooroveCommittee Member - Mark Eeee: DjsaBplqveStaff - Ed Meece: N\ACommitteeubauer: Disapprove2. Discuss/Approve/Deny Resolution 2019-08 A RESOLUTION OF THEBOZEMAN PARKING COMMISSION OF THE CITY OF BOZEMAN,MONTANA, AUTHORIZING THE PARKING PROGRAM MANAGER TOSIGN AN AGREEMENT WITH EXEC U CARE SERVICES FOROFFICE/BATHROOM CLEANING SERVICES AT THE BRIDGER PARKDOWNTOWN GARAGE. (EXhibit 3}Mr. Meece stated that the Parking Services Division had moved to work out of theParking Garage in June. They have worked with HRDC to solicit bids, andrecommend approval of the bid from Exec U Care Services.Commissioner Egge moved to approve the motion07:53:23 AM (00:22:40)Esse: MotionCommittee Member - Paul Neubauer: 2ndMavor - Cvnthia Andrus: AbstainCommittee Member - Shasta Winston: AbsentCommittee Member - Kellv Wiseman : ABpISveStaff - Ed Meece: N\A3. Discuss/Approve/Deny Bozeman Parking Commission Resolution 2019-09 A RESOLUTION OF THE BOZEMAN PARK¡NG COMMISSION OFTHE CITY OF BOZEMAN, MONTANA, APPROVING THE EXTENSIONoF A LICENSE AGREEMENT (DATED SEPTEMBER 11,2O15;AMENDED 1011112016 AND 413012018) WITH THE ETHA HOTEL FORUSE OF CITY PROPERW, ARMORY PARKING LOT, AS LEGALLYDESCRIBED lN THE LICENSE AGREEMENT. (Exhibit 4)Mr. Meece rev¡ewed the lease agreement with the Etha Hotel that beganSeptember 11,2015. The Armory Lot is currently being used as a staging area for Exhibit 1: Bozeman Parking Commission, LU2I/2OL9the construction of the Etha. He explained that this resolution simply extends thecurrent license agreement to March 30,2020Commission Neubauer asked about the current charge for the lot and if when thelease agreement is over if the lot will be used for public parking.Mr. Meece explained that, per the agreement with the Etha, the lot will be returnedto the City. He also explained that the entrance to the lot may change from Willsonto Mendenhall to improve the flow of parking.Commissioner Wiseman pointed out that this lot is not new use but an upgrade ofcurrent existing use. He asked that when considering the upgrade to this lot westay mindful of not putting in excessive landscaping that would take away valuableparking.Commissioner Egge asked Mr. Meece to explain the current Garage Leaseagreements with the Etha Hotel.Mr. Meece pointed out that the lease agreement began in 2010 and that thelanguage in the agreement is unique only to the Etha. lt designates the use of 100spaces in the basement. Currently they are using 54 main garage permits whichwill be converted into basement permits. They will eventually have full use of thebasement, 100 spaces. The Etha is paying the current permit rate.Chair Ness asked about the process of conversion of the basement permit holdersto the main garage level.Mr. Fontenot commented that there are no exclusive parking spots in the parkinggarage; no parking spot in the garage is assigned to specific individualsCommissioner Wiseman made a motion to approve the resolution.08:05:20 AM (00:34:37)Committee Member - Paul Neubauer: 2ndMavor - Cvnthia Andrus: AbstainCommittee MeWinston:AbsentCommittee Member - Kelly Wiseman l\BpIQVeCommittee Member -Mark Fsse: AonroveStaff - Ed Meece: N\ACnmmittcpMember - Paulrhrrrpr Annrnve Exhibit L: Bozeman Parking Commission, 7t/2L/2Ot94. Discuss FY 20 Annual Budget Performance Measures (Exhibit 5)Mr. Meece explained the performance measures for the Parking Divisionand how they are developed internally with each department.Commissioner Egge asked if we have existing scores for the performancemeasures.Mr. Meece explained how the calculations will be determined. Mr. Fontenotpointed out that these performance indicators are new and shouldstrategically point us in the right direction, but we do not have the data fromprior years.08:10:24 AM (00:39:41)Commissioner Neubauer asked about the capital line item for the IVR voicemessaging system.Mr. Meece explained what the lntegrated Voice Recognition system is, andhow it will convert voice messages to emails or texts and send them out tothe offìcers.08:15:02 AM (00:44:19)Kathy Powell, 1215 S 3'd Ave; commented about the 2020 budget and thelarge increase in the parking operations and enforcement budgets.H. Parkins Prosram Manaqer Report (Exhibit 6) (Exhibit 6A:OccReport)08:19:36 AM (00:48:53)Mr. Meece gave Brandi Higgins credit for arranging the fund balance reportinto a more legible table.Mr. Meece commented that Mr. Fontenot, Mr. Fine, and he, have been indiscussions with the FTA about what type of financial reporting is requiredfor the Parking Garage and the Public Transit Center.Mr. Meece also commented on the continued effort of the logo design andupgrade. Exhibit L: Bozeman Parking Commission , tLl2L/2OtgCommissioner Neubauer asked about the parking lot permit revenues andif it runs on a calendar year.Mr. Meece explained that the annual renewal for parking permits is January1't, so we should see a large increase in that revenue item during December.Commissioner Egge asked about the document that describes the termsand requirements for accepted funding from the FTA.Mr. Fontenot explained that there has been several versions of thisdocument issued and it is currently being discussed with FTA whichdocument is the most accurate.08:31:32 AM (01:00:49)Chair Ness asked about the balance in Cash in Lieu and its history and whatthe money can be used for.Mr. Meece gave a brief history about this item, and explained that the fundsare designated for new parking capacity only.Mr. Fontenot pointed out that Cash in Lieu is at $25,000 per space and thecurrent cost for a structured parking space is approximately $35,000 to$40,000.08:34:10 AM (01:03:27)l. New BusinessMr. Meece stated that there has been an inquiry about gathering data foron street inventory occupancy before new developments open andcomparison data collection after the facility opens.Chair Ness pointed out that some later evening occupancy data may alsobe helpful.Commissioner Wiseman pointed out that weekend occupancy data wouldbe helpful for making decisions.Mayor Andrus commented on the efforts of gathering more data.Chair Ness asked if there is any other projects that would be beneficial tocollecting data. He also pointed out the Sobo Project that may have animpact on residential districts.Mayor Andrus stated that the City Commission just completed their ethicstraining and wanted to clarify her role is as a liaison to the Parking Exhibit 1: Bozeman Parking Commission , tt/2L/zOLgCommission. She does not direct staff, but she can make suggestions forstaff to consider.Mr. Fontenot commented on the Montana Parking Summit that took placeduring the 2019 Montana League of Cities and Towns Annual Convention.He congratulated Mr. Meece, and his enforcement team, for the value theybrought to the conference.08:49:27 AM (01:18:441Commissioner Egge stated that he would like to have a data collectionpublishing policy or process to better analyze and share data beingcollected.J. Adiournment.08:51:37 AM (01:20:54)K. Upcominq Items (Tentative):November 2019.* Annual Board Ethics Training (required by Bozeman City Chañer)The next Bozeman Parking Commission meet¡ng will beheld November 14,2019,7:30 am, at Gity Hall.Bozeman Parking Commission meetings are open to all members of thepublic. lf you have a disability that requires assistance please contact ourADA Coordinator, Chuck Winn 582-2307.