HomeMy WebLinkAbout19- Bid - One (1) New Dump Truck (Current Model Year 2019 or Newer)CITY OF BOZEMAN, MONTANA
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that the City of Bozeman, Montana, is accepting sealed bids for:
One (1) New Dump Truck (Current Model Year 2019 or newer)
Sealed bids will be received by the Bozeman City Clerk’s Office, Bozeman, Montana, at the office
in City Hall, 121 N. Rouse Avenue, Bozeman, Montana, until 2:00 p.m. local time on Thursday,
December 12th, 2019, at which time the bids will be publicly opened at the City Hall before the
City Clerk for One (1) New Dump Truck (Current Model Year 2019 or newer)
Please write the name of the project on the front of the sealed bid.
The physical address is:
City Clerk’s Office, Suite 200, (upstairs) City Hall, 121 N. Rouse Avenue, Bozeman, Montana.
The mailing address is:
City Clerk’s Office, Suite 200, City Hall, P.O. Box 1230, Bozeman, Montana, 59771.
Bids must be received before 2:00 p.m. Thursday, December 12th, 2019. Original copies must be
submitted – no faxed or electronic bids will be accepted. Bids will be opened and read following
the close of bids.
Full and detailed specifications on the equipment to be furnished are available on the City’s
website at https://www.bozeman.net/government/city-clerk/bids-rfps-rfqs.
Each bid or proposal must be accompanied by a Certified Check, Cashier's Check, or Bid Bond
payable to the City of Bozeman, Montana, in an amount not less than Ten percent (10%) of the
total amount of the bid.
Any submitting entity under this invitation to bid must sign and return the required affirmation
stating that they will not discriminate on the basis of race, color, religion, creed, sex, age, marital
status, national origin, or because of actual or perceived sexual orientation, gender identity or
disability in the exercise of contract should it be awarded to that entity. Each entity submitting
under this notice shall also recognize in writing the eventual contract will contain a provision
prohibiting discrimination as described above and this prohibition on discrimination shall apply
to the hiring and treatment of the Contractor’s employees and to all subcontracts.
No bid may be withdrawn after the scheduled time for the public opening of bids, which is 2:00
p.m. local time, December 12th 2019.
The right is reserved to reject any or all proposals received, to waive informalities, to postpone
the award of the contract for a period of not to exceed Sixty (60) days, and to accept the bid
which is in the best interests of the Owner.
The City of Bozeman is required to be an Equal Opportunity Employer
DATED at Bozeman, Montana, this 14th day of November, 2019.
Robin Crough
City Clerk
City of Bozeman
Legal Ad, Bozeman Daily Chronicle:
Published Bozeman, Montana
November 17, 2019
December 1, 2019
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INSTRUCTIONS TO BIDDERS
FOR
One (1) New Dump Truck (Current Model Year 2019 or newer)
BID DOCUMENTS: The bid documents for the City of Bozeman for One (1) New Dump Truck (Current
Model Year 2019 or newer) include the Invitation to Bid, this Instruction to Bidders, the Bid
Specifications, the Bid Form, and the Purchase Agreement.
BIDS: All bids must be legibly written in ink. No alterations by erasures or interlineations will be permitted
in bids or in the printed forms. Each bid shall be enclosed in a sealed envelope addressed to: Bozeman
City Clerk, PO Box 1231 Bozeman, Montana 59715, or physically delivered to the address on the Invitation
to Bid and endorsed on the outside of the envelope with the words One (1) New Dump Truck (Current
Model Year 2019 or newer) Bids shall be strictly in accordance with the prescribed Bid Form. Any
modifications thereof or deviations there from may be considered as sufficient cause for rejection. Bids
carrying riders or qualifications to the bid being submitted may be rejected as irregular.
Each Bidder must return a signed Bid Form incorporating as Exhibit 2 a copy of the Bid Specifications
indicating on each line item of equipment or required service whether the Bidder can provide the
equipment/service shown in that category or whether the Bidder can provide similar equipment or
required service meeting the listed equipment or required service and indicating the details of the
alternative equipment or required service. The City reserves the right to reject any alternative equipment
or required service.
Each bid shall indicate the total bid price.
The price quoted in a bid shall include all items of labor, materials, tools, equipment and other costs
necessary to fully complete the manufacture and delivery of the One (1) New Dump Truck (Current Model
Year 2019 or newer) pursuant to the Bid Specifications. It is the intention of the Bid Specifications to
provide for and require complete One (1) New Dump Truck (Current Model Year 2019 or newer) of the
type prescribed in the Bid Specifications and ready for operation by the City.
Any items omitted from the Bid Specifications which are clearly necessary for the completion and
operation of such equipment and its appurtenances shall be considered a portion of such equipment
although not directly specified or called for in the Bid Specifications.
All parts shall be new. In all cases, materials must be furnished as specified.
Acceptance of delivery of the One (1) New Dump Truck (Current Model Year 2019 or newer) shall not
release the successful contractor from liability for faulty design, workmanship or materials appearing even
after final payment has been made.
The City reserves the right and shall be at liberty to inspect all materials and workmanship at any time
during the manufacturing process and shall have the right to reject all materials and workmanship which
do not conform to the specifications. However, the City is under no duty to make inspection, and if no
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inspection is made, the chosen contractor shall not be relieved of any obligation to furnish materials and
workmanship strictly in accordance with specifications.
BID SECURITY: To be considered, the bid must be accompanied by a bid security unconditionally payable
to the City of Bozeman for ten percent (10%) of the total amount of the bid and attached as Exhibit 1 on
the Bid Form. Each Bidder shall expressly covenant in the bid that if the Bidder is awarded the bid, the
Bidder will, within thirty (30) days after the bid is awarded, enter into a Purchase Agreement with the City
of Bozeman in substantially the same form as shown on the Purchase Agreement. Bid security must be
provided in a form specified in §18-1-203, MCA, which includes, but is not limited to, certified check,
cashier’s check, bank draft, bid bond, guaranty bond, or surety bond. Bid security through a bid, guaranty
or surety bond must be issued by a surety company authorized to do business in the State of Montana.
The bid security protects and indemnifies the City against the failure or refusal of the successful Bidder to
timely enter into the Purchase Agreement.
SIGNATURE OF BIDDERS: Each bid must be signed in ink by the Bidder with the Bidder’s full name and
business address or place of residence. If the Bidder is a firm or partnership, the name and residence of
each member must be inserted. If the bid is submitted by or in behalf of a corporation, it must be signed
in the name of the corporation by a corporate official authorized to bind the corporation and who shall
also affix the corporate seal of the corporation to the bid. Any bid by a corporation signed by a person
other than a corporate officer must be accompanied by a power of attorney showing that person’s
authority to sign for the corporation.
RESPONSIBILITY OF AGENT: Any person signing a bid as the agent of another, or of others, may be
required to submit satisfactory evidence of authority to so sign.
TITLE: The position title of any person executing the bid or Agreement shall be clearly indicated beneath
the signature.
RESPONSIBLE BIDDER: Bidder is not deemed a responsible bidder if Bidder is delinquent in payment of
property taxes or special improvement district assessments within the City of Bozeman for at least six (6)
months.
Any Bidder required by the Bozeman Municipal Code to have a general business license in the City of
Bozeman must obtain such license before a bid can be awarded to a bidder.
EXAMINATION OF SPECIFICATIONS: Before submitting a bid, each Bidder should examine the Bid
Specifications, these Instructions to Bidders, the Bid Form, and the Purchase Agreement thoroughly and
become familiar with federal, state, and local laws, ordinances, rules, and regulations that may, in any
manner, affect the cost or delivery of the goods.
INTERPRETATION OF CONTRACT DOCUMENTS: If any person contemplating submission of a bid for the
proposed Purchase Agreement is in doubt as to the true meaning of any part of the specifications, that
person may submit a written request to the City for an interpretation thereof. The person submitting the
request will be responsible for its prompt delivery. Any interpretation of the proposed purchase
agreement will be made only by an addendum duly issued and a copy of any such addendum will be mailed
or delivered to each person receiving the specifications.
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TIME OF COMPLETION: The time of delivery of the goods to be purchased is a basic consideration of the
contract. It is necessary that each Bidder satisfy the City of the Bidder’s ability to deliver the goods being
purchased within the stipulated time.
ADDENDA: If applicable, any addenda issued during the time of bidding, or forming a part of the
specifications provided to Bidder for the preparation of Bidder’s proposal, shall be covered in the bid and
shall be made a part of the Purchase Agreement. Receipt of each addendum shall be acknowledged in
the bid. Any bid in which all issued addenda are not acknowledged will be considered incomplete and will
not be read.
WITHDRAWAL OF BID: No Bidder may withdraw any bid for a period as specified in the Invitation to Bid
after the date and hour set for the opening declared herein. Prior to that time, Bidder may withdraw a
bid by written request. The request to withdraw a bid must be signed in the same manner and by the
same person or persons who signed the bid.
ACCEPTANCE AND REJECTION OF BIDS: The City reserves the right to accept or reject the bids in the best
interest of the City. The City reserves the right to waive informalities and irregularities in any bid
submitted, to reject non-conforming, non-responsive or conditional bids, to correct arithmetic errors
without changing unit price, and postpone awarding of the Purchase Agreement for a period not
exceeding sixty (60) days.
AWARD OF BID: If the bid is to be awarded, City will award the bid to the responsible Bidder whose bid
is responsive and conforms to all material terms and conditions of the bidding documents and proposed
Purchase Agreement, is lowest in price, is in the best interest of the project, and other factors considered.
The award will be based on the lowest responsive cumulative base bid plus any added alternate schedules
the City determines to include with the project. If the bid is awarded, the award will be made within the
period specified in the Purchase Agreement. The successful Bidder will be notified by letter mailed to the
address shown on the bid that the bid has been accepted and that Bidder has been awarded the bid.
CANCELLATION OF AWARD: The City reserves the right to cancel the award of any bid at any time before
the complete execution of the Purchase Agreement by all parties without any liability against the City.
EXECUTION AND APPROVAL OF AGREEMENT: The Purchase Agreement shall be signed by the successful
Bidder and returned within the time shown on the bid. If the Purchase Agreement is not executed by the
City within fifteen (15) days following receipt from Bidder of the signed Agreement, Bidder has the right
to withdraw the bid without penalty. The Purchase Agreement is not effective until it has been fully
executed by all of the parties thereto.
FAILURE TO EXECUTE AGREEMENT: Failure to execute the Purchase Agreement shall be just cause for
annulment of the award. In the event of such annulment, the bid guarantee shall be forfeited to the City,
not as a penalty, but as liquidation of damages sustained. Award may then be made to the next lowest
responsible and qualified Bidder, or the project may be re-advertised as the City may decide.
PAYMENT: Payment for all goods purchased under the Purchase Agreement will be made by the City
within the time period specified in and in accordance with the procedures outlined therein.
NON-DISCRIMINATION: In accordance with law, each entity submitting a bid shall affirm on the form
provided by the City that the Bidder shall not discriminate in the performance of the work called for in the
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Bid Specifications on the basis of race, color, religion, creed, sex, age, marital status, national origin, or
because of actual or perceived sexual orientation, gender identity or disability, with regard to, but not
limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, or
rendition of services.
It is further understood that any vendor who is in violation of this clause shall be barred forthwith from
receiving awards of any purchase from the City of Bozeman unless a satisfactory showing is made that
discriminatory practices have ceased, and the recurrence of such acts is unlikely.
City of Bozeman
Bozeman Water & Sewer Department Bozeman, MT 59715 Bid specifications and bid form. Note: The bid must be submitted on this form. One (1) New Dump Truck (Current Model Year 2019 or newer) The vehicle described herein shall be a new, North American manufactured, 2019 or newer
production. The truck shall be in compliance with the 2019 or current emission laws. All parts and accessories, which are required to compose a complete unit, shall be furnished whether herein stipulated or not. Unless otherwise noted in the following specifications, all equipment cataloged as standard shall be furnished and included in the purchase price of the unit. Section 1 Standard Options All standard options, whether expressly stated here or not, shall be included. Cab interior shall be of the manufacturer’s medium quality. Yes __________ No __________ Exceptions _____________________________________
Section 2 Color
Color shall include white base and clear coat on the cab, and enamel dump bed. Color shall be verified upon awarding of bid
Yes __________ No __________ Exceptions _____________________________________
Section 3 Cab
Cab style shall be front-end hood, tilt type, conventional style short hood. Preference will be given to a sloped hood with the most visibility. Yes __________ No __________ Exceptions _____________________________________ Hood shall tilt open to a full ninety (90) degrees.
Yes __________ No __________ Exceptions _____________________________________ The hood should have access latches to allow operator to check the fluid levels if available. Yes __________ No __________ Exceptions _____________________________________
Driver’s seat shall be a premium air suspension seat. Seat must allow for tilt back, with both
angle and lumbar adjustment. Seat must have high back, foldable arm rests, with cloth upholstery. Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with retractable seat belts and shall be lap/shoulder type. Yes __________ No __________ Exceptions _____________________________________ Truck shall have arctic type windshield wipers with a delay function. Washer reservoir shall be a minimum 2 gallons.
Yes __________ No __________ Exceptions _____________________________________
Power windows on driver and passenger sides. Yes __________ No __________ Exceptions _____________________________________
Cab shall have cab assist handles on both right and left side. Yes __________ No __________ Exceptions _____________________________________ Cab shall have dome lights with manual and automatic door switch. Yes __________ No __________ Exceptions _____________________________________ Two (2) 12 volt dash mounted receptacles.
Yes __________ No __________ Exceptions _____________________________________ Air horn with shield shall be installed on truck. Yes __________ No __________ Exceptions _____________________________________
Doors shall have door seals mounted on the doors. Yes __________ No __________ Exceptions _____________________________________ Mirrors shall be Cowl mounted Yes __________ No __________ Exceptions _____________________________________ Both driver and passenger side primary mirrors shall be heated. Yes __________ No __________ Exceptions _____________________________________
Truck shall have factory installed AM/FM radio with clock and auxiliary input. Yes __________ No __________ Exceptions _____________________________________
Heater shall be high output with minimum three (3) speed fan.
Yes __________ No __________ Exceptions _____________________________________ Truck shall have air conditioning
Yes __________ No __________ Exceptions _____________________________________
Truck shall have dual sun visors. Yes __________ No __________ Exceptions _____________________________________ Cab shall have full length heavy duty insulated rubber floor covering.
Yes __________ No __________ Exceptions _____________________________________ Truck shall have common key for door and ignition. A minimum of two (2) keys will be provided.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have an adjustable telescoping/tilt steering wheel. Yes __________ No __________ Exceptions _____________________________________ Cab shall have air mounts Yes____________ No__________ Exceptions_____________________________________ Section 4 Instruments and Controls Truck shall be equipped with two inch electric fuel gauge.
Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with a dash mounted air restriction indicator.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with an hour meter and shall run when key is turned to the on position. Yes __________ No __________ Exceptions _____________________________________ Speedometer shall be calibrated to compensate for axle ratio and tire size. Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with self-canceling signal switch with emergency flashers.
Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with an oil pressure gauge.
Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with a transmission temperature gauge. Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with a water temperature gauge. Yes __________ No __________ Exceptions _____________________________________
Dash shall be wrap around or wing type Yes___________ No___________ Exceptions_____________________________________
Truck shall be equipped with cruise control.
Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with warning system which consists of lights and buzzer for low oil pressure, high water temperatures and low air pressure. Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with wiring pigtail for box installation Yes __________ No __________ Exceptions _____________________________________
Truck shall have three additional switches mounted in the dash with indicator lights and wire routed to the back of the cab. Switches labeled OPT. Yes __________ No ___________ Exceptions _____________________________________ Truck shall have color-coded or numbered wiring and air lines with identification tags or color
coding. Yes __________ No __________ Exceptions _____________________________________
Section 5 Frame Truck must be equipped with two (2) front and two (2) rear mounted tow hooks. Yes __________ No __________ Exceptions _____________________________________ Truck will have a pintle hitch with 7 prong round trailer plug.
Yes___________ No ___________ Exceptions _____________________________________
Section 6 Tires Drive tires shall be Bridgestone L320 16 ply 11/22.5 Yes __________ No __________ Exceptions _____________________________________ Truck shall have a tire pressure maintenance system on rear tires, Cat Eye™ or equal. Yes __________ No __________ Exceptions _____________________________________
Front tires shall be twenty (20) ply Bridgestone M843 315/80R22.5 radial tires.
Yes __________ No __________ Exceptions _____________________________________ Section 7 Wheels Truck shall have steel rims that meet or exceed GVW ratings. Yes __________ No __________ Exceptions _____________________________________ Duals shall have ample clearance to allow the use of heavy duty truck, single or dual tire chains. Recommended spacing is one and three quarter inch (1¾”) minimum. Yes __________ No __________ Exceptions _____________________________________ Truck shall have mud flaps front and rear of duals and rear of front tires. Yes __________ No __________ Exceptions _____________________________________
Section 8 Rear Axle Suspension & Brakes Rear suspension shall be rated for twenty one thousand (21,000) pounds minimum, and all axle
components must match the twenty one thousand (21,000) pound rating. Yes __________ No __________ Exceptions _____________________________________ Truck shall have a driver-controlled traction differential for rear axle. Yes __________ No __________ Exceptions _____________________________________ Rear axle shall be twenty one thousand (21,000) pounds with synthetic lube. Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with shock absorbers that match GVW of vehicle.
Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with a Bendix™ A.D.I.P. heated air dryer or equivalent model. Yes __________ No __________ Exceptions _____________________________________ Truck shall have a Bendix™ oil coalescing filter mounted between air dryer and wet tank. Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with sixteen point five by seven (16.5 x 7) Rockwell Q plus series rear brakes and dust shields or equivalent.
Yes __________ No __________ Exceptions _____________________________________ Truck shall have externally mounted Brake Drums.
Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with an air compressor with eighteen point seven (18.7) cubic foot per minute of output minimum, plumbed to clean side of main engine air filter. Yes __________ No __________ Exceptions _____________________________________ Truck shall have 6.50 gear ratio Yes ___________ No __________ Exceptions _____________________________________
Section 9 Front Axle, Brakes and Suspension Front axle shall be eighteen thousand (18,000) pound Dana Spicer or equal, and all axle
components must match the eighteen thousand (18,000) pound rating, or prior approved. Yes __________ No __________ Exceptions _____________________________________
Steering axle brakes will be equipped with sixteen point five inch (16.5”) by six inch (6”) Rockwell Q plus brake shoes with dust shields. Yes __________ No __________ Exceptions _____________________________________ Shall be equipped with air to oil power steering cooler. Yes __________ No __________ Exceptions _____________________________________
Section 10 Engine
Engine shall have a minimum horsepower rating of three hundred horsepower (300hp) and eight hundred sixty (860) foot-pounds of torque. If not Cummins engine then software for engine diagnostics shall be provided “ see section 17”. Yes __________ No __________ Exceptions _____________________________________ Truck shall have air cleaner supply valve for under hood air or outside air for use in heavy snow storms. Yes __________ No __________ Exceptions _____________________________________
Automatic fan control with dash switch and indicator light.
Yes __________ No __________ Exceptions _____________________________________ Engine must be bio-diesel compatible up to B20.
Yes __________ No __________ Exceptions _____________________________________ Cooling system shall be a heavy duty cooling system equipped with filter and permanent type anti-freeze to minus thirty four degrees Fahrenheit (-34°) with cold climate package. Yes __________ No __________ Exceptions _____________________________________ Engine shall have Primary fuel filter with heater and warning lights. Yes __________ No __________ Exceptions _____________________________________
Engine shall be equipped with a factory-installed block heater with a minimum one thousand (1000) watts, one hundred fifteen (115) volt receptacle mounted under left hand door. Yes __________ No __________ Exceptions _____________________________________
Fuel tank shall be an aluminum tank, fifty (50) gallon minimum. Aluminum steps shall have safety tread. Yes __________ No __________ Exceptions _____________________________________ Truck shall have a dash mounted manual regeneration function included with the regeneration system. Yes __________ No __________ Exceptions _____________________________________
Section 11 Transmission
Transmission shall be an Allison™ 3000RDS six (6)-speed with PTO drive gear, with Allison™ recommended Transynd synthetic transmission fluid. Yes __________ No __________ Exceptions _____________________________________ Transmission shall be equipped with Allison™ Prognostics and load - based shift software. Yes __________ No __________ Exceptions _____________________________________ Truck shall have a transmission driven PTO with electric controls
Yes __________ No __________ Exceptions _____________________________________
Truck shall have vehicle interface wiring and PDM with body builder connector at end of frame. Yes __________ No __________ Exceptions _____________________________________
Section 12 Electrical Alternator shall be a one hundred sixty (160) amp minimum. Truck shall have a minimum of two (2) heavy duty twelve (12) volt batteries, with a minimum of two thousand two hundred fifty (2250) cold cranking amps (C.C.A.). Batteries shall be mounted on the left side. Yes __________ No __________ Exceptions _____________________________________ Truck shall have a battery disconnect to kill all the power from battery. This disconnect shall be mounted close to the batteries.
Yes __________ No __________ Exceptions _____________________________________ Truck shall have emergency flashers.
Yes __________ No __________ Exceptions _____________________________________ All clearance and brake lights are to be LED. Yes __________ No __________ Exceptions _____________________________________ Section 13 Dump Body
Dump bed shall be a Henderson, Swenson or Heil brand.
Yes __________ No __________ Exceptions ____________________________________
Dump body color must match cab.
Yes __________ No __________ Exceptions _____________________________________
All grease zerks shall be readily accessible, tubed if necessary. Yes __________ No __________ Exceptions _____________________________________ Bed shall have a minimum dumping angle of fifty (50) degrees. Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with an electric under bed mounted box vibrator.
Yes __________ No __________ Exceptions _____________________________________
One quarter (1/4) cab shield shall be mounted with two inches (2”) of clearance between the cab. The cab shield height needs to be kept to a minimum height for the purpose of a cab light bar.
Yes __________ No __________ Exceptions _____________________________________ The tail gate must have heavy duty one and one quarter inch (1¼”) pins on top pivot point and
at the latch mechanism. Latch system will be air operated.
Yes __________ No __________ Exceptions _____________________________________ Stop and turn lights in rear corners of box shall be LED style, solder connections and heat shrink tubing placed over the solder joints. Yes __________ No __________ Exceptions _____________________________________
Tail gate shall have three eighths of an inch (3/8”) high test chains to control tail gate opening.
Yes __________ No __________ Exceptions _____________________________________ Air trip shall be controlled by a guarded toggle switch.
Yes __________ No __________ Exceptions _____________________________________
A folding ladder to get into the box shall be mounted on the left front side; first step to be
mounted eighteen inches (18”) off the level ground.
Yes __________ No __________ Exceptions _____________________________________ Bed shall be equipped with a single cylinder, front-mounted telescopic hoist, N.T.E.A., class one hundred (100) inverted cylinder is not acceptable.
Yes __________ No __________ Exceptions _____________________________________
Truck must be equipped with OSHA approved backup alarm.
Yes __________ No __________ Exceptions _____________________________________ Truck shall have high visibility back-up lights mounted on the frame at the rear of vehicle. Yes __________ No __________ Exceptions _____________________________________
Section 17 Miscellaneous
MANUALS AND SERVICE TOOLS:
Before the bid is awarded, the presumptive successful bidder shall demonstrate our ability to access all aspects of the service manuals and wiring diagrams on line. This shall include OEM
service portals. If a subscription is required to access then 3 years of the subscription and a valid renewable license will be included with the bid. The subscription will begin when the unit is accepted by the City of Bozeman. If printed manuals are available one complete set will be included in the bid and furnished at the time of delivery. Two operator’s manuals shall also be furnished to the City of Bozeman at time of Delivery. Successful bidder will supply Vehicle Maintenance employees with no less than 2 hours and no more than 8 hours of classroom training on service portal at delivery of unit. Yes __________ No __________ Exceptions _____________________________________
WARRANTY AND REPAIR:
Unit shall have a standard factory warranty. Successful bidder will supply the name of a local
repair shop within 10 miles of Bozeman MT that will do repairs while the vehicle is under
warranty. The shop shall demonstrate their ability to perform all warranty repair. If a shop cannot
be identified that is agreeable to both the successful bidder and the City of Bozeman, then the
City of Bozeman may perform the warranty repairs at an agreeable rate including parts
acquisition and return.
Prior approval will be obtained from the manufacturer before repairs are started. All warranty
parts will be shipped free of charge to our shop, 1812 N. Rouse, Bozeman, MT 59715, with
overnight designation. If parts are to be returned, the manufacturer will make arrangements to
have the old parts returned at their cost.
Yes __________ No __________ Exceptions _____________________________________
DELIVERY:
The complete unit (F.O.B. City Shops Complex, 1812 N. Rouse, Bozeman, MT 59715) shall be
delivered within a reasonable, agreed upon amount of time. Upon delivery of the complete unit,
City of Bozeman staff will inspect the complete unit to see if it meets bid specs. If the City staff
finds that it does not meet the specs, it will be taken by the dealer to their facility to correct any
deficiencies.
Yes __________ No __________ Exceptions _____________________________________ TRAINING:
Successful bidder will provide four hours of operator and service training to be provided at City of Bozeman Shop Complex (814 N. Bozeman). If a model of truck is awarded the bid and that model has never been owned by the City of Bozeman, then factory training will be provided for
one mechanic. This will be the same training provided to dealership mechanics. The training will be no less than two (2) days and no more than five (5) days. All expenses including but not limited to travel, room and board and classroom materials will be provided by the successful bidder. Contact the Vehicle Maintenance Department, (406) 582-3206, to get clarification on this before submitting bid. Yes __________ No __________ Exceptions _____________________________________
Bid Form
Page 1 of 7
BID FORM
(Purchase Agreement)
One (1) New Dump Truck (Current Model Year 2019 or newer)
THIS BID SUBMITTED TO:
Bozeman City Clerk, City of Bozeman, MT, 121 N. Rouse Ave., Bozeman, MT 59715.
1. THE UNDERSIGNED BIDDER proposes and agrees that if this bid is accepted, Bidder will
enter into a Purchase Agreement with the City in the form included in the bidding
documents and will furnish the goods or product to be purchased by the City within the
number of calendar days indicated in the Agreement and in accordance with the other
terms and conditions of the bidding documents.
2. Bidder has examined, understands, accepts, and abides by all of the terms and conditions
of the Invitation to Bid, Instructions to Bidders, Bid Specifications, and Purchase
Agreement.
3. Bidder expressly covenants that if Bidder is awarded the bid, Bidder will, after the bid is
awarded and within the time specified in the Request for Bid, enter into a formal Purchase
Agreement with City. The bid must be accompanied by Bid Security payable to the City
of Bozeman for ten percent (10%) of the total amount of the bid, including alternates, if
any. The Bid Security must be in a form specified in §18-1-203, MCA, which includes, but
is not limited to, certified check, cashier's check, bank draft, bid bond, guaranty bond, or
surety bond. The Bid Security is attached hereto as Exhibit 1.
4. This bid will remain subject to acceptance for sixty (60) days after the bid opening, or for
such longer period of time that Bidder may agree to in writing upon request of City.
5. Bidder further represents that this bid is genuine and not made in the interest of or on
behalf of any undisclosed individual or entity and is not submitted in conformity with any
agreement or rules of any group, association, organization, or corporation; Bidder has not
solicited or induced any person, firm, or corporation to refrain from bidding; and Bidder
has not sought by collusion to obtain for itself any advantage over any other bidder or
over City.
6. Bidder certifies that no employee or official of the City or any member of such employee
or official’s immediate family has any direct or indirect interest in the pecuniary profits or
contracts of the Bidder.
7. Bidder will provide the goods, product, or equipment being purchased by the City in
accordance with the Purchase Agreement, for the price stated on the completed Bid
Specifications sheet attached hereto as Exhibit 2.
Bid Form
Page 2 of 7
8. Bidder understands that the unit prices shall govern in checking the bid, and should a
discrepancy exist in the total estimated price and total amount of unit prices bid as listed
on the Bid Sheet after extensions are checked and corrections made, if any, the total
amount of unit prices bid as corrected shall be used in awarding the contract.
9. Bidder certifies that Bidder is a responsible bidder.
10. Bidder agrees that the good, product, or equipment to be purchased by City will be
delivered and ready for final payment in accordance with the Purchase Agreement.
11. If applicable, Bidder certifies receipt of City’s revisions or additions made subsequent to
the advertised proposal, which are specifically acknowledged on Receipt of Addendum,
attached hereto as Exhibit 3.
12. Bidder represents that the bid is genuine and not collusive or a sham and that bidder has
not colluded, conspired, connived, or agreed, directly or indirectly, with any bidder or
person, to put in a sham bid or to refrain from bidding. Bidder further represents that
Bidder has not sought by agreement or collusion, directly or indirectly, with any person,
to fix the bid price of any other bidder, or to fix any overhead, profit, or cost element of
said bid price or that of any other bidder, or to secure any advantage against the City or
any person interested in the proposed bid. Bidder affirms that all statements in this bid
are true.
SUBMITTED on the _____ day of ____________, 20_____.
Bidder’s Tax ID #
IF BIDDER is:
An Individual: (Name typed or printed)
By: (SEAL) (Individual’s Signature)
Doing business as:
Business Address:
Telephone # FAX #
Bid Form
Page 3 of 7
A Partnership: (Partnership Name)
By: (SEAL) (Signature)
(Name typed or printed)
Business Address:
Telephone # FAX #
A Corporation: (SEAL)
(Corporation Name)
State of Incorporation:
Type (General Business, Professional, Service, Limited Liability):
By:
(Signature of Authorized Representative)
Print Name and Title:
Attest: (Corporate Seal)
(Signature of Secretary)
Business Address:
Telephone # FAX #
Date of Qualification To Do Business Is:
A Joint Venture: Each Joint Venture Must Sign
Joint Venture Name: (SEAL)
(Name)
By:
(Signature of Joint Venture Partner)
Name:
(Name, printed or typed)
Title:
Business Address:
Bid Form
Page 4 of 7
Telephone # FAX #
A Joint Venture: Each Joint Venture Must Sign
Joint Venture Name: (SEAL)
(Name)
By:
(Signature of Joint Venture Partner)
Name:
(Name, printed or typed) Title:
Business Address:
Telephone # FAX #
Address of Joint Venture for Receipt of Official Communication:
Address:
Telephone # FAX #
(Each Joint Venture must sign. The manner of signing for each individual, partnership and corporation that is a party
to the joint venture should be in the manner indicated above.)
Bid Form
Page 5 of 7
Exhibit 1
Bid Security
Attached.
Bid Form
Page 6 of 7
Exhibit 2
Bid Sheet
Attach a completed Bid Specification Form.
The Bidder must state the Total Bid Price here:
Total Bid Price (written out and in dollar amount):
$_______________________________________
______________________________________________________________________________
______________________________________________________________________________
Bid Form
Page 7 of 7
Exhibit 3
Receipt of Addendum (if applicable).
Bidder acknowledges receipt of the following addendum of revisions or additions:
Addendum Number Date Issued Authorized Signature For Each
1
2
3
4
5
XXXXXXXX Purchase Agreement Page 1 of 4
BID PURCHASE AGREEMENT THIS AGREEMENT is made this _____ day of ______________, 201_, by and between the
CITY OF BOZEMAN, a municipal corporation organized and existing under the laws of the
State of Montana, 121 North Rouse Ave., Montana 59715, hereinafter referred to as “City,” and _____________________________________, with a mailing address of _________________________________________, hereinafter referred to as (“Seller”).
In consideration of the mutual promises and agreements hereinafter contained, the parties
agree as follows: 1. PROPERTY PURCHASED: Seller agrees to sell and City agrees to purchase the property requested and described in __________________________, from the Seller all of which
is incorporated into this Purchase Agreement by this reference. By accepting this Purchase
Agreement, Seller hereby agrees that the sale, use, or incorporation into manufactured products of all machines, software, hardware, materials and other devices furnished under this Purchase Agreement which are not of the Seller’s design, composition, or manufacture shall be free and clear of infringement of any valid patent, copyright, or trademark. Seller shall hold the City
harmless from any and all costs and expenses, including attorney fees, liability, and loss of any
kind growing out of claims, suits, or actions alleging such infringement, and Seller agrees to defend such claims, suits, or actions. The property being purchased (“Property”) consists of:
TOTAL PRICE (including shipping): _____________________ 2. SPECIFICATIONS: The Seller agrees that all material and workmanship in and
upon this Property complies with Addendum A as accepted by the City. Unless otherwise agreed
to by the City, the items listed in Addendum A and Section 1 of this agreement, govern in the event of inconsistencies with the Seller’s response to the same. 3. PRICE: The City agrees to pay ___________________ (_______________) as
the purchase price. All prices include any applicable local, state or federal taxes that may be applied to the Property to be purchased. This price is firm and not subject to escalation under agreed to in writing by the City.
4. DELIVERY AND PAYMENT: Time is of the essence in the performance of this
Purchase Agreement. Seller assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other served associated with delivery of the Property.
Seller agrees to delivery to the City in a fully operational status and all accessories properly
XXXXXXXX Purchase Agreement Page 2 of 4
installed no later than __________________. Delivery will occur at the ________________________________________, Bozeman, MT 59715, or at a place otherwise selected by City. If delivery of the Property and/or performance of services required under this
Purchase Agreement cannot be made Seller shall promptly notify the City of the earliest possible
date for delivery or performance. Notwithstanding such notice, if Seller for any reason fails to deliver the Property or perform required services within the time specific or to the City’s satisfaction the City may terminate this Purchase Agreement or any part therefore without liability except for good or services previously provided and accepted. The City’s receipt or acceptance of
any part of a non-conforming delivery or service shall not constitute a waiver of any claim, right
or remedy the City has under this Purchase Agreement or applicable law. Upon delivery and for a reasonable period thereafter, City has the right to inspect the Property to ensure that it meets Specifications as modified by Seller’s responses which have been accepted by City. If the Property meets the Specifications, City shall tender the purchase price stated above to Seller through the
City’s normal claim process. Unless otherwise agreed to in writing, payment terms shall be net
thirty (30) days from the date of receipt of invoice or acceptance and delivery of goods and services by the City, whichever occurs last. Payment will be made to Seller at the address previously stated unless Seller provides a different address in writing. Invoices must be mailed to: __________________, _______________, Bozeman, MT 59715.
5. NONDISCRIMINATION: Seller will not discriminate in the performance of this Agreement on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability and shall ensure this provision applies to all subcontracts let by the Seller in fulfillment of this Purchase Agreement.
6. DEFAULT/ TERMINATION/ REMEDIES: In the event of Seller’s breach of this Purchase Agreement, including if Seller fails to deliver the Property as set forth herein or fails to meet City’s Specifications, City may, at its option, take any or all of the following actions without prejudice to any other rights or remedies available to the City by law: (i) declare the Seller
in default and immediately cancel and rescind this Purchase Agreement; (ii) require Seller to repair
or replace any equipment or materials used in the Property, and upon Seller’s failure or refusal to do so, repair or replace the same at Seller’s expense; (iii) reject any material or equipment included in the Property containing defective or nonconforming equipment or material and return for credit or replacement at Seller’s option; or (iv) cancel any outstanding deliveries and treat such breach
by Seller as Seller’s repudiation of this Purchase Agreement. Thereafter, City may procure substitute property to replace the Property described herein. In such event, Seller is liable to City for the difference between the price set forth herein and the price paid by City for the replacement property. Additionally, the City may pursue any other remedy it has at law or in equity.
In the event of the City’s breach hereunder, Seller’s exclusive remedy shall be Seller’s recovery of the material or equipment or of the Purchase Price or portion of the Purchase Price payable for equipment and material delivered to the City prior to such breach. 7. CHANGE ORDERS: The City shall have the right to revoke, amend, or modify
XXXXXXXX Purchase Agreement Page 3 of 4
this Purchase Agreement or the equipment or material included in the Quotation at any time. Seller’s receipt of City’s written change order without response received by the City within 10 (ten) business days or Seller’s shipment or other performance reflecting the change, whichever
occurs first, shall be Seller’s acceptance of the change without any price or other adjustment.
8. WARRANTY: THE SELLER SHALL WARRANTY THE PROPERTY INCLUDING ALL COMPONENT PARTS IN ACCORDANCE WITH WARRANTY SPECIFICS LISTED IN ADDENDUM B AND SHALL ASSIGN TO THE CITY ALL WARRANTIES FOR ALL COMPONENT PARTS OF THE PROPERTY NOT
WARRANTIED BY SELLER. IN ADDITION, THE SELLER AGREES THE PROPERTY IS COVERED BY IMPLIED WARRANTIES FOR MERCHANTABILITY AND FITNESS FOR THE PARTICULAR PURPOSE FOR WHICH IT HAS BEEN PURCHASED. IN ADDITION TO ANY OTHER EXPRESSED OR IMPLIED WARRANTIES AND UNLESS OTHERWISE AGREED IN WRITING, SELLER ALSO WARRANTS THAT ALL
EQUIPMENT DELIVERED HEREUNDER WILL BE NEW, SUITABLE FOR USE AS DESCRIBED, OF THE GRADE AND QUALITY SPECIFIED, FREE FROM ALL DEFECTS IN DESIGN, MATERIAL AND WORKMANSHIP; IN CONFORMITY WITH ALL SPECIFICATIONS FURNISHED; IN COMPLIANCE WITH ALL APPLICABLE FEDERAL, STATE AND LOCAL LAWS AND REGULATIONS AND FREE FROM ANY
LIENS AND ENCUMBRANCES. THESE WARRANTIES SHALL NOT BE DEEMED TO EXCLUDE SELLER’S STANDARD WARRANTIES OR OTHER RIGHTS OR WARRANTIES WHICH THE CITY MAY HAVE OR OBTAIN.
9. INSURANCE/INDEMNIFICATION: The Seller shall insure the Property for a
minimum of the purchase price against all damages during the delivery period per the Specifications. In addition to and independent from the above, during the delivery period Seller shall defend, indemnify, and hold the City, its officers, employees, and agents harmless against claims, demands, suits, damages, losses, and expenses connected therewith that may be asserted
or claimed against, recovered from or suffered by the City by reason of any injury or loss, including
but not limited to, personal injury, including bodily injury or death, property damage, occasioned by, growing out of, or in any way arising or resulting from any intentional or negligent act on the part of Seller, it’s agents or employees. This provision shall survive delivery and acceptance by the city of the Property.
10. ASSIGNMENT: Seller may not delegate, subcontract, or assign any duties and services or assign any rights or claims under this Purchase Agreement without the express written consent of City.
11. ENTIRE AGREEMENT: This Agreement, including its appendices, if any, embodies the entire understanding between the parties relating to the subject matter contained herein. No agent or representative of either party has authority to make any representations, statements, warranties or agreements not herein expressed and all modifications or amendments
of this Agreement, including the appendices, must be in writing and signed by an authorized
XXXXXXXX Purchase Agreement Page 4 of 4
representative of each of the parties hereto. 12. APPLICABILITY: This Agreement and any extensions hereof shall be governed
and construed in accordance with the laws of the State of Montana, venue shall be in the Eighteen
Judicial District, Gallatin County Montana, and the same is binding upon the parties, their heirs, successors, and assigns. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by
their duly authorized representatives the day and year first above written.
CITY OF BOZEMAN SELLER By___________________________ Date: ____ By___________________________ Date: ___ Andrea Surratt, City Manager Print Name: ___________________ Print Title: ____________________
APPROVED AS TO FORM: By________________________________ Greg Sullivan, City Attorney
NON-DISCRIMINATION AFFIRMATION FORM
_________________________ [name of entity submitting] hereby affirms it will not discriminate
on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because
of actual or perceived sexual orientation, gender identity or disability in the performance of
work performed for the city of Bozeman, if a contract is awarded to it, and also recognizes the
eventual contract, if awarded, will contain a provision prohibiting discrimination as described
above and that this prohibition shall apply to the hiring and treatment of the
_________________________ [name of entity submitting] employees and to all subcontracts it
enters into in performance of the agreement with the city of Bozeman.
Signature of Bidder: ______________________________
Person authorized to sign on behalf of the bidder