HomeMy WebLinkAbout11-18-19 City Commission Packet Materials - C6. Storm Water Fund CIP for FY21-25
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Kristin Donald, Finance Director
SUBJECT: Adopt the Storm Water Fund Capital Improvement Plan (CIP) for
Fiscal Years 2021-2025.
AGENDA ITEM TYPE: Consent
MEETING DATE: November 18, 2019
RECOMMENDATION: Adopt the Storm Water Fund Capital Improvement Plan (CIP)
for Fiscal Years 2021-2025.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. The Public Works
Department, City Manager, and other city staff met in October and November to develop the
attached Capital Plan for the equipment and capital needs of the Stormwater Fund. Similar to
recent years past, we are bringing the various parts of the plan forward as items on the Consent
agenda. We will be prepared to address questions, if they arise, at the public meeting.
Public Works Master Plan in Progress
The Public Works Department is currently having a master plan drafted that will address the
Department’s space needs. This will include space for workers based on the staffing plan and
projected growth, equipment storage based on the CIP and other master plans, and shop space.
The completion of this plan will most likely change all Public Works’ funds CIPs next year.
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Stiff Building Remodel FY20 Project Changes
The FY20 Approved Budget contains a total of $656,116 for the Stiff Building Remodel, funded
from the General, Community Development, and Building Inspection Funds. This estimate was
made from initial information developed more than 5 years ago, prior to Phase 1 of the project
(basement conference room, etc.). After we completed the final programming on this next phase,
the project has expanded to include other departments within the building with a focus on
centralizing customer service, accommodating future staffing needs, and improved safety. The
project is in final design stages and will be bid in mid-November. Our most recent estimates
show the project could total between $1.2- $1.5 Million. These increased costs have not been
added to the CIP or reflected in the FY20 amounts shown. Once bids are received, we will likely
recommend making adjustments to the FY20 Budget by delaying or canceling current projects,
using budget or vacancy savings, and/or possibly budget amendments.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission. If the Commission does not
wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda.
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FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY21.
Report compiled on: November 6, 2019
Attached: Storm Water Fund CIP Section
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STORM WATER FUND FINANCIAL SUMMARY Financial Summary Current YearFY20 FY21 FY22 FY23 FY24 FY25UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 435,538$ 133,526$ 1,928$ 30,403$ 70,551$ 129,207$ Plus: Storm Water Utility Fees Dedicated to Capital 665,283$ 768,402$ 733,475$ 770,148$ 808,656$ 849,089$ Less: FY19 Carryover Capital (317,295)$ Less: Scheduled CIP Project Costs (650,000)$ (900,000)$ (705,000)$ (730,000)$ (750,000)$ (770,000)$ (605,000)$ Projected Year‐End Cash Dedicated to CIP 133,526$ 1,928$ 30,403$ 70,551$ 129,207$ 208,296$ Assumptions Made for Revenue Estimates Current YearFY20 FY21 FY22 FY23 FY24 FY25Estimated Annual Storm Water Utility Revenue 1,478,407$ 1,478,407$ 1,552,327$ 1,629,944$ 1,711,441$ 1,797,013$ Estimated Annual Increase ‐ Attributed to Growth 3% 3% 3% 3% 3% Estimated Annual Increase ‐ Rate Increase 2% 2% 2% 2% 2%Total Estimated Revenues 1,478,407$ 1,552,327$ 1,629,944$ 1,711,441$ 1,797,013$ 1,886,864$ Current Revenues Dedicated to CIP % 45.0% 45.0% 49.5% 45.0% 45.0% 45.0% Plus: Increase Dedicated to Capital 0.0% 4.5% ‐4.5% 0.0% 0.0% 0.0% Total % Dedicated to CIP 45.0% 49.5% 45.0% 45.0% 45.0% 45.0%Total Estimated Revenues Dedicated to CIP 665,283$ 768,402$ 733,475$ 770,148$ 808,656$ 849,089$ ProjectedProjected$(650,000)$(900,000)$(705,000)$(730,000)$(750,000)$(770,000)$(605,000)FY20 FY21 FY22 FY23 FY24 FY25 UNSCHEDULEDSTORM WATER PROJECTS 36
STORM WATER FUND PROJECT SUMMARY Project # Project Name FY2021 FY2022 FY2023 FY2024 FY2025 UnscheduledSTDM03DOWNTOWN TRUNK LINE PH2 350,000 ‐ ‐ ‐ ‐ ‐ STDM04HISTORIC PIPE REPLACE PRG ‐ 325,000 ‐ ‐ ‐ ‐ STDM05ANNUAL UNPLANNED PIPE REH ‐ 45,000 ‐ ‐ ‐ ‐ STDM06N 9TH DITCH REHAB ‐ ‐ 125,000 ‐ ‐ ‐ STDM07HISTORIC PIPE REPLACE PRG ‐ ‐ 560,000 ‐ ‐ ‐ STDM08UNPLANNED PIPE REHAB/DRAI ‐ ‐ 45,000 ‐ ‐ ‐ STDM09MIDDLE CREEK DITCH REHAB ‐ ‐ ‐ 175,000 ‐ ‐ STDM10HISTORIC PIPE REPLACE PRG ‐ ‐ ‐ 530,000 475,000 ‐ STDM11UNPLANNED PIPE REHAB/DRAI ‐ ‐ ‐ 45,000 45,000 ‐ STOP02STORMWATER RATE STUDY 50,000 ‐ ‐ ‐ ‐ ‐ STOP03STORMWATER VEHICLE ‐ 35,000 ‐ ‐ ‐ ‐ STOP04PIPE INSPECTION VAN ‐ ‐ ‐ ‐ 250,000 ‐ STOP05STREET SWEEPER 200,000 ‐ ‐ ‐ ‐ ‐ STOP06STORMWATER VEHICLE ‐ ‐ ‐ ‐ ‐ 35,000 STOP07STORMWATER SVC VEHICLE ‐ ‐ ‐ ‐ ‐ 50,000 STOP08VACUUM & JETTING TRUCK ‐ ‐ ‐ ‐ ‐ 520,000 STOS01SEDIMENT DISP FAC RD RPR ‐ 50,000 ‐ ‐ ‐ ‐ STRH01DOWNTOWN MECH STORM PH3 300,000 ‐ ‐ ‐ ‐ ‐ STRH02DOWNTOWN MECH STORM PH4 ‐ 250,000 ‐ ‐ ‐ ‐ Fiscal Year totals 900,000 705,000 730,000 750,000 770,000 605,000 37
STORM WATER FUND DETAIL BACKGROUND The City’s Storm Water Fund is an enterprise fund that is funded primarily through Stormwater utility charges. These monthly charges are based on the impervious area of a lot. Fiscal year 2017 revenues represent the first fiscal year where our rate‐model is fully implement for all 12 months. The changes in revenues over the past 5 years have been driven by our implementation of the full rate model. We are basing our FY21‐25 revenue estimates on annual customer growth of 3% per year and estimating a 2% rate increase to keep up with inflation. Actual revenues should grow depending on the mix of impervious areas/existing infrastructure use as property is annexed and developed and the slight increase of rates if approved. $453,483 $943,621 $1,293,941 $1,324,463 $1,349,678 $1,073,037 $‐ $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,0002015 2016 First year fullrate 20172018 2019 Average FY15‐FY19StormWater Revenue38
CAPITAL PLAN SUMMARY This year the Stormwater Division has added equipment replacements and has adjusted amounts to projects. The plan has mainly had a $650,000 annual capital expense and the program is finding there needs to be more. The rate increase in FY20 aids in funding this adjustment along with an inflation rate increase. There are some large projects on the horizon with STDM03 Downtown Trunk Line Rehabilitation (Phase 2) is the rehabilitation of approximately 1,500 feet of 100‐year‐old brick storm sewer pipe and STRH02 Downtown Mechanical Stormwater Treatment (Phase 4) that is the installation of two stormwater treatment units designed to collect over 27‐tons of pollutants annually. We have a Stormwater rate study planned in FY21 (STOP03), which is a completion of a cost of service and utility rate study to help align operational, regulatory, and capital needs with future rate adjustments. A large equipment is scheduled in FY21 as well STOP05 Street Sweeper (#01) that is a replacement of a mechanical street sweeper leased in 2015, which has reached the end of its operational life. 39
Project Name Year Description Amount Total Project #DEFERRED MAINTENANCE PROJECT 350,000 DOWNTOWN TRUNK LINE REHABILITATION (PHASE 2) ‐ DESCRIPTION: ‐ REHABILITATION OF APPROXIMATELY 1,500 FEET OF 100‐ ‐ YEAR OLD BRICK STORM SEWER PIPE BENEATH THE ALLEY ‐ LOCATED BETWEEN E MAIN ST AND E MENDENHALL STREET. ‐ ALTERNATIVES CONSIDERED: ‐ THE INFRASTRUCTURE IS A CRITICAL COMPONENT OF THE ‐ CITY'S STORM SEWER NETWORK. DELAY WILL INCREASE ‐ CHANGES OF COLLAPSE, ROAD FAILURE, FLOODING, AND ‐ TOTAL REPLACEMENT. ‐ ADVANTAGES OF APPROVAL: ‐ THIS PROJECT IS PREVENTATIVE AND TARGETS ‐ VULNERABLE INFRASTRUCTURE PRONE TO FAILURE. ‐ COMPLETION WILL MITIGATE THE RISKS AND EXTEND THE ‐ ASSET'S LIFE CYCLE 50‐75 YEARS. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ STORMWATER PERSONNEL WILL COMPLETE MAINTENANCE ON ‐ A REOCCURRING SCHEDULE, INCLUDING FLUSHING, ‐ VACUUMING, AND INSPECTION. ‐ DOWNTOWN TRUNK LINE PH2 2021350,000 STDM0340
Project Name Year Description Amount Total Project #DEFERRED MAINTENANCE PROJECT 325,000 HISTORIC PIPE REPLACEMENT PROGRAM ‐ DESCRIPTION: ‐ REHABILITATION OF 2,000 FEET OF 100‐YEAR OLD ‐ VITRIFIED CLAY STORM SEWER, WHICH HAS EXCEEDED ITS ‐ LIFE CYCLE, DOES NOT MEET CAPACITY STANDARDS, AND ‐ INCLUDES MANY STRUCTURAL FAILURES. ‐ ALTERNATIVES CONSIDERED: ‐ THE INFRASTRUCTURE IS A CRITICAL COMPONENT OF THE ‐ CITY'S STORM SEWER NETWORK. DELAY WILL INCREASE ‐ CHANCES OF COLLAPSE, ROAD FAILURE, AND FLOODING. ‐ ADVANTAGES OF APPROVAL: ‐ THIS PROJECT IS PREVENTATIVE AND TARGETS PIPES ‐ PRONE TO FAILURE AND SURCHARING. REHABILITATION ‐ WILL REDUCE RISKS BY ADDRESSING STRUCTURAL AND ‐ CAPACITY DEFICIENCIES. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ STORMWATER PERSONNEL WILL COMPLETE MAINTENANCE ON ‐ A REOCCURRING SCHEDULE, INCLUDING FLUSHING, ‐ VACUUMING, AND INSPECTION. ‐ HISTORIC PIPE REPLACE PRG 2022325,000 STDM0441
Project Name Year Description Amount Total Project #DEFERRED MAINTENANCE 45,000 ANNUAL UNPLANNED PIPE REHABILITATION & DRAINAGE ‐ PROJECTS ‐ DESCRIPTION: ‐ AN ANNUAL PROGRAM THAT PROVIDES FUNDING FOR THE ‐ DESIGN AND CONSTRUCTION OF UNPLANNED PIPE, ‐ DRAINAGE, AND TREATMENT PROJECTS. ‐ ALTERNATIVES CONSIDERED: ‐ USE OF INTERNAL CREWS AND EQUIPMENT TO COMPLETE ‐ WORK. STAFF DETERMINED THE WORKLOAD REQUIRED WOULD ‐ REDUCE CAPACITY APPLIED TOWARD CRITICAL SERVICES. ‐ ADVANTAGES OF APPROVAL: ‐ UNPLANNED FUNDS ALLOW STAFF TO BE RESPONSIVE TO ‐ ESSENTIAL NEEDS, INCREASING CUSTOMER SERVICE, ‐ IMPROVING SYSTEM EFFICIENCY, AND REDUCING CITY ‐ LIABILITY. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ STORMWATER PERSONNEL WILL COMPLETE THE MAINTENANCE ‐ OF REHABILITATED, REPAIRED, OR NEW INFRASTRUCTURE ‐ CONCURRENTLY WITH EXISTING PUBLIC ASSETS. ‐ ANNUAL UNPLANNED PIPE REH 202245,000 STDM0542
Project Name Year Description Amount Total Project #DEFERRED MAINTENANCE PROJECT 125,000 NORTH 9TH AVENUE DITCH REHABILITATION ‐ DESCRIPTION: ‐ REHABILITATION OF 900 FEET OF CONVEYANCE DITCH ‐ LOCATED NEAR N 9TH AVE FROM W VILLARD ST TO W ‐ PEACH ST, WHICH HAS SEDIMENT BUILDUP, OVERGROWN ‐ VEGETATION, AND BANK EROSION. ‐ ALTERNATIVES CONSIDERED: ‐ THE INFRASTRUCTURE IS A CRITICAL COMPONENT OF THE ‐ CITY'S STORM SEWER NETWORK. DELAY WILL RESULT IN ‐ AN INCREASED CHANCE OF ADJACENT PROPERTY FLOODING. ‐ ADVANTAGES OF APPROVAL: ‐ THE TARGETED DITCH IS INCREASINGLY PRONE TO ‐ BACKUPS AND FLOODING. REHABILITATION WILL REDUCE ‐ RISKS BY ADDRESSING STRUCTURAL AND CAPACITY ‐ DEFICIENCIES. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ STORMWATER PERSONNEL WILL COMPLETE MAINTENANCE ON ‐ A REOCCURRING SCHEDULE, INCLUDING INSPECTION AND ‐ CLEARING. ‐ N 9TH DITCH REHAB 2023125,000 STDM0643
Project Name Year Description Amount Total Project #DEFERRED MAINTENANCE PROJECT 560,000 HISTORIC PIPE REPLACEMENT PROGRAM (FY23) ‐ DESCRIPTION: ‐ REHABILITATION OF 3,000 FEET OF 100‐YEAR OLD ‐ VITRIFIED CLAY STORM SEWER, WHICH HAS EXCEEDED ITS ‐ LIFE CYCLE, DOES NOT MEET CAPACITY STANDARDS, AND ‐ INCLUDES MANY STRUCTURAL FAILURES. ‐ ALTERNATIVES CONSIDERED: ‐ THE INFRASTRUCTURE IS A CRITICAL COMPONENT OF THE ‐ CITY'S STORM SEWER NETWORK. DELAY WILL INCREASE ‐ CHANCES OF COLLAPSE, ROAD FAILURE, AND FLOODING. ‐ ADVANTAGES OF APPROVAL: ‐ THIS PROJECT IS PREVENTATIVE AND TARGETS PIPES ‐ PRONE TO FAILURE AND SURCHARGING. REHABILITATION ‐ WILL REDUCE RISKS BY ADDRESSING STRUCTURAL AND ‐ CAPACITY DEFICIENCIES. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ STORMWATER PERSONNEL WILL COMPLETE MAINTENANCE ON ‐ A REOCCURRING SCHEDULE, INCLUDING FLUSHING, ‐ VACUUMING, AND INSPECTION. ‐ HISTORIC PIPE REPLACE PRG 2023560,000 STDM0744
Project Name Year Description Amount Total Project #DEFERRED MAINTENANCE 45,000 ANNUAL UNPLANNED PIPE REHABILITATION & DRAINAGE ‐ PROJECTS ‐ DESCRIPTION: ‐ AN ANNUAL PROGRAM THAT PROVIDES FUNDING FOR THE ‐ DESIGN AND CONSTRUCTION OF VARIOUS UNPLANNED PIPE, ‐ DRAINAGE, AND TREATMENT PROJECTS. ‐ ALTERNATIVES CONSIDERED: ‐ USE OF INTERNAL CREWS AND EQUIPMENT TO COMPLETE ‐ WORK. STAFF DETERMINED THE WORKLOAD REQUIRED ‐ WOULD REDUCE CAPACITY APPLIED TOWARDS CRITICAL ‐ SERVICES. ‐ ADVANTAGES OF APPROVAL: ‐ UNPLANNED FUNDS ALLOW STAFF TO BE RESPONSIVE TO ‐ ESSENTIAL NEEDS, INCREASING CUSTOMER SERVICE, ‐ IMPROVING SYSTEM EFFICIENCY, AND REDUCING CITY ‐ LIABILITY. ‐ ADDITIONAL OPERATING COST: ‐ STORMWATER PERSONNEL WILL COMPLETE THE MAINTENANCE ‐ OF REHABILITATED, REPAIRED, OR NEW INFRASTRUCTURE ‐ CONCURRENTLY WITH EXISTING PUBLIC ASSETS. ‐ UNPLANNED PIPE REHAB/DRAI 202345,000 STDM0845
Project Name Year Description Amount Total Project #DEFERRED MAINTENANCE PROJECT 175,000 MIDDLE CREEK DITCH REHABILITATION ‐ DESCRIPTION: ‐ REHABILITATION OF 1,500 FEET OF CONVEYANCE DITCH ‐ LOCATED NEAR N 15TH AVE FROM W MAIN ST TO W BEALL ‐ ST, WHICH HAS SEDIMENT BUILDUP, OVERGROWN ‐ VEGETATION, AND BANK EROSION. ‐ ALTERNATIVES CONSIDERED: ‐ THE INFRASTRUCTURE IS A CRITICAL COMPONENT OF THE ‐ CITY'S STORM SEWER NETWORK. DELAY WILL RESULT IN ‐ AN INCREASED CHANCE OF ADJACENT PROPERTY FLOODING. ‐ ADVANTAGES OF APPROVAL: ‐ THE TARGETED DITCH IS INCREASINGLY PRONE TO ‐ BACKUPS AND FLOODING. REHABILITATION WILL REDUCE ‐ RISKS BY ADDRESSING STRUCTURAL AND CAPACITY ‐ DEFICIENCIES. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ STORMWATER PERSONNEL WILL COMPLETE MAINTENANCE ON ‐ A REOCCURRING SCHEDULE, INCLUDING INSPECTION AND ‐ CLEARING. ‐ MIDDLE CREEK DITCH REHAB 2024175,000 STDM0946
Project Name Year Description Amount Total Project #DEFERRED MAINTENANCE PROJECT 530,000 HISTORIC PIPE REPLACEMENT PROGRAM (FY24) ‐ DESCRIPTION: ‐ REHABILITATION OF 3,000 FEET OF 100‐YEAR OLD ‐ VITRIFIED CLAY STORM SEWER, WHICH HAS EXCEEDED ITS ‐ LIFE CYCLE, DOES NOT MEET CAPACITY STANDARDS, AND ‐ INCLUDES MANY STRUCTURAL FAILURES. ‐ ALTERNATIVES CONSIDERED: ‐ THE INFRASTRUCTURE IS A CRITICAL COMPONENT OF THE ‐ CITY'S STORM SEWER NETWORK. DELAY WILL INCREASE ‐ CHANCES OF COLLAPSE, ROAD FAILURE, AND FLOODING. ‐ ADVANTAGES OF APPROVAL: ‐ THIS PROJECT IS PREVENTATIVE AND TARGETS PIPES ‐ PRONE TO FAILURE AND SURCHARGING. REHABILITATION ‐ WILL REDUCE RISKS BY ADDRESSING STRUCTURAL AND ‐ CAPACITY DEFICIENCIES. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ STORMWATER PERSONNEL WILL COMPLETE MAINTENANCE ON ‐ A REOCCURRING SCHEDULE, INCLUDING FLUSHING, ‐ VACUUMING, AND INSPECTION. ‐ HISTORIC PIPE REPLACE PRG 2024530,000 STDM10 (FY24)47
Project Name Year Description Amount Total Project #DEFERRED MAINTENANCE PROJECT 475,000 HISTORIC PIPE REPLACEMENT PROGRAM (FY25) ‐ DESCRIPTION: ‐ REHABILITATION OF 2,400 FEET OF 100‐YEAR OLD ‐ VITRIFIED CLAY STORM SEWER, WHICH HAS EXCEEDED ITS ‐ LIFE CYCLE, DOES NOT MEET CAPACITY STANDARDS, AND ‐ INCLUDES MANY STRUCTURAL FAILURES. ‐ ALTERNATIVES CONSIDERED: ‐ THE INFRASTRUCTURE IS A CRITICAL COMPONENT OF THE ‐ CITY'S STORM SEWER NETWORK. DELAY WILL INCREASE ‐ CHANCES OF COLLAPSE, ROAD FAILURE, AND FLOODING. ‐ ADVANTAGES OF APPROVAL: ‐ THIS PROJECT IS PREVENTATIVE AND TARGETS PIPES ‐ PRONE TO FAILURE AND SURCHARGING. REHABILITATION ‐ WILL REDUCE RISKS BY ADDRESSING STRUCTURAL AND ‐ CAPACITY DEFICIENCIES. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ STORMWATER PERSONNEL WILL COMPLETE MAINTENANCE ON ‐ A REOCCURRING SCHEDULE, INCLUDING FLUSHING, ‐ VACUUMING, AND INSPECTION. ‐ HISTORIC PIPE REPLACE PRG 2025475,000 STDM10 (FY25)48
Project Name Year Description Amount Total Project #DEFERRED MAINTENANCE 45,000 ANNUAL UNPLANNED PIPE REHABILITATION AND DRAINAGE ‐ PROJECTS ‐ DESCRIPTION: ‐ AN ANNUAL PROGRAM THAT PROVIDES FUNDING FOR THE ‐ DESIGN AND CONSTRUCTION OF VARIOUS UNPLANNED PIPE, ‐ DRAINAGE, AND TREATMENT PROJECTS ‐ ALTERNATIVES CONSIDERED: ‐ USE OF INTERNAL CREWS AND EQUIPMENT TO COMPLETE ‐ WORK. STAFF DETERMINED THE WORKLOAD REQUIRED WOULD ‐ REDUCE CAPACITY APPLIED TOWARDS CRITICAL SERVICES. ‐ ADVANTAGES OF APPROVAL: ‐ UNPLANNED FUNDS ALLOW STAFF TO BE RESPONSIVE TO ‐ ESSENTIAL NEEDS, INCREASING CUSTOMER SERVICE, ‐ IMPROVING SYSTEM EFFICIENCY, AND REDUCING CITY ‐ LIABILITY. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ STORMWATER PERSONNEL WILL COMPLETE THE MAINTENANCE ‐ OF REHABILITATED, REPAIRED, OR NEW INFRASTRUCTURE ‐ CONCURRENTLY WITH EXISTING PUBLIC ASSETS. ‐ UNPLANNED PIPE REHAB/DRAI 202445,000 STDM11 (FY24)49
Project Name Year Description Amount Total Project #DEFERRED MAINTENANCE 45,000 ANNUAL UNPLANNED PIPE REHABILITATION AND DRAINAGE ‐ PROJECTS ‐ DESCRIPTION: ‐ AN ANNUAL PROGRAM THAT PROVIDES FUNDING FOR THE ‐ DESIGN AND CONSTRUCTION OF VARIOUS UNPLANNED PIPE, ‐ DRAINAGE, AND TREATMENT PROJECTS ‐ ALTERNATIVES CONSIDERED: ‐ USE OF INTERNAL CREWS AND EQUIPMENT TO COMPLETE ‐ WORK. STAFF DETERMINED THE WORKLOAD REQUIRED WOULD ‐ REDUCE CAPACITY APPLIED TOWARDS CRITICAL SERVICES. ‐ ADVANTAGES OF APPROVAL: ‐ UNPLANNED FUNDS ALLOW STAFF TO BE RESPONSIVE TO ‐ ESSENTIAL NEEDS, INCREASING CUSTOMER SERVICE, ‐ IMPROVING SYSTEM EFFICIENCY, AND REDUCING CITY ‐ LIABILITY. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ STORMWATER PERSONNEL WILL COMPLETE THE MAINTENANCE ‐ OF REHABILITATED, REPAIRED, OR NEW INFRASTRUCTURE ‐ CONCURRENTLY WITH EXISTING PUBLIC ASSETS. ‐ UNPLANNED PIPE REHAB/DRAI 202545,000 STDM11 (FY25)50
Project Name Year Description Amount Total Project #UTILITY OPERATION PROJECT 50,000 STORMWATER UTILITY COST OF SERVICE AND RATE STUDY ‐ DESCRIPTION: ‐ HIRING A QUALIFIED CONSULTANT TO COMPLETE A COST ‐ OF SERVICE AND RATE STUDY. STUDIES ARE A BEST ‐ PRACTICE FOR UTILITY MANAGEMENT AND WILL GUIDE ‐ FUTURE RATE ADJUSTMENTS. ‐ ALTERNATIVES CONSIDERED: ‐ MAINTAIN EXISTING RATE STRUCTURE AND DETERMINE ‐ ADJUSTMENTS ANNUALLY. ‐ ADVANTAGES OF APPROVAL: ‐ THE PROJECT WILL RESULT IN RECOMMENDATIONS TO ‐ ENSURE THE CITY'S SERVICE CHARGES MATCH THE ACTUAL ‐ COST OF UTILITY OPERATION. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ NONE ‐ STORMWATER RATE STUDY 202150,000 STOP0251
Project Name Year Description Amount Total Project #OPERATION SUPPORT PROJECT 35,000 ADMINISTRATIVE VEHICLE (#01) ‐ DESCRIPTION: ‐ REPLACEMENT OF STAFF'S 2000 DODGE DAKOTA. THE ‐ TRUCK HAS BEEN IN OPERATION FOR 22 YEARS AND SERVED NUMEROUS DIVISIONS. SIGNIFICANT MAINTENANCEAND SAFETY ISSUES EXIST. ALTERNATIVES CONSIDERED: ‐ THE STORMWATER DIVISION HAS FOUR ADMINISTRATIVE ‐ EMPLOYEES THAT SHARE TWO DEDICATED VEHICLES. NOT ‐ REPLACING WOULD RESULT IN IMPACTS TO DAILY ‐ OPERATIONS OF THE DIVISION. ‐ ADVANTAGES OF APPROVAL: ‐ PROVIDES FOR A RELIABLE AND SAFE VEHICLE FOR STAFF ‐ TO COMPLETE DAILY ACTIVITIES, SUCH AS POLLUTION ‐ MITIGATION, EQUIPMENT TRANSPORT, FLOOD RESPONSE, ‐ AND FIELD INSPECTIONS. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ THE STORMWATER DIVISION WILL FUND OPERATION AND MAINTENANCE COSTS. STORMWATER VEHICLE 202235,000 STOP0352
Project Name Year Description Amount Total Project #OPERATION SUPPORT PROJECT 250,000 PIPE INSPECTION VAN (#01) ‐ DESCRIPTION: ‐ REPLACEMENT OF THE PIPE INSPECTION VAN PURCHASED ‐ IN 2001 AND REFURBISHED IN 2015. THE VEHICLE'S ‐ CHASSIS IS HEAVILY WORN AND THE ONBOARD COMPUTER ‐ SYSTEM IS AGED. ‐ ALTERNATIVES CONSIDERED: ‐ CONTINUE TO USE THE EXISTING VEHICLE, WHICH COULD ‐ RESULT IN DOWNTIME AND INCREASINGLY COSTLY ‐ MAINTENANCE. ‐ ADVANTAGES OF APPROVAL: ‐ THE VEHICLE FACILITATES THE CITY'S PIPE INSPECTION‐ PROGRAM, WHICH INDENTIFIES MAINTENANCE NEEDS, ‐ LOCATES STRUCTURAL DEFICIENCIES, AND DETECTS ‐ ILLEGAL CONNECTIONS. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ THE STORMWATER DIVISION WILL FUND OPERATION AND ‐ MAINTENANCE COSTS. PIPE INSPECTION VAN 2025250,000 STOP0453
Project Name Year Description Amount Total Project #UTILITY OPERATION PROJECT 200,000 DESCRIPTION: ‐ REPLACEMENT OF A MECHANICAL STREET SWEEPER LEASED ‐ IN 2015. THE SWEEPER HAS BEEN IN OPERATION FOR ‐ SIX YEARS, HAS 3,320 HOURS, AND 24,000 MILES. ‐ ALTERNATIVES CONSIDERED: ‐ USE THE EXISTING STREET SWEEPER, RESULTING IN ‐ INCREASED DOWNTIME AND MAINTENANCE. INDUSTRY ‐ GUIDANCE RECOMMENDS REPLACING MUNICIPAL SWEEPERS ‐ EVERY FIVE YEARS. ‐ ADVANTAGES OF APPROVAL: ‐ STREET SWEEPING PROTECTS AIR QUALITY, IMPROVES ‐ WATERWAYS AND DEQ PERMIT STANDING, AND REDUCES ‐ SLIP HAZARDS. ‐ STREET SWEEPER (#01) ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ THE STORMWATER DIVISION WILL FUND OPERATION AND ‐ MAINTENANCE COSTS. THE SWEEPER SUPPLEMENTS THE ‐ CLEANING PROGRAM LED BY THE STREETS DIVISION. STREET SWEEPER 2021200,000 STOP0554
Project Name Year Description Amount Total Project #OPERATION SUPPORT PROJECT 35,000 ADMINISTRATIVE VEHICLE (#02) ‐ DESCRIPTION: ‐ REPLACEMENT OF STAFF'S 2019 DODGE RAM. ‐ ALTERNATIVES CONSIDERED: ‐ THE STORMWATER DIVISION HAS FOUR ADMINISTRATIVE ‐ EMPLOYEES THAT SHARE TWO DEDICATED VEHICLES. NOT ‐ REPLACING WOULD RESULT IN IMPACTS TO DAILY ‐ OPERATIONS OF THE DIVISION. ‐ ADVANTAGES OF APPROVAL: ‐ PROVIDES FOR A RELIABLE AND SAFE VEHICLE FOR STAFF ‐ TO COMPLETE DAILY ACTIVITIES, SUCH AS POLLUTION ‐ MITIGATION, EQUIPMENT TRANSPORT, FLOOD RESPONSE, ‐ AND FIELD INSPECTIONS. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ THE STORMWATER DIVISION WILL FUND OPERATION AND ‐ MAINTENANCE COSTS. ‐ OPERATION SUPPORT PROJECT 50,000 SERVICE VEHICLE (#01) ‐ DESCRIPTION: ‐ REPLACEMENT OF STAFF'S 2017 FORD F350 SERVICE ‐ VEHICLE. ‐ ALTERNATIVES CONSIDERED: ‐ THE STORMWATER DIVISION HAS THREE OPERATIONS EMPLOYEES THAT SHARE ONE DEDICATED SERVICE VEHICLE. NOT REPLACING WOULD RESULT IN NEGATIVE ‐ IMPACTS TO DAILY OPERATIONS. ‐ ADVANTAGES OF APPROVAL: ‐ PROVIDES FOR A RELIABLE AND SAFE VEHICLE FOR STAFF ‐ TO COMPLETE DAILY ACTIVITIES, SUCH AS ‐ INFRASTRUCTURE INSPECTION, REPAIR, AND ‐ REPLACEMENT. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ THE STORMWATER DIVISION WILL FUND OPERATION AND ‐ MAINTENANCE COSTS. ‐ STORMWATER VEHICLE UNSCHEDULED35,000 STOP06STORMWATER SVC VEHICLE UNSCHEDULED50,000 STOP0755
Project Name Year Description Amount Total Project #OPERATION SUPPORT PROJECT 520,000 VACUUM AND JETTING TRUCK (#01) ‐ DESCRIPTION: ‐ REPLACEMENT OF THE VACUUM AND JETTING TRUCK ‐ LEASED IN 2015. ‐ ALTERNATIVES CONSIDERED: ‐ CONTINUE TO USE THE EXISTING VEHICLE, WHICH COULD RESULT IN DOWNTIME AND INCREASINGLY COSTLY MAINTENANCE. ‐ ADVANTAGES OF APPROVAL: ‐ THE VEHICLE FACILITATES INFRASTRUCTURE ‐ MAINTENANCE, POLLUTION EVENT CLEANUP, AND VACUUM ‐ EXCAVATION FOR PIPE REPAIRS. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ THE STORMWATER DIVISION WILL FUND OPERATION AND ‐ MAINTENANCE COSTS. ‐ OPERATION SUPPORT PROJECT 50,000 SEDIMENT DISPOSAL FACILITY ASPHALT REPAIR ‐ DESCRIPTION: ‐ PREVENTATIVE MAINTENANCE OF THE ASPHALT SURFACE ‐ LOCATED AT THE SEDIMENT DISPOSAL FACILITY USED FOR ‐ STORMWATER WASTE DISPOSAL GENERATED FROM ‐ INFRASTRUCTURE OPERATION. ‐ ALTERNATIVES CONSIDERED: ‐ PROLONG ASPHALT MAINTENANCE RISKING DEGRADATION OF ‐ DRIVING SURFACES AND INCREASED DEFERRED EXPENSE. ‐ ADVANTAGES OF APPROVAL: ‐ THE PROJECT WILL ENSURE THE FACILITY REMAINS ‐ OPERATIONAL AND SAFE. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ NONE ‐ SEDIMENT DISP FAC RD RPR 202250,000 STOS01VACUUM & JETTING TRUCK UNSCHEDULED520,000 STOP0856
Project Name Year Description Amount Total Project #RIVER HEALTH PROJECT 300,000 DOWNTOWN MECHANICAL STORMWATER TREATMENT (PHASE 3) ‐ DESCRIPTION: ‐ INSTALLATION OF TWO STORMWATER TREATMENT UNITS ‐ NEAR THE INTERSECTIONS OF N ROUSE AVE AND E PEACH ‐ ST AND N ROUSE AVE AND E TAMARACK ST. ‐ ALTERNATIVES CONSIDERED: ‐ STAFF HAS NOT IDENTIFIED AN ALTERNATIVE TREATMENT ‐ APPROACH WITH COMPARABLE MAINTENANCE EASE, ‐ CONSTRUCTION FOOTPRINT, OR POLLUTANT REMOVAL ‐ EFFICIENCY. ‐ ADVANTAGES OF APPROVAL: ‐ THE UNITS WILL COLLECT OVER 20‐TONS OF POLLUTANTS ‐ ANNUALLY FROM 138‐ACRES. THEY WILL IMPROVE PUBLIC ‐ SAFETY, BOZEMAN CREEK'S HABITAT, AND DEQ PERMIT ‐ STANDING. ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ STAFF WILL COMPLETE MAINTENANCE SEMI‐ANNUALLY ‐ USING EXISTING VACUUMING EQUIPMENT AND DRYING ‐ BEDS. DEBRIS WILL EVENTUALLY BE DISPOSED AT THE ‐ LANDFILL. ‐ THE UNITS WILL TREAT STORMWATER GENERAGED FROM ‐ DOWNTOWN MECH STORM PH3 2021300,000 STRH0157
Project Name Year Description Amount Total Project #RIVER HEALTH PROJECT 250,000 DOWNTOWN MECHANICAL STORMWATER TREATMENT (PHASE 4) ‐ DESCRIPTION: ‐ INSTALLATION OF TWO STORMWATER TREATMENT UNITS ‐ NEAR THE INTERSECTIONS OF S BLACK AVE AND ‐ E CLEVELAND ST AND S BOZEMAN AVE AND E CLEVELAND ‐ ST. ‐ ALTERNATIVES CONSIDERED: ‐ STAFF HAS NOT IDENTIFIED AN ALTERNATIVE TREATMENT ‐ APPROACH WITH COMPARABLE MAINTENANCE EASE, ‐ CONSTRUCTION FOOTPRINT, OR POLLUTANT REMOVAL ‐ EFFICIENCY. ‐ ADVANTAGES OF APPROVAL: ‐ THE UNITS WILL COLLECT OVER 27‐TONS OF POLLUTANTS ‐ ANNUALLY FROM 193‐ACRES. THEY WILL IMPROVE PUBLIC ‐ SAFETY, BOZEMAN CREEK'S HABITAT, AND DEQ PERMIT ‐ ADDITIONAL OPERATING COST IN THE FUTURE: ‐ STAFF WILL COMPLETE MAINTENANCE SEMI‐ANNUALLY ‐ USING EXISTING VACUUMING EQUIPMENT AND DRYING ‐ BEDS. DEBRIS WILL EVENTUALLY BE DISPOSED AT THE ‐ BEFORE HAULING TO THE LANDFILL FOR FINAL DISPOSAL. ‐ STANDING. ‐ DOWNTOWN MECH STORM PH4 2022250,000 STRH0258