HomeMy WebLinkAbout11-18-19 City Commission Packet Materials - C3. Building Inspection CIP for FY21-25
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Kristin Donald, Finance Director
SUBJECT: Adopt the Building Inspection Capital Improvement Plan (CIP) for
Fiscal Years 2021-2025.
AGENDA ITEM TYPE: Consent
MEETING DATE: November 18, 2019
RECOMMENDATION: Adopt the Building Inspection Capital Improvement Plan (CIP)
for Fiscal Years 2021-2025.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. The Building
Inspection, City Manager, and other city staff met in October & November to develop the
attached Capital Plan for the equipment and capital needs of the Building Inspection Division.
Similar to recent years past, we are bringing the various parts of the plan forward as items on the
Consent agenda. We will be prepared to address questions, if they arise, at the public meeting.
Stiff Building Remodel FY20 Project Changes
The FY20 Approved Budget contains a total of $656,116 for the Stiff Building Remodel, funded
from the General, Community Development, and Building Inspection Funds. This estimate was
made from initial information developed more than 5 years ago, prior to Phase 1 of the project
(basement conference room, etc.). After we completed the final programming on this next phase,
the project has expanded to include other departments within the building with a focus on
11
centralizing customer service, accommodating future staffing needs, and improved safety. The
project is in final design stages and will be bid in mid-November. Our most recent estimates
show the project could total between $1.2- $1.5 Million. These increased costs have not been
added to the CIP or reflected in the FY20 amounts shown. Once bids are received, we will likely
recommend making adjustments to the FY20 Budget by delaying or canceling current projects,
using budget or vacancy savings, and/or possibly budget amendments.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission. If the Commission does not
wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY21.
Report compiled on: October 31, 2019
Attached: Building Inspection CIP Section
12
BUILDING INSPECTION FUND FINANCIAL SUMMARY Financial Summary Current YearFY20 FY21 FY22 FY23 FY24 FY25 UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 235,302$ 30,472$ 42,679$ 55,252$ 68,202$ 81,541$ Plus: Building Inspection Revenues Dedicated to CIP 11,851$ 12,207$ 12,573$ 12,950$ 13,339$ 13,739$ ‐$ Less: FY 19 Carryyforward CIP Project Costs (216,681)$ ‐$ ‐$ ‐$ ‐$ ‐$ (357,500)$ Projected Year‐End Cash Dedicated to CIP 30,472$ 42,679$ 55,252$ 68,202$ 81,541$ 95,279$ Assumptions Made for Revenue Estimates: Current YearFY20 FY21 FY22 FY23 FY24 FY25Estimated Annual Building Inspection Revenues 1,975,200$ 1,975,200$ 2,034,456$ 2,095,490$ 2,158,354$ 2,223,105$ Estimated Growth in Revenues 0% 3% 3% 3% 3% 3%Total Estimated Revenues 1,975,200$ 2,034,456$ 2,095,490$ 2,158,354$ 2,223,105$ 2,289,798$ Current Revenues Dedicated to CIP % 0.6% 0.6% 0.6% 0.6% 0.6% 0.6% Plus: Increase Dedicated to Capital Improvements % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 0.6% 0.6% 0.6% 0.6% 0.6% 0.6%Total Estimated Revenues Dedicated to CIP 11,851$ 12,207$ 12,573$ 12,950$ 13,339$ 13,739$ ProjectedProjectedCURRENT$‐$‐$‐$‐$‐$(357,500)FY20 FY21 FY22 FY23 FY24 FY25 UNSCHEDULEDBUILDING INSPECTION PROJECTS & EQUIPMENT13
BUILDING INSPECTION FUND PROJECT SUMMARY Project # Project Name FY2021 FY2022 FY2023 FY2024 FY2025 UnscheduledBI03BUILDING INSPECTION STAFF VEHICLES ‐ ‐ ‐ ‐ ‐ 357,500 Fiscal Year totals ‐ ‐ ‐ ‐ ‐ 357,500 14
BUILDING INSPECTION FEE FUND DETAIL BACKGROUND The Building Inspection Fund is a special revenue fund and is supported entirely by the revenue from building fees and permits. Revenues and expenditures are statutorily restricted to amounts that support the division. This fund is dependent on construction in the City and therefore is monitored based on economic conditions. CAPITAL PLAN SUMMARY The replacement of Building Inspection vehicles are unscheduled. $1,539,622.00 $1,843,206.44 $1,784,665.00 $1,782,769.00 $1,783,700.00 $1,746,792.49 $1,350,000.00 $1,400,000.00 $1,450,000.00 $1,500,000.00 $1,550,000.00 $1,600,000.00 $1,650,000.00 $1,700,000.00 $1,750,000.00 $1,800,000.00 $1,850,000.00 $1,900,000.002015 2016 2017 2018 Budget 2019 Average FY15‐FY19Buildng Inspection Revenue15
Project Name: Year DESCRIPTION: Amount Total Project #BUILDING INSPECTION STAFF VEHICLES 357,500 DESCRIPTION: ‐ THIS ITEM IS FOR THE SCHEDULED REPLACEMENT OF ‐ BUILDING INSPECTION VEHICLES BASED ON AGE AND USE ‐ THE VEHICLE. VEHICLES WILL BE REPLACED ACCORDING ‐ TO THE CITY'S VEHICLE REPLACEMENT POLICY; ‐ GENERALLY, 150,000 MILES/20 YEARS BEFORE ‐ REPLACEMENT OF NON‐EMERGENCY VEHICLES. ‐ ALTERNATIVES: ‐ USE VEHICLES LONGER ‐ ADD OPERATING: ‐ AGING VEHICLES GENERALLY REQUIRE MORE ‐ MAINTENANCE SO NEW VEHICLES SHOULD HAVE ‐ MAINTENANCE SAVINGS. ‐ BUILDING INSPECTION STAFF VEHICLES UNSCHEDULED357,500 BI0316