HomeMy WebLinkAbout11-18-19 City Commission Packet Materials - C13. Addendum 2 to PSA with The Nest for Public Works Public Relations Services
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: Mitch Reister, Director of Public Works
SUBJECT: Second Addendum to Professional Services Agreement with The Nest
Collective, LLC for Public Works Department Public Relations Services. MEETING DATE: November 18, 2019
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Second Addendum to the
Professional Services Agreement with The Nest Collective, LLC for public relations services.
BACKGROUND: The Public Works Department (PWD) requires professional services to develop and implement communications strategies for public works projects and initiatives.
Timely and consistent public communications is critical to inform city residents about capital
construction projects (e.g., road and utility construction), public works seasonal initiatives (e.g.,
leaf clean up, snow removal), code enforcement issues (e.g., sidewalk snow removal, right of way encroachments), and community wide infrastructure initiatives (e.g., water conservation, sidewalk replacement, oil and grease awareness) and marketing for solid waste and recycling
services. Effective public communication increases citizen awareness of projects and initiatives
and provides citizens with the information they need to avoid construction conflicts and road
closures. The PWD has been working with The Nest Collective since 2013. In October of 2017, the City
entered into a 1-year agreement with this firm for public relations services. The agreement
allows for up to two 1-year extensions of the contract and because of the history The Nest
Collective has with the PWD, staff is recommending to extend the contract one year as allowed in the original contract. This will be the second extension of this contract. The terms of the contract will remain the same.
UNRESOLVED ISSUES: There are no known unresolved issues.
ALTERNATIVES: As suggested by the Commission.
FISCAL EFFECTS: Approved FY20 Public Works Divisions’ budgets provide $291,500 in
funding for public relations services.
Attachments: Second Addendum to Professional Services Agreement
Professional Services Agreement dated October 23, 2017
Report compiled on: October 25, 2019
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y:-<•'0•-.M0•»•?<ot^•<»!* coSECOND ADDENDUM TO PROFESSIONAL SERVICES AGREEMENTTHIS SECOND ADDENDUM TO THE PROFESSIONAL SERVICES AGREEMENT ismade and entered into this _ day of _, 2019, by and between the CITY OFBOZEMAN, MONTANA, a self governing municipal corporation organized and existing underits Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana,with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as "City,"The Nest Collective, LLC, hereinafter referred to as "Contractor."In consideration of the mutual covenants and agreements herein contained, the receipt andsufficiency whereof being hereby acknowledged, the parties hereto agree as follows:1. Extension of Term. Section 30 of the Professional Services Agreement between the Cityand Contractor dated November 23, 2017 (the Agreement) is extended for an additionalone (one) year period. The Agreement shall terminate on November 23,2020.2. Agreement still valid. All remaining terms and provisions of the Agreement remainvalid.**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****Second Addendum to Professional Services Agreement for Public Works Department PublicRelations ServicesPage 1 of 2171
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day andyear first above written.CITY OF BOZEMAN, MONTANALLC)By_Andrea Surratt, City ManagerCONTRACTOR (The Nest Collective,-Sv;^.u^A^ac(. W,Q)Print Name: Kendra CallantineTitle: PrincipalAPPROVED AS TO FORMBy_Greg Sullivan, Bozeman City AttorneySecond Addendum to Professional Services Agreement for Public Works Department PublicRelations ServicesPage 2 of 2172