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HomeMy WebLinkAbout11-04-19 City Commission Packet Materials - C3. Fire Impact Fee Fund CIP for FY21-25 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Kristin Donald, Finance Director SUBJECT: Adoption of the Fire Impact Fee Fund Capital Improvement Plan (CIP) for FY21-25. AGENDA ITEM TYPE: Consent MEETING DATE: November 4, 2019 RECOMMENDATION: Adopt the Fire Impact Fee Fund Capital Improvement Plan (CIP) for FY21-25. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. The City’s Impact Fee Advisory Committee (IFAC) met on October 24, 2019 to review and make recommendations for the planned expenditures of Fire Impact Fees. The Advisory Committee approved the recommended plan. Relationship to the Strategic Plan- 3.1 c Implement the Fire Station Location Plan- With the approval of the Bozeman Public Safety Center (BPSC), Fire Station One will be relocated to the BPSC. Fire Station 2 relocation in included in the capital improvement plan for FY23. These two relocations aid in delaying the construction of Fire Station 4, which is still shown as Unscheduled in the Fire Impact Fee fund. UNRESOLVED ISSUES: None. 12 ALTERNATIVES: As suggested by the City Commission. If the Commission is does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY21. Report compiled on: October 24, 2019 Attached: Fire Impact Fee Fund CIP Section 13   FIRE IMPACT FEE FUND FINANCIAL SUMMARY  Fire Impact Fee Capital Improvement PlanFinancial Summary Current YearFY20 FY21 FY22 FY23 FY24 FY25UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 2,708,198$      3,124,332$         3,552,950$      3,994,427$     4,449,147$    4,917,510$    ‐$                   Plus:  Impact Fee Revenues Dedicated to CIP 416,134$         428,618$            441,477$         454,721$        468,362$       482,413$       ‐$                   Less:  Scheduled CIP Project Costs ‐$                 ‐$                    ‐$                 ‐$                ‐$               ‐$               (5,200,000)$   Projected Year‐End Cash Dedicated to CIP 3,124,332$      3,552,950$         3,994,427$      4,449,147$     4,917,510$    5,399,923$    Assumptions Made for Revenue Estimates: Current YearFY20 FY21 FY22 FY23 FY24 FY25Estimated Annual Fire Impact Fee Revenues 416,134$             416,134$                 428,618$            441,477$           454,721$          468,362$             Estimated Annual Increase 0.0% 3% 3% 3% 3% 3%Total Estimated Revenues 416,134$             428,618$                 441,477$            454,721$           468,362$          482,413$           Current Revenues Dedicated to CIP % 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%  Plus:  Increase Dedicated to Fire Capacity Expansion CIP 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%  Total % Dedicated to CIP 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%Total Estimated Revenues Dedicated to CIP 416,134$             428,618$                 441,477$            454,721$           468,362$          482,413$           ProjectedProjected$‐$‐$‐$‐$‐$‐$(5,200,000)FY20 FY21 FY22 FY23 FY24 FY25 UNSCHEDULEDFIRE IMPACT FEE PROJECTS 14   FIRE IMPACT FEE FUND PROJECT SUMMARY      Project # Project Name FY2021 FY2022 FY2023 FY2024 FY2025 UnscheduledFIF06 FIRE STATION 4 ‐                   ‐                   ‐                   ‐                   ‐                       4,500,000         FIF07 RESPONSE APPARATUS ‐                   ‐                   ‐                   ‐                   ‐                       700,000             Fiscal Year totals  ‐                   ‐                   ‐                   ‐                   ‐                      5,200,000        Current Year CIP Requests15   FIRE IMPACT FEE FUND DETAIL BACKGROUND Our Fire Master Plan, which just recently has been adopted, proposed relocation of Station 1 and Station 2 to handle capacity expansion rather than build station 4. The City completed the latest impact fee study in early 2019. Below is the last five years of impact fee revenue and the average:  CAPITAL PLAN SUMMARY Fire Station 4 and engines are unscheduled    $298,000 $430,000 $348,000 $328,043 $599,365 $646,969 $470,475  $‐ $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,0002014 2015 2016 2017 2018 2019 5‐YearAverageFire Impact Fee Revenues16 Name  Year Description Amount Total  Project #FIRE STATION CONSTRUCTION / EXPANSION / RELOCATION4,500,000               DESCRIPTION:                                      ‐                           THE FIRE MASTER PLAN IS COMPLETED AND ADOPTED 4/2017. ‐                           THE MASTER PLAN INCLUDES A COMPREHENSIVE REVIEW OF    ‐                           THE CITY ALONG WITH RECOMMENDATIONS FOR NEW FIRE   ‐                           FIRE STATIONS. FIRE STATION 1 IS BEING RELOCATED   ‐                           WITH THE BPSC AND THE RELOCATION OF FIRE STATION 2 ‐                           IS PLANNED IN THE GENERAL FUND FOR FY23. THESE TWO ‐                           RELOCATIONS CAN DELAY THE 4TH FIRE STAITION UP TO  ‐                           TO TEN YEARS.                                      ‐                           ALTERNATIVES:                                     ‐                           NONE                                               ‐                           ADD OPERATING                                     ‐                           THE ADDITIONAL FIRE STATION WOULD HAVE ANNUAL      ‐                           OPERATINF COSTS THAT INCLUDES PERSONNEL OF         ‐                           $1,200,000.                                        ‐                           FIRE DEPARTMENT RESPONSE APPARATUS                 700,000                  DESCRIPTION:                                       ‐                           FIRE STATION 4 WILL NEED RESPONSE APPARATUS       ‐                           THIS COULD INCLUDE RANGING FROM SUVS TO FIRE      ‐                           ENGINES TO LADDER TRUCKS TO HANDLE THE CITY'S     ‐                           EMERGENCY RESPONSE LOAD                           ‐                           Fire Station 4            Unscheduled4,500,000$           FIF06Response Apparatus      Unscheduled700,000$              FIF0717