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HomeMy WebLinkAbout10-28-19 City Commission Packet Materials - C14. PSA with Sanderson Stewart for Pre-Design Services for Griffin Drive Project Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Taylor Lonsdale, Transportation Engineer Shawn Kohtz, City Engineer SUBJECT: Authorize the City Manager to execute a Professional Services Agreement with Sanderson Stewart to provide Pre-Design Services for the Griffin Drive Reconstruction Project. MEETING DATE: October 28, 2019 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to execute a Professional Services Agreement with Sanderson Stewart to provide Pre-Design Services for the Griffin Drive Reconstruction Project. BACKGROUND: Griffin Drive from Rouse Avenue to 7th Avenue is planned to be constructed to an urban minor arterial standard in fiscal years 2021 and 2022 per Street Impact Fee Project Number SIF 113. This project includes an upgrade to the intersection of Manley Road and Griffin Drive per Street Impact Fee Project Number SIF110. Sanderson Stewart was selected to complete the design work for the Griffin Drive corridor through a request for qualifications. Sanderson Stewart prepared a preliminary design scope of work to develop the design concept for this corridor. Sanderson Stewart will obtain initial survey and geotechnical work as well as traffic counts this fall with corridor design to immediately follow. Sanderson Stewart will complete the initial right-of-way research and identify any required right-of-way acquisitions allowing critical conversations with Montana Rail Link and Northwestern Energy about the railroad crossing and utility considerations, respectively. The Griffin Drive Project is being coordinated with Montana Department of Transportation’s 7th Ave and Griffin Drive Intersection Project, which will match the Griffin Drive construction timeframe. Upon completion of predesign work, the second phase of detailed design scope and fee will be provided to City Commission in a future agenda item. UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. FISCAL EFFECTS: Fees for this will be paid from the Street Impact Fee Fund Project Number SIF133, and total costs of pre-design services will be $103,800. 237 ATTACHMENTS: Pre-Design Scope of Work (Exhibit A); Two (2) copies of the original Professional Services Agreement submitted to the City Clerk Report compiled on: October 17, 2019 238 1 PROFESSIONAL SERVICES AGREEMENT THIS IS AN AGREEMENT made as of , between THE CITY OF BOZEMAN, a self-governing municipal corporation organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Ave., Bozeman, Montana, 59715 (OWNER) and Sanderson Stewart, 106 East Babcock, Bozeman, Montana, (ENGINEER). Whereas the accomplishment of the work and services described in this Agreement is essential to the OWNER'S public works improvement program. Whereas the OWNER intends to and has selected the ENGINEER to provide necessary and professional engineering services for the project. Whereas the ENGINEER represents that it is willing and qualified to perform the professional engineering services for this project described in this Agreement. Therefore, in consideration of the foregoing recitals and the mutual covenants and conditions contained herein, the parties agree as follows: ARTICLE 1 - ENGINEERING SERVICES 1.1. ENGINEER will provide the services set forth in Exhibit A – Scope of Services (“Engineering Services”), which is hereby incorporated in and mad a part of this Agreement. ARTICLE 2 - ENGINEER'S RESPONSIBILITIES 2.1. ENGINEER shall perform for OWNER professional engineering services in all phases of the Project to which this Agreement applies as hereinafter provided. These services will include, but not be limited to, serving as OWNER's professional engineering representative for the Project, providing professional engineering consultation and advice and furnishing customary civil and structural engineering services incidental thereto. 2.2. The ENGINEER shall furnish all labor, materials, equipment, supplies, and incidentals necessary to conduct and complete the ENGINEER'S portions of the Project and to prepare and deliver to the OWNER all data, reports, plans, specifications, and recommendations as designated herein. 2.3. The ENGINEER shall ascertain such information as may have a bearing on the work from local units of government, public, and private organizations and shall be authorized to procure information from other authorities as to the extent of these contacts and the results thereof. 2.4. The ENGINEER'S work shall be in accordance with the standards of sound engineering practices. 2.5. The ENGINEER shall name a Principal-In-Charge for the duration of the project. The Principal-In-Charge shall be Danielle Scharf, PE, PTOE, LEED AP. 2.6. The ENGINEER shall name a Project Manager who shall be the liaison between the ENGINEER and the OWNER. The Project Manager shall be Danielle Scharf, PE, PTOE, LEED AP. The OWNER may name a Task Director who would be the liaison between the ENGINEER and the OWNER during the design segment of the Project. 2.7. The ENGINEER shall submit an estimated progress schedule at the beginning of the work, and monthly progress reports thereafter until the project is completed. ARTICLE 3 - OWNER'S RESPONSIBILITIES 239 2 3.1 The OWNER shall name a Task Director who shall be the liaison between the ENGINEER and the OWNER during DESIGN segment of the Project. The Task Director designated shall be Taylor Lonsdale, PE. 3.2 The OWNER shall have the right of review and examination of the ENGINEER'S work at all times. 3.3 The OWNER shall make available all records (record drawings, construction records, etc.) indicating the existing configuration of the city utilities. 3.4 The OWNER will be responsible for advertising bid openings. 3.5 The OWNER shall attend the pre-bid conferences, bid openings, pre-construction conferences, construction progress and other job related meetings, substantial completion inspections and final payment inspections. ARTICLE 4 - BASIC ENGINEERING SERVICES The ENGINEER shall render professional Engineering Services as follows: 4.1 PRE-DESIGN INVESTIGATION PHASE After written authorization to proceed, ENGINEER shall: 4.1.1 Consult with OWNER to clarify and define OWNER's requirements for the Project and review available data. 4.1.2 Advise OWNER as to the necessity of OWNER's providing or obtaining from others, data or services and assist OWNER in obtaining such data or services. 4.1.3 Identify and analyze requirements of governmental authorities having jurisdiction to approve the design of the Project and participate in consultations with such authorities. 4.1.4. Provide analyses of OWNER's needs, planning surveys, site evaluations and comparative studies of prospective sites and solutions. 4.1.5. Provide a general economic analysis of OWNER's requirements applicable to various alternatives. 4.1.6 Assist in formation of Special Improvement Districts (SID) by preparing district boundary descriptions and maps, preparing a property owner's and assessments role lists including project assessment costs based on the preliminary project cost estimates, and providing technical information at SID public hearings, if applicable. 4.1.7. Prepare a Report containing schematic layouts, sketches and conceptual design criteria with appropriate exhibits to indicate clearly the considerations involved (including applicable requirements of governmental authorities having jurisdiction as aforesaid) and the alternative solutions available to OWNER and setting forth ENGINEER's findings and recommendations. This Report will be accompanied by ENGINEER's opinion of probable costs for the Project, including the following which will be separately itemized: Construction Cost, allowance for engineering costs and contingencies, and (on the basis of information furnished by OWNER) allowances for such other items as charges of all other professionals and consultants, for the cost of land and rights-of-way, for compensation for or damages to properties, for interest and financing charges and for other services to be provided by others for Owner. The total of all such costs, allowance, etc. are hereinafter called "Total Project Costs". 4.1.8. Furnish 3 copies and an electronic copy of the Study and Report documents and review them in person with OWNER. The Pre-design Investigation Phase will be completed and submitted within 90 calendar days following written 240 3 authorization from OWNER to ENGINEER to proceed with that phase of services. 4.2 PRELIMINARY DESIGN PHASE – NOT USED 4.3 FINAL DESIGN PHASE – NOT USED 4.4 BIDDING OR NEGOTIATING PHASE – NOT USED 4.5 CONSTRUCTION PHASE – NOT USED 4.6. PROJECT DOCUMENTATION – NOT USED 4.7. CONSTRUCTION TESTING – NOT USED ARTICLE 5 - ADDITIONAL SERVICES 5.1. If OWNER wishes ENGINEER to perform any of the following Additional Services, OWNER shall so instruct ENGINEER in writing, and ENGINEER shall perform or obtain from others such services and will be paid therefor as provided in the Agreement: 5.1.1. Legal land surveys performed to obtain data for preparing easements and rights-of-way descriptions. 5.1.2. Preparation of applications and supporting documents for governmental agencies in addition to those required under Basic Services; preparation or review of environmental studies and related services; and assistance in obtaining environmental approvals. 5.1.3. Services resulting from significant changes in the general scope, extent or character of the Project or major changes in documentation previously accepted by OWNER where changes are due to causes beyond ENGINEER's control. 5.1.4. Providing renderings or models. 5.1.5. Preparing documents for alternate bids requested by OWNER for work not executed or for out-of- sequence work. 5.1.6. Providing other services not otherwise provided for in this Agreement, including services normally furnished by the OWNER as elsewhere herein described. 5.1.7. Furnishing the services of independent professional associates or consultants for other than Basic Services. 5.2. When required by the Contract Documents in circumstances beyond ENGINEER's control, ENGINEER shall perform or obtain from others any of the following Additional Services as circumstances require during construction and without waiting for specific instructions from OWNER, and ENGINEER will be paid therefor as provided in this Agreement: 5.2.1. Services in connection with work directive changes and change orders to reflect the changes requested by OWNER if the resulting change in compensation for Basic Services is not commensurate with the additional services rendered. 5.2.2. Services in making revisions to Drawings and Specifications occasioned by the OWNER'S acceptance of substitutions proposed by Contractor(s); services after the award of each contract in evaluating and determining the acceptability of an unreasonable or excessive number of substitutions proposed by Contractor; 241 4 and evaluating an unreasonable or extensive number of claims submitted by Contractor(s) or others in connection with the work. 5.2.3. Services resulting from significant delays, changes or price increases occurring as a direct result of materials, equipment or energy shortages. 5.2.4. Additional or extended services during construction made necessary by (1) work damage by fire or other causes during construction, (2) a significant amount of defective or neglected work of any Contractor, (3) acceleration of the progress schedule involving services beyond normal working hours, (4) default by any Contractor. ARTICLE 6 - COMPENSATION FOR ENGINEERING SERVICE 6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER 6.1.1 Payment. The OWNER shall for design phase services performed as Basic Engineering Services under sections 4.1 through 4.3 of this Agreement pay a total sum in the amount of $103,800.00 for such services. 6.1.2 OWNER will pay ENGINEER the amounts set forth in Exhibit A – Scope of Services pursuant to the payment terms therein. 6.1.3 General. Engineer shall submit monthly statements for services rendered. The statements shall be based upon Engineer's estimate of the proportion of the total services actually completed at the time of billing, subject to any limitations on Payments based on completion of tasks or specific retainage requirements pursuant to the payment provisions of this Agreement. 6.1.4 Reimbursable Expenses. Only those expenses specifically identified for payment under section 6.2 of this Agreement are reimbursable. All other design related expenses are included in the Lump Sum Payment for the Basic services (4.1 through 4.4) and are not separately reimbursable. Additional Services specifically identified under the scope of design services for payment under 6.1 are not separately reimbursable. 6.2 DIRECT LABOR COST PAYMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER. Construction and project documentation services performed as Basic Engineering Services under sections 4.4 through 4.7 including General Administration of Construction Contract, Resident Project Representation, Project Documentation, and Construction Testing, shall be compensated in accordance with the following: 6.2.1 The OWNER shall pay for Construction Phase and Project Documentation Services an amount not to exceed except as provided under 6.2.1.2 and 6.2.4. 6.2.1.1 Costs Compensation. Compensation for these services shall be based on the ENGINEER's Direct Labor Cost times a factor of for services rendered which shall cover Direct Labor, Direct Labor Overhead, General & Administrative Overhead and Profit. 6.2.1.2 Notification. At any time during the construction that it becomes apparent that the Construction Phase and Project Documentation Services rendered under this Agreement will exceed the negotiated compensation for these services, and prior to performing services in excess of the contract ceiling, the ENGINEER shall give OWNER written notice thereof. Promptly thereafter OWNER and ENGINEER shall review the scope and progress of the project work. ENGINEER shall obtain written authorization from OWNER, prior to any additional costs being incurred under paragraph 6.2.1.3. If it is determined that due to a change in project scope under paragraph 5.2.1, the ENGINEER is entitled to additional compensation, OWNER and ENGINEER may negotiate terms as provided under 6.2.1.1. 242 5 The amount and terms of any additional compensation under 6.2.1.1 or 6.2.1.3 shall be negotiated and agreed in writing pursuant to 9.16. 6.2.1.3 Costs Exceeding Estimated Compensation. Except as allowed under 5.2.1, when the total cost of the original scope Construction Phase and Project Documentation Services exceeds the negotiated compensation for these services, the OWNER shall pay only for the direct costs incurred in excess of the estimated compensation. These costs consist of an amount equal to the ENGINEER'S Direct Labor Cost times a factor of for services rendered which shall include Direct Labor, the federally audited payroll Direct Labor Overhead, and General & Administrative Overhead costs, but shall not include any allowance for profit. 6.2.2. Reimbursable Expenses, as defined in section 7.4 of this Agreement, for Basic Services and Approved Additional Services shall be paid to the ENGINEER by the OWNER in the actual amount of the costs incurred up to an amount not to exceed $ which includes $ for consultants employed by the Engineer and $ for all other reimbursable expenses. The estimated reimbursable expenses are identified in Exhibit " ". 6.2.3. Failed Test Expenses. The ENGINEER shall maintain and provide to the OWNER, a record of the costs associated with failing quality control tests performed for the OWNER during the course of the construction of the project and recommend an amount the OWNER deduct from the contractor(s) payments. 6.2.4 The OWNER shall pay an amount for Additional Services rendered by the ENGINEER and approved in writing by the OWNER on the basis of the ENGINEER'S Direct Labor Costs times a factor of 3.0, or an amount otherwise negotiated at the time such services are requested and approved by the OWNER. ARTICLE 7 - MEANING OF TERMS 7.1 AGREEMENT As used herein the term "this Agreement" refers to the contents of this document and its Exhibits attached hereto and referred to as if they were part of one and the same document. 7.2 CONSTRUCTION COSTS The construction cost of the entire Project (herein referred to as "Construction Cost") means the total cost to OWNER of those portions of the entire Project designed and specified by ENGINEER, but it will not include ENGINEER's compensation and expenses, the cost of land, rights-of-way, or compensation for or damages to, properties unless this Agreement so specifies, nor will it include OWNER's legal, accounting, insurance counseling or auditing services, or interest and financing charges incurred in connection with the Project or the cost of other services to be provided by others to OWNER. 7.3 DIRECT LABOR COSTS Direct Labor Costs used as a basis for payment mean the actual salaries and wages paid to all ENGINEER's personnel engaged directly on the Project, including, but not limited to, engineers, architects, surveyors, designers, drafters, specification writers, estimators, other technical and business personnel; but does not include indirect payroll related costs or fringe benefits. For the purposes of this Agreement the principals and employees of the ENGINEER maximum billable Direct Labor Costs are: Principals $56.85/hour 243 6 Senior Engineer II $51.31/hour Senior Engineer I $43.30/hour Project Engineer II $36.78/hour Project Engineer I $33.88/hour Staff Engineer II $29.80/hour Staff Engineer I $27.72/hour Designer I $25.79/hour Senior Designer I $28.86/hour Senior Designer II $32.10/hour Senior Professional Land Surveyor $39.89/hour Professional Land Surveyor $34.62/hour Staff Surveyor I $24.90/hour Staff Surveyor II $29.60/hour Project Administrator $25.00/hour Clerical/Admin $22.40/hour 7.4 REIMBURSABLE EXPENSES Reimbursable Expenses mean the actual expenses incurred by ENGINEER or ENGINEER's independent professional associates or consultants directly in connection with the Project, such as expenses for: transportation and subsistence incidental thereto; obtaining bids or proposals from Contractor(s); subsistence and transportation of Resident Project Representatives and their assistants; toll telephone calls and telegrams; reproduction of reports, Drawings, Specifications, Bidding Documents and similar Project-related items; and if authorized in advance by OWNER, overtime work requiring higher than regular rates. In addition, when compensation for Basic Services is on the basis of Direct Labor Costs method of payment, Reimbursable Expenses will also include the amount billed to ENGINEER by special consultants employed by ENGINEER and authorized by OWNER (other than as an authorized Additional Services) and will also include expenses incurred for computer time and other specialized equipment, including an appropriate charge for previously established programs and expenses of photographic production techniques. ARTICLE 8 - PAYMENT PROVISIONS 8.1 TIMES OF PAYMENTS. ENGINEER may submit monthly statements for Basic Services and approved Additional Services rendered and for Reimbursable Expenses incurred; however, payments shall not exceed the ceilings provided in 6.1 and 6.2. Final payment shall be made only after acceptance of the project by the OWNER. If OWNER disputes the amount of the billing, OWNER will notify the ENGINEER in writing within ten (10) calendar days of the receipt of bill of the dispute. 8.2 REQUESTS FOR PAYMENT. Each request for payment shall include a documentation summary of the period incremental man hours incurred, direct labor rates and billed rates, detail of reimbursable costs, total period billing, and total cumulative billing. When requested by OWNER services for distinct project segments shall be accounted and billed separately. 8.3 PAYMENT UNDER TERMINATION. In the event of termination by the OWNER upon the completion of any phase of the Basic Services, progress payments due ENGINEER for services rendered through such phase shall constitute total payment for such services. In the event of such termination by OWNER during any phase of the Basic Services, ENGINEER also will be reimbursed for the charges of pre-approved independent professional associates and consultants employed by ENGINEER to render Basic Services, and paid for services rendered during that phase on the basis of the payment provisions of the Agreement. In the event of any such termination, ENGINEER will be paid for unpaid pre-approved Additional Services and unpaid Reimbursable Expenses which are authorized under this agreement. 244 7 ARTICLE 9 - GENERAL CONSIDERATIONS 9.1 TERMINATION OF AGREEMENT 9.1.1 The sole right is hereby reserved to the OWNER to terminate this Engineering Agreement for any and all causes or for its convenience at any time upon fifteen (15) days written notice to the ENGINEER. 9.1.2 If termination for default is effected by the OWNER, an equitable adjustment in the price provided for in this Agreement shall be made, but (1) no amount shall be allowed for anticipated profit on unperformed services or other work, and (2) any payment due to the ENGINEER at the time of termination may be adjusted to cover any additional costs to the OWNER because of the ENGINEER's default. If termination for convenience is effected by the OWNER, the equitable adjustment shall include a reasonable profit, as determined by owner, for services or other work performed. The equitable adjustment for any termination shall provide for payment to the ENGINEER for services rendered and expenses incurred prior to the termination, in addition to termination settlement costs reasonably incurred by the ENGINEER relating to commitments which had become firm prior to the termination. 9.1.3 Upon receipt of a termination action under paragraph 9.1.2, the ENGINEER shall (1) promptly discontinue all affected work (unless the notice directs otherwise), and (2) deliver or otherwise make available to the OWNER within ten (10) days copies of all data, design drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by the ENGINEER in performing this Agreement, whether completed or in process. 9.1.4 In the event this Contract is terminated prior to completion, the original copies of the ENGINEER'S data, recommendations, plans, specifications, analysis and other related documents prepared by the ENGINEER prior to said termination shall be delivered to and become the property of the OWNER. 9.1.5 Upon termination, the OWNER may take over the work and may award another party an Agreement to complete the work under this Agreement. 9.1.6 OWNER'S right to terminate is in addition to any other remedies OWNER may have under the law. 9.2 INSPECTION AND AUDIT All books, papers, records, payrolls, vouchers and invoices relating to costs and expenditures incurred as to the performance of the services by the ENGINEER hereunder shall be made available to the OWNER, or their authorized representatives for audit and review, at the ENGINEER'S respective offices at all reasonable times during the contract period and for three years from the date of final payment. 9.3 EMPLOYMENT The ENGINEER warrants that he has not employed or retained any company or persons, other than a bona fide employee, working solely for the ENGINEER, to solicit to secure this contract, and that he has not paid or agreed to pay any company or person, other than bona fide employees working solely for the ENGINEER, any fee, commission, percentage, brokerage fee, gifts or any other considerations contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, the OWNER shall have the right to annul the Contract without liability or in its discretion to deduct from the price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 245 8 All employees of the ENGINEER or other persons while engaged in the performance of work or services required by the ENGINEER shall be considered employees of the ENGINEER only and not of the OWNER. 9.4 NONDISCRIMINATION The ENGINEER agrees that all hiring by ENGINEER of persons performing this Agreement shall be on the basis of merit and qualifications. The ENGINEER will have a policy to provide equal employment opportunity in accordance with all applicable state and federal anti-discrimination laws, regulations, and contracts. The ENGINEER will not refuse employment to a person, bar a person from employment, or discriminate against a person in compensation or in a term, condition, or privilege of employment because of race, color, religion, creed, political ideas, sex, age, marital status, national origin, actual or perceived sexual orientation, gender identity, physical or mental disability, except when the reasonable demands of the position require an age, physical or mental disability, marital status or sex distinction. The ENGINEER shall be subject to and comply with Title VI of the Civil Rights Act of 1964; Section 140, Title 2, United States Code, and all regulations promulgated thereunder. The ENGINEER shall require these nondiscrimination terms of its sub-consultants providing services under this agreement. 9.5 SUBLETTING OR ASSIGNING OF WORK The ENGINEER shall not sublet or assign any of the work covered herein without prior written approval of the OWNER. 9.6 STANDARD OF CARE In providing services under this agreement, the ENGINEER will perform in a manner consistent with the degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. If any service should be found to be not in conformance with this standard, the ENGINEER shall, at the OWNER’s request, re-perform the service at its own expense. Engineer shall also, at its own expense, make such changes, modifications or additions to the project which are made necessary as a result of the initial non-performance or the re-performance of services. The OWNER’s rights herein are in addition to any other remedies the OWNER may have under the law. 9.7 LEGAL RELATIONS: 9.7.1 The ENGINEER shall, consistent with the standard care, comply with those Federal, State, and Local laws and ordinances applicable to the work to be done. 9.7.2 The ENGINEER agrees to defend, indemnify and hold harmless the OWNER, its officers, directors, agents and employees from and against any suit, cause of action, claim, cost, expenses, obligation and liability of any character, including attorney’s fees, which is brought or asserted for any bodily injury, death, or physical damage to property received or sustained by any person, persons, property, business or any other entity, arising out of or resulting from, or in connection with the ENGINEER’S negligent performance of the work specified in this agreement. 9.7.3. The ENGINEER agrees to defend, indemnify and hold harmless the OWNER, its officers, directors, agents and employees, should OWNER, its officers, directors, agents or employees be named as a defendant in 246 9 any action where the OWNER’S alleged liability arises from the negligent performance of the ENGINEER’S work herein described. The obligations of the ENGINEER to defend, indemnify and hold harmless the OWNER will apply to any suit, cause of action, claim, cost or obligation including, without limitation, those alleged under the common law or pursuant to a federal or state statute or regulation including those arising in tort, trespass, nuisance, and strict liability. 9.7.4 In the event the OWNER is found proportionately responsible for any damages ultimately awarded to a plaintiff or plaintiffs in any lawsuit, the ENGINEER will be responsible for only those damages, costs, or liabilities as are attributable to the ENGINEER’S percent of fault as compared with 100% of the fault giving rise to the damages. Should the OWNER be found responsible for negligence by its own officers, directors, agents or employees, then in that event the OWNER agrees to reimburse the ENGINEER for the reasonable attorney’s fees and costs incurred in any defense of the OWNER in an amount proportional to the fault attributed to the OWNER. The indemnity required herein shall not be limited by reason of the specification of any particular insurance coverage in this Agreement. 9.7.5 Should either OWNER or ENGINEER be held responsible, for any damages, costs or liabilities resulting from intentional misconduct by any officer, director, agent or employee in connection with the work specified in this Agreement, then in that event, that party shall indemnify and hold harmless the other as to any damages, costs or liabilities that result from or arise out of that intentional misconduct, including reasonable attorney’s fees and costs which shall include costs and salary of the city attorney or other in-house counsel. Further, notwithstanding the obligations set forth in paragraphs 9.7.2 and 9.7.3 above, the ENGINEER agrees to defend OWNER where the OWNER’S alleged liability arises from intentional misconduct by the ENGINEER. Should the OWNER be found responsible for intentional misconduct by its own officer, director, agent or employee, then OWNER agrees to reimburse ENGINEER for the reasonable attorney’s fees and costs incurred in any defense of the OWNER. 9.7.6 The ENGINEER shall perform this agreement as an independent contractor, and as such, is responsible to the OWNER only as to the results to be obtained in the work herein specified, and to the extent that the work shall be done in accordance with the terms, plans and specifications. The ENGINEER shall have and maintain complete control over all of its employees, subcontractors, agents and operations, being responsible for any required payroll deductions and providing required benefits, such as, but not limited to worker’s compensation with statutory limits, and unemployment insurance. 9.8 INSURANCE The ENGINEER shall secure and furnish to the OWNER certificate of insurance, therein, naming the OWNER as an additional insured, to include thirty (30) days notice of cancellation or non-renewal. Without limiting any of ENGINEER's obligations hereunder, ENGINEER shall secure and maintain, until the work is completed and accepted by the OWNER, insurance coverage naming the OWNER as additional insured with minimum insurance coverage as follows: Type of Coverage Limits Employers' Liability: $ 100,000. per accident General Liability: Bodily Injury & Property Damage Single and combined $ 1,000,000. per accident 247 10 General Aggregate: $ 2,000,000. Excess Liability Coverage (umbrella) $1,000,000. each occurrence Automobile: Bodily Injury covering all $ 1,000,000 each person automobiles, trucks, tractors, trailers, or $ 1,000,000 each occurrence other automotive equip- ment whether owned or rented by Engineer or owned by employees of Engineer. Property Damage covering $ 100,000 each occurrence all automobiles, trucks, tractors, trailers or other automotive equipment whether owned or rented by Engineer or owned by employees of Engineer OR Bodily Injury & Property $1,000,000 each occurrence Damage Single and combined In addition to the above insurance coverage, the ENGINEER shall secure and maintain, until the work is completed and accepted by the OWNER, and without naming OWNER as an additional insured, professional errors and omissions coverage as follows: Professional Errors & Omissions: $ 1,000,000 per claim and aggregate each occurrence 9.9 ENDORSEMENT The ENGINEER shall place his endorsement on all drawings and other data furnished by him. 9.10 OWNERSHIP OF DOCUMENTS The parties admit and agree the documents produced under this agreement are not intended or represented to be suitable for reuse by OWNER or any other individual on any other project. Any reuse without written verification or adaptation by ENGINEER will be at OWNER’s sole risk and without liability or legal exposure to ENGINEER, or to ENGINEER’s independent professional associates or consultants. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of owner. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. 9.11 PUBLIC INFORMATION The ENGINEER shall not issue any statements, releases or information for public dissemination without prior approval of the OWNER. 248 11 9.12 PROPRIETARY RIGHTS If patentable discoveries or inventions should result from work required herein, all rights accruing from such discoveries or inventions shall be joint property of the ENGINEER and the OWNER. Provided that the OWNER, state agencies or political subdivisions and the United States Government shall have the irrevocable, nonexclusive, nontransferable and royalty-free license to use each invention in the manufacture, use and disposition, according to law, of any article or material, and in the use of any method that may be developed as part of the work described and contemplated herein. 9.13 RECORDS The ENGINEER shall maintain accounting records and other evidence pertaining to the cost incurred and to make the records available at all reasonable times during the Contract term and for one (1) year from the date of final payment. Such accounting records and other evidence pertaining to the cost incurred will be made available for inspections by OWNER. 9.14 SUCCESSORS IN INTEREST The covenants, agreements and all statements in this Contract apply to and shall be binding on the heirs, personal representatives, successors and assigns of the respective parties. 9.15 ATTORNEY'S FEES AND COSTS That in the event it becomes necessary for either Party of this Contract to retain an attorney to enforce any of the terms or conditions of this Contract or to give any notice required herein, then the prevailing Party or the Party giving notice shall be entitled to reasonable attorney's fees and costs, including fees, salary, and costs of in-house counsel to include City Attorney. 9.16 MODIFICATIONS AND AMENDMENTS That any amendment or modification of this Contract or any provisions herein shall be made in writing or executed in the same manner as this original document and shall after execution become a part of this Contract. ARTICLE 10 - ENGINEER'S STATUS DURING CONSTRUCTION – NOT USED ARTICLE 11 - DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF THE RESIDENT PROJECT REPRESENTATIVE – NOT USED 249 12 In witness Whereof, the Parties hereto do make and execute this Agreement. CITY OF BOZEMAN, MONTANA ENGINEER BY: BY: (City Manager) (Principal/Bozeman Region Manager) DATE: DATE: ATTEST: BY: (City Clerk) 250 Exhibit A Griffin Drive – 7th Ave to Rouse Ave Reconstruction and Griffin/Manley Intersection Improvements Pre-Design Scope of Work 10/17/19 Sanderson Stewart is pleased to provide this scope of work for the Griffin Drive Reconstruction project, along with our subconsultants, SK Geotechnical, Weston Solutions and Marvin & Associates. The initial contract phase for the Griffin Drive Reconstruction project will consist of pre-design services only. These services will include a traffic impact study, evaluation of signals vs. roundabouts, topographic survey, geotechnical analysis, wetland delineation, identification of public and private utility conflicts, railroad coordination and preliminary right-of-way review. A detailed scope of services for these pre-design tasks is outlined as follows. Phase 1 - Project Initiation This phase of the project will include all project initiation and planning tasks, including scoping, contract preparation, meetings with the City of Bozeman and coordination with sub-consultants. All project management tasks, client meetings and subconsultant coordination for tasks beyond project initiation will be allocated to the remaining project phases. Phase 2 - Traffic Data Collection Traffic data collection will consist of average daily traffic (ADT) counts at two locations along the corridor, as well as AM and PM peak hour turning movement counts at the following intersections: ▪ Griffin Dr/Gilkerson Dr ▪ Griffin Dr/Evergreen Dr ▪ Griffin Dr/Manley Rd The intersection of North 7th Avenue and Griffin Drive is not included in this list because it has recently been counted as part of the MDT intersection project. Similarly, the Rouse Avenue intersection will not be counted or evaluated for improvements because it was just recently reconstructed with MDT’s Rouse Avenue project. Traffic data will be collected using Miovision Scout video counters. The initial processing of the data will consist of 2-hour durations over each peak period for turning movement counts and will include classification of trucks, bicycles and pedestrians. ADT volumes will also include a breakdown of trucks, bicycles and pedestrians, as well as directional distribution. ADT count locations will coincide with intersection counts to avoid duplication of effort. Video data will be stored throughout the duration of the project in case additional processing is needed. 251 Phase 3 - Traffic Impact Study (TIS) The traffic impact study analysis will include a projection of design year (20-year) traffic volume projections, including background growth and known developments, and capacity analysis for all intersections included in the data collection task for both AM and PM peak hours. A complete evaluation of a traffic signal vs. roundabout will be conducted for the Manley Road intersection based on design year volumes, and a traffic signal warrant analysis will also be performed. The other two study intersections will be evaluated for potential traffic control improvements, likely consisting of auxiliary turn lanes, but it is not anticipated that a traffic signal or roundabout will be warranted. This phase will also include review and analysis of crash data for the past 3 years, corridor traffic simulation for both peak periods using either Synchro or Vissim, and evaluation of bike and pedestrian accommodations along and across the corridor. Crash data will be requested from the City of Bozeman Police Department and MDT for the entire corridor. It is assumed that the City of Bozeman will provide copies of traffic impact studies prepared for area developments. The TIS findings, including all tables and figures necessary to summarize the various analysis tasks and recommended improvements, will be incorporated into a traffic summary report. Marvin & Associates will provide assistance with some of the TIS components, as shown in their attached scope and fee. Phase 4 - Wetland Delineation This phase of the project will consist of the field delineation and functional assessment of all potential waters of the U.S., including wetlands, along the Griffin Drive corridor from North 7th Avenue to Rouse Avenue. The extent of waterways and wetlands within the projected Griffin Drive right-of-way will be flagged, surveyed and included in the base drawings. If calculated impacts to any waters of the U.S. require a Section 404 permit, the Sanderson Stewart team will prepare and submit the appropriate permit application as part of the future design phase of the project. A scope of services for this phase provided by Weston Solutions is included as an attachment to this scoping document. Phase 5 - Geotechnical Analysis Soils and pavement design evaluations will be conducted and recommendations for the roadway surfacing section will be prepared by SK Geotechnical. This evaluation will consist of nine borings, including five within the existing roadway pavement (four on Griffin and one on Manley), as well as four borings off of the existing roadway. Laboratory testing will be conducted, and a geotechnical report will be prepared for inclusion in the overall pre-design report. A scope of services for this task provided by SK Geotechnical is included as an attachment to this scoping document. Phase 6 - Topographic Survey A detailed topographic survey of the Griffin Drive corridor will be conducted from North 7th Avenue to Rouse Avenue using a combination of GPS, scanning and total station techniques. The survey area on the west end will begin at the eastern limits of MDT’s intersection project at North 7th Avenue and Griffin Drive. Survey tasks will include compilation of all plats and certificates of survey along the corridor. A corner search to establish right-of-way will be conducted, but a complete boundary survey is not included. Up to 40 hours of 252 field time will be spent searching for property corners. Additional pre-survey research will be conducted as required, utility locates will be requested, and survey control will be set by Sanderson Stewart with monuments at a minimum spacing of 0.25 miles. A preliminary right-of-way exhibit will be prepared to identify the parcels that will require right-of-way acquisition to get to the desired 90-foot right-of-way. Sanderson Stewart will assemble and review existing as-built drawings for the corridor as available from the City of Bozeman, MDT, and private utilities. Base drawings will be prepared in Autocad format following the completion of the topographic survey, and additional pick-up topo will be conducted as needed throughout the duration of the project. Base drawings will be prepared in Montana State Plane coordinates to be consistent with the MDT project at North 7th Avenue and Griffin Drive. Public and private utilities will be located prior to the survey via one-call for inclusion in base drawings. This phase also includes traffic control needed for the completion of survey tasks. Phase 7 – Railroad and Utility Coordination Sanderson Stewart will provide coordination with Montana Rail Link and the private utility companies throughout the development of the concept designs and pre-design report. This will include a temporary occupancy permit for survey and wetland delineation tasks within railroad right-of-way and expenses associated with a certified flagger for work within 25 feet of the railroad tracks. Input from Montana Rail Link will include review of existing right-of-way and design alternatives as they relate to right-of-way impacts and the railroad crossing design. Montana Rail Link will provide opinions of probable cost for crossing improvements upon review of concept design alternatives. The pre-design report will address supplemental safety measures that will be required for a potential future quiet zone. Tasks include correspondence and up to two meetings with Montana Rail Link. Private utility coordination is anticipated to consist primarily of coordination with Northwestern Energy for possible relocation of the existing power lines along Griffin Drive for the proposed roadway widening and intersection improvements. It is anticipated that the main transmission line on the south side of the roadway will stay in its current location, but the smaller line on the north side of Griffin Drive may be relocated if needed for roadway widening. Tasks include correspondence and up to two meetings with Northwestern Energy. 253 Labor Category Project Engineer Senior Engineer Project Engineer Senior Engineer Project Engineer Senior Engineer Project Administrator Senior Engineer Project Engineer Project Engineer Staff Engineer Staff Engineer Project Engineer Staff Engineer Project Engineer Senior Engineer Project Engineer Senior Engineer Project Engineer Senior Engineer Staff Engineer Project Engineer Total Plan Hours 2.00 8.00 2.00 Subtotal 35.00 Total Plan Bill Amt 120.00 340.00 960.00 240.00 380.00 380.00 120.00 Task: Count data summary figures Task: Compile/Process count data 600.00 340.00 4,640.00 4,640.00 240.00 Task: Project mgmt & consultation Phase: Traffic data collection 1.00 4.00 2.00 4.00 Task: Traffic data collection Total for Project initiation Task: City consultation & meetings 380.00 1,740.00 2,940.00 480.00 680.00 1,200.00 Phase: Traffic impact study Task: Project mgmt & consultation 4.00 4.00 Subtotal 17.00 Total for Traffic data collection Expenses (Miovision) 4.00 340.00 1,520.00 240.00 Task: Crash data analysis 120.00 170.00 960.00 Task: Traffic analysis, future volumes 2.00 8.00 2.00 16.00 1.00 1.00 Griffin Drive – 7th Ave to Rouse Ave Reconstruction and Griffin/Manley Intersection Improvements Pre-Design Services 0.00 Task: City consultation & meetings Phase: Project initiation Plan Name: Griffin Drive Reconstruction - Pre-Design Services Expenses Task: Project scoping Task: Project planning Task: Right of entry letters for survey on adjacent parcels 1,360.00 240.00 680.004.00 2.00 8.00 8.00 1.00 2.00 Page 1 of 3 254 Staff Engineer Project Engineer Senior Engineer Staff Engineer Project Engineer Staff Engineer Project Engineer Senior Engineer Project Engineer Senior Engineer Project Engineer Staff Engineer Project Engineer Staff Engineer Principal Senior Engineer Senior Engineer Senior Engineer Senior Engineer Senior Professional Land Surveyor Staff Surveyor Staff Surveyor Professional Land Surveyor Senior Professional Land Surveyor Total for Traffic impact study 180.00 1.00 2.00 Subtotal 167.00 2.00 12.00 340.00 1,620.00 800.00 3,400.00 Task: Project control - levels, notes, adjust. Task: Survey control - set monuments Task: Cadastral - plats, COSs, RW maps, LDR's 8.00 34.00 Task: Evaluate signals vs roundabouts 380.004.00 Task: Evaluate bike/ped accomodations 480.00 760.00 1,920.00 680.00 Task: Traffic simulation 480.00 340.00 380.00 Task: Traffic signal warrant analysis 16.00 4.00 8.00 4.00 4.00 2.00 4.00 1,140.00 185.00 340.00 19,355.00 Task: Quality control review 960.00 1,360.00 480.00 Task: Traffic exhibits 12.00 4.00 8.00 8.00 Task: Traffic report 16.00 1,920.00 32.00 3,040.00 1,360.00 1,360.00 1,360.00 10,790.00 12,150.00 8.00 Phase: Wetland delineation Phase: Topographic survey Task: Project mgmt & consultation 8.00 920.00 270.00 Task: Cadastral - RW, property search & tie 8.00 2.00 3,760.00Subconsultant (Marvin & Associates) 23,115.00 Task: Project mgmt & consultation Phase: Geotechnical analysis Task: Project mgmt & consultation Subconsultant (Weston Solutions) Subtotal 8.00 Total for Wetland delineation 8.00 8.00 1,360.00 14,840.00 Total for Geotechnical Analysis 8.00 16,200.00 Subconsultant (SK Geotechnical) Subtotal Page 2 of 3 255 Staff Surveyor Designer Professional Land Surveyor Staff Surveyor Staff Surveyor Designer Designer Professional Land Surveyor Senior Engineer Principal Senior Professional Land Surveyor Project Engineer Senior Engineer 84.00 28.00 24.00 32.00 Expenses Task: Draft topo & base plan 16.00 24.00 Task: ROW Exhibit 8.00 920.00 8.00 1,080.00 Total for Griffin Drive Reconstruction - Pre-Design Services 560.00 2,760.00 8,400.00 1,420.00 2,160.00 Task: Scan data cleanup and 3D linework Task: Scanning and scan registry Task: Topographic survey 4,000.00 2,520.00 Task: Cadastral - base map drafting 40.00 2,160.00 370.00 270.00 33,410.00 39,715.00 6,305.00 Task: QC review Expenses (Equipment Rental, RR Flagger Fees, Mileage, etc) 2.00 Subtotal 326.00 Total for Topographic survey 332.00 24.00 2.00 103,800.00 960.00 4,080.00 5,040.00 5,040.00 0.00 Task: Railroad and Utility Coordination Phase: Railroad and Utility Coordination 8.00 24.00 Subtotal 32.00 Total for Railroad and Utility Coordination Page 3 of 3 256 SCOPE OF WORK & FEE ESTIMATEGriffen Street Preliminary Design 10/15/19MANHOURS Labor Direct TOTALPHASE & TASK DESCRIPTION Engineer Technician Costs CostsPRELIMINARY DESIGN SERVICES$125.00 $75.00Project Coordination & Administration1 Project Orientation SOW & Cost Development 2 0 $250 $0 $2502 Project Communications & Coordination 6 0 $750 $10 $7603 Project Administration 2 0 $250 $0 $250Traffic Analysis Assistance1 Review Traffic Projections and Related Existing & Future Traffic Operations 4 0 $500 $0 $5002 Provide Input for Traffic Signal/Rounadabout RXR Operations 8 0 $1,000 $0 $1,000Traffic Design Report1 Provide Input on Traffic Signal Operations 4 0 $500 $0 $5002 Review Traffic Design Report & Comment 4 0 $500 $0 $500Preliminary Design Subtotal = 30 0 $3,750.00 $10.00 $3,760.00257 Weston Solutions, Inc. 805 N. Last Chance Gulch Helena, MT 59601 406-646-2401 www.westonsolutions.com July 31, 2019 Danielle Scharf, P.E. Sanderson Stewart 106 E. Babcock Bozeman, MT 59715 Opportunity No.: 00934.015.150 Re: City of Bozeman Griffin Drive From 7th to Rouse Reconstruction and Griffin/Manley Intersection Improvements Wetland Delineation and Mitigation Alternatives Dear Danielle: Weston Solutions, Inc. (WESTON) is pleased to present this proposed scope of services for the Griffin Drive From 7th to Rouse Reconstruction and Griffin/Manley Intersection Improvements project in Bozeman, Montana. Wetland Delineation and Mitigation Alternatives This task involves evaluation and assessment of baseline conditions and potential project effects on aquatic resources. WESTON assumes one (1) field trip to the site in order to evaluate baseline conditions and to delineate aquatic resources. WESTON will conduct a wetland and waterbody assessment and delineation within 100 feet of the project limits in order to evaluate if potential wetlands and/or “Waters of the United States” are present within the survey area and to identify the approximate boundaries of such features. WESTON will utilize personnel trained and experienced in wetlands identification and related report preparation to perform the following: • Review desktop data prior to conducting the field survey, including U.S. Geological Survey 7.5- minute topographic quadrangle maps; United States Fish and Wildlife Service National Wetlands Inventory (NWI) maps; aerial photographs (current and historical); U.S. Department of Agriculture, Natural Resources Conservation Service County Soil Surveys; and Federal Emergency Management Agency Flood Hazard Maps. Review of these documents will assist in the planning and execution of the field survey and will be documented in the report. • Conduct a wetland survey using the methodology contained in the 1987 U.S. Army Corps of Engineers’ (USACE) Wetland Delineation Manual and the Western Mountains Regional Supplement. The survey will evaluate soils, vegetation, and hydrology with respect to the federal methodology. The appropriate revised USACE Wetland Determination Data Forms will be used to record sample points for presence or absence of hydrophytic vegetation, hydric soil, and wetland hydrology. • Identify the wetland type/classification following HGM and Cowardin classification systems and categorize wetlands according to Montana Wetland Assessment Method (MWAM). Complete the MWAM forms. • Gather applicable data for each wetland or waterbody feature, including ordinary high water mark, bank height, bank slope, stream-flow, direction and type, water appearance, stream substrate, aquatic habitats, and channel conditions and disturbances. Observations will be recorded on data sheets. • Utilize a global positioning system (GPS) device with sub-meter accuracy to record (survey) potential wetland or waterbody features with paired data points collected for each feature, and wetland polygons collected along the actual wetland limits. 258 WESTON assumes the following to complete this activity: • Upon authorization, Sanderson Stewart will provide WESTON survey area boundaries that accurately depict the survey area including project area access. Sanderson Stewart will provide written rights-of-entry for identified properties. • WESTON will have safe and timely access to the survey property. WESTON will only survey areas with explicit permission for WESTON access. • It is assumed wetlands identified on site are limited in their extent and complexity so that they can be completely surveyed by the two-person field crew over a one-day period. • The findings and conclusions presented will be based solely on visual observations of the project area and interpretation of information provided or reasonably available to WESTON and will include the likely jurisdictional status of identified features. The official jurisdictional determination of features discussed in the report can only be made by the USACE, Omaha District. • Sanderson Stewart will incorporate collected GPS data into Computer Aided Design and Drafting (CADD) files. Geospatial data for the site, aquatic resource boundaries, wetland delineation, and data point locations will be provided in an Esri Shapefile format compatible with a Geographic Information System (GIS) system. Each Shapefile will be provided in the site's appropriate coordinate system and datum and attributes describing each feature. WESTON will evaluate and assess the baseline conditions and potential project effects to aquatic resources and document in a report. The report will describe the findings of the wetland delineation and waterbody assessment, including information reviewed, data collection, survey methods, results, conclusions, and recommendations. Maps of wetlands identified on the property, wetland and waterbody data sheets, and photographs will be included. Recommendations to reduce and/or eliminate adverse impacts will be described. If deemed necessary, potential mitigation alternatives will also be identified. If this project results in impacts to wetlands requiring mitigation, it is assumed that mitigation needs can be met through an available mitigation bank within the watershed. If a bank is not available, WESTON will provide an additional proposal to develop a project specific mitigation alternative. WESTON assumes submittal of a draft and final report in electronic format only. The draft report will be supplied in Microsoft Word and Adobe pdf format; the final document will be provided in pdf format only. As detailed in the attached cost estimate, the total cost for this effort is $10,790. Please don’t hesitate to contact me if you have any questions or would like to discuss this scope of services in detail. We look forward to working with you on this project. Very truly yours, Weston Solutions, Inc. Moriah Thunstrom, P.E. Senior Project Engineer Attachment: Cost Estimate 259 cc: Mark Bell, P.G. Katie Mittmann Mindy McCarthy 260 Activity Tasks Total Hours Project Manager GIS Analyst Wetland Specialist Project Engineer Financial Analyst 182 Wetland Delineation and Mitigation Alternatives 182 Field Review, wetland assessment 32 22 10 GIS Wetland Maps 8 8 Mitigation Alternative Research 6 6 Draft Report 20 10 10 Final Report 4 2 2 182 QA/QC of Deliverables 2 2 182 182 SUBTOTAL (HOURS)72 2 8 34 28 0 SURVEY PH Contract Administration SURVEY PHASE ACTIVITIES Contract Execution 4 4 Invoicing 8 4 4 SURVEY PHASE ACTIVITIES Project Management 4 4 SURVEY PH SUBTOTAL (HOURS)16 12 0 0 0 4 SURVEY PH TOTAL SURVEY PHASE HOURS 88 14 8 34 28 4 Estimate Prepared By: Weston Solutions, IncDATE:7/30/19 SURVEY PHASE ACTIVITIES PROJECT: Griffin Drive From 7th to Rouse Reconstruction and Griffin/Manley Intersection Improvements Revised 10/10/14 Page 1 of 2261 Hours % of total Rate Extension 14 16%104.67 1,465.38 GIS Analyst-Lugo 8 9%77.10 616.80 Wetland Specialist - Mittmann 34 39%85.38 2,902.92 Project Engineer - McCarthy 28 32%83.19 2,329.32 4 5%82.12 328.48 88 LABOR SUBTOTAL $7,642.90 0 OVERHEAD SUBTOTAL $0.00 TOTAL LABOR/OVERHEAD $7,642.90 Lump Sum 0.00 Hours 0 Per Hour 0.00 Title commitments Parcels 0 Per Parcel 0.00 Vehicle Rental Days 3 Per Day $60 GSA 180.00 Miles 0 Per Mile $0.580 GSA 0.00 Gasoline 1 Per Trip $60 60.00 Days 2 Per Day $94 GSA 188.00 Days 4 Per Day $23 GSA 92.00 1 Per Trip $150 150.00 Roundtrip 1 Per Trip $500 500.00 Days 3 Per Day $20 60 TOTAL DIRECT NONLABOR $1,230.00 R/W Appraisals, Negotiation & Acquisition Soils/Geotechnical Survey/Report/Testing Cultural Resource Studies/Report Noise Study Traffic Study/Report Biological Resources Studies/Report Surveys Subsurface Utility Engineering (Phase lI) Hazardous Materials (Initial Site Assessment) Landscaping Plans Electrical/Lighting Signalization etc Aerial Photography/Mapping Other MRL Temporary Occupance Permit and Flagger 1,000.00 Drilling Contractor TOTAL OUTSIDE SERVICES AND SUBCONTRACTS $1,000.00 Total Labor/ Overhead 7,642.90 Total Direct NonLabor 1,230.00 Total Outside Services & Subcontracts 1,000.00 Profit (12% of Total Labor Costs)917.15 TOTAL ESTIMATED COST $10,790.05 Reconstruction and Griffin/Manley Intersection Improvements Estimate Prepared By: Weston Solutions, Inc. DATE:7/30/19 OUTSIDE SERVICES AND SUBCONTRACTS COST SUMMARY Field Supplies (gps, flags, etc Airfare Airport Parking GENERAL OVERHEAD @ Computer Mileage Lodging Meals DIRECT NONLABOR Miscellaneous (Blueline prints, RECAPITULATION TOTAL HOURS Project Manager - Thunstrom Financial Analyst - Lewis 262 July 25, 2019 Proposal P-19082 Ms. Danielle Scharf, PE Sanderson Stewart Via Email: dscharf@sandersonstewart.com Dear Danielle: Re: Proposal for a Geotechnical Evaluation, Proposed Griffin Drive Improvements, Bozeman, Montana As you requested, we are pleased to furnish this proposal for a geotechnical evaluation for the proposed Griffin Drive improvement project. We will furnish the services described for a lump sum of $14,840 in accordance with our attached scope of services. If this proposal is acceptable, we have assumed you will prepare a subcontract agreement for our review and signature. Current scheduling would permit us to begin the fieldwork in the fall of 2019, likely in late September or early October. We anticipate the fieldwork will take about three days including mobilization and demobilization. Approximately four to six weeks will then be required for laboratory testing and preparation of the engineering report, unless there are delays due to circumstances beyond our control. We appreciate the opportunity to present this proposal. If you have any questions, please contact us at your convenience. Sincerely, Cory G. Rice, PE Senior Engineer Attachments: Proposed Scope of Services 2511 Holman Avenue P. O. Box 80190 Billings, Montana 59108-0190 p: 406.652.3930; f: 406.652.3944 www.skgeotechnical.com 263 Sanderson Stewart July 25, 2019 Proposal P-19082 Page 2 Proposed Scope of Services Description of Project The purpose of the geotechnical evaluation will be to characterize and evaluate subsurface soil and groundwater conditions at the selected boring locations for the proposed Griffin Drive improvement project. The information you provided indicates Griffin Drive will be reconstructed and widened to a three-lane roadway with a center turn lane and bike path, and curb and gutter. The roadway will be widened possibly to both the north and south. This will require relocation of the existing overhead utilities that parallel the roadway. As part of the pavement improvements, additional storm drainage will also be installed to collect stormwater in a curb and gutter and subsurface piping system. The roadway improvements will have a total length of approximately 2,000 feet and will connect to the recent Montana Department of Transportation project along Griffin Drive to the west and the recent East Griffin Drive improvements near the North Rouse Avenue intersection. As part of the improvements, about 100 feet of Manley Road will also be widened to a three-lane roadway. This intersection will also be evaluated as a potential roundabout versus a signalized structure. We have assumed we will be provided with a to-scale site plan showing the location of the proposed improvements prior to the fieldwork. We have also assumed the boring locations will be accessible to our truck-mounted drill rig, and no towing, snow removal, or special site-preparation services will be required. To evaluate the widened areas, it will be necessary for us to access the property both north and south of the highway and beyond the overhead power lines. We have assumed landowner access will be provided for us to access these locations, and landowner access coordination will be completed by others. Access delays due to circumstances beyond our control could result in additional charges. We have also assumed our current insurance amounts are acceptable, and we can provide you with a certificate of insurance. Scope of Services Borehole Staking and Permits. We propose to have a geotechnical engineer visit the site to perform an engineering reconnaissance of the existing pavement and stake the proposed boring locations. We will set stakes marked with the boring number having pink and blue ribbon tied near the top and use spray paint for borings in pavement. We request Sanderson Stewart survey the final drilled locations and provide the surveyed locations and ground surface elevations to us before preparing our report. We have assumed it will be necessary to obtain a permit from the City of Bozeman to complete the soil borings. 264 Sanderson Stewart July 25, 2019 Proposal P-19082 Page 3 Soil Borings. We propose to provide a total of nine penetration test borings along the proposed project. Four of the borings will be performed within the existing asphalt paved surface along Griffin Drive and one along Manley Drive. These borings will be extended to a depth of 10 feet. We also propose to perform four borings off of the existing roadways to both the north and south to evaluate the stripping and subgrade conditions beyond the existing pavement. These borings will be extended to a depth of 15 feet to also evaluate the depth to groundwater and anticipated trench subgrade conditions for storm drainage improvements. Penetration tests will be completed in the borings to assist in evaluating bearing capacities of the subsoils and to obtain representative samples for classification. The penetration tests will be conducted at 2 1/2- foot intervals. Larger composite bag samples of the subgrade soils will also be obtained for California bearing ratio (CBR) testing. If groundwater is encountered, its depth will be recorded. Upon completion, we will backfill the boreholes with auger cuttings to the ground surface and place a cold mix asphalt patch for borings performed in paved areas. Laboratory Testing. The samples will be returned to our laboratory and visually classified and logged by a geotechnical engineer. Some routine laboratory tests may be conducted to assist us in evaluating the strength and compressibility of the soils. Depending on the subsurface conditions, typical tests are penetrometer, moisture content, sieve analysis, Atterberg limits, moisture density (Proctor), and CBR tests. Geotechnical Report. After the field and laboratory tests have been completed, the results will be analyzed and discussed with you. A geotechnical engineering report will then be prepared. The report will address the suitability of the soils to support the proposed storm drainage utilities and recommendations related to Type 2 bedding, if needed. We will also provide recommendations regarding reuse of on-site soils as utility trench and recommendations for compaction. We will also provide recommended pavement sections for Griffin Drive and Manley Road. Since full reconstruction is planned, evaluation of rehabilitation alternatives, such as full-depth recycling, have not been included in our current scope of services. We have assumed primarily asphalt pavement surfaces are desired. If a roundabout is to be considered for the intersection with Manley Drive, a recommended Portland cement concrete pavement alternative will be provided. The geotechnical report will be prepared on an 8 1/2- by 11-inch letter format containing details of our recommendations. One electronic copy will be emailed to you followed by a hard copy in the mail. Utility Clearance. SK Geotechnical will contact the local utilities one-call number to notify the local telephone, electric, gas, sewer, water, and cable TV companies to determine the location of underground utilities. We request that you or your authorized representative notify the SK Geotechnical project manager immediately of the presence and location of any underground objects on private property which 265 Sanderson Stewart July 25, 2019 Proposal P-19082 Page 4 are not the responsibility of public utilities. Our services do not include subcontracting a private utility locator or conducting additional research to identify other utilities. SK Geotechnical will take reasonable precautions to avoid underground objects. In authorizing this contract, you agree to waive any claim against SK Geotechnical and will indemnify and hold SK Geotechnical harmless from any claim of liability, injury, or loss allegedly arising from our damaging of underground objects that were not called to our attention prior to beginning the work. 266