HomeMy WebLinkAboutIFAC Minutes 06-27-19 (Draft)
Impact Fee Advisory Committee (IFAC)
Thursday, June 27th | 12:00 PM | City Hall Commission Room
121 N. Rouse Ave, 59715
A. 12:02:21 PM (00:00:04) Call meeting to order
Present Were:
• Kristin Donald (City Staff)
• Jacki McGuire
• Cordell Pool
• Chris Budeski (Acting Chair)
• Teri Lumsden
• Shawn Kohtz (City Staff)
• Chris Saunders (Staff Liaison) B. 12:03:07 PM (00:00:50) Changes to the Agenda-None
C. 12:03:12 PM (00:00:55) Public Comment
Please state your name and address in an audible tone of voice for the record. This is the time
for individuals to comment on matters falling within the purview of the Committee. There will
also be an opportunity in conjunction with each action item for comments pertaining to that
item. Please limit your comments to three minutes. None
D. 12:03:22 PM (00:01:05)Minutes
1. Approval of minutes
• 12-11-18 Minutes (PDF)
o 12-11-18 Video Link
*12-11-18 Minutes approval was not recorded during February 28th, 2019 Ethics Training
12:03:31 PM (00:01:14) MOTION to approve minutes as submitted: Cordell Pool
12:03:40 PM (00:01:23) MOTION SECONDED: Jacki McGuire
12:03:48 PM (00:01:31) VOTE: All in Favor – Motion Carries Unanimously
E. Action Items
1. 12:04:33 PM (00:02:16) Request to amend Impact Fee Agreement for Blackmore
Bend Master Site Plan to increase City funding levels (Kohtz)
• Memo re: Impact Fee Agreement Amendment Request
• City / Developer Impact Fee Payment Agreement
• Impact Fee Credit Request Letter to COB
• Highland Design & Cost Breakdown
• Street Impact Fee Project No. SIF 112 Summary
12:04:49 PM (00:02:32) Chris Budeski recused himself from this Action Item as he has a direct
financial interest in this project.
12:04:55 PM (00:02:38) City Engineer Shawn Kohtz gave an overview of the Blackmore Bend
Master Site Plan and the issues concerning the intersection of Highland and Main. The final
agreed upon improvements of the Highland and Main intersection with Montana Department
of Transportation (MDT) came in at a much higher cost than originally planned with the
developer. The request is to offset some of the costs to the developer of the higher price of
the improvements required by MDT of the intersection.
12:09:53 PM (00:07:36) Don Cape, developer of the east Main Blackmore Bend development
project commented on the project. Mr. Cape stated that a capital improvement project (CIP)
for this intersection was originally scheduled; however, his development of this area came
before the CIP project. When MDT changed the design of the intersection to require different
traffic light configuration, the cost of the project went up significantly. This is an important
intersection in regards to access to the hospital. He felt the improvements to the intersection
are important, but also feels that the cost of improving this intersection should not be on just
one development.
12:15:10 PM (00:12:53) Mr. Cape and Mr. Kohtz responded to questions from committee
members regarding the reasons why the significant increase in the costs of improving the
intersection required by MDT. Questions also dealt with impact fees currently paid by the
building occupant and other buildings planned in the site plan.
12:24:52 PM (00:22:35) Community Development Manager Chris Saunders clarified the
impact fee schedules. He also explained impact fee credits vs cash in regards with CIP
funding. Mr. Saunders gave a recommendation that the commission breakdown their
decisions into two parts. A recommendation to the staff to find an additional $130,000 from
CIP funding without dropping other projects and secondly a recommendation by the
committee to the staff, when updating the CIP funding, what the city should do about funding
this improvement of this intersection. Mr. Saunders also clarified that this project originally
had $120,000 of city funding and the city has found an additional $130,000 CIP funds without
dropping other CIP projects and a decision on this $130,000 is required. This leaves an
additional decision needed for the additional $500,000.
12:32:07 PM (00:29:50) Mr. Kohtz summarized that the first request is to allocate an
additional $130,000 of the street impact fee program as impact fee credits to the developer.
12:32:27 PM (00:30:10) MOTION : To recommend as Mr. Kohtz summarized: Jacki McGuire
12:32:42 PM (00:30:25) MOTION SECONDED: Teri Lumsden
12:32:57 PM (00:30:40) VOTE: All in Favor – Motion Carries Unanimously
12:33:05 PM (00:30:48) Mr. Kohtz summarized the second recommendation that city staff
consider allocating additional funds when the next round of the CIP funding is investigated (in
the fall). Consider this allocation a priority.
12:33:51 PM (00:31:34) MOTION : We recommend that this project be considered for
additional funding with the next update to the CIP funding and, if so determined, future
buildings on this site be eligible for impact fee credits.: Cordell Pool
12:34:29 PM (00:32:12) MOTION SECONDED: Jacki McGuire
12:34:36 PM (00:32:19) Discussion:
12:37:46 PM (00:35:29) VOTE: All in Favor – Motion Carries Unanimously:
F. 12:38:17 PM (00:36:00) FYI/Discussion
Mr. Saunders reminded the committee that fall is the main meeting time of the committee
and messages will go out to set aside dates of the fall meetings.
G. 12:39:18 PM (00:37:01) Adjournment
For more information please contact Chris Saunders at 406-582-2260
This board generally meets as needed
Committee meetings are open to all members of the public. If you have a disability and require
assistance, please contact our ADA coordinator, Chuck Winn at 582-2306 (TDD 582-2301).