HomeMy WebLinkAboutEX 6 BPC 10 10 2019 PPM Report October 2019tDEXHIBIT 6: Bozeman Parking Commission , t0ltOl20tgBOZEMAN PARKI NG COM M ISSIONParking Program Manager's ReportDate: October 3,2OL9To: Bozeman Parking CommissionFrom: Ed Meece, Parking Program ManagerAn update of major developments, in SEPTEMBER, includes:aArmorv Lot lmproveThe Parking Program Manager is assisting the Etha Hotel on developmentaof an 'Amendment 3' to their current License Agreement for the Armory Parking Lot, which extends thedeadline for return to March 30,2020. A final version of Amendment 3 will be submitted to the BozemanParking Commission for consideration/approval at the October 2020 meeting.Snow Prep: The PPM has begun meeting with outside vendors, and internal partners, to prepare forwi nter/snow operations, enforcement, and towing.aFund Balance: The PPM and Assistant Controller worked together to develop a regular graphic forparking fund balances (initial release in October 2OL9l.Rialto: The PPM and Finance Department are working with the Rialto/Logjam Productions onstreamlining current methods for obtaining and enforcing Temporary On-Street Parking Permits forentertainer travel buses and trailers.PIPTA Training: The Pacific lntermountain Parking and Transportation Association approached the PPMregarding a partnership to launch a new Parking Enforcement Officer certification program at a Spring2020 conference in Bozeman.FTA: The Economic Development Department prepared for, and hosted, senior regional leadership fromthe Federal Transit Agency to discuss operations, revenue, and maintenance procedures at the BridgerPark Downtown Garage - as related to the S+ m¡ll¡on of FTA funds used to build the garage in 2009.Cleaning Contract: The PPM assisted the HRDC in obtaining bids for public space and bathroom cleaningservices in the Transit Station at the Bridger Park Downtown Garagelmnd Lot Sale: The Parking Services Division sold four campers and three vehicles through an onlinesale of impounded items, for a net total of 5700 in miscellaneous revenue.Passport Mobile Parking App: The Parking Services, Neighborhood, and Communication divisionsworked together to develop locally effective naming and branding decisions regarding implementationof the new mobile parking app.aoao9l2oL9: Revenues YTD: 5233,298.00 (18%lAs of 9 | 2Ot9 : O pe rat i n g Rese rve : 5 1,184,352.1,8res YTDs178,188.00 (14%)Cash ln Lieu: 51-30,315.00 Long Term Maintenance: 53t3,32s.00
REVENUEParking Lot PermitsGarage PermitsGarage- Transient RevenueGa rage Va lidation CouponsResidential Nghbd.PermitsEmployee Ngbhd. PermitsVisitor Ngbhd. PermitsAdmin/Late FeesBoot FeesCitation RevenueMisc. RevenueRents/Roya lties/OtherRefunds & ReimbursementsTransfer Other Funds (TIFD)ToTAL (w/TIFD Tra nsfer).?òiiil ivouïilróäãñitei¡ - 'EXPENDITUREAdmin - PersonnelAdmin - OperatingAdmin - CapitalEnforcement -- PersonnelEnforcement - OperatingEnforcement -- CapitalGarage -- PersonnelGarage -- OperatingGarage -- CapitalTOTAL (w/Admin Capital - TIFD)TOTAL (w/out Admin Capital-TIFD)FY 20BUDGETs 35,000.00 ss 310,000.00 ss 75,500.00 ss 3,ooo.oo ss 20,000.00 ss 2,000.00 ss 10,500.00 ss 42,000.00 ss 2,ooo.oo ss 300,000.00 ssss L,500.00 ssss 250,000.00 ss 1,051,500.00 sS " gor,soö.oo $FY 20BUDGET5 1,t2,779.00 SS i.99,171,00 Ss 15,000.00 ss 267,460.00 55 47,823.00 SS 6s,ooo.oo Ss 46,525.00 sS i.78,9i.1.00 Ss 150,000.00 sS 1,082,669.00 $S 852,669.00 SFY 19 - SeptACTUALs1,751.00S35,316.00512,538.00s386.ooS18,587.0054,i.25.00Sg,zoo.ooso,0os4s8.00Ss4,77z.oo$7,5oo,ooSs36.94S336.ooso.oo$i.45,405.94$t¿É,¿oi,ö¿FY 20ACTUAL4,910.0050,365.0016,199.00t,2t2.oo27,292.003,762,0012,050.0079,794.00300.0088,345.008,500.00316.00253.00YoEARNEDYTD14%L6o/o2t%4oo/o]-36%r88%ILs%47%L5%29o/oNA2L%o%o%22%299[%SPENTYTD2t%27%o%24%14%N/A26%t7%N/A16%2L%%EXPECTEDYTD24%24%24%24%24%24%24%24%24%24%24o/o24%24%24%24%24%%EXPECTEDYTD24%24%24%24%24%24%24%24%24%24%24%FY 19-SeptACTUAL523,L72.0054s,778.ooS23i.,o7o.oos61,801.0057,372.00so.o0S11,21-3.00s25,643.00so.ooS4o6,049.ooStt4,979,oo233,298.00233,298.00FY 20ACTUAL23,896.004L,442.0063,673.006,779.OO11,950.0030,448.00178,188.00178,188.00
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Strategìc Parking Managernent PlanSeptember 2019STRATEGY DESCRIPTIONFormalize the guiding principlesas policies within the parking and1 transporation system plan,Adopt the 85% rule as thestandard for measuringperformance of the parkingsupply and triggering specific2 management strategies.Strengthen the role of theParking Manager and the ParkingServices Division - to betterintegrate with the CommunityDevelopment and EconomicDevelopment planning.Establish a policy for adjustingrates (on and off-street)Establish a Capital MaintenanceReserve FundRe-eva luate and restructu recurrent cash-in-lieu program.Re-evaluate code basedminimum parking requ¡rements34PROJECTEDCOMPLETIONACTUATCOMPLETIONCOMMENTSAdopted by the BPC in8/2076.Adopted by the BPC in8/2016.PPM attending DRCmeetings, and offeringdata/comment as staffrevtew,Adopted by the BPC in70/2076.BPC approved Resolution2oI7-03 16/2017l; citvCommission approvedResolution #4837 on8/74/77.BPC adopted Resolution2018-03 recommending CILincrease to 525000(6 / 2}t8l. City CommissionAPPROVAL of Resolution4292 (increasing CILP toS2s000l onr2ll7i18¡PPM worked with the EDdept on changes to theminimum parking standards(UDC) in the 82M zone,approved by Cc9/2OI7;PPM actively attendinginternal DRC meetings tooffer guidance on policyissues; ACM winn is re-assembling an internal" Parking Strategy Team" (atinstruction of City Manager),3/ Ll78; lnternal'ParkingStrategy Team' is operating,strategies rega rding f6,7,8are expected to beforthcoming (6/20781On-GoingJul-16567
8Re-evaluate and clarify thepurpose and intent of thecurrent code section regardingSpecial lmprovement District #565.lmplement a FacilitiesMaintenance Plan,Develop a reasonable scheduleof data collection to assessperformance, including anaccurate on and off street¡nventory (public and private)and an occupancy/utilizationanalysis.ldentify off-street shared useopportun¡ties based on datafrom strategy 9. Establish goalsfor transitioning employees,begin outreach to opportunitysites, negot¡ate agreements, andassign employees to facilities.TBDt2l30l20lssh/77 &7/7/L7PPM is waiting on thein./Legal Depts. Forrther instruction on thisisue; ACM Winn is re-assembling an internal"Parking Strategy Team" (atinstruction of City Manager),3h/t8; lnternal'ParkingStrategy Team' is operating,strategies regarding #6,7,8are expected to being (6/2018)PPM is completing researchfor facility mgt, bestpractices, starting to draftFac. Mgt, plan,8/t7;April/19 - PPM acquired FacMgt plan for MSU garageand met with localengineering firm to discuss;Data collection ocu rred,the StrategicParking Management Plan,Spring and Summer 2017;WTI report (draft) submitted9/2017 , under staff reviewat this time; Final commentssubmitted to WTI formodif ication, to / 23 / 17 ; theWTI Parking OccupancyReport was released onIlh4/2O77, analysis isunderway - includingreview/memorandum fromRlck Williams Consulting.1st shared use agreementnegotiated and approvedwith Big Sky Western Bank(June 2017); Completion ofthe WTI Parking OccupancyStudy on 1-1-/74h7 isexpected to demonstrateareas where new sharedspace agreements will bemost effective; Shared UseAgreement and GIS Layercomplete 6lt/78;PPMisidentifying several privateparking sites as potentialareas for shared use parkingagreements,91011
L2Complete the 2008 ParkingDistrict ldentificationSignage/Branding PlanClarify Òurrent on-street parkingsignage, particularly in areaswhere unlimited parking isallowed. Consider incorporatingthe current City parking logo intoon-street signage.Rename all publicly owned lotsand garages by address.On-golng; January2019 a CompleteParking Inventoryloaded to Glssystem.Work has begun to designand implement lot specificsignage on "P" towers.Likewise, the PPM isworking to developadditional technologyrelated and regulatorysignage for the garage andlots based on the 2008format; COMPLETE October2018PSD, in cooperation with theGIS Department, hascompleted an inventory ofall parking signs and zoneswithin the B-3. The¡nventory has been loadedas a map layer to the COB'sGIS viewer, and is availableto the public atbozeman.net . Next step isto review current situationagainst desired changes formodifiying field conditionsas deemed appropriate.Resolutíon 2018-06 wespresented and approved atrhe th2/18 meeting of theBPC.13I4
15Upgrade the access/revenuecontrol system at the BridgerGarage.slt/2018in final stages of awardreccomendation, as of9 /7 / L7. Following 912077bid award, staff is engagedin final contract negotiationsand project planning;contracts si9ned lo/ 76/ t7 -Scope of Work signed70127 / 77 i Project launchexpected bV 72/thl:Project kick off call heldtU 70/ 77, data conversionand preliminary stafftraining underway; Dataconversion is nearingcompletion of second dataextraction, staff tra¡n¡ng isunderway, transit¡onplanning on-going;estimated GOLIVE ofq/28h8; T2 Software and alltechnology (inc. LPR)installed; cont¡nuing tomake operational tweaks,and remedy fixed-cameraaccuracy ("context") issuesas ot 9/6/78. As of 8-16-19,the COB will considerimplementation of the newaccess/revenue controlsystem coMPLETE; 8l 16l 19is final debrief session withvendors and internal team,on-site.
lnstallation of vehiclecounting system has beenmoved to "Phase ll" of the2018 Parking TechnologyProject; following successf u Icompletion of t "Phase l" -T2 and fixed/mobile LPR;8hh9: Phase 2 of theparking tech project is in the'scoping' phase with T2, forinstallation of vehiclecount¡ng loops at the Black,Rouse, and N. Willsonsurface lots. Phase 2 willalso include occupancysignage on the parkinggarage & implementation ofa Mobile Parking App aswell; PPM has acquiredinitial Phas 2 project bids76lnstall a vehicle counter systemat Bridger Garage and at theSurface lots.Establish best practice protocolsand performance metrics forexisting enforcement personneland support enforcement withappropriate technology.Expand bike parking network tocreate connections betweenparking and the downtown toencourage employee bikecommute trips and drawcustomers to downtownbusinesses,3lL|2O2O(tots/Signs) and Passporttabs (Mobile Appl, internalreview and editing isunderway lL0l20lgl.Court/Appeals Packet(4/17); Uniform Policy(8/17); Enhanced SafetyProcedures; SecurityCamera Policy; LPR Policy;PEO Assigned Routes Policy;Dept. Operations Manualcompleted 4/28/19iPPM met with City's'bike/pedestrian' consultantto open the door forpotential new partnerships;follow up planned for Spring2079 ,T718
L9Explore changes to ex¡stingresidential on street permitprograms and evaluatepotentially implement newresidential parking permitdistricts in the neighborhoodnorth and south of thedowntown commercia I district.Evaluate on street pricing in highoccupancy areas.Explore expa nding accesscapacity with new parking supplyand/or transitDevelop cost forecasts forpreferred parking supply andshuttle options.Explore and develop fundingoptions,Explore the implementation ofon street pricing.Consider consolidating currentusers of the Carnegie Lot ¡nto theBridger Garage. Sell the CarnegieLot to fund acquisition of lbetterlocated parking parcels and/orconstruction of a parking garage.4ltl2O2OOn-goingCity Commission requested(77/20/I7l that this effortbe complete, withrecommendation to them,by late Spring/Early Summer2018. PPM will providepreliminary repor to BPC on3/8/t8, final report ona/ 12/ 78:, Presentation toCity Commission on4/23h8; Post-CC report, thePPM continues to work onrev¡sed code changes andRPPD determinations foreventual resubmittal to CC;Draft outline for newParking Permit Districtsfinalized by BPC (12118),public engagement plannedfor April and May 2019;Public Engagement Sessionsheld April and May to gatherinput on the BPC's draftproposal for the creation ofnew PPDs, PPM reportedsummary to BPC at 6 132019 mtg; Revised DPBDconcept outline approvedby BPC Septemberlz0lgtdraft ordinance beingprepared for presentationto City Commission late2019.No act¡vity at this time.No activity at this time.No activity at this t¡me.No activity at th¡s time.No activity at this time.202I22232425No activity at this time
The PPM is participating inseveral separate economicdevelopment projects thatwould create new publicpa rking facilitie s 17 I 2018l,.The internal parking strategyteam has identified this as apriority action, and asiting/funding pla¡ is beingdeveloped for furthercomment and action bycommunity stakeholders -including the BPC. ; Twoseparate feasibility studiesare underway at this time 1)feasibility of add¡tionaldecks to the existing garage,2) feasibiliÇ of several newstructured parking sites inthe downtown - results from26 lnitiate new capac¡ty expansion5/2078; Results from bothJune/July 2019, furtherstudy is undenray on thetwo best options for newparking capaclty facillties inthe B-3;