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HomeMy WebLinkAbout04 11 2019 BPC Minutes Final BOZEMAN PARKING COMMISSION AGENDA Thursday, April 11, 2019 @ 7:30 AM A. Call to Order - 7:30 AM – City Commission Chamber, City Hall, 121 North Rouse Mayor - Cynthia Andrus: Present Committee Member - Ben Lloyd: Present Committee Member - Chris Naumann: Absent Committee Member - James Ness: Absent Committee Chair - Pamela Bryan: Present Committee Member - Shasta Winston: Present Committee Member - Kelly Wiseman : Present Committee Member - Mark Egge: Present Staff - Ed Meece: Present B. Changes to the Agenda Mr. Meece noted that the January Minutes will be available for review and approval in May. C. March 14, 2019 minutes (Exhibit 1) Mr. Meece made a correction to action item two on the March minutes to show that Mr. Neumann recused himself from that discussion and did not vote. Commissioner Egge made a motion to approve the amended minutes. Committee Member - Mark Egge: Motion Committee Member - Shasta Winston: 2nd Mayor - Cynthia Andrus: Abstain Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Absent Committee Member - James Ness: Absent Committee Chair - Pamela Bryan: Approve Committee Member - Shasta Winston: Approve Committee Member - Kelly Wiseman : Approve Committee Member - Mark Egge: Approve Staff - Ed Meece: N\A C. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. Mike Hope, 2215 Arrowleaf Drive: He stated that he was recently appointed to the Transportation Committee for the State which also includes his involvement in the Public Pedestrian Transportation Committee. He stated that at the last City Commission meeting it was discussed that the City of Bozeman may take control of Main Street from the State and is considering turning it into three lanes, which includes diagonal parking. He would like to know how much involvement the Parking Commissions has with making this decision and also where they stand on the situation. David Loseff, 105 West Main: He expressed his concerns regarding the conversion of Main Street, and cautioned everyone to research other communities who have done this to ensure all possible concerns were well vetted prior to making any significant changes to Main Street that could affect the downtown business community. E. Action Items 1. Recruitment of citizens to serve on the Bozeman Parking Commission for terms starting July 1, 2019. (Exhibit 2) Chair Bryan commented on the vacancies coming up on the Parking Commission and asked Mayor Andrus to explain the process for filling empty seats. Mayor Andrus explained that the application is online and is reviewed, then given to the City Commission for the final approval of the applicant. Mayor Andrus asked about the date the two vacancies ideally should be filled by. Chair Bryan commented that if filled by the July Parking Commission Meeting, that would be good. 2. Discuss and approve a timeframe for public engagement on the current draft of a plan for establishing Parking Permit Districts (Exhibit 3). Mr. Meece explained the process and framework for having the Parking Commissioners engage with the public to receive input for the process of creating parking districts north and south of downtown. The first meeting will be on April 30th and conclude with the July 11th Parking Commission Meeting. Chair Bryan asked if Mr. Meece will be facilitating/ running the public outreach sessions. Mr. Meece confirmed that yes he would be facilitating. He also pointed out that we will provide the public opportunity to leave oral comments as well. Mayor Andrus asked about the public outreach and whether this includes residential as well as commercial input. Mr. Meece confirmed that he would work with the City Communication Coordinator as well as the Neighborhood Coordinator and our normal public relations channels and media. Commissioner Egge suggested reaching out to the residents of neighborhoods around downtown, and the Cooper Park neighborhood residents. He suggested some type of fliers to reach a broader audience through the Bozeman Chronical. Lisa Prugh, Cooper Park Neighborhood Coordinator; commented on how they would like to be part of the policy development for establishing parking districts. Mayor Andrus asked if this policy is only specifically focused on where commercial and residential parking intersect. Mr. Meece explained that the policy is basically to manage parking around major attractions and at this time the focus is centered on the downtown corridor. Chair Bryan pointed out that this conversation is for areas that have no regulations at this time. Commissioner Egge agreed to pen a letter for the Chronical with the approval of the other commission members. Commissioner Winston asked for clarity on defining the focus for the conversation during the public outreach meetings. Mayor Andrus pointed out that north and south of downtown was the original point of discussion, however this may lead to how we approach other areas of parking. 3. Consider/Approve/Deny a motion to continue consideration of a request to convert up to 79 monthly parking permits for the Bridger Downtown Parking Garage to Unified Development Code (UDC) parking permits as part of a twenty-five (25) year lease with HomeBase Partners until the May 11, 2019, meeting of the Bozeman Parking Commission. (Exhibit 4) [ Recommended Motion: “I move that, based upon ongoing efforts to collect and analyze additional related information, the Bozeman Parking Commission continue further discussion and consideration of the request from Homebase Partners to convert up to 78 monthly parking permits to UDC/25 year permits until the May 9, 2019, meeting of the Bozeman Parking Commission.” ] Mr. Meece clarified that the number for consideration has changed to 79 and the correct date is May 9th for further consideration. He also pointed out that staff will have more information on the data collected from the garage in the near future and will be able to analyze the difference between transient, permit and hotel permit parking within the garage, as well as peak occupancy at different time periods. Chair Bryan and Commissioner Egge clarified their understanding that there will be new data to review when considering the conversion of the permits at the next meeting. Mayor Andrus asked if the information in the packet will correspond with the same data for comparison purposes. Mr. Meece stated he would be able to do that. John Coffman, 716 S 20th; Stated that he is an Attorney representing a group of individuals that are interested in this issue and he has written a letter to the commission and several letters to Mr. Meece. He pointed out that there are policy issues that need to be addressed. The original leases state the leases are nontransferable. He also encourages postponing this topic until the May meeting. Kathy Powell, 1215 S 3rd Ave; suggested looking at the occupancy for the summer season and vehicles length of stay. Chair Bryan commented that the goal of the Parking Commission is to make informed decisions on how to manage the Parking Garage. David Loseff, 105 W Main; Expressed his concern to committing to an additional 25 year lease and the impact of satisfying the needs of one individual and the unknown future parking needs of downtown as a whole. Ashley Ogel, 5 E Lamme, Element Hotel, Kenyon Knoble; She appreciates the neighborhood discussions and the parking conversations being addressed. She also asks for a continuance on the request to convert the monthly permits to UDC permits. Mike Hope, 2315 Arrowwood Drive; Pointed out that the slowest time of the year for business downtown are in February, March and April and if using data from that time of year it will be misleading. He again cautioned the Commission on the effect 25 year leases may have. Mike Delaney, 101 E Main St; Stated that he is in real estate and disagrees with the perspective of selling more spaces in the garage than what exist. He stated that when the Armory project is completed it will have an enormous impact on the availability of spaces in the garage. Commissioner Egge made a motion based upon ongoing efforts to collect and analyze additional related information, the Bozeman Parking Commission continue further discussion and consideration of the request from Homebase Partners to convert up to 79 monthly parking permits to UDC/25 year permits until the May 9, 2019, meeting of the Bozeman Parking Commission. Committee Member - Mark Egge: Motion Committee Member - Shasta Winston: 2nd Mayor - Cynthia Andrus: Abstain Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Absent Committee Member - James Ness: Absent Committee Chair - Pamela Bryan: Approve Committee Member - Shasta Winston: Approve Committee Member - Kelly Wiseman : Approve Committee Member - Mark Egge: Approve Staff - Ed Meece: N\A 4. Review and discuss Parking Services Division FY 20 annual budget proposal. (Exhibit 5). Mr. Meece gave a brief overview of the annual budget process and pointed out the highlights of the parking division budget, which included their main objectives and prior year accomplishments. He also commented on the strategic parking plan and the future of the parking budget. Brit Fontenot asked Mr. Meece to elaborate on the technology that will transfer information to take the pressure off of the Bozeman Police department. Mr. Meece explained the current process or received parking complaints and how the new IVR system will translate from oral to text and allow for better use of resources for managing parking complaints throughout the department. Chair Bryan asked about the system that will collect the data for the occupancy of the Black Lot and the benefits of that. Commissioner Egge asked about the management of staff and the handling of the general administrative tasks and if the Parking Division would benefit from extra support. Mr. Meece explained the budget process and the staffing plan followed by the City of Bozeman. Commissioner Lloyd asked about the vehicle boot process and how that is working with the new T2 system. Brit Fontenot explained how Economic Development has been working with the Parking Division and how they have been working within that frame work to provide parking with additional resources and support. He also pointed out that the more managed parking that is developed, the more staff resources that will be needed. Taylor Lonsdale, 426 N 9th Ave; Commented on how it was interesting to see the number of public comments telling the commission about how to manage parking, but the lack of interest and acknowledgement to the management about the budget. G. Parking Program Manager Report (Exhibit 6) Mr. Meece pointed out the occupancy report from the month of December and the data shows that the peak occupancy occurred during the hours of 12pm and 3 pm. He also mentioned his growing confidence in the data being collected and the emergence of parking trends being analyzed. H. New Business Chair Bryan stated that Commissioner Winston’s board term is coming up at the end of June and that she has agreed to stay on; she was also reminded that she does need to re-apply. I. Adjournment. 09:06:07 AM (01:33:20) J. Upcoming Issues (Tentative): May 2019: *Downtown Parking Sites Feasibility Analysis (Brief Update) June 2019: *Review Lease Limit Policy & Calculator (revised w/Rick Williams) *Review and/or modify residential parking permit rates for 2019 permit sales/renewals. The next Bozeman Parking Commission meeting will be held May 9, 2019, 7:30 am, at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Chuck Winn 582-2307.