HomeMy WebLinkAbout19- Mail Ballot Written Plan, Timetable and Instructions Mail Ballot Written Plan, Timetable and Instructions
MUST BE RECEIVED BY SECRETARY OF STATE NO LATER THAN 60 DAYS BEFORE ELECTION DAY. COMPLETE, SAVE AND EMAIL THIS FORM TO SOSELECTIONS@MT.GOV. THIS DOCUMENT MAY BE AMENDED UNTIL THE 35TH DAY BEFORE THE ELECTION. ELECTION CAN BE CANCELLED AT ANY TIME PERMITTED BY LAW. A SEPARATE PLAN
MUST BE SUBMITTED FOR EACH TYPE OF ELECTION.
Written Plan Response
1 Legal Name of Jurisdiction City of Bozeman
2 Name of County or Counties Involved Gallatin County
3 Estimated # of Electors (including Active, Inactive, and Provisional in jurisdiction;
Inactive voters are only provided ballots by request but should be included in estimate) 35,085
4 Type of Election (e.g., trustee/director/governing body, levy, bond, creation, etc.) Trustee/Director/Governing Body
5 Postage to return ballot paid by: elector or election office (& if insufficient, who pays) Election Office
6 Describe procedures you will use to ensure security and transport of ballots Ballots will be deposited in locked ballot
box and secured in locked area. Any
transportation of ballots will be conducted
by at least two officials.
7 Ballots will be printed based on: precinct, ward, or district District
8 For school elections, specify signature verification procedures: Not Applicable; not a school election
Timetable Date
1 Date applicable documents sent to the governing body
No date set by law, but should be no later than 60 days before election. Documents include: 1) written
plan; 2) statement of decision to conduct election by mail; 3) list of reasons for decision; and 4)
statement regarding right of governing body to object under 13-19-204.
September 6, 2019
2 Actual date of submission of plan, timetable, and instructions to Secretary of State
(Must be received by Secretary of State at least 60 days before election.) August 22, 2019
3 Last day for governing body to opt out of mail ballot (no later than 55 days before
election – if the election is on a Tuesday, the last day to opt out is a Wednesday)
September 11, 2019
4 Secretary of State approves, disapproves or recommends changes to plan Within 5 days of SOS receipt of plan
5 County election administrator publishes notices at least 3 times in the 4 weeks
before the close of regular registration specifying close of voter registration and availability of late registration
(For all non-school and school elections, to be published by the county election administrator
at least 3 times in the 4 weeks preceding the close of registration, once per week. School clerks
running school elections will need to coordinate with the county election administrator to have the county election administrator publish the notices of close of registration. 13-2-301)
September 22, 2019
September 29, 2019 October 6, 2019
6 Publish notice of election
(All non-school elections: 13-1-108, MCA; school elections: 20-20-204, MCA. For school elections, notice must be published at least once between 40 and 10 days before the
election in a newspaper (if there is one in the district) and in 3 public places in the district, and
for 10 days prior to the election, on the district’s website, if the district has an active website)
September 29, 2019
October 13, 2019
October 20, 2019
7 Close of regular voter registration (30 days before election; move to 29 days before election when 30th day falls on a Sunday) October 7, 2019
8 Beginning of late voter registration (applicable to all elections)
(Late registration opens for all elections the day after the close of regular registration) October 8, 2019
9 Specific date on which ballots will be mailed
(No sooner than 20 days or later than 15 days before election) October 16, 2019
10 Election Day November 5, 2019
Additional Information (to access the sections of law below, visit http://leg.mt.gov/bills/mca/index.html):
List here any special requirements from applicable laws: Water/Sewer (7-13-2212; 7-13-2325), Fire (7-33-2106), Museum (7-11-1011(5)), Cemetery
(7-11-1011(5)), Drainage (85-8-305), Irrigation (85-7-1710); certain Special Districts (7-11-1011(5); defined in 7-11-1002(3)(b)).
Affirmation:
By entering my name on the line below, I affirm that I will conduct the election according to the written plan and timetable for conducting the election.
I understand that any undeliverable ballots must be filed securely, retained and available for electors to vote and that I must attempt to contact
electors whose ballots are undeliverable. If such electors cannot be contacted otherwise, electors in odd-year elections will be mailed a notice and the
guidelines in 13-19-313, MCA and ARM 44.3.2710 will be followed. (For school trustee elections: If a school trustee election is cancelled for any
reason, I understand I must follow the deadlines and process in 20-3-313 MCA.)
Eric Semerad
Name(s) of Election Administrator(s) Conducting Election
Complete the above plan and timetable and the instructions below, and save and email this form to soselections@mt.gov.
Updated September 24, 2019