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HomeMy WebLinkAbout19- Task Order MID20-002 - Sanderson Stewart - North 5th Avenue Fiber Conduit Design City of Bozeman Urban Renewal District Term Contract Task Order Number #MID20-002 PROJECT: North 5th Avenue Fiber Conduit Design Issued under the authority of Urban Renewal District Term Contract Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services. This Task Order is dated August 19, 2019 between the City of Bozeman Economic Development Department and Sanderson Stewart (Contractor). The following representatives have been designated for the work performed under this Task Order: City: David Fine, Urban Renewal Program Manager Contractor: Danielle Scharf, Sanderson Stewart SCOPE OF WORK: The scope for this task order is detailed in the attached City of Bozeman Urban Renewal District Scope of Work — Task Order Number MID20-002. COMPENSATION: Sanderson Stewart will bill for its services on a lump sum basis with a project total of $10,200.00. Sanderson Stewart shall submit invoices to the City of Bozeman for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the "percentage of completion method" whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished during the invoicing period. The provisions of the Professional Services Agreement shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order: City of Bozeman Sanderson Stewart U,�)_ . -—r+ A4-,l 4,.,- /=..:: An ea Surratt, i y Man ger nielle 8charf, Principal ►�& SANDERSON t0.7 STEWART Midtown and Downtown Urban Renewal Districts Scope of Work—Task Order No. MID20-002 North 5th Avenue Fiber Conduit Design 8/5/19 Sanderson Stewart is pleased to provide this scope of work for design services for the installation of fiber conduit on North 5th Avenue from Aspen Street to Tamarack Street. This work is to be done as a part of the Urban Renewal District term contract for architectural and engineering services. Fiber design assistance will be provided by CTC Technology and Energy as shown by the attached scope/fee. We understand the project generally includes fiber conduit and associated communications boxes along the west side of N 5th Ave. It will begin at the southwest corner of the intersection of N 5th Ave and Aspen Street,running north to Tamarack Street, for a total of approximately 360 LF of new conduit. New fiber services will be planned for several proposed nearby development projects and the design will account for the potential realignment to the west side of 5th Ave to avoid the proposed back-in angle parking along the Westlake BMX Park. A detailed list of assumptions and scope of services for the project are outlined below. Scope of Work: Phase 1-Project Management This phase of the project will include project initiation,scoping,contract preparation,phone calls with the City of Bozeman and CTC,and project management throughout the project. Phase 2-Topographic Survey Pick-ups and Base Mapping A detailed topographic survey of the project area has already been completed,including pre-survey utility locates,topographic features,and a corner search to establish right-of-way. The scope of this phase of the project will include any topographic survey pick-ups that are determined to be needed for the fiber project. This may include surface features and/or measure downs on water main valves,sewer and storm drain manholes for the purposes of identifying any potential conflicts with proposed fiber crossings. Base drawings,which have already been prepared in Autocad format,will be updated as needed for the new survey pick-ups. If needed,public and private utilities will be located again prior to the survey. Phase 3—Preliminary Design Design tasks for this phase of the project will include layout of the conduit runs in plan view along with the communications box locations. The level of detail provided on the plans will be consistent with the 2016 Downtown and North 7th Fiber Conduit project. The plans will also include various details as needed for proper installation. Public and private utilities will be shown for coordination and identification of conflicts. Sanderson Stewart,with assistance from CTC,will prepare special provisions and a specifications manual including the templates for bid documents. The engineer's opinion of probable cost will also be provided with this review submittal. Phase 4—Final Design Sanderson Stewart will address all review comments received from the City of Bozeman and prepare final plans, specifications and engineer's opinion of probable cost. The final deliverable Nvill include electronic copies of all submittal documents,as well as up to six hard copies. The following items are not expected to be needed for this project and are therefore specifically excluded from this scope of work: • Landscape restoration and irrigation plans (by special provision only) • Construction administration,bidding and inspection services • Construction staking • Lighting and traffic signal design • Stormwater calculations and report • Storm-,eater Pollution Prevention Plan (SWPPP)permit • Right-of-way coordination • Wetland permitting and mitigation • Erosion control plans If needed, these items will be added as a separate task order or contract amendment. Fees and Billing Arrangements: Phase Fee 1. Project Management $600 2. Topographic Survey Pick-ups and Base flapping j $1,200 I 1 j 3. Preliminary Design $6,600 _4. Final Design ( _ $1,800 Total $10,200 Sanderson Stewart will bill for its services on a lump sum basis with a project total of$10,200. Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the"percentage of completion method"whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished during the invoicing period. Project Schedule: The anticipated schedule for this project consists of the final design deliverable within 2 months of notice to proceed.