HomeMy WebLinkAbout19- Amendment 5 to PSA - Robert Peccia and Associates - 5.3 Million Gallon Water Storage Reservoir Amendment No. 5 to Professional Services Agreement
for
5.3 Million Gallon Water Storage Reservoir
Bidding and Construction for 48-inch Transmission Pipeline
THIS AGREEMENT is made as of this Ott" day of S< , 2019,
between THE CITY OF BOZEMAN, a Municipal Corporation, Bozeman, Montana,herein
referred to as OWNER and Robert Peccia and Associates, an Engineering Consulting Firm of
Helena, Montana, herein referred to as ENGINEER.
WHEREAS,the parties have entered into a Professional Services Agreement dated
January 5, 2015, herein referred to as Original Agreement for professional engineering services;
and
WHEREAS,the parties desire to further amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
The conditions and provisions set forth in the attached exhibits to this AMENDMENT FIVE to
the Original Agreement; EXHIBIT A (Fee Proposal), EXHIBIT B (Schedule of Reimbursable
Expenses) are hereby incorporated in and made part of this Agreement.
ARTICLE 1 -ENGINEERING SERVICES
1.1. The detailed description of the specific project components is described as follows:
This engineering project components are the engineering bid and construction phases for
the new 48-inch transmission pipeline approximately 2,865 feet in length. The pipeline
will be connected to the City's existing 30-inch transmission pipeline on Nash and
Sourdough Roads. Major work tasks for the bid phase include bid advertisement,
conducting a pre-bid conference, distribution of bid documents and plan holders list,
answering bidder questions, preparation of addenda, attending bid opening, preparation
of certified bid tabulations and make recommendation for award to the City and related
items. Major work tasks for the construction phase include conducting a
pre-construction conference, providing project survey control points for the construction
contractor, review of contractor submittals,preparation of progress reports, preparation of
work orders and change orders, construction inspection, preparation of as-built drawings
and project closeout services.
1.2. The scope of services under this contract is set forth in the Original Agreement and this
Amendment Five to the Original Agreement and the attached EXHIBITS.
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ARTICLE 6— COMPENSATION FOR ENGINEERING SERVICES
Except as specifically amended herein, the original agreement shall remain in full force
and effect and the Parties shall be bound by all terms and conditions therein.
6.2 DIRECT LABOR COST PAYMENT FOR BASIC SERVICES AND EXPENSES
OF ENGINEER.
Construction and project documentation services performed as Basic Engineering Services under
sections 4.4 and 4.5 shall be compensated in accordance with the following:
6.2.1 The OWNER shall pay for Bidding and Construction Phase Services an amount
not to exceed $231 142.00 except as provided under 6.2.1.2 and 6.2.4. See attached
Exhibit to this Amendment Five: Exhibit A Engineering Fee Proposal for Bidding and
Construction Phase Services costs.
6.2.1.1 Costs Compensation. Compensation for these services shall be based on
the ENGINEER's Direct Labor Cost times a factor of 3.0475 for services rendered
which shall cover Direct Labor, Direct Labor Overhead, General &
Administrative Overhead and Profit.
6.2.1.2 Notification. At any time during the construction that it becomes
apparent that the Construction Phase and Project Documentation Services
rendered under this Agreement will exceed the negotiated compensation for these
services, and prior to performing services in excess of the contract ceiling, the
ENGINEER shall give OWNER written notice thereof. Promptly thereafter
OWNER and ENGINEER shall review the scope and progress of the project
work. ENGINEER shall obtain written authorization from OWNER, prior to any
additional costs being incurred under paragraph 6.2.1.3. If it is determined that
due to a change in project scope under paragraph 5.2.1, the ENGINEER is entitled
to additional compensation, OWNER and ENGINEER may negotiate terms as
provided under 6.2.1.1. The amount and terms of any additional compensation
under 6.2.1.1 or 6.2.1.3 shall be negotiated and agreed in writing pursuant to 9.16
of the original agreement.
6.2.1.3 Costs Exceeding Estimated Compensation. Except as allowed under
5.2.1, when the total cost of the original scope Bidding and Construction Phase
Services exceeds the negotiated compensation for these services, the OWNER
shall pay only for the direct costs incurred in excess of the estimated
compensation. These costs consist of an amount equal to the ENGINEER'S
Direct Labor Cost times a factor of 2.7152 for services rendered which shall
include Direct Labor, the federally audited payroll Direct Labor Overhead, and
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General & Administrative Overhead costs, but shall not include any allowance for
profit.
6.2.2. Reimbursable Expenses, as defined in section 7.4 of this Agreement, for Basic
Services and Approved Additional Services shall be paid to the ENGINEER by the
OWNER in the actual amount of the costs incurred up to an amount not to exceed
$31,795.00 for reimbursable expenses. The estimated reimbursable expenses are
identified in the attached Exhibit to this Amendment: Exhibits "A (Bidding and
Construction Phases), and B (Schedule of Reimbursable Expenses)".
Except as specifically amended herein, the original agreement shall remain in full force
and effect and the Parties shall be bound by all terms and conditions therein.
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IN WITNESS WHEREOF, the parties hereto do make and execute this Agreement on the
day and year first above written.
CITY OF B ZEMAN
ATTEST:
Robin Crough •. '` \� •.'�o
City Clerk c ' • ' •
giL•ATIN
APPROV D AS T
By:
inAttorney
ENGINEER
ROBERT PECCIA AND ASSOCIATES
By:
President
ATTEST:
By:
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AMENDMENT FIVE EXHIBIT A FEE PROPOSAL FOR BIDDING AND CONSTRUCTION PHASE SERVICES
ROBERT PECCIA&ASSOCIATES City,of Bozeman 5,3 MG Concrete Water Storage Reservoir
CIVIL ENGINEERING SERVICES CONTRACT Bozeman,Montana
SCHEDULE OF ESTIMATED COSTS
BIDDING&CONSTRUCTION PHASE City of Bozeman
48-Inch Transmission Pipeline
RPA Project No. 14702.000
Date:August 26th,2019
Person Days
President Project Project Project `'I Survey ` Surveyor Survey Crew Accountant CADD CADD Admin. s Total
Work Rem/Subtask Manager Engineer 'Inspector 'Manager 'Chief Manager `:Operator Person
.� .. .. _ . .. n_$60.14. $54.13.,, ,-„�$43.65 $33.00_ $40,67,j; $40.67 $33.32, $38.51 $36.11 $29.01 $24.66 , ;Hours
CONSTRUCTION PHASE
Project Management 40.00 18.00 58,00
Pre-Construction Meeting 10.00 10.00 10,00 30,00
Construction Administration 40.00 180.00 220,00
Submittal Review 40.00 60.00 100,00
Construction Progress Meetings 30,00 30.00 60.00
Construction Staking 2.00 16,00 16.00 4.00 38.00
Construction Inspection 660.00 660.00
Process Pay Applications 40.00 40,00
Prepare Change Orders 8.00 40.00 2000. 68.00
As-Built Drawings 40,00 40.00 40.00 40.00 2000. 180,00
Project Closeout 16,00 40.00 4,00 60.00
Warranty Inspection 10,00 10,00 10.00 30.00
TOTAL PERSON-HOURS: 0.0 194.01 450.0 720.0 2.0 160 i16.0 22.0 '. 40.0 ".0 40.0 ;:1,544.0
LABOR COST PER EMPLOYEE: - ,_, p$0.00 $10,501;22 ,, _$19,642.50- „;$23,760.00 $K34 $650.72'.. $533.12 ,,, $847,22 $1.444.40 $1,27e.44, $986.40 $59,723.38 7,
DIRECT EXPENSES Assumptions/Exclusions:
Equipment(Survey OPS$400/day) S1,200.00
Equipment(Computers) S1,545.00
Nuclear Densometer $1,950.00
Per Diem-Day $3,600.00
Per Diem-Overnight $12.000,00
Mileage $6,000.00
Telephone and Fax $1,500.00
Printing $3.500.00
Miss.Supplies $500,00
Total: $31,795.00
SUMMARY OF ENGINEERING SERVICES
Bidding Services S17,339.62
Loaded Labor Cost $182.006.94
Direct Expenses $31,795.00
Total Engineering Fee: ::5231,142
ROBERT PECCIA&ASSOCIATES, INC.
SCHEDULE OF REIMBURSABLE EXPENSES
January 1, 2019
EXHIBIT B
TRAVEL EXPENSES:
Standard Mileage Rate(Required on Government projects) $0.58 per mile or Federally Allowable Rate
Regular Mileage Rate $0.63 per mile
SUE Truck-Mileage $1.00 per mile
Per Diem State or Federally Allowable Rates
Cessna 172 $100.00perhour
Other $at actual cost
REPRODUCTION EXPENSES:
Plain Paper Photocopies $0.10 per copy
Color Photocopies $0.75 per copy
All Other Outside Printing Expenses $at actual cost
Photographic Developing Charges $at actual cost
CONSTRUCTION ENGINEERING&SURVEYING EQUIPMENT:
4-Wheeler $100.00 per day
Confined Space Entry Equipment $100.00 per day
Controlotron Ultrasonic Flow Meter $15.00 per hour/$100.00 per day
Digital Level $75.00 per day/$350 per weeW$1000 per month
Flow Recorder $10.00 per day/$30 per week/$100 per month
GPS-Rover $225.00 per day
GPS-RTK System $400.00 per day
Laser Level $20.00 per day/$75 per weeW$225 per month
Line Locator $75.00 per day
Nonsubmersible Transducers(with data logger) $100.00 per day
Nuclear Densometer $100.00 per day/$200 per weeW$650 per month
Structural Rebar Locator/Cover Meter $150.00 per day
Robo-5600 $225.00 per day
Robot S6 $325.00 per day
Sewer Flow Meter $25.00 per day/$50 per week/$150 per month
Submersible Transducers(with data logger) $120.00 per day
Wind Recorder $75.00 per month
SUE-Vacuum Truck Usage $150.00 per hour
Trimble Juno GPS/GIS Hand Held $50.00 per day
Troll 9500(Water Quality Sampler) $560.00 per month
Turbidimeter $20.00 per day
TRAFFIC&TRANSPORTATION EQUIPMENT:
Traffic Counters/Miovision Scout $100.00 per day
OFFICE EQUIPMENT&SUPPLIES:
Computers: Word Processing/Accounting $2.50 per hour
Computers: CADD/Microstation/Corel Draw $7.00 per hour
Fax Machine $1.00 per page
Long Distance Telephone Charges $at actual cost
Postage Costs $at actual cost
Federal Express Services $at actual cost
Other Office Supplies(Specifically purchased for project) $at actual cost
SUBCONTRACTORS:
Invoiced at actual cost incurred by Consultant plus administrative charges.
OTHER EQUIPMENT:
All other equipment is included in the hourly rate charge,and the client will not be charged separately
for such items. This policy is subject to change in the future. The above equipment list may be
amended as necessary for future equipment purchases.
APPROVED BY:RPA BOARD OF DIRECTORS Date: 01/29/19
FAAW9WDM1WVdeimbursab1e Expenses\REIMBEXP 2019.As