HomeMy WebLinkAbout09-16-19 City Commission Packet Materials - C16. Res 5101, CO 1 with Knife River-Belgrade for Cottonwood Road Project
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Murray, Project Engineer
Shawn Kohtz, City Engineer
SUBJECT: Resolution 5101 authorizing Change Order No. 1 to the Cottonwood Road
from Babcock to Durston Project.
MEETING DATE: September 16, 2019
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve Resolution 5101 authorizing Change Order No. 1 to the Cottonwood Road from Babcock to Durston Project.
BACKGROUND: Attached is a copy of resolution 5101 and change order number 1 for the
above referenced project. Oak Street between Cottonwood and Flanders Mill Road was
constructed as part of the new high school by their contractor. They had not planned on opening
it up until next spring. Due to the other major construction projects in the area, staff felt it was important to open it as soon as possible this fall to provide another route around the construction area. Cottonwood is still closed and won’t be complete until next spring, so only half of the
roundabout is usable, and therefore only the north half of the road is being utilized and some fairly
significant traffic control is necessary to channelize the traffic. This change order covers the cost
of that additional traffic control over a two month time frame. There is no change to contract time. The final recommended change in cost and time for these items is reasonable and commensurate with the work involved.
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: This change order increases the contract amount by $30,500.00 from $5,207,849.50 to $5,238,349.50.
Attachments: Resolution No 5101, Change Order No 1
Report compiled on: 9/4/19
328
RESOLUTION NO. 5101
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT WITH
KNIFE RIVER - BELGRADE, BELGRADE, MONTANA.
WHEREAS, the City Commission did, on the 3rd day of June 2019, authorize award of the
bid for the City of Bozeman Cottonwood Road from Babcock St. to Durston Rd. project, to Knife
River - Belgrade, Belgrade, Montana; and
WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such
alterations or modifications of the specifications and/or plans of the contract be made by resolution;
and
WHEREAS, it has become necessary in the prosecution of the work to make alterations or
modifications to the specifications and/or plans of the contract.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the
City of Bozeman, a municipal corporation, and Knife River - Belgrade, as contained in Change
Order No. 1, attached hereto, be and the same are hereby approved; and the City Manager is hereby
authorized and directed to execute the contract change order for and on behalf of the City; and the
City Clerk is authorized and directed to attest such signature.
329
Resolution 5101, Change Order 1 for Cottonwood Road from Babcock to Durston
PASSED, ADOPTED, AND APPROVED by the City Commission of the City of
Bozeman, Montana, at a regular session thereof held on the 16th day of September, 2019.
______________________________________
CYNTHIA L. ANDRUS
Mayor
ATTEST:
___________________________________
ROBIN CROUGH City Clerk
APPROVED AS TO FORM:
______________________________________
GREG SULLIVAN
City Attorney
330
CHANGE ORDERNo. 1DATE OF ISSUANCEEFFECTWEDATE.OWNER: CitvofBozemanCONTRACTOR Knife River - BelgradeContract: Cottonwood Road from Babcock to Durston dated June 3. 2019Project: Cottonwood Road from Babcock to Durston OWNER'S Contract No.ENGINEER: RPA_ ENGINEER'S Contract No. 14510.002You are directed to make the following changes in the Contract Documents:Add an additional detour route to the project along Durston Road to Laurel Parkway to Oak Street endingat Flanders Mill Road. This route utilizes the recently constructed project by the Bozeman School Districtand City ofBozeman of Oak Street from Flanders Mill Road to Cottonwood Road.Reason for Change Order: To provide an exterior travel route across the west side ofBozeman located outside theactive construction zones along Durston and Cottonwood Roads.Attachments: (List documents supporting change)CHANGE IN CONTRACT PRICE:Original Contract Price$ 5.207.849.50Net Increase (Decrease) from previous ChangeOrders No. _ to :$n/aContract Price prior to this Change Order:$ 5.207.849.50Net increase (decrease) of this Change Order:$30.500.00 from Aue. 30 to Nov. 30. 2019Rate after Nov. 30, 2019 is $1,950.00 per weekContract Price with all approved Change Orders:$5.238.349.50CHANGE IN CONTRACT TIMES:Original Contract Times:Substantial Completion: 211 calendar daysReady for final payment:(days or dates)Net change from previous Change Orders No. _ toNo._:Substantial Completion: n/aReady for final payment:(days)Contract Times prior to this Change Order:Substantial Completion: 211 calendar daysReady for final payment:(days or dates)Net increase (decrease) this Change Order:Substantial Completion: 0 calendar daysReady for final payment:(days)Contract Times with all approved Change Orders:Substantial Completion: 211 calendar daysReady for final payment:(days or dates)CHANGE ORDER FORMPage 1 of 3331
Contractor certifies and agrees that there are no additional costs or claims for extra work, additional time, delays oromitted items, of any nature whatsoever, associated with the subject change order items, except as identified andset forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed-uponherein represents the full cost and value for the subject work performed and the materials supplied under the termsof the contract and that the work quantities and value were properly determined and are correct.M^lLh^CONTRACTOR (Authorized Signature)6-^W°fDateRECOMMENDED BY:APPROVED BY:^fa«V^\ ?^]ii(ENGINEER - Signature)DateOWNER (Authorized Signature)DateCHANGE ORDER FORMPage 2 of 3332
CHANGE ORDERINSTRUCTIONSA.GENERAL INFORMATIONThis document was developed to provide a uniform format for handling contract changes that affect ContractPrice or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated intoa subsequent Change Order if they affect Price or Times.Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. Thepractice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes.If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed.For supplemental instmctions and minor changes not involving a change in the Contract Price or Contract Times,a Field Order should be used.B.COMPLETING THE CHANGE ORDER FORMEngineer normally initiates the form, including a description of the changes involved and attachments based upondocuments and proposals submitted by Contractor, or requests from Owner, or both.Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval,depending on whether the Change Order is a tme order to the Conta'actor or the formalization of a negotiatedagreement for a previously performed change. After approval by one contracting party, all copies should be sentto the other party for approval. Engineer should make distribution of executed copies after approval by bothparties.If a change only applies to price or to times, cross out the part of the tabulation that does not apply.CHANGE ORDER FORMPage 3 of 3333
?<KNIFE RIVERAN MDU RESOURCES COMIWIYwww.kniferiver.comIntermountain Region-Belgrade DMsionPO Box 9Belgrade, MT 59714(406) 388-6832(406) 388-8347 FaxAugust 21,2019Staci VernierRobert Peccia & Associates3810 Valley Commons Dr. Suite 4Bozeman,MT59718Serial Letter-04RE: Cottonwood Road firom Babcock St. to Durston Rd.Staci,There has been a request to price additional traffic control for a second detour from thewest along Oak Street. The detour route would be Durston-Laurel Parkway-Oak andending at Flanders Mill Road. We can set up and maintain this detour from August 30ththrough November 30th for $30,500.00. After that we can continue this detour for$1,950.00 per week. The weekly rate does not include damage to the devices due tosnowplows.If you have any questions, please call me at 924-5602.Respectfully,/L &Steven R. BaethProject Manager / EstimatorKnife River - BelgradeEQUAL OPPORTUNITT EMPLOYER334
Traffic \A/ill be shifted tothe north side of Oak StWest of Flanders Mill. Seedetail page 2.MaynardBorder DitchW Oak StW OakI0s0IiWoodworkGlt.'neflcnDrGlenkirk D.-TT®Is'An.tie S{IShadowgl'n 0(ce.Ill>-AUJAgaDETOURG>^Q<s%0^s£SherwCOSWays'??-^ss•sco§•CLBpAnnie StAnn ie StI?(>nnie Sts-w(D?nsId^3§co^g?E<h3f Way£.3-sI3^3g§I.10:s\T^=3\0gie-n FxLUaExisiting trafficclosure @HighSchool ProjectmGlfflwuod D?^[X^Montana Overianding ^WSWGtmwooaOfMeadowlarkElementary School9Bro'aksirie LnIPu'st'-in f!rtIUuislon RdDurT.u'fi RdWORK AREAVATYPE III BARRICADEROADCLOSEDROAD CLOSEDTOTHRU TRAFFICtI?3D<i;<tWay-ie^^?s';estmo(laiidDrIAdam BronkenSoccer Complex9(0CDw?isIIs. W Oak StAnnie Stg§9s^gI5-Ourston RdClassical Waynnt-n An»l>4nnnilQemhnck aI~aIHeritage Christian Schoolifft,TlHon StIBri sb in SlQ.I1>Notes:Laurel Parkway and West Oak can be used as a detourroute while Cottonwood and Durston/Ferguson are closed.•nFTClMRRnilTFB335
0IJTwo Way Traffic-Centerline will be marked withRPM's and SM Delineators.-a.r , •.-•-r"••, T,CROUNDABOUI PAVFDeVH-j•t,&^ ' •.••'.." '.^ • . -_^\ ^^^sS^^'•-.^-•-'I 0,.*s.105-i-r-K-T-I-TI-~f—€-/THOAKSTRE6,19dOlSgw<->-..».-^^..-'.).».-^/^-,-^-'-•;^€*W)IM>IU)WO^—^.3;l^;'"1'*;Mr..AQMil13luts mioT=T=**^"•^v-y^r-rw?^rN^y^,_^i'-ty,STOPT-v-X. -1'^TEMP CONSTRUCTION FENCING INSTALLEDATOAKMEDIAN^<>>.^.-^-A._A_JL_1i'rt - -VSW"^^rI.y,...J^-t..-A-^.-.^-J^-'.-A-.A-KA^-iu'.-f.J...^^-w//IIS1\•IIi;!)!^ms^ .. E?,'.:1i5m^1•I?liljl. lii^<51s^ '!;<JI1(10Ks"k/s•Ic,1^SiII5ar^^)//I<t1»§1=1fe•^"~rn^!.a' imuTr EASf:uE?<rUJ§3r ,ssI,CDt_AE£EK_EU£y£kR'sBss1<j^gsm^E60' CCnc»WOCD5Sf£Jesiyass.ff>It>-t({oriS:<II^gu^^•I^u?•I)yi-=)ll^^^'sS3coIIj eaISlE(0m^^|5J<I!ILJs\D^6a<a<11<ah^!1i.1351 3uLU^Ijillsllsi5^h-a^ffl3;?(0^'s^1§1^II<1SiftLl<illllII<2sI!3!!d=i-;^ ;^| tC I 3)IISiliJJI*V» OOOW.IHSp/y1s|$»l!;i1L"j^s't^a ie *- s; a?s-^JtI;I i,•,'ill MlFWfK~. ; i-r—mm^-Bii44U ^.^•anSs/K./£Jl- Flanders Mill and Oak St will be a 4 wayStop as shown.-Oak St will be reduced to One lane east ofFlanders Mill. For traffic traveling Westboundentering West Oak St Detour.-Traffic will be shifted using Cones, Drums andbarricades as needed. Two Lanes of traffic willflow on the north side of West Oak. Centerlinewill be marked with RPM's and SM delineators.15 Mph will be posted through the Roundabout.25 MPhl signs can be used as needed.- Existing Construction Fence is in place tokeep traffic out.336