HomeMy WebLinkAboutEx 5 BPC 9 12 2019 Sept DIrectors Rpt1.DEXHIBIT 5: Bozeman Parking Commission, 9lt2l20t9BOTEMAN PARKI NG COM M ISSIONParking Program Manager's ReportDate: September 5,2019To: Bozeman Parking CommissionFrom: Ed Meece, Parking Program ManagerAn update of major developments, in AUGUST, includes:Cat-A-Palooza: The Parking Program Manager helped staff the City's informational booths at 2019 Cat-a-Palooza,distributing literature about the MSU Residential Parking Permit District, "72Hour" violations, and answering numerousquestions about other municipal parking situations.Black Lot Pocket Park: Construction began on the new Black Lot Pocket Park, a cooperative funding effort between theBozeman Parks/Recreation, Downtown Business Partnership, and Bozeman Parking. The new park will enhance the greenspace, add some passive user features, and re-align the Black Avenue lot egress to the southern drive lane.Prius' Pavoff Process: The Parking Services Division completed the payments and paperwork required for final payoff of thethree (3) 2016 Toyota Prius enforcement vehicles.HB 80 UDC Request: The Parking Program Manager sent a 'Letter of lntent' to the Bozeman Parking Commission regarding arequest from HomeBase Partners for 80 new long-term leases in the Bridger Downtown Parking Garage. Upon satisfactoryconclusion of the development process, the Bozeman City Commission will make a final decision on this UDC parking leaserequest.Mailed Citations: The Parking Service Division launched a new 'mail citation' enforcement program for the Bridger DowntownParking Garage. The mail citation program leverages the new parking technology to generate citations (and photos) that aremailed to the owners of vehicles in overtime violation. So far, this program has resulted in a far more efficient use of staffand technology resources for garage citations.New Code Compliance Staff: The Parking Program Manager met with the new Code Compliance Manager to explainmunicipal parking enforcement operations, and discuss how Parking and Code Compliance can better work together.T2 Debrief: The City of Bozeman, T2 Systems, Genetec, and PCS Mobile held a project debrief session on August 16th, tocapture important lessons learned from the recent parking technology implementation. ln addition, those in attendancediscussed Bozeman's pending requests for system-wide enhancements to the T2 software platform as well as the 'next steps'for the Phase 2 technology project.Armorv Lot lmprovements: The Parking Program Manager is assisting the Etha Hotel on development of an 'Amendment 3'to their current License Agreement for the Armory Parking Lot, which extends the deadline for return to March 30,2020. Afinal version of Amendment 3 will be submitted to the Bozeman Parking Commission for consideration/approval at theOctober 2020 meeting.HomeBase Partners ORR: The Parking Program Manager completed the 'Parking Services Division' portion of an OpenRecords Request from HomeBase Partners, as related to the revised Parking Permit Policy.Prep for lmpound Sale (9/20): The Parking Services Division has completed a process for a September 20,2019, auction ofseveral trailers, campers, and vehicles in the municipal impound lot that were towed for '72 hour' and Abandoned vehicleinvestigations.aaaaaaaaa8l2oL9j Revenues YTD: Stqz,8sq.oo (18%') Expenditures YTD: 5123,029.00 (1,4%lOperating Reserve: 51,069,913.41 Cash ln Lieu: $t¡0,¡1S.OOLong Term Maintenance: 53L3,325.00
REVENUEParking Lot PermitsGarage PermitsGarage- Transient RevenueGarage Validation CouponsResidential Nghbd. PermitsEmployee Ngbhd. PermitsVisitor Ngbhd. PermitsAdmin/Late FeesBoot FeesCitation RevenueMisc. RevenueRe nts/Roya lties/Othe rRefunds & ReimbursementsTransfer Other Funds (TIFD)TOTAL (w/Tl FD Tra nsfer)TOTAL (w/out TIFD Transfer)EXPENDITUREAdmin - PersonnelAdmin -- OperatingAdmin -- CapitalEnforcement -- PersonnelEnforcement -- OperatingEnforcement -- CapitalGarage -- PersonnelGarage -- OperatingGarage -- CapitalTOTAL (w/Admin Capital- TIFD)TOTAT (w/out Admin Capital-TIFD)Parking Services Fund - Operating (as of il4lt9lAugust 2OL9 - Revenue & Expenditure ReportFY 19 - AusustFY 20BUDGETS 35,ooo.oo SS 31o,ooo.oo Ss 75,500.00 ss 3,ooo.oo sS 2o,ooo,oo S5 2,000.00 SS 1o,5oo.oo SS 42,ooo.oo Ss 2,000.00 ss 300,000.00 ssss 1,500.00 ssss 250,000.00 ss 1,051,500.00 ss 801,500.00 sFY l9-Ausust FY 20FY20%EARNEDACTUALsslo.oo512,236.00s9,005.00S104.oos237.00s1,900.00s7s.ooso.oos1s0.00522,28s.00S7,5oo.ooSsgo.oos633.oo.00ACTUALS15,367.00527,2r7.00s231,070.00542,244.o053,694.00so.ooS15,367.00s27,2L7.0Oso.oo5362,r76.0Os131,106.00BUDGET5 L12,779.00 S5 199,171.00 Ss 15,000.00 s5 267,460.00 S5 47,823.00 SS 65,000.00 SS 46,525.00 SS 178,911.00 5S 15o,ooo.oo SS 1,082,669.00 SS 852,669.00 SFY 20ACTUAL3,460.0037,344.0010,311.001,,212.00L2,587.OO2,802.0O5,390.008,959.00YTD1,0%t2%1,4%40%63%1,40%51%2t%o%19%NA1,6%o%o%1,4%t8%YTD1,4%ß%o%1,6%7%N/A17%13%N/Att%L4%5ss,L7t55,5L8.005,000.00246.O025.001,42,854.O0142,854.OOACTUAL15,935.0030,176.0042,885.003,316.007,967.O022,750.00r23,O29.O0t23,O29.OO%SPENT
Strategic Parking Management PlanSeptember 2019STRATEGY DESCRIPTIONPROJECTED ACTUALCOMPLETIONOn-GoingOn-GoingOct-16COMPLETION COMMENTSAug-16Adopted by the BPC in8/201.6.Aug-16Adopted by the BPC in8/2016.COMPLETEDPENDINGHOLD/NOT STARTEDPPM attending DRCmeetings, and offeringdata/comment as staffrevtew.Adopted by the BPC in1O/2Ot6.BPC approved Resolution2077-o3 (6/20L7]'; CiIvCommission approvedResolution #4837 on8/14/17.BPC adopted Resolution2018-03 recommending CILincrease to 525000(6 / 2078l, ; City Com missionAPPROVAL of Resolution4292 (increasing CILP tos2s000) ont2lrTltaitFormalize the guiding principlesas policies within the parking andtransporation system plan.Adopt the 85% rule as thestandard for measuringperformance of the parkingsupply and triggering specificmanagement strateg¡es.Strengthen the role of theParking Manager and the ParkingServices Division - to betterintegrate with the CommunityDevelopment and EconomicDevelopment planning.Establish a policy for adjustingrates (on and off-street)Establish a Capital Ma¡ntenanceReserve FundRe-evaluate and restructurecurrent cash-in-lieu program.CC Approval8lt4lt7CC Approved newclL rate s25,000121771792345Jul-16TBD6
7Re-evaluate code basedminimum parking requ¡rementsRe-evaluate and clarify thepurpose and intent of thecurrent code section regardingSpecial lmprovement Distr¡ct #565.lmplement a FacilitiesMaintenance Plan.TBDt2l3Ûl2otg On-goingPPM worked with the EDdept on changes to themin¡mum parking standards(UDC) in the B2M zone,approved by CC9l2O17;PPM act¡vely attendinginternal DRC meetings tooffer guidance on policyissues; ACM winn is re-assembling an internal"Pa rking Strategy Team" (at¡nstruct¡on of City Manager),3hh8; lnternal'ParkingStrategy Team' is operating,strategies rega rding #6,7,8are expected to beforthcoming 1612018lPPM is waiting on theAdmin./Legal Depts. Forfurther instruction on thisisue; ACM Winn is re-assembling an internal"Parking Strategy Team" (at¡nstruction of City Manager),3/ 7/78; lnternal'ParkingStrategy Team' is operating,strategies regarding #6,7,8are expected to beforthcoming (612}].8lPPM is completing researchfor facility mgt. bestpractices, starting to draftFac. Mgt, plan,8/t7;April/l9 - PPM acquíred FacMgt plan for MSU garageand met with localengineering firm to discuss;89
101172Develop a reasonable scheduleof data collection to assessperformance, including anaccurate on and off streetinventory (public and private)and an occupancy/utilizationa na lysis.ldentify off-street shared useopportunities based on datafrom strategy 9. Establish goalsfor transitioning employees,begin outreach to opportunitysites, negotiate agreements, andass¡gn employees to facilities.Complete the 2008 ParkingDistrict ldentificationSignage/Branding PlanshlL1 &7/r/r7 COMPLETEOn-GoingData collection ocurred,following the StrategicParking Management Plan,Spring and Summer 2017;WTI report (draft) submitted9/2OI7 , under staff reviewat this time; Final commentssubmitted to WTI formodification, 10 /23 / 17 ; Thefinal WTI Parking OccupancyReport was released onLL/1,4/2017, analysis isunderway - includingreview/memora ndum f romRlck Williams Consulting.1st shared use agreementnegotiated and approvedwith Big Sky Western Bank(June 2017); Completion ofthe WTI Parking OccupancyStudy on 11./1.4/L7 isexpected to demonstrateareas where new sharedspace agreements will bemost effective; Shared UseAgreement and GIS Layercomplete 6/1/18; PPM isidentifying severa I privateparking s¡tes as potentialareas for shared use parkingagreements.Work has begun to designand implement lot specificsignage on "P" towers.Likewise, the PPM isworking to developadditionaltechnologyrelated and regulatorysignage for the garage andlots based on the 2008format; COMPLETE October2018
1314Clarify current on-street parkingsignage, particularly In areaswhere unlimited parking isallowed. Consider incorporatingthe current City parking logo intoon-street signage.Rename all publicly owned lotsand garages by address.Upgrade the access/revenuecontrol system at the BridgerGarage.On-going; January2019 a CompleteParking lnventoryloaded tq GISsYStêrll¡.PSD, in cooperation with theGIS Department, hascompleted an inventory ofall parking signs and zoneswithin the B-3. Theinventory has been loadedas a map layer to the COB'sGIS viewer, and is availableto the public atbozeman.net , Next step isto review current situationagainst desired changes formodifiying field conditionsas deemed appropriate,Resolution 2018-06 waspresented and approved at8lL2hg meeting of theBPC.ñtr )etectton Lofnmlnee lsin final stages of awardreccomendation, as of9/7 lt7. Following 912077bid award, staff is engagedin final contract negotiat¡onsand project planning;contracts signed IO/ L6/ L7 -Scope of Work signedtO I 27 I 77 ; P roject lau nchexpected bV !2/th7:Project kick off call heldIT/1O/17, data conversionand preliminary stafftraining underway; Dataconversion is nearingcompletion of second dataextraction, staff training isunderway, transitionplanning on-going;est¡mated GOLIVE ofa/28/t8; T2 Software and alltechnology (inc. LPR)installed; continuing tomake operational tweaks,and remedy fixed-cameraaccuracy ("context") issuesas of 9/61L8. As of 8-16-19,the COB will considerimplementation of the newaccess/revenue controlsystem COMPTETE; I I 1:6l L9is final debrief session withvendo¡s and internal team,on-site.15shl2078
167718lnstall a vehicle counter systemat Bridger Garage and at theSurface lots,Establish best practice protocolsand performance metrics forexisting enforcement personneland support enforcement withappropriate technology.Expand bike parking network tocreate connections betweenparking and the downtown toencourage employee bikecommute trips and drawcustomers to downtownbusinesses.3lrl2O2OOn-GoingOn-golngOn-go¡nglnstallation of vehiclecounting system has beenmoved to "Phase ll" of the2018 Parking TechnologyProject; following successfulcompletion of t "Phase l" -T2 and fixed/mobile LPR;thlt9: Phase 2 of theparking tech project is inthe 'scoping' phase with T2,for installation of vehiclecounting loops at the Black,Rouse, and N. Willsonsurface lots. Phase 2 wíllalso ínclude occupancysignage on the parkínggarage & implementationof a Mobile Parking App aswell.Court/Appeals Packet(4/17); Uniform Policy(8/17); Enha nced SafetyProcedures; SecurityCamera Policy; LPR Policy;PEO Assigned Routes Policy;Dept. Operations Manualcompleted 4/28h9¡PPM met with City's'bike/pedestrian' consultantto open the door forpotential new partnerships;follow up planned for Spring20L9
2079272223Explore changes to existingresidential on street permitprograms and evaluatepotentia lly implement newresidential parking permitdistricts in the neighborhoodnortha nd south of thedowntown commercia I district,Evaluate on street pricing in highoccupancy areas,Explore expanding accesscapacity with new parking supplya nd/or tra nsitDevelop cost forecasts forpreferred parking supply andshuttle options.Explore and develop fundingoptions,Explore the implementation ofon street pricing.Consider consolidating currentusers of the Carnegie Lot into theBridger Garage. Sell the CarnegieLot to fund acqu¡s¡tion of lbetterlocated parking parcels and/orconstruct¡on of a parking garage.4ltlz020On-golngCity Commission requested(LL/2O|!7) that this effortbe complete, withrecommendation to them,by late Spring/Early Summer2018. PPM will providepreliminary repor to BPC on3/8/!8, final report ona/ 72h8; Presentation toCity Commission onalB/18; Post-CC report, thePPM continues to work onrevised code changes andRPPD determinations foreventual resubmittal to CC'Draft outline for newParking Permit Districtsfinalized by BPC (12118),public engagement plannedfor April and May 2019;Public Engagement Sessionsheld April and May to gatherinput on the BPC's draftproposal for the creation ofnew PPDs, PPM reportedsummary to BPC at 6 132019 mtg; Revised DPBDconcept outline to berevised by BPCAugust/Septe mber I ? 2OL9,w¡th draftordinance/concept to CityCommissionOctober/November 2019 ?No activity at th¡s timeNo activity at thls t¡meNo activity at this timeNo activity at this time.No activity at this t¡me.2425No activity at this time.
26 ln¡tiate new capacity expansion,On-go¡ngThe PPM is part¡cipating insevera I separate economicdevelopment projects thatwould create new publicpa rking facilities 17 / 20181.The internal parking strategyteam has identified this as apr¡or¡ty action, and asiting/funding plan is beingdeveloped for furthercomment and action bycommunity stakeholders -including the BPC. ; Twoseparate feasibility studiesare underway at this time 1)feasibility of additiona Idecks to the existing garage,2) feasibility of several newstructured parking sites inthe downtown - results from#1 expected 3/L/ L8, #2 bV5/2078; Results from bothstudies were released inJunefluly 2019, furtherstudy is underway on thetwo best options for newparking capacity facilities inthe B-3;