HomeMy WebLinkAboutEx 1 BPC 9 12 2019 Aug 19 MinutesEXHIBIT 1: Bozeman Parking Commission, 9/t2l2ot9BOZEMAN PARKING COMMISSIONMINUTESThursday, August 8, 2019 @ 7:30 AMA.Call to Order - 7:30 AM -City Commission Chamber, City Hall, 121 North RouseMavor - Cvnthia Andrus: PresentCommittee Member - Ben Llovd: PresentCommittee Member - Paul Neubauer:PresentCommittee Member - James Ness: PresentCommittee Member - Shasta Winston: PresentCommittee Member - Kellv Wiseman : AbsentCommittee Member - Mark Egge: PresentStaff - Ed Meece: PresentB. Chanqes to the AqendaNo changes to the Agenda. Mr. Meece pointed out that two items ofcorrespondence where received after the August Parking Packet was published.One was from the University Neighborhood Association regarding the parkingbenefit district. The second was an open records request from Alan McCormickreferenci ng Homebase partners.c.20'49. (Exhibit 2)Chair Ness Pointed out corrections to the June Minutes. The motion to increasethe garage leases by 62 was made by Chair Ness, and Commissioner Winstonhad the second. On that same motion, Commissioner Lloyd voted no andCommissioner Neubauer voted yes, Commissioner Egge was absent.Commissioner Neubauer pointed out confus¡on on the first page of the Juneminutes, the last paragraph should say "Jim Goetz."Commissioner Neubauer motions to approve the minutes as amended,commissioner Lloyd with the second.CommittppMemhpr-Paul Neubauer: MntinnCommittee Member - Ben Llovd: 2ndMavor - Cvnthia Andrus: AbstainCommittee Member - Ben Llovd: Approve
EXHIBIT 1: Bozeman Parking Commission, 9/t2/20I9Committee Memhpramesf\lacc. ÂnnrnrrpStaff - Ed Meece: N\AD. Public Comment - Members of the audience or their agent may beinvited to present testimony or ev¡dence. To be recognized, each persondesiring to give testimony or evidence shall step forward and, after beingrecognized, give their name and address for the record. The presidingofficer may establish a time frame for each public comment but in no caseshall such timeframe be less than three (3) minutes per speaker. Thepresiding officer may lengthen or shorten the time allotted for publictestimony.Kathy Powell, 1215 S 3RDAve; Commented on the residential parking permitsrenewal process,'and particularly her concern about the visitor parking permitrenewal process.E. Ex Parte Disclosures of Parkinq GommissionersNoneF. ActionItems1. Appoint one (1) member to the Administrative Review Board.Chair Ness made the motion to appoint Commissioner Winston to theAdministrative Review Board.CommitteeNess: MotionMavor - Cvnthia Andrus: AbstainCommittee Member - Paul Neubauer: 2ndCommittee Member - KelbtWiseman :AbsentCommittee Member - MaEsse: AooroveStaff - Ed Meece: N\A
EXHtBIT 1: Bozeman Parking Commission, 9/12/20L92. Discuss/Approve/Deny revised concept outline for the implementationof new "Parking Benefit Districts'Exhibit 3Mr. Meece explained the areas of town where new Parking Benefit Districts are beingcurrently being considered, and about and the title changes in the documents.Mr. Meece explained going forward that boundaries will need to be discussed andestablished.Commissioner Neubauer asked about the 60% rule and if the public has the sameadvantage as the commission.does to create or dissolve districts. He also asked aboutmanaging on street occupancy to the 85% rate and also about the market rate forparking space.Commissioner Lloyd discussed the importance of the language usage when consideringparking benefits district and residential parking permit districts. He wants thecommunication to be very clear moving forward.Commissioner Egge asked about the clarification for the next step with this item andabout the district.Commissioner Winston asked about the cost for data gathering and management andif it has been broken out.Mr. Meece pointed out that the district would have to pay for itself'Commissioner Egge pointed out the importance of notifying the public regarding thepotential creation of Parking Benefit Districts.Commissioner Winston asked about the removal of the word "downtown" togeneralize the creation of districts.Kathy Powell, 1215 S 3'd Ave; Commented on the residential parking permit districtsand the focus on downtown. She pointed out the continued mix use of downtown, andcommented on the communication to the citizens of parking changes.Chris Naumann, executive member of the Downtown Partnership; He echoedCommissioner Winston's point about writing a more broad policy that may be appliedanywhere in the city, and more specific details once the ordinance for the district isbeing created. He also encourages the commission to stay focused on the 2019Downtown lmprovement Plan.
EXHIBIT 1: Bozeman Parking Commission, 9lt2/2O79Andy Holle rcn,20 N Tracy; Clarified the agenda ltem being discussed and the proposedresolution attached.3, Discuss/Approve/Deny Bozeman Parking Commission Resolution2019-05 A RESOLUTION OF THE BOZEMAN PARKING COMMISSION OF THECITY OF BOZEMAN, MONTANA, ADOPTING REVISIONS TO THE EXISTING'PARK|NG LEASE POLICY" (BPC RESOLUTION 2OL7-O41, RE-TITLED AS THE"PARKING PERMIT POLICY,, FOR THE PURPOSE OF ADMINISTERING THE PUBLICPARKING PERMIT PROGRAMS OPERATED BY THE BOZEMAN PARKINGCOMMISSION AT THE BRIDGER DOWNTOWN PARKING GARAGE, AS WELL ASTHE BLACK, ROUSE, AND N. WILLSON PUBLIC PARKING I.OTS. (EXhibit 4}Mr. Meece expla¡ned resolution 2019-05 by read¡ng his introductorystatements into the record:"Resolution 2OI}-O5, adopts a revised Parking Permit Policy (previously called theParking Lease Policy/ with revisions proposed by staff to address operational items -such as the waiting list and renewal process - proper terminologv - such as changing'permits' to 'leases' - and policv items - such as the Parking Commissions desire to notaccept long term leases for the foreseeable future.""The proposed changes are the result of the staff's observations of current operationalprocedures that need improvement, and a reflection of the stated policy positions ofParking Commissioners and the actions of the Parking Commission, as a body. lt isimportant to remember that the Parking Permit Policy is subject to modification as theParkiñg Commission deems prudent and necessary so as to maximize the public benefitof Bozeman's public parking assets.""ln fact, the Parking Permit Policy, as it currently stands, is the result of an evolutionaryprocess whereby the Parking Commission and Staff have drafted and modified theParking Permit Policy and Parking Permit Calculator over the last several years; as newinformation became available that better refined both documents,""The Parking Permit Policy and Parking Permit Calculator have their origins in the 2016which identified the need for the CityDowntown Stinø [\./lanesemratesiPaÞlrncof Bozeman to (#10) 'develop a schedule of data collection to assess performance ofthe downtown parking supply, including on and off street inventory (public and privatesupply) and occupancy/utilization analysis'."From there the Parking Commission and Staff have diligently worked to create a policyand calculator that provides effective methods for managing utilization of the parking
EXHIBIT L: Bozeman Parking Commission, 9112/2079garage's public parking capacity. All of these iterations were done in the public forum,with substantial opportunity for the public to participate.A brief outline of dates when the Parking Commission has discussed the Permit Policyand Calculator at regular scheduled and noticed meetings would include, but isn'tlimited to:8l2OL7: When the BPC considered its first re-draft of an existing'Facility Parking LeasePolicy'.9l21t7z Further discussion and revisions to the Parking Permit Policy.tLl2OLT Further discussion and revisions to the Parking Permit Policy, styled asResolution 20!9-04.I2l2Ot7: Parking Commission approval of Resolution 2019-04, which included arevised Parking Permit Calculator and Parking Permit Calculator.G|2OL&: The Parking Commission did a quarterly review of the Parking PermitCalculator.tOl2OLS: The Parking Commission did a quarterly review of the Parking PermitCalculator.tl2OL9: The Parking Commission did a quarterly review of the Parking PermitCalculator.6l2OL9: The Parking Commission did a review of the Parking Permit Calculator, andsome discussion of the Parking Permit Policy, during an in-meeting conference callwithRick Williams, parking consultant."And now, the 8/2019 meeting of the Parking Commission where you are once againconsidering modifications to the Parking Permit Policy. All of that to say that theevolution and application of the Parking Permit Policy and Calculator has occurred in arather transparent environment.""That being said, there have been some comments made that the public, and thispolicy, would benefit from a delay of action on Resolution 20L9-05; thereby, providingthe public more time to consider the proposed revisions. Certainly, the staff has noobjections to a temporary delay of action on Resolution 2019-05, to the Septembermeeting of the Parking Commission, if it provides greater understanding to the publicand commission."Mr. Meece pointed out that the parking permit policy is able to be changed at anytime, as the Parking Commission sees fit.
EXHIBIT L: Bozeman Parking Commission, 9lt2l2j19Commissioner Llyod asked about the statement ¡n the resolution 2019-05, "As ofAugust 2019, the Bozeman Parking Commission does not accept new long-term leaseagreements at the Bridger Park Downtown Garage", and how that happened.Mr. Meece pointed out that it was a result of staff observation from the discussion ofthe Parking Commission at the May 2019 meeting, and meetings leading up thatdiscussion.Commissioner Egge asked about the recommendation of the Downtownlmprovement Plan to modify the Bozeman's UDC parking requirements.Mr. Meece pointed out that the Parking Permit Policy is an evolving document, thatcould be modified in the future if the UDC were changed with regard to parkingrequirements for developments.Chair Ness pointed out that after a discussion at a previous Parking Commissionmeeting, the Commission decided not to approve new UDC leases until there is betterdata to analyze.Mr. Meece clarified that the documents Mr. Holleran supplied were not submitted aspublic comment but as an open records request. The documents thus were notdistributed as such.Andy Holle ran,20 N Tracy; He pointed out the complexity of the denial of the requestto convert the leases to long term leases.Motion to delay this action item until the September 12th meeting of the BozemanParking Commission.Committee Member - Shasta Winston: MotionCommittee Member - Ben Llovd: 2ndMavor - Cvnthia Andrus: AbstainCommittee Member - Ben Llovd: ApproveCommittee Member - Paul Neubauer ApproveCommittee Member - James Ness: ApproveCommittee Member - Shasta Winston: ApproveCommittee Member - Kellv Wiseman : AbsentCommittee Member - Mark Egge: ApproveStaff - Ed Meece: N\A4. Discuss/Approve/Deny Parking Program Manager recommendationfor data collection regarding the possible modification of the boundaries
EXHIBIT 1: Bozeman Parking Commission, 9/I2/2Ot9for the Bozeman High School Residential Parking Permit District; Soufhof Main Sfreeú only. (Exhibit 5)Mr. Meece explained the background of this recommendation includes observations ofthe Parking Officers, and comments from citizens. He pointed out that the portion ofthe BHS Residential Parking Permit District which is south of main street is beingunderutilized. He asked the Parking Commission if they are interested in gatheringmore information, and data, to consider potential modification of the district.Commissioner Winston clarified that the Parking Commissiont is not consideringdissolution of the BHS Residential Parking Permit District, just modification. Mr. Meececonfirmed.Commissioner Egge asked if there are areas in the downtown that are over-parked, inexcess of the 85% principle. Mr. Meece agreed thatthere are over-parked areas in thedowntown.Commissioner Lloyd made the point that the intensity around the High School districtis diminishing.Chair Ness pointed out that things change over time, and it is the commission'sresponsibility to analyze and modify as needed.Mr. Meece explained that any changes to the district would be in the form of aresolution of recommendation from the Parking Commission to the City Commission.Commissioner Lloyd motioned to move forward to collect more information and datafor the Bozeman High School Residential Parking Permit District - south of Main Street.Commissioner Winston pointed out that it is a good practice to gather data and toobserve how our districts are functioning.Commissioner Egge commented on the limited resources of the Parking ServicesDivision, and he would rather see the resources spent on the areas that are in moredirect need of attention.Mr. Meece stated that this is not an either-or situation. Other areas of interest can bereviewed while this area is under review as well.Commissioner Neubauer stated agreement with the majority of Commissioner Egge'scomments, and thinks that there are other more pressing issues to focus on.Chair Ness pointed out that we need to find the balance of managing our long termstrategic plan, as well as day to day parking activity.
EXHIBIT L: Bozeman Parking Commission, 9/t2/2O79Committee Member - Ben Llovd: MotionCommittee Member - Shasta Winston: 2ndAndrus: AbstainCommittee Member - Ben Llovd: AnnroveStaff - Ed Meece: N\AThe motion was approved 3-2.H. Parkinq Proqram Manaqer Report (Exhibit 6)Mr. Meece pointed out and highlight the financial report. The department ¡s at87o revenue and 5% expenditure. He also highlighted the "Adding/Deleting aVehicle to a Visitor's Permit" is available online, and was the product of hardwork from Tanya Andreasen (Neighborhoods Coordinator).He mentioned Montana Parking Summit 2091 that is in Billings, October 2019.Commissioner Neubauer pointed out that he would like to have notification inthe future of economic development conversations. He also asked about thegrayed out area of data on the Main Garage 'Average Peak Occupancy' report.Mr. Meece explained that he did not collect the permit-specific data that month,which is why it is grayed out on the report.Mayor Andrus asked about the hours of data collection and how it is beingdetermined and would like to see more data.Mr. Meece explained that the point is to demonstrate the use in a meaningfulway. He pointed out that peak weekday occupancy occurs consistently between12 and 2 every day. Mr. Meece also offered to present additional data if MayorAndrus has specific suggestions of what should be added to the report.Commissioner Egge commented on managing what we measure. He alsoasked about options for residences in the Parking Permit District to be able toregister without the use of a computer.
EXHIBIT L: Bozeman Parking Commission, 9/L2/2O!9Mr. Meece pointed out that there are other steps to take if there are extraordinarycircumstances and possible exceptions that may be made. He commented thatthe first step would be to contact the Finance Department for help.l. New BusinessNoneJ. Adiournment.09:14:32 AM (0L:45:58)K.Upcominq ltems (Tentative):October 2019:Discuss Parking Services Divisions' 201912020 annual budgetpedormance measures.Consider/Approve/Deny extension of License Agreement for Etha Hotel(use of Armory Parking Lot).Presentation from Downtown Business Partnership regarding proposedparking code amendments in Downtown Plan." "Montana Parking Summit 2019": The City of Bozeman has developeda paftnership with the cities of Missoula, Helena, Billings, and Great Fallsto conduct a lz day training and educational opportunity for municipalparking operations in Montana. 'MPS 2019'will be held in conjunction withthe Montana League of Cities 2019 Conference, October 2, 8:30 AM,Billings Hotel & Conference Center, Billings, Montana. Further informationregarding the MPS 2019 agenda, and other details, will be provided asthey are available.
EXHIBII 1: Bozeman Parking Commission, 9/t2/20I9November 2019Annual Board Ethics Training (required by Bozeman City Charter)The next Bozeman Parking Commission meet¡ng w¡ll beheld September 12,2019,7:30 am, at Gity Hall.Bozeman Parking Commission meetings are open to all members of thepublic. lf you have a disability that requires assistance please contact ourADA Coordinator, Chuck Winn 582-2307 .