HomeMy WebLinkAbout09-09-19 City Commission Packet Materials - C8. PSA with Allied Engineering for Design Services for Manley Road
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Kellen Gamradt, Engineer II Shawn Kohtz, City Engineer
SUBJECT: Professional Services Agreement for the Manley Road Improvements
Project
MEETING DATE: September 9th, 2019
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign a Professional Services
Agreement with Allied Engineering Services, Inc. to provide Engineering Design services for the
Manley Road Improvements Project.
BACKGROUND: On February 11, 2019, the City Commission adopted resolution 4955 officially creating a special improvement district to finance the cost of design and construction of
improvements to Manley Road from Griffin Drive north to the city limits. City engineering staff
advertised a request for proposals on February 24th, 2019 to provide professional design services
for the proposed street improvements. Proposals were received from three firms. A selection committee of three city staff selected Allied Engineering Services, Inc. as the most qualified firm to perform the work. A detailed breakdown of the services provided under this agreement are
included in the attached scope and fee proposal.
UNRESOLVED ISSUES: None
ALTERNATIVES: Disapprove
FISCAL EFFECTS: The cost of these services total $242,922.73 which is commensurate with the engineering costs estimated during creation of the Manley Road SID. This work will be paid
for with approved funding from Special Improvement District #747.
Attachments: Professional Services Agreement, Scope of Services
Report compiled on: 08/12/19
233
234
235
236
237
238
239
240
241
242
243
244
August 12, 2019
Kellen Gamradt
CoB Engineering Dept.
20 E. Olive Street
Bozeman, MT 59715
e-mail: kgamradt@bozeman.net (Sent via e-mail only)
Re: AESI Scope and Fee – Version 2 – Revised
Manley Road Design – Bozeman, MT
Dear Mr. Gamradt:
This letter/attachments are provided as AESI Scope and Fee – Version 2 (revised) for the comprehensive
roadway design of the Manley Road improvements on the northeast side of Bozeman, MT. The project
will involve re-constructing and upgrading an approximate 0.7-mile section of Manley to a City collector
standard. The project site will begin on the north side of the Manley and Griffin Drive intersection and
extend northward to the north property line of the Gallatin Park Subdivision. In all actuality, the project
will extend a little further north until the new road width can be tapered back into the existing road.
Version 2 Revisions
Based on comments received from the City on August 2, we have revised our Scope and Fee document
for the Manley Road Design project accordingly. Our current submittal is identified as Version 2 –
Revised. The items that have been added to Version 2 include:
• A detailed cost breakdown for AESI’s portion of the fee. This is provided as an attachment.
• A scope item for public outreach, review, and comment at the 30% and 90% design levels.
• A scope item for coordination with the Bozeman Rotary Club for a storm pond location.
Project Team
The AESI team will consist of two primary sub-consultants for road, street lighting, and utility design and
wetland delineation/permitting. These include Robert Peccia & Associates (RPA) and Sundog Ecological.
AESI and RPA will each have other sub-contractors for geotechnical borehole drilling, traffic control, and
utility line potholing. The structure of the team, along with general duties, is provided below:
245
AESI Scope and Fee – Version 2 – Revised
Manley Road Design – Bozeman, MT
Project: 18-024.02
August 12, 2019
Page 2
• Allied Engineering (Prime Consultant): PM, Oversight, Survey, Geotech, H&H, Storm Drainage
O’Keefe Drilling: Borehole Drilling for Ex. Road Geotechnical Investigation
Mountain West Holding Company: Traffic Control for Borehole Drilling Work
o Robert Peccia & Associates: Road, Street Lighting, & Utility Design. Plans, Specs, & Est.
Rocky Mountain Contractors: Utility Potholing of Private Utilities
o Sundog Ecological: Wetland Delineation and Permitting
AESI Past Involvement
In 2018 and early 2019, AESI was involved with the SID development and creation for the funding of the
Manley Road project. We were retained by a private land developer, but worked closely with the City
Engineering Dept. during the SID process. Our work on the project has included property and landowner
research, a topographic survey of the project site, some geotechnical test pits along the edge of the
road, a conceptual layout/design of the proposed improvements, preparation of a cost estimate, and
SID exhibits. We estimated the total SID project cost at $4,200,919.37, which included $242,922.73 for
the engineering design. A copy of the SID Cost Estimate is attached.
Goals of Project Improvements
There are several goals of the project improvements. First and foremost, it is to create a wider and safer
road corridor for vehicular and pedestrian/bike traffic. This will include a wider road section for parking
and turning movements, street lighting, pavement markings, signage, 11-foot wide shared use asphalt
paths on each side of the road, and crosswalk facilities. In the south half of the site, on-street parking
will be maximized in the area of the new Glen Lake Commerce Subdivision and Map Brewing. In the
north half, the new street section will be designed with a center turn lane. With new curb/gutter and
storm drainage facilities, the collection, routing, and treatment of street run-off will also be improved.
Since this project will be funded by the neighboring property owners through an SID, coupled with the
fact that there are a lot of users of the Glen Lake Rotary Park, we recognize there will be a lot of people
with heavy interest in the final design of the project. To make sure that all voices are heard, we plan on
having public meetings at the 30% and 90% design stages. This will give the public the opportunity to
view the design concepts and provide thoughts or comments for final design consideration.
Value Engineering
There are a few items on this project that will look to be value engineered during the planning and
design of the project.
246
AESI Scope and Fee – Version 2 – Revised
Manley Road Design – Bozeman, MT
Project: 18-024.02
August 12, 2019
Page 3
• First, we will attempt to layout/design the desired project improvements within the existing
right-of-way and easement widths, some of which is less than the 90-foot width that is typically
required for collector street projects. This will save costs on right-of-way acquisition.
• Second, bike lanes will be eliminated from the street section and combined with the sidewalk in
the form of 11-foot wide asphalt, shared use paths on each side of the road. This will save costs
on gravel section materials and concrete.
• Third, our plan is to widen the road as required and assuming enough road section exists,
strengthen the existing roadbed with base course reinforcement and new sections of base
gravel and asphalt. This will save costs by minimizing excavation and replacement of the
existing road and allow the road to be re-built with less traffic control (and allow the road to be
built under traffic conditions, which needs to happen due to limited access for businesses).
• Fourth, we will use the existing storm water pond on the north side of Glen Lake Commerce
Subdivision, which has been up-sized for some of the Manley runoff, and look to combine our
efforts with the Bozeman Rotary Club during their stream restoration work in the southwest
corner of the Bridger Vale Subdivision for a possible pond in this location. This will save costs on
land negotiations and easements for storm drainage facilities on other neighboring properties.
• Fifth, we will layout/design the road improvements while leaving the existing power poles in
place on the northwest side of the project site. This will save costs on coordination as well as
construction time for utility relocation.
• Sixth, we will look at the possibility of modifying the width and location of the shared use path
on the east side of the road and to the north of Turtle Way. If a boulevard is designed as well as
the full width, 11-foot path in this area, this will result in removal of the entire row of tall and
mature, cottonwood trees that border the neighboring lot. Also, due to grade changes between
new and existing elevations, some sort of a retaining wall would be required along the right-of-
way line. Project costs could be reduced by asking for a design deviation and minimizing the
width of the path in this area. A possible option is to place the path right behind the curb line
along this stretch of roadway.
Project Design Elements
Our scope and fee is to provide the final design plans, specifications, and cost estimate for the City to
review and approve. Our work does not include the bidding of the project nor construction services.
Both of these aspects of the project will be handled with an addendum to the scope and fee.
Provided below is a summary of the main project design elements. All elements involve management
and review:
247
AESI Scope and Fee – Version 2 – Revised
Manley Road Design – Bozeman, MT
Project: 18-024.02
August 12, 2019
Page 4
• Coordination with Sanderson Stewart. They are designing the Griffin Drive intersection.
• Coordination with Sanderson Stewart. They are designing the new south side access road to
Glen Lake Rotary Park.
• Coordination with C&H Engineering. They are designing the Bridger Vale Subdivision.
• Coordination with Madison Engineering on their design and sizing for the Glen Lake Commerce
Subdivision stormwater pond. This pond is on the north side of the development and was built
in 2018.
• Coordination with Bozeman Rotary Club. They are designing the new stream restoration
improvements for the Glen Lake outfall. This is a possible storm pond location. As we under-
stand it, the southwest side of the Bridger Vale Subdivision will become a City-owned park and
will be part of the adjacent Glen Lake Rotary Park.
• Conduct pick-up survey work, including Iron Horse Road intersections in the new Glen Lake
Commerce Subdivision, wetland delineation limits, new underground utilities, and area north of
Gallatin Park Subdivision in the roadway taper area.
• Conduct borehole drilling in the existing roadbed. Prepare a final geotechnical report.
• Conduct wetland delineation. Prepare 310 and 404 permitting documents for impacted areas.
• Conduct potholing of private utilities. Prepare existing utility plans.
• Preliminary roadway design. The design will be based on the 2018 concept plan by AESI.
• Preliminary sanitary sewer design for replacement of the existing sewer main located between
the two curves in Manley Road. One of the existing dual 20” mains will be upsized to 36 inches.
• Preliminary re-design of the south access to Map Brewing. This access needs to align with the
north side intersection of Iron Horse Road.
• Hydrology, hydraulics, and preliminary storm drainage design. The storm drainage for the south
half of the project will be routed to the new storm drain pond on the north end of the Glen Lake
Commerce Subdivision. This pond was up-sized during the design of the recent Glen Lake
project to take water from Manley Road. This will likely require an agreement with the Owners
of the Glen Lake Commerce Subdivision. The final location for the stormwater in the north half
of the project is yet to be determined. One option is using the southwest corner of the Bridger
Vale Subdivision property, which is part of the proposed Bozeman Rotary stream restoration
project for the Glen Lake outfall. Another option is a pond location further to the north.
248
AESI Scope and Fee – Version 2 – Revised
Manley Road Design – Bozeman, MT
Project: 18-024.02
August 12, 2019
Page 5
• Develop 30% plans, specifications, and estimate. Submit to City for review.
• Hold, attend, and administer public involvement meeting at the 30% design stage.
• Final roadway design.
• Final storm drainage design.
• Final electrical design for street lighting.
• Final traffic design. This does not include a traffic study (see next page).
• Final sanitary sewer design. This will be submitted to the City and MDEQ.
• Develop 90% plans, specifications, and estimate. Submit to City for review.
• Hold, attend, and administer public involvement meeting at the 90% design stage.
• Final review, edits, and submittal of 100% plans, specifications, and estimate for City approval.
Items Not Included in Scope Work
Provided below are the items not included in the scope of work.
• Griffin Drive Intersection Design: This project, along with the design of Griffin Drive from N. 7th
Ave. to Rouse Ave., was recently awarded to Sanderson Stewart. We will be coordinating with
them the lane configuration/design on the north side of the intersection.
• Traffic Study: A traffic study has not been conducted for Manley Road. As part of the Griffin
Drive intersection project, we are assuming one will be performed by Sanderson Stewart. If this
is done in time, we will use the study data to aid in the design of the Manley Road pavement
section. If not, we will design the road based on typical ESAL values for a collector street. We
are not planning on conducting a traffic study as part of our work.
• Right of Way Acquisition: There are four areas along the project corridor where we do not have
a full 90-foot right-of-way. These include along the Mergenthaler property on the south end of
the site, along the railroad property to the west of Map Brewing, along the State of Montana
property (Glen Lake Rotary Park) north of Map Brewing, and along the parcel on the northeast
end of the site (which is in the County). Along each of these properties there are lesser width
easements that should still allow for the construction of the project improvements. In order to
fit the proposed bike/pedestrian improvements, boulevard widths will need to deviate and
some re-configuration of the asphalt shared-use paths may be required. We plan on designing
249
AESI Scope and Fee – Version 2 – Revised
Manley Road Design – Bozeman, MT
Project: 18-024.02
August 12, 2019
Page 6
the project to fit the existing right-of-way and easement widths. Our work does not include any
right-of-way acquisition.
• Irrigation System and Landscape Design: Our scope does not include any irrigation well,
irrigation sprinkler design, or landscape design in the boulevard areas. We will design conduits
under the asphalt paths such that the adjacent properties can install irrigation in the boulevards
and connect to their existing systems (if they desire). The boulevard areas will be hydroseeded
with drought-tolerant grass seed mixture that is conducive for boulevards that are not watered.
• SWPPP: The preparation, inspection, and management of the SWPPP will be the responsibility
of the Contractor at the time of construction.
• Environmental Permitting: With the exception of the 310 and 404 permitting, which will be
handled during the design, all other environmental-related permits are the responsibility of the
Contractor as the time of construction.
• NWE Power Pole Relocation: We are planning on designing the project with leaving the existing
power poles in place along the northwest side of the project. Based on our 2018 concept plan,
the existing poles will fall in the boulevard area a few feet behind the back of new curb line. We
believe this will be a fine location for the poles. Depending on the height of the overhead lines,
the new street lighting may need to be placed on the east side of the road in this area rather
than a staggered, side-to-side arrangement of the lights. Other option is to go with shorter
poles in this part of the project site to fit under the overhead lines.
Scope Work – Allied Engineering
For a more detailed scope of work and cost break down for Allied Engineering’s portion of the project,
see a later section of this letter. In addition to Robert Peccia & Associates and Sundog Ecological, the
two other subcontractors that will work under AESI will include O’Keefe Drilling (borehole drilling) and
Mountain West Holding Company (traffic control during drilling). As the prime consultant, our duties
will generally include project management, oversight, review, coordination, facilitating public involve-
ment, working the RPA on design items/tasks, topographic survey of the additional areas, geotechnical
investigation and preparation of the geotechnical report and pavement section recommendations,
hydrology, hydraulics, and storm drainage design, and assistance with wetland permitting.
Scope Work – Robert Peccia & Associates
For a more detailed scope of work and cost break down for RPA’s portion of the project, see the
attachments to this letter. RPA will have one subcontractor, Rocky Mountain Contractors. They will be
doing the potholing of existing private utilities. RPA will be handling design of the road improvements,
sanitary sewer main upgrades, and street lighting. They will be preparing the plan drawings, project
manual and specifications, and the cost estimate for final approval by the City.
250
AESI Scope and Fee – Version 2 – Revised
Manley Road Design – Bozeman, MT
Project: 18-024.02
August 12, 2019
Page 7
Scope Work – Sundog Ecological
For a more detailed scope of work and cost break down for Sundog Ecological’s portion of the project,
see the attachments to this letter. Sundog Ecological will have no subcontractors. Sundog will be under
taking the wetland delineation and 310 and 404 permitting for the project. AESI will provide assistance
as necessary. The only wetland areas on the project appear to be north of Turtle Way on the east side
of the road. Due to road widening and possible storm pond construction (in the southwest corner of the
Bridger Vale property), these wetlands will be disturbed, filled, and impacted.
Deliverables
All plans, specifications, estimates, studies, and reports will be delivered in PDF format. Final plans will
also be submitted in AutoCAD format. Printed copies will be provided as requested by the City.
Time and Materials (Not to Exceed)
As we discussed during an initial project meeting a few months ago, we are prepared to undertake the
above scope of work on a time and materials (not to exceed) basis. We are proposing to do the work
for the engineering design budget that was listed in the SID cost estimate (see attached). Our proposed
not to exceed budget will be $242,922.73. A breakdown of this fee for AESI and the sub-consultants and
subcontractors is provided below. For more details, refer to later sections/attachments to the report.
• Allied Engineering (Prime Consultant): $70,349.73
O’Keefe Drilling: $3,000
Mountain West Holding Company: $4,000
o Robert Peccia & Associates: $152,533
Rocky Mountain Contractors: $5,000
o Sundog Ecological: $8,040
ESTIMATED TOTAL: $242,922.73
The terms and conditions under which our services are offered will be in accordance with the enclosed
agreement for professional services. Those services not anticipated in our scope of work will be
provided at the Client’s request on a time and materials basis, or under separate agreement or
authorization, as the services are identified and requested by the Owner.
At a minimum, we will bill the City on a monthly basis. If the City would like to be billed more frequently
(say every two weeks) to keep a better track of time and materials costs, we can certainly do this as well.
251
AESI Scope and Fee – Version 2 – Revised
Manley Road Design – Bozeman, MT
Project: 18-024.02
August 12, 2019
Page 8
We will work with the City on the billing schedule and the date that invoices need to be submitted.
In order to keep costs down and stay within the project budget, AESI will not mark up any sub-
consultants or subcontractors. We will include and pass the all vendor’s costs straight through to the
City on the AESI invoices.
AESI Company Rates
The AESI company rates are listed on the attached Agreement of Professional Services. The individuals
from AESI who will be working mainly on this project will include:
• Paul Sanford – Principal Engineer: $150/hr
• Greg Finck – Principal Surveyor: $150/hr
• Lee Evans – Project Manager: $130/hr
• Josh Smith – Senior Engineer: $120/hr
• Rory Romey – Senior Engineer: $120/hr
• Ron Orton – Environmental Specialist: $95/hr
• Ken Olsen – Sr. CAD Designer: $90/hr
• Erik Schnaderbeck – Engineer Intern: $85/hr
• Connor Switzer – Engineer Intern: $85/hr
• Sarah Studt – Survey Intern: $70/hr
• Matt Edel – Survey Intern: $70/hr
Robert Peccia & Associates Company Rates
Company rates for Robert Peccia & Associates are listed on their attached scope and fee. In general,
RPA’s rates (including direct rate, overhead, and profit) range from about $90 to $160/hr depending on
the classification of the personnel.
Sundog Ecological Company Rates
Company rates for Sundog Ecological are listed on their attached scope and fee. The rate for Briana
Schultz, the owner and sole employee of Sundog, is $90/hr.
Project Schedule
Assuming we obtain authorization in the coming weeks, the intent of our team is to start on this project
in the middle to latter part of August. RPA believes it will take about 6 months to prepare the final
design plans, specifications, and estimate for submittal and final approval by the City. This includes
review sets of these design items at the 30 and 90% levels. If we can maintain this schedule, the goal is
to have an approved set of plans and specifications by the end of February 2020. This will allow bidding
of the project to be done in March if the City’s desire is to construct the project in 2020.
252
AESI Scope and Fee – Version 2 – Revised
Manley Road Design – Bozeman, MT
Project: 18-024.02
August 12, 2019
Page 9
Detailed Scope and Cost
For a detailed scope and cost for the work being undertaken by Robert Peccia & Associates and Sundog
Ecological, please refer to the attachments to this letter. RPA’s estimated design cost is $152,533, which
excludes the $5,000 they have estimated for their subcontractor (Rocky Mountain Contractors). Sundog
has estimated $8,040 for their wetland delineation and permitting services.
Allied’s role in the project will be project management, oversight, review, coordination, facilitating
public involvement, topographic survey of additional items (most of the survey work was completed in
2018), geotechnical services, pavement section design, hydrology/hydraulics/storm drain design, and
assistance with wetland permitting. We have estimated our fee at $70,349.73, which excludes the
$3,000 and $4,000 for our borehole drilling (O’Keefe Drilling) and traffic control (Mountain West Holding
Company) subcontractors. A breakdown of Allied’s costs is provided in the table below:
Table 1. Allied’s Cost Share for Major Project Tasks
MAJOR PROJECT TASKS ESTIMATED COST
Project Management, Oversight, Review, Coordination: $30,349.73
Facilitating Public Involvement at 30% and 90% Design Levels: $5,000
Topographic Survey: $7,500
Geotechnical Investigation and Report: $10,000
Hydrology/Hydraulics/Storm Drain Design: $15,000
Wetland Permitting Assistance: $2,500
TOTAL ESTIMATED COST: $70,349.73
Notes: 1) The geotechnical investigation and report cost does not include the drilling and traffic control subcontractors.
Provided below is a scope of work for the major project tasks given in the table above:
• Project Management, Oversight, Review, and Coordination: As the prime consultant, we will be
responsible for managing and overseeing the project, coordinating with the City and the design
engineering firms for the adjacent projects (under design), lining out RPA and Sundog Ecological
on the work and concept design we have already completed, making sure RPA and Sundog have
what they need to perform the scoped work, design meetings with RPA and the City, addressing
design issues, landowner meetings (as necessary), and review of the 30%, 90%, and 100% design
documents (plans, specifications, and estimate).
• Facilitating Public Involvement at 30% and 90% Design Levels: Public meetings will be planned
and held at the City Engineering Office at the 30% and 90% design levels. We will assist the City
as necessary with the public notification and prepare the presentation and exhibit materials.
We will attend/facilitate the meeting, have forms available for public comment, and summarize
the outcome of the meetings and the comments received.
253
AESI Scope and Fee – Version 2 – Revised
Manley Road Design – Bozeman, MT
Project: 18-024.02
August 12, 2019
Page 10
• Topographic Survey: We surveyed the road corridor of the project site as part of the SID work in
2018. As the design continues, there will be a need for pick-up survey of other project items
and areas. This will include more survey on the northern end of the site (depending on the final
taper length of the new road), wetland boundary points based on delineation, survey of power
pole and overhead line heights, and survey of proposed stormwater pond locations, etc.
• Geotechnical Investigation and Report: As part of the 2018 work, we dug a few shallow test pits
on the edge of the existing road to get an idea of the soils in the road widening areas and also to
see what the existing road section is comprised of. As stated earlier, one value engineering item
of this project is to hopefully use most of the existing roadbed without having to mass excavate
and replace large and deep sections of the road with new sub-base gravel. Provided enough
gravel exists, our plan is to re-construct the upper part of the road with a new reinforced section
of base course gravel and new asphalt surfacing.
To investigate the existing road conditions, we will drill the road in 4 to 6 locations (depending
on locations of utilities and traffic control constraints). The drilling will be completed with a
truck-mounted rig provided by O’Keefe Drilling under the supervision of AESI. The depth of the
borings will be on the order of five feet. To drill in the road, we will sub-contract to Mountain
West Holding Company for the traffic control, including preparation of the traffic control plan.
Based on the test pit and borehole observations, a geotechnical report will be prepared that
summarizes the conditions and that provides the design and construction recommendations for
road re-construction.
• Hydrology/Hydraulics/Storm Drain Design: We will model the existing site conditions and new
project improvements for storm water hydrology. We will prepare the storm drain design for
the capture, routing, treatment, and discharge of storm water. We will work closely with RPA
and provide the design line work, features, elevations, and reports.
Our intent will be to use the Glen Lake Commerce Subdivision storm water pond on the south
end of the project. During the design of this project, we worked with Madison Engineering and
they up-sized the pond to take additional water from Manley. To use the pond, an agreement
will likely need to be reached between the City and the Owners of the Glen Lake Commerce
Subdivision. The biggest challenge for storm drainage will be on the north end of the site. One
option is to work out an arrangement with the Bozeman Rotary Club such that a new pond could
be constructed in the southwest corner of the Bridger Vale property and could be integrated
into their stream restoration design in this area. Other options either include a pond location on
the far north end of the site (which would require an easement from a neighboring property
owner) or the installation of proprietary treatment systems and direct discharge in the roadside
ditch on the north end of the site.
AESI is the Engineer for the Bozeman Rotary Club stream restoration design for the new Glen
Lake outfall project. As a result, coordination of a possible stormwater pond in the southwest
254
255
August 12, 2019
AESI Scope and Fee – Version 2 – Revised
Manley Road Design – Bozeman, MT
Page 1 of 3
AGREEMENT FOR PROFESSIONAL SERVICES
(for time and materials contracts)
The Agreement
This agreement is made by and between Allied Engineering Services, Inc. of 32 Discovery Drive,
Bozeman, Montana, 59718, hereinafter referred to as AESI, and City of Bozeman, hereinafter referred
to as CLIENT. This agreement between the parties consists of these terms and the attached proposal
and any exhibits or attachments noted in the proposal. Together, these elements will constitute the
entire agreement, superseding any and all prior negotiations, correspondence, or agreements either
written or oral. Any changes to this agreement must be mutually agreed to in writing. If this proposal is
not accepted within one month of the proposal date, AESI reserves the right to amend or withdraw the
proposal as appropriate.
Standard of Care
Services provided by AESI under this agreement will be conducted in a manner consistent with the level
of care and skill ordinarily exercised by members of the engineering profession practicing
contemporaneously under similar conditions in the locality of the project. CLIENT shall examine and
respond to AESI's submissions; and give prompt written notice to AESI whenever CLIENT observes or
otherwise becomes aware of any defect in the work.
Site Access and Site Conditions
CLIENT shall grant or obtain free access to the site for all equipment and personnel necessary for AESI to
perform the work set forth in this agreement. AESI will take reasonable precautions to minimize damage
to the site, but it is recognized by CLIENT that, in the normal course of work some damage may occur
(such as may result from gaining access with vehicles, or by subsurface explorations) and the correction
of such damage is not part of this agreement unless so specified in the proposal.
CLIENT shall furnish all available records (as-built drawings, construction records, etc.) indicating the
existing site conditions including locations of all underground structures and utilities. AESI will take
reasonable precautions to avoid known underground structures or utilities, but CLIENT agrees to hold
AESI harmless from any damages that may result due to underground structures or utilities that were
not identified or accurately located.
Basis of Fees for Professional Services
CLIENT agrees to pay AESI for all labor and reimbursable expenses directed to this project in accordance
with the attached proposal. Labor rates are listed below for all services rendered by principals and
employees engaged directly on the Project except for specific tasks or work items with agreed unit costs
(i.e. materials testing, etc). For reimbursable expenses and services provided by independent
256
August 12, 2019
AESI Scope and Fee – Version 2 – Revised
Manley Road Design – Bozeman, MT
Page 2 of 3
professional associates, consultants or subcontractors employed by AESI, CLIENT agrees to pay the
amount billed to the AESI times a factor of 1.10. Billable hourly rates for the various categories of
employees are summarized as follows:
Employee Category Billable Hourly Rate
President/Principal $190/hour
Principal Engineer $150/hour
Project Manager $130/hour
Project Surveyor $120/hour
Land Surveyor $100/hour
Senior Engineer $120/hour
Project Engineer $110/hour
Design Engineer $100/hour
Engineer Intern $85/hour
Survey Intern $70/hour
Sr. CAD Designer $90/hour
CAD Drafter $70/hour
Environmental Specialist $95/hour
Project Representative $75/hour
Intern $60/hour
Administration $60/hour
GPS Use $25/hour
Total Station Use $15/hour
ATV Use $25/hour
Mileage/Truck Rental $0.70/mile or minimum $35/day
Reimbursable Expenses
Reimbursable Expenses mean the actual expenses incurred by AESI in connection with the Project, such
as expenses for: transportation; subsistence; toll telephone calls; reproduction of reports, Drawings,
Specifications, Bidding Documents and similar Project-related items; computer time; equipment rental;
and if authorized in advance by CLIENT, overtime work requiring higher than regular rates.
Billing and Payment
AESI shall submit invoices monthly and/or at project milestones for services rendered and for
reimbursable expenses incurred. AESI also reserves the right to require full payment of any outstanding
invoices and/or full payment of said contract prior to submittal of deliverables to the CLIENT. If CLIENT
disputes the amount of a billing, CLIENT will notify AESI in writing within ten (10) calendar days of the
receipt of bill of the dispute.
Payment is due thirty (30) calendar days from the date of bill. CLIENT agrees that interest at the
maximum rate allowed by law will accrue on all amounts past due, and that failure to pay AESI within
sixty (60) days may be considered a breach of this agreement. CLIENT also agrees to pay all collection
fees if collection services become necessary.
257
August 12, 2019
AESI Scope and Fee – Version 2 – Revised
Manley Road Design – Bozeman, MT
Page 3 of 3
Termination
CLIENT shall have the right to terminate this agreement at any time by giving written notice to AESI. This
agreement may be terminated by AESI in the event of substantial failure of performance by CLIENT, or if
CLIENT suspends the work for more than three (3) months.
In the event of termination, AESI will be paid for services performed prior to the date of termination. If
the agreement is terminated by CLIENT, AESI shall also be entitled to reasonable termination expenses,
including, but not limited to the cost of completing records, and reports necessary to document job
status at the time of termination.
Legal Relations
AESI shall comply with all Federal, State, and Local laws and ordinances applicable to the work to be
done.
AESI hereby agrees to indemnify and hold CLIENT harmless from all claims and liability due to the
activities of AESI, their agents, employees, or both in performing the work required. Any and all
employees of AESI engaged in the performance of work or services required by this agreement shall be
considered employees of AESI only and not of the CLIENT.
The CLIENT hereby agrees to indemnify and hold the AESI harmless from all claims and liability due to
the activities of CLIENT, their agents, employees, or both, in performing the work required.
AESI is and shall perform this agreement as an independent contractor, and as such, is responsible to
the CLIENT only as to the results to be obtained in the work herein specified, and to the extent that the
work shall be done in accordance with the terms of this agreement. AESI shall have and maintain
complete control over all of its employees, subcontractors, agents and operations, being responsible for
any required payroll deductions and providing required benefits, such as, but not limited to, worker's
compensation with statutory limits, and unemployment insurance.
This Agreement applies to and shall be binding on the heirs, personal representatives, successors and
assignees of the respective parties.
The CLIENT hereby guarantees the performance of the terms and conditions contained and set forth in
this contract to be kept and performed on the part of the Owner, including but not limited to, the
promise to pay for services and materials rendered. In this regard should the owner company not pay
its invoices when due, Allied may proceed directly against the undersigned personally and individually,
jointly or severally without exhausting its remedies as to the owner company. This provision shall be
construed according to the laws of the State of Montana.
Limitations
AESI takes no responsibility for hazardous materials or similar unknown site/building conditions that
may exist at the project. While AESI is responsible for its own employees, AESI takes no responsibility
for jobsite and worker safety and for construction means, methods, techniques, sequences and
procedures of other companies. Lastly, CLIENT agrees to limit AESI’s liability for all causes, including
errors, omissions, and negligence, to an amount not to exceed two times the sum total of AESI invoices
to the CLIENT for the project in question.
258
EXHIBIT C 10/16/2018
ENGINEER'S PROBABLE CONSTRUCTION COST
MANLEY ROAD SPECIAL IMPROVEMENTS DISTRICT
BOZEMAN, GALLATIN COUNTY, MONTANA
ENGINEER'S ENGINEER'S
ENGINEER'S ENGINEER'S UNIT TOTAL
ITEM DESCRIPTION QUANTITY UNIT PRICE PRICE
0001 Mobilization/Demobilization, Bonding, & Submittals (May not exceed 5%) 1 LS $175,000.00 $175,000
0002 Preparation, Implementation, & Administration of SWPPP 1 LS $25,000.00 $25,000
0003 Traffic Control 1 LS $200,000.00 $200,000
0004 Exploratory Excavation 1 LS $10,000.00 $10,000
0005 Miscellaneous Work 50,000 EA $1.00 $50,000
SUBTOTAL $460,000.00
1101 Existing Road Sign Salvage 19 EA $200.00 $3,800.00
1102 Existing Tree Relocation 10 EA $450.00 $4,500.00
1103 Existing Tree Removal 10 EA $600.00 $6,000.00
1104 Fence Removal 1100 LF $5.00 $5,500.00
1105 Topsoil Salvage & Re-Use (6" Assumed Thickness) 3,903 CY $22.33 $87,177.61
1106 Pavement Sawcut 506.3 LF $4.00 $2,025.04
1107 Asphalt Pulverization & In-Place Mixing w/Base Course 13,252.4 SY $5.00 $66,261.961108 Existing Curb & Gutter Removal & Disposal 392 LF $5.50 $2,156.00
1109 Existing Sidewalk Removal & Disposal 144 SY $18.00 $2,588.01
1110 Existing Asphalt Trail Removal & Disposal 575 SY $18.00 $10,352.03
1111 Excavation Above Subgrade - Native Soils 2,619 CY $15.00 $39,288.30
1112 Excavation Above Subgrade - Asphalt & Gravel 2,497 CY $15.00 $37,447.851113 Subexcavation/Replacement Below Subgrade 500 CY $53.00 $26,500.00
SUBTOTAL $293,596.80
1201 Asphalt (4" thick) 13,383 SY $18.00 $240,886.82
1202 Asphalt (3" thick)1,333 SY $20.00 $26,664.461203 Base Course Gravel (1-1/2" Minus, 6" Thick) 2,966 CY $25.00 $74,151.40
1204.a Sub-Base (Salvaged Asphalt Millings & Gravel Mix) 2,470 CY $17.00 $41,990.00
1204.b Sub-Base Gravel (6" Minus) - Import 3,826 CY $20.00 $76,512.49
1205.a Embankment Placed from Onsite Material 6,523 CY $7.85 $51,203.16
1205.b Imported Non-structural Embankment 4,926 CY $7.85 $38,671.491206 Geosynthetic Fabric 17,796 SY $6.00 $106,778.02
1207 Curb & Gutter 7,276 LF $18.00 $130,974.58
1208 Median Concrete Curb Pin-Down 876 LF $20.00 $17,514.99
1209 Raised Median Concrete Cap (4" Thick) & Base 94 SY $47.00 $4,428.66
1210.a Mixed-Use Trail Asphalt (3" thick, 11' wide) 7,302 SY $15.00 $109,527.091210.b Mixed-Use Trail Base Course Gravel (1-1/2" Minus, 12" thick, 13' wide) 2,918 CY $25.00 $72,948.56
1211.a Pedestrian Ramp-COB Standard One Way 32 EA $800.00 $25,600.00
1211.b Pedestrian Ramp-COB Standard Two Way 2 EA $3,000.00 $6,000.00
1212 Valley Gutter 5,115 SF $13.00 $66,495.86
1213 Concrete Sidewalk Relacement 200 SF $6.00 $1,200.001214 Reinforced Concrete Drive Apron 5,261 SF $10.00 $52,609.62
1215 Topsoil Import 0 CY $25.00 $0.00
1216.a Road Sign - R1-1 7 EA $200.00 $1,400.00
1216.b Road Sign - R2-1 6 EA $200.00 $1,200.00
1216.c Road Sign - R3-8b 1 EA $200.00 $200.001216.d Road Sign - R3-17 10 EA $200.00 $2,000.00
1216.e Road Sign - R4-7 2 EA $200.00 $400.00
1216.f5 Road Sign - R6-1 2 EA $200.00 $400.00
1216.g Road Sign - R7-1 6 EA $200.00 $1,200.00
1216.h Road Sign - D3-1 14 EA $200.00 $2,800.001217 Road Sign Post & Base 48 EA $200.00 $9,600.00
1218 Yellow Flex Delineator 9 EA $100.00 $900.00
1219.a Pavement Marking-Lane Symbol (White Thermoplastic) 20 EA $500.00 $10,000.00
1219.b Pavement Marking-Lane Word (White Thermoplastic) 4 EA $600.00 $2,400.00
1219.c Pavement Marking-Bicycle Symbol (White Thermoplastic) 30 EA $600.00 $18,000.001219.a Road Striping - 4" Wide Solid Yellow Epoxy Paint 3,825 LF $1.50 $5,737.50
1219.b Road Striping - 4" Wide Striped Yellow Epoxy Paint (9' Stripe/15' Space) 4,425 LF $1.50 $6,637.50
1219.c Road Striping - 4" Wide Solid White Epoxy Paint 500 LF $1.50 $750.00
1219.d Road Striping - 4" Wide Solid White Epoxy Paint (9' Stripe/15' Space) 1,985 LF $1.50 $2,977.50
1219.e Road Striping - 8" Wide Solid White Inlaid Thermoplastic 582 LF $12.00 $6,984.001219.f Road Striping - 24" Wide Solid White Inlaid Thermoplastic 80 LF $36.00 $2,880.00
1219.g Median Bullnose Curb Paint - 24" Wide Solid Yellow Epoxy Paint 18 LF $10.00 $180.00
SUBTOTAL $1,220,803.70
SCHEDULE II - ROAD IMPROVEMENTS
SCHEDULE 0 - MISCELLANEOUS
SCHEDULE I - ROAD DEMOLITION & EXCAVATION TO SUBGRADE
259
EXHIBIT C 10/16/2018
ENGINEER'S PROBABLE CONSTRUCTION COST
MANLEY ROAD SPECIAL IMPROVEMENTS DISTRICT
BOZEMAN, GALLATIN COUNTY, MONTANA
ENGINEER'S ENGINEER'S
ENGINEER'S ENGINEER'S UNIT TOTAL
ITEM DESCRIPTION QUANTITY UNIT PRICE PRICE
1301 Valve Box Adjustment 10 EA $400.00 $4,000.00
1302 Fire Hydrant Adjustment - Horizontal 7 EA $2,800.00 $19,600.00
1303 Fire Hydrant Adjustment - Vertical 7 VF $1,100.00 $7,700.00
1308 Rigid Board Insulation, 4" Thick 400 LF $22.00 $8,800.00SUBTOTAL $40,100.00
1401 SS Manhole Rim & Cover Adjustment 4 EA $500.00 $2,000.00
1402 Main - 36" dia. SDR35 PVC Pipe 950 LF $310.00 $294,500.00
1403 Manhole - 60" (Standard 5' Barrel Section) 4 EA $8,000.00 $32,000.00
1404 Manhole - Extra Vertical Feet 28 VF $600.00 $16,800.00
SUBTOTAL $345,300.00
1501 Storm Sewer Pipe - 12" PVC A-2000 250 LF $61.25 $15,312.50
1502 Storm Sewer Pipe - 15" PVC A-2000 200 LF $64.50 $12,900.00
1503 Storm Sewer Pipe - 18" PVC A-2000 1000 LF $68.00 $68,000.00
1504 Storm Sewer Pipe - 24" PVC A-2000 100 LF $70.00 $7,000.00
1505 Pipe Existing Ditch ~48" Class 5 RCP 950 LF $250.00 $237,500.00
1506 48" Storm Drain Manhole w/ Solid Storm Drain Manhole Cover 4 EA $4,333.33 $17,333.33
1507 48" Storm Drain Manhole and Combination Inlet 12 EA $4,500.00 $54,000.00
1508 Detention Pond Outlet Structure 1 EA $7,000.00 $7,000.00
1509 Detention Pond 1 LS $35,000.00 $35,000.00
SUBTOTAL $454,045.83
1601 Utility Culvert Crossing 12 EA $7,000.00 $84,000.00
1602 Reserved
SUBTOTAL $84,000.00
1701 4" SCH40 Irrigation Sleeve 32 EA $400.00 $12,800.00
1702 Mulching/Composting & Hydroseeding 12,181 SY $5.00 $60,907.32
1703 Reserved
SUBTOTAL $73,707.32
1801 Wetland Mitigation 1 LS $150,000.00 $150,000.00
1802 Reserved SUBTOTAL $150,000.00
1901 Structural Pole Foundations 19.7 CY $1,200.00 $23,640.00
1902 Conduit, 2.0" PVC Trench 4,630.0 LF $12.00 $55,560.00
1903 Conduit, 4.0" PVC, Sleeve 50.0 LF $15.00 $750.00
1904 Conduit, 2.0" PVC, Push 600.0 LF $25.00 $15,000.00
1905 Pull Box, Composite Type 1 15.0 EA $515.00 $7,725.001906 Conductor, Copper, #8 AWG 11,120.0 LF $1.00 $11,120.00
1907 Conductor, Copper, #10 AWG, Lighting & Ground 8,700.0 LF $0.75 $6,525.00
1908 Light Std. 30' Mount (Type 10-A) 28.0 EA $2,800.00 $78,400.00
1909 Luminaire, (type 3S 72w LED) 28.0 EA $1,400.00 $39,200.00
1910 Single Type C - Power Supply 1.0 EA $3,500.00 $3,500.00SUBTOTAL $241,420.00
Estimated Construction Total (Schedule 0 - III & V - IX ) $3,017,673.65
15% Contingency (Schedule 0 - III & V - IX ) $452,651.05
Construction Total + 15% Contingency (Schedule 0 - III & V - IX ) $3,470,324.70
2101 Engineering Design (7% of Construction + Contingency) 1 LS $242,922.73 $242,922.73
2102 Construction Staking, Testing, & Inspection (7% of Construction + Contingency) 1 LS $242,922.73 $242,922.73
2103 Bond Council & Administrative Fees (1% of Construction + Contingency) 1 LS $34,703.25 $34,703.25
2104 Contribution to State Revolving Fund (5% of SID Total) 1 LS $210,045.97 $210,045.97SUBTOTAL $730,594.67
SID TOTAL = $4,200,919.37
SCHEDULE VII - LANDSCAPE IMPROVEMENTS
SCHEDULE VIII - ENVIRONMENTAL MITIGATION
* Schedule IV - Sanitary Sewer Improvements have not been included in the total construction costs as part of this SID. Funding for Schedule IV will come from
source other than SID.
SCHEDULE IX - LIGHTING IMPROVEMENTS
SCHEDULE X - ENGINEERING & ADMINISTRATIVE FEES
SCHEDULE III - WATER IMPROVEMENTS
SCHEDULE IV - SANITARY SEWER IMPROVEMENTS*
SCHEDULE V - STORM SEWER IMPROVEMENTS
SCHEDULE VI - DRY UTILITY IMPROVEMENTS
260
TASK NO.Principal EngineerPrincipal SurveyorProject ManagerSenior EngineerEnvironmental SpecialistSenior CAD DesignerEngineer InternSurvey InternTOTAL HOURSTOTAL FEESTOTAL COSTTravel Other
1 PROJECT MANAGEMENT, OVERSIGHT, REVIEW, COORDINATION
Task 1a - Project Management
Scoping and Contract Negotiations 20 20 $2,600 $2,600
Project Invoicing 16 16 $2,080 $2,080
General Project Management 7 30 37 $4,950 $4,950
Task 1b - Oversight
Oversight of Project Team 7 25 24 56 $7,180 $7,180
Task 1c - Review
Review of 30% Design Drawings, Specificiations, and Estimate 8 8 16 $2,000 $2,000
Review of 90% Design Drawings, Specificiations, and Estimate 8 8 16 $2,000 $2,000
Review of Final Design Drawings, Specificiations, and Estimate 8 8 16 $2,000 $2,000
0
Task 1d - Coordination 0
Coordination of Project Design Elements 30 30 60 $7,500 $7,500
Subtotal Hours 14 0 145 78 0 0 0 0 237
Subtotal Costs $30,310 $0 $0 $30,310
2 FACILITATING PUBLIC INVOLVEMENT AT 30% AND 90% DESIGN LEVELS
Task 2a - Public Meeting at 30% Design Level
Notifications, Exhibits, Presentation, Attend/Facilitate Meeting, Summarize Comments 10 10 20 $2,500 $2,500
Task 2b - Public Meeting at 90% Design Level
Notifications, Exhibits, Presentation, Attend/Facilitate Meeting, Summarize Comments 10 10 20 $2,500 $2,500
Subtotal Hours 0 0 20 20 0 0 0 0 40
Subtotal Costs $5,000 $0 $0 $5,000
3 TOPOGRAPHIC SURVEY
Task 3a - Conduct Pickup Surveys of Necessary Items
Field Time 8 40 48 $4,000 $4,000
Task 3b - Updates to Topographic Drawing
Office Time 8 8 8 8 32 $3,440 $3,440
Subtotal Hours 0 16 0 8 0 8 0 48 80
Subtotal Costs $7,440 $0 $0 $7,440
$0
$0 $2,400 $0
$2,600$0
$18,850
$0
$70
$0
TASK DESCRIPTION INDIRECT COSTS$0
$85
$2,100 $0
HOURS AND FEES
$0
$0 $3,360
MANLEY ROAD DESIGN - FROM GRIFFIN DRIVE NORTH FOR APPROXIMATELY 0.7-MILE
$150
AESI ITEMIZED BUDGET (INCL. SUBCONTRACTOR COSTS)
August 12, 2019
$130$150 $120 $95 $90
$9,360 $0 $0
$2,400 $0 $0
$960 $0 $720
261
TASK NO.Principal EngineerPrincipal SurveyorProject ManagerSenior EngineerEnvironmental SpecialistSenior CAD DesignerEngineer InternSurvey InternTOTAL HOURSTOTAL FEESTOTAL COSTTravel Other$70
TASK DESCRIPTION INDIRECT COSTS$85
HOURS AND FEES
MANLEY ROAD DESIGN - FROM GRIFFIN DRIVE NORTH FOR APPROXIMATELY 0.7-MILE
$150
AESI ITEMIZED BUDGET (INCL. SUBCONTRACTOR COSTS)
August 12, 2019
$130$150 $120 $95 $90
4 GEOTECHNICAL INVESTIGATION AND REPORT
Task 4a - Geotechnical Fieldwork
Coordinate with Sub-Consultants 7 7 $910 $910
AESI Field Time 12 12 24 $2,580 $2,580
Subcontractor - Borehole Drilling (O'Keefe Drilling)$3,000 $3,000
Subcontractor - Traffic Control (Mountain West Holding Company)$4,000 $4,000
Task 4b - Geotechnical Report
Prepare Geotechnical Report 50 50 $6,500 $6,500
Subtotal Hours 69 12 81
Subtotal Costs $9,990 $0 $7,000 $16,990
5 HYDROLOGY/HYDRAULICS/STORM DRAIN DESIGN
Task 5a - Hydrology and Hydraulics
Preliminary Storm Drainage Design (Includes Coordination with Bozeman Rotary Club)8 40 20 68 $7,540 $7,540
Task 5b - Storm Drainage Design
Final Storm Drainage Design (Includes Coordination with Bozeman Rotary Club)8 40 20 68 $7,540 $7,540
Subtotal Hours 0 0 16 80 0 0 40 0 136
Subtotal Costs $15,080 $0 $0 $15,080
6 WETLAND PERMITTING ASSISTANCE
Task 6a - Wetland Assistance
Preparation of Exhibits for Permit Applications 10 14 24 $2,530 $2,530
Subtotal Hours 0 0 0 10 14 0 0 0 24
Subtotal Costs $2,530 $0 $0 $2,530
TOTAL HOURS 598
TOTAL COSTS $70,350 $0 $7,000 $77,350
$0
$23,520 $1,330 $720 $4,420
250
$32,500 $3,360$2,100 $2,400
14 16
$0 $0
4852
$0 $0
$0 $0 $0$0 $0 $8,970 $1,020 $0
$0 $0 $2,080 $9,600 $0 $0 $3,400 $0
$1,200 $1,330 $0
196 14 8
262
Manley Road Project Scope of Services, July 2019
Robert Peccia and Associates Page 1 of 3 Exhibit C
EXHIBIT C
MANLEY ROAD IMPROVEMENTS PROJECT
Scope of Services – Design Phase
INTRODUCTION
Robert Peccia and Associates (RPA) as a sub-consultant to Allied Engineering Services Inc. (AESI) agree
to furnish professional engineering services for the Manley Road Improvements project for the city of
Bozeman. The project limits on Manley Road are from Griffin Drive to north of Gallatin Park Drive.
This scope of services is for the design phase only. Phases for bid to award and construction management
will be added by amendment.
The intersection of Manley Road and Griffin Drive will be designed through a separate City of Bozeman
project. This scope of services includes coordination with that project. RPA will design the Manley Road leg
of the intersection based on the preferred intersection configuration determined in the Griffin Drive project.
ACTIVITY LIST AND DESCRIPTION
The activities anticipated to complete the design phase are discussed in the following sections. A project
scoping meeting was held April 29, 2019 at the City Professional building in Bozeman with Shawn Kohtz,
Kellen Gamradt, Lee Evans, and Staci Venner. This scope of services was developed based on information
provided by the city of Bozeman at the scoping meeting.
Task 1.1: Project Evaluation and Management
This activity includes general project start-up activities including attending the scoping meeting, and
preparation of the scope of services, fee estimate, and contracts. Also included in this activity are general
management tasks throughout the duration of the design phase including invoicing, budgeting and
coordination with the City and the prime consultant, assuming a 6-month schedule.
Task 1.2: Preliminary Roadway Design
This task is revising the original layout prepared by AESI during the SID Phase. RPA will revise the
geometric layout for City of Bozeman collector standards based on a 45-mph design speed, develop turning
templates for the various design vehicles at major intersections, and incorporate adjacent development
plans. RPA will develop the preferred road alignment and profile with cross sections and construction limits.
The design will minimize impacts to right-of-way and existing private utilities. This task also includes
coordination with the City for preliminary design issues.
Task 1.3: Preliminary Sanitary Sewer Design
This task is the preliminary design of the 1,300-feet upgrade of one of the existing dual 20-inch sewer mains
to a new 36-inch main and upsizing four existing manholes. This section of sewer crosses Manley Road
from Mergenthaler property on the east to Montana Rail Link property on the west. The estimated
construction cost from the City of Bozeman Capital Improvement Program is $504,000.
Task 1.4: Develop 30% PS&E
This task is the development of the 30% Plan, Specification and Estimate (PS&E) package for a review by
the City. This task includes development of the plan sheets, details, and summaries for roadway, storm
263
Manley Road Project Scope of Services, July 2019
Robert Peccia and Associates Page 2 of 3 Exhibit C
drain, sanitary sewer, geotechnical, and public utilities. This task also includes RPA’s internal review and
revisions. The 30% submittal does not include electrical, signing, or pavement marking plans.
Task 1.5: Final Roadway Design
This task is finalizing the preferred alignment and profile after the 30% City review and City approval of the
layout. Final design items include detailed intersection design, A.D.A. compliant sidewalks and ramps,
driveway design, sanitary sewer, and incorporation of final storm drain features. RPA will prepare the final
3D model, cross sections, and curb profiles. This task also includes coordination with the City for any final
design issues.
Task 1.6: Final Electrical Design
Once the final roadway alignment is set, this task provides final design of the street lighting system. The
street light system will be designed to meet City of Bozeman LED street lighting collector standards by
using the AGI street lighting software for analysis and simulation. The design will minimize impacts to
existing utilities and coordinate with adjacent lighting systems. This task also includes calculations for
voltage drop, conduit sizing, and luminaire spacing. RPA will coordinate with Northwestern Energy for the
locations of the electrical services.
Task 1.7: Final Traffic Design
This task includes inventory of existing signs and pavement markings. Once the final roadway alignment is
set, this task will provide final design and layout of the signing and pavement markings. This task also
includes sign design calculation sheets for street name signs and any specialty signs.
Task 1.8: Final Sanitary Sewer Design
This task is the final design of the 1,300-feet upgrade and includes the design report and submitting the
DEQ certified checklist. A DEQ deviation is not expected and not included in this scope of work. The DEQ
fee is also not included in the scope and will be paid directly by the City.
Task 1.9: Private Utility Conflict Plans
This task includes performing utility potholing at conflict locations by subcontracting to Rocky Mountain
Contractors. RPA will prepare a staking file and AESI will stake the pothole locations. The pothole locations
and depths will be added to the plan set.
This task also includes preparation of colored exhibits detailing private utility impacts and the relocations
required as part of the project. Anticipated impacted utilities may include electric, gas, fiber optic, and
telephone. RPA will attend the utility coordination meeting with the City and utility companies, and review
relocation plans prepared by the utility companies. At the request of the utility companies, RPA will meet
on-site to coordinate relocations.
Task 1.10: Develop 90% PS&E
This task is the development of the 90% Plan, Specification and Estimate (PS&E) package for a review by
the City. This task includes finalizing the plan sheets, details, and summaries for roadway, storm drain,
geotechnical, sanitary sewer, and public utilities. This task also includes development of the final plans for
street lighting, signing, pavement markings, A.D.A. compliant sidewalk and curb ramps, intersection layout
details, and driveway layout details. This task also includes RPA’s internal review and revisions.
264
Manley Road Project Scope of Services, July 2019
Robert Peccia and Associates Page 3 of 3 Exhibit C
Task 1.11: Final Review & Submittal
RPA will revise the PS&E package based on the City’s 90% review comments and submit the 100% PS&E
electronically. Printed copies for advertising and bidding will be performed under an amendment and are
not part of this scope of services.
DELIVERABLES
All deliverables will be provided to the City of Bozeman in electronic PDFs for 30% and 90% submittals.
Electronic AutoCAD drawings will also be submitted. Printed copies will be provided as requested by the
City.
ITEMS NOT INCLUDED
RPA’s scope of work does not include traffic data collection, intersection analysis of the Griffin/Manley
intersection, surveying or staking, geotechnical investigations or recommendations, wetland or stream
delineations, environmental impact analysis, environmental permitting, coordination with irrigation
companies, design of water distribution systems, hydrology or hydraulics analysis, storm drain system
design, erosion control, DEQ deviation submittal, DEQ application fees, right-of-way acquisition or
landowner coordination, landscaping design, and sprinkler system or irrigation design.
SCHEDULE
The design phase is estimated to begin in August 2019 after approval of the scope of services and fee
proposal by the City Engineering Department and subsequent City Commission approval. RPA will
complete the design phase in six months after contract approval for advertising and bidding in February
2020. This project schedule is dependent on right of way acquisition and the timing of the preferred
configuration at the Manley/Griffin intersection by the City’s consultants.
265
ROBERT PECCIA & ASSOCIATES Manley Road, Griffin to Gallatin Park
ENGINEERING SERVICES CONTRACT Bozeman, MT
SCHEDULE OF ESTIMATED COSTS
Attachment D-1DESIGN PHASE
Principal QAQC Project Design Staff CADD Account-Total
Work Item Reviewer Manager Engineer Engineer Drafter ing Person
$60.14 $52.69 $47.16 $39.80 $33.00 $29.01 $38.51 Hours
1.1 Project Evaluation and Management
Develop scope of services, cost proposal, site visit 2 16 18
Subconsultant services agreement 1 1 2
Invoicing & budgets (assume 6 months)8 8 16
1.2 Preliminary Roadway Design
Preliminary road layout with tapers & transitions (45 mph design speed)16 16
Iterations for road centerline alignment & profiles for cut/fill impacts with
preliminary cross sections, city coordination for design options 8 40 8 56
Turning templates at 16 intersections for various design vehicles and
preliminary layout of 16 intersections, based on mainline striping 4 24 28
Develop preferred road alignment & profile with preliminary cross sections 4 16 8 28
Merge Allied's preliminary drainage design into plan, cut profiles and cross
sections 8 8 16
Meet with city for preferred design, prepare exhibits & meeting materials,
resolve design issues 8 4 12
1.3 Preliminary Sanitary Sewer Design
Obtain & incorporate sanitary as-builts 8 8
Preliminary layout of one 36" replacement line & 4 manholes 2 16 8 26
1.4 Develop 30% PS&E
Road plans - title sheet, notes, table of contents, control diagram 2 8 10
Road plans - Typical Sections & Geotech details from AESI 4 16 20
Road plans - Incorporate Pond & Storm Drain Details from AESI 2 8 10
Road plans - Road Plan/Profile Sheets (6 sheets)4 16 20
Sanitary plans - Plan/Profile Sheets and details (3 sheets)2 8 10
Preliminary Specification Book with project special provisions 12 12
Preliminary quantities & Cost Estimate 2 8 40 50
Internal QA/QC Review and subsequent plan/spec revisions 8 2 4 4 18
Create PDF of 30% PS&E, submittal to City for review 1 1 4 6
1.5 Final Roadway Design
Design revisions after city review, revise road alignment & profile, re-run
cross sections 2 24 26
ADA sidewalk & intersection layouts at 16 intersections (4 hours ea.)4 32 32 68
Finalize cross sections with utilities, storm drain, ADA features 1 24 25
Develop 3D model for construction limits 1 8 9
Develop alignments & profiles for curb lines 2 40 16 58
Exhibits and resolve remaining issues with City 4 4
1.6 Final Electrical Design
Incorporate lighting as-builts & adjacent subdivision lighting 8 8
Corridor lighting layout with staggered layout, AGI lighting software &
calculations for voltage drop, and conduit fill 4 60 16 80
NW Energy service coordination 2 2
1.7 Final Traffic Design
Signing & pavement marking inventory 12 12
Pavement marking layout 1 8 9
Signing layout including sign calc sheets for street name signs & specialty
signs 3 24 27
1.8 Final Sanitary Sewer Design
Revise and finalize design 1 16 4 21
Design Report with exhibits & City coordination 1 24 8 33
MDEQ Permitting application with exhibits (3 sets of plans & specs)4 4 8 16
1.9 Private Utility Conflict Plans
Determine private utility impacts/conflicts & prepare colored plans (12 plan
sheets at 1"=25' for utility relocations/adjustments)8 32 40
Determine pothole locations, staking files to AESI, prepare pothole exhibits
for RMC, incorporate results on the plans 4 12 16
Utility coordination meeting, follow-up on-site meetings with individual
companies 8 8
1.10 Develop 90% PS&E
Finalize Road plans - notes, table of contents 1 4 5
Finalize Road plans - Typical Sections & Geotech details from AESI 1 4 5
Finalize Road plans - Geometric & Staking Details (16 intersections)16 60 76
Finalize Road plans - Incorporate final Pond & Storm Drain Details 2 16 18
Finalize Road plans - Road and Curb Plan/Profile Sheets (6 sheets)8 24 32
Finalize Sanitary plans - Plan/Profile Sheets and details (3 sheets)2 16 18
Electrical - Lighting plan & details 8 24 32
Signing - Plans & details (6 sheets)8 24 32
Pavement Marking - Plans & details (6 sheets)2 16 18
Final Specification Book & finalize special provisions 16 16
Finalize quantities & Cost Estimate 8 40 48
Internal QAQC Review and subsequent plan/spec revisions 2 24 4 8 8 16 62
Create PDF of 90% PS&E, submittal to City for review 2 8 10
1.11 Final Review & Submittal
Revisions after City's 90% review comments 8 8 8 24 48
Final 100% electronic submittal 2 2 8 12
TOTAL PERSON-HOURS:8 32 154 398 224 452 8 1276
LABOR COST PER EMPLOYEE:$481.12 $1,686.08 $7,262.64 $15,840.40 $7,392.00 $13,112.52 $308.08 $46,082.84
DIRECT EXPENSES
Exclusions:
Vendor - Rocky Mountain Contractors for utility potholes (~$450/hole plus disposal fees)$5,000.00
Equipment (Computers at $2.50/hour)$505.00
Equipment (CADD software at $7.00/hour)$7,518.00
Printing (report & 3 sets of bound plans/spec books for DEQ application)$400.00
Mileage (2WD at $0.58/mile, 5 site visits & 10 city trips)$217.50
Total:$13,640.50
SUMMARY OF ENGINEERING SERVICES
Direct Labor $46,082.84
Overhead (Current OH Rate X Direct Labor) (1.7152)$79,041.29
Subtotal Labor Cost:$125,124.13
Direct Expenses $13,640.50
Subtotal Project Costs:$138,764.63
Profit (15% of Loaded Labor):$18,768.62
Total Engineering Fee (Rounded):$157,533
To be completed by AESI: geotechnical, wetland delineation
and mitigation, permitting, water system design, hydrology
and hydraulics, storm drain system design, surveying and
staking, irrigation company coordination.
This scope does not include erosion control, landscaping,
irrigation or sprinkler system design, right of way acquisition,
or landowner coordination.
F:\Highways\19503_000_Manley Rd\ADMIN\PROPOSAL\ORIGINAL - DESIGN\MANLEY DESIGN COST PROPOSAL.xlsx
266
TASK NUMBERWork Tasks (Description)Wetland Specialist Briana SchultzDIRECT COSTSTOTAL COSTSHourly Rate:$90.00
A Project Management
A1 General (client relations, meetings, etc.)6 90.00$
A2 Expenses -$
Task sub total:6 -$ 90.00$
B Wetland Delineation
B1 Wetland Field Assessment 8 -$ 720.00$
B2 Data Entry and Analysis 4 -$ 360.00$
B3 Wetland Boundary Mapping 2 -$ 180.00$
B4 Wetland Delineation Report Compilation 8 -$ 720.00$
B5 Project Review Response 6 -$ 540.00$
B6 Expenses (per diem, auto, printing,etc.)200.00$ -$
Task sub total:28 200.00$ 2,720.00$
C Permitting
C1 Montana Joint Permit Application 12 -$ 1,080.00$
C2 Conservation Distrtict Sumbittal and Correspondance 10 -$ 900.00$
C3 ACOE Sumbittal and Correspondance 10 -$ 900.00$
C4 Floodplain Sumbittal and Correspondance 6 -$ 540.00$
C5 DEQ Sumbittal and Correspondance 4 -$ 360.00$
C6 Expenses (printing,etc.)1,000.00$ -$
Task sub total:42 1,000.00$ 2,520.00$
TOTAL BY CLASSIFICATION (Hours)76
COST BY CLASSIFICATION (Dollars)6,840.00$ 1,200.00$
TOTAL DIRECT COSTS 1,200.00$
PROJECT COSTS 8,040.00$
Allied Engineering
Manley Road Wetland Delineation
Time and Materials Estimate
7/11/2019
267