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HomeMy WebLinkAbout93- Retired Senior Volunteer Program of Gallatin County . .. .; . . . . ~ - MEMORANDUM OF UNDERSTANDING Between Retired Senior Volunteer Program (nSVP) of Gallatin County Bozeman, ~fontana 807 N. Tracy (406) 587-5444 and Volunteer Station: City of Bozeman Address: c/o City Hall Bozeman, MT 59715 Telephone NUmber: 586-3321 This Memorandum of Understanding sets forth the basic policies of RSVP of Gallatin County. It is hoped that this memorandum will facilitate the cooperation between RSVP and a volunteer station that requests volunteers. (A volunteer station is any non-profit or public agency or organization that requests volunteers and signs this Memorandum of Understanding.) 1. Volunteer Assignments a. RSVP staff will initially learn about the volunteer need of a potential volunteer station either through a personal visit to the site or by direct contact from the interested station. b. The volunteer station will provide RSVP with a job description for each planned volunteer assignment. RSVP or the station may review the assignments from time to time to determine if they are appropriate. c. nsvp staff will interview and refer RSVP volunteers to the volunteer station. The volunteer station will have the opportunity for an interview before the final placement occurs. d. The volunteer station will notify RSVP staff if an RSVP volunteer cannot be placed in a volunteer assignment. e. All volunteer assignments must be handled through the RSVP office. If the volunteer station maJces direct contact with the RSVP volunteer instead of going through the RSVP office, the RSVP office must be notified. If there is no notification, the volunteer will not be covered by insurance or eligible for reimbursement of expenses. Such volunteers must be advised of the non- RSVP-approved status by the volunteer station. f. Volunteer stations will assure adequate heal th and safety provisions for the protection of volunteers. . " , . . . . .. 2. ORIENTATION AND SUPERVISION a. The volunteer station will pe responsible for orienting RSVP volunteers to the volunteer station and to individual volunteer assignments. b. The volunteer station will be responsible for on~going supervision of RSVP volunteers. However, RSVP staff may visit the station at any time to assess the needs of the station and volunteer(s). c. The representative of the volunteer station who will be responsible for arranging orientation and supervision is: Robin Sul1ivt=ln. Clerk of Commission ~ - d. RSVP staff will provide consultation on orientation and supervision when requested. e. The volunteer station will furnish the volunteer{s) with materials necessary to complete an assignment. 3. SEPARATION FROM VOLUNTEER SERVICE a. The volunteer station may request the removal of an RSVP volunteer at any time. With cause, RSVP may recall an RSVP volunteer at any time. b. An RSVP volunteer may resign from service at a volunteer station or from RSVP at any time. c. Discussion of individual separation wi II occur among RSVP staff, staff at the volunteer station, and the RSVP volunteer to clarify the reasons for separation, to resolve conflict, and/or to take remedial action. 4. INSURANCE COVERAGE a. RSVP will provide accident, personal liability and excess auto insurance to cover RSVP volunteers durfng their approved volunteer assignments, including traveling to and from their volunteer assignments. Insurance provided by RSVP does not duplicate expenses covered by Medicare or other valid and collectable insurance coverage. b. The volunteer station will make such investigations and prepare such reports as requested by RSVP regarding accidents involving RSVP volunteers. 5. RELIGIOUS AND POLITICAL ACTIVITIES The volunteer stations will not request, assign, or permit RSVP volunteers to conduct or engage in religious, sectarian, or political activities as a part of their RSVP volunteer assignment. 2 . <;. . . ~ 4 . .. ~ .. 6. DISPLACEMENT OF EMPLOYEES The volunteer station will not assign ?olUTJ'-r:n~'~ t:r-' :-l11 "t' assignments which would displace t':orJ::ers '-'r imt",;, (' 7: _; " I:; n 'J contracts for service. n e qu est s for v 01. u 11 tee r s t ~; 1 1 l' ,-, screened carefully to avoid replacing paid staff f'('rd tiOllS. '7. FHOIlIBITION OF DISCnnUNATION The volunteer station will not discriminnte on '~"P b:lr;is of age, race or color, gender, marital status, ni) t; c:tlill origin ancestry or physical disability. 8. CONFIDENTIALITY The names of RSVP volunteers will not be given out to any other agency or source without the voluntcer's signed approval. Volunteer records will be used only for purposes directly related to the approved RSVP assignment and for no other reason. 9. PUBLICITY AND RECOGNITION a. The volunteer station should make it known to that station's constituency the contributions made by RSVP volunteers and support received from RSVP. Prominent recognition of the contributions made by RSVP volunteers should also be included whenever possible, in newsletters, PSA's, and other public relations efforts. Recognition events and other means of recognizing RSVP volunteers on an on-going and annual basis are strongly encouraged. b. RSVP staff will provide consultation on volunteer recognition upon request. 10. VOLUNTEER EXPENSES It is the philosophy of RSVP of Gallatin County that an older person on a fixed income should not be prevented from volunteering because of out-of-pocket expenses. Limited availability of funding restricts our ability to fully meet all requests for reimbursement. Therefore, RSVr encourages agencies to furnish, at no cost to the RSVP volunteer, such things as transportation, parking, and/or a uniform whenever possible. RSVP will continue to meet requests for transportation and to reimburse volunteers for their meal expenses within limitations prescribed by RSVP of Gallatin County, policies and the availability of funds. a. RSVP will reimburse volunteers directly for transportation in accordance with RSVP policies whenever funcHng permi ts . 3 . ",.. .... ~ -= . . ~ ... .. b. When a meal period occurs during the RSVP volunteer's hours of service, a meal should be provided by the volunteer station as an in-kind contribution if possible. The station should then advise RSVP on a monthly basis of the dollar amount donated. Otherwise, . RSVP will reimburse volunteers directly for such costs in accordance with RSVP policies, whenever funding permits. 11. VOLUNTEER REPORTS The volunteer station coordinator will forward the monthly hours of RSVP volunteers to the RSVP office by the 15th of the month. Keeping a record of volunteer hours is extremely important to RSVP funding sources. 12. RECRUITt-1ENT Through the use of varied professional recruitment methods, RSVP will actively pursue your request for a period of three months. If we are unable to meet your need within this time frame, the RSVP coordinator assigned to work with your organization will contact you. Your request will then be placed in a sustaining file for the duration of the year. During this period, recruitment efforts will be less intensive but volunteers interviewed will continue to be informed of your needs. a. The RSVP volunteer coordinator assigned b'J personal I}' work with your organization is Jill Holder & Bea JIorswill This memorandum may be amended at any time by the parties involved. At the end of 12 months this Memorandum will be updated by an RSVP Coordinator. A signed copy of this Memorandum of Understanding will be supplied to the Volunteer Station. EDSENIORVOLUNTEERPROGRnM /J/ -. lJ" r; /. , ' -6- '7-ci! rJ . Date 10 Ji (/t/~ ~ ..o? ...", / / '1'/ /J / p-/ {fI1'h/}'}-~_ A-'-- /5-i:"- ,'f J Ti tIe (/1 Date 4 . ~~ .. ." . . MEMORANDUM OF UNDERSTANDING UPDATE WORKSTATION: 4 / ;;, rU (/ . l 1 {J-Jt .n'4_, l- e Date: Lj' //& /~;0 / ' , Workstation Representative .,J1 '- Workstation's Evaluaticn/Comments of RSVP program: Date: it /&/1'7 ! I \ Workstation Representative Signature: c:..._ -.::-::-\-. .....--'--- RSVP Rep.resentati ve Signature ~ (~,-,G\.. ---"l~ RSVP's Evaluation/Comments of Workstation: Workstation's Evaluation/Comments of RSVP: - "