HomeMy WebLinkAbout98- MT Dept. of Administration Cooperative Purchasing Agreement
COOPERA TIVE PURCHASING AGREEMENT
1. This Agreement is made and entered into between the Montana Department of
Administration, ("STATE") and, the City of Bozeman
a local public procurement unit ("LOCAL UNIT") as defined in 18-4-401(2), Montana Code
Annotated, (MCA).
Miral D. Gamradt, Admin. Servo Dir. ,of the the City of Bozeman
shall represent the LOCAL UNIT in working with this Agreement. Mike McMahon, of the
Procurement and Printing Division, Department of Administration shall represent the
STATE.
2. The purpose of this Agreement is to permit the LOCAL UNIT to purchase supplies and
services from vendors.at the prices, terms, and conditions contained in contracts between the
STATE, and those vendors. The methods by which the LOCAL UNIT may participate in
State contracts are through Requisition Time Schedules for vehicles, Term Contracts, the
Central Stores program, and Purchase Orders established from Invitation for Bids or
Request for Proposals.
4. It is understood and agreed that this Agreement is entered into pursuant to the provisions of
7-11-101, MCA et seQ. and 18-4-401 through 18-4-407, MCA, and that no separate legal
entity is hereby created.
5. The State shall:
a. Conduct the procurement in compliance with the Montana Procurement Code, Title 18,
(MCA) and the Administrative Rules of Montana, (ARlvf), Title 2, Chapter 5.
b. Provide the LOCAL UNIT with a regular listing of all eligible State Term Contracts or
Requisition Time Schedules items. All prices, terms, and conditions indicated on the
listing arc valid for the period stated therein. UPOll request, the State will provide the
LOCAL UNIT with a catalog of supplies available through the Central Stores Program.
c. Inform vendors that the LOCAL UNIT is an eligible participant in any solicitation
intended for cooperative purchasing.
d. Determine the specifications for the supplies and services.
6. The LOCAL UNIT shall:
a. Insure that purchase orders issued against State contracts are in accordance with the
prices, terms, and conditions established in the State contract.
b. Make timely payments to the vendor. Payment for supplies and services, and inspection
.
,
and acceptance of supplies and services ordered by the LOCAL UNIT. shall be the
exclusive obligation of said unit.
c. Make timely payments to Central Stores for all supplies received from Central Stores.
d. Be responsible for the ordering of supplies or services.
e. The exercise of any rights or remedies by the local public procurement unit shall be the
exclusive obligation of such unit; however, the STATE, as the contract administrator and
without subjecting itself to any liability, may join in the resolution of any controversy
should it so desire.
7. The LOCAL mTIT agrees that it will be responsible far all disputes which may arise
between it and a vendor. The STATE is responsible for disputes concerning supplies
offered by Central Stores. The LOCAL UNIT shall hold the STATE harmless from any
liability which may arise from its utilization of this cooperative purchasing agreement.
8. It is understood and agreed that the STATE may, pursuant to 18-4-406 (3), MCA, charge a
contract management fee for services provided under this Agreement.
9. This Agreement will take effect upon execution by both parties and shall continue until it is
terminated by giving 30 days written notice to the other party.
Feb. 17 1998
FOR THE L CAL UBLIC PROCUREMENT UNIT DATE
<-fId~J #-- cPd&~- :?r
MIKE McMAHON,BUREAU CHI~ DATE
DEP ARTMENT OF ADMINISTRATION
9/95
~ . ~
PLEASE CHECK AND FILL IN THE BOTTOM PORTION FOR CORRECT
BILLING PURPOSES:
NAME: City of Bozeman
MAILING ADDRESS: P.O. Box 640
Bozeman, Montana 59771
STREET ADDRESS: 411 East Main Street
Bozeman, Montana 59715
CITY: ~.. . Bozeman
STATE: MT
ZIP CODE: 59715
PHONE NUMBER: (406) 582-2303
CONT ACT PERSON: Miral D. Gamradt
FAX NUMBER: (406) 582-2323
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Customers - Part 1 of 2
Customer C58633 Alpha CITY. . . .
Name CITy.OF.BOZEMAN...............
Address WARRANTS.PAyABLE.CLERK........
Address 814.N.BOZEMAN..PO.BOX.640.....
City BOZEMAN' . . . . . . . . . . . . State / Zip Code MT 59771-0640
Phone 582-2300...... Fax 582-3201......
Contact RENEE.BENNER........ ZipMail Number ........
Salesperson . . .
Terms Code l' . Terms N 45 days
Tax Code 1. . NO SALES TAX USED i
Tax District 1.... (
NONE i
Division 2. CENTRAL STORES CUSTOMER !
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Area . . !
Type . . I
Warehouse 10 CENTRAL STORES SUPPLIES 1
Added On: 08/18/94 By: iviE C Changed On; 12/09/97 Bl''' : CLR
Database: PSB Appl~ CAR 00 User: DJS Feb 26th, 8:03 am i
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?-rr Please a copy of the fully
IL
~v.r--~ executed agreement to:
G Robi n Su11 i van
Clerk of Commission
City of Bozeman
P.O. Box 640
Bozeman. ~'ontana 59771
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