HomeMy WebLinkAbout19- Contract Amendment - Department of Commerce - Big Sky Economic Development Trust Fund MT-BSTF-1-19-06A - Profitable Ideas, Inc. (PIE) - DOCUSIGNED DOCUMENT DocuSign Envelope ID: D16E6C58-4FAF-429B-A3B8-965BAE5D1237
COMMERCE CONTRACT#MT-BSTF-1-19-06
MONTANA DEPARTMENT OF COMMERCE
CONTRACT AMENDMENT # MT-BSTF-1-19-06A
This Contract Amendment is entered into by and between the City of Bozeman, P O Box 1230
Bozeman, Montana 59771-1230, ("Contractor") and the Montana Department of Commerce
("Department"). Program funds have been awarded to assist the Contractor and Profitable Ideas
Inc. (PIE), 815 Manley Rd., Bozeman, MT 59715-8840.
The Contractor and the Department mutually agree to amend Contract#MT-BSTF-1-19-06
("Contract"), executed by them on August 28, 2018 as follows:
1. Section 1: Purpose of the Agreement is amended to read:
The purpose of this Contract is to provide funding for Big Sky Economic Development Trust
Fund (BSTF) Program (the Program) Economic Development Job Creation Project activities
approved by the Department which the Contractor has applied for project funds pursuant to
Sections 90-1-201 et seq., Montana Code Annotated (MCA).
Program funds have been awarded to assist the Contractor and Profitable Ideas Inc. (PIE), 815
Manley Rd., Bozeman, MT 59715-8840, (the "Assisted Business") with wage reimbursement and
the creation of jobs in Montana.
The Assisted Business has agreed to create 20 eligible net new jobs at the project site located at
Bozeman, Montana 59715-8840, (the "Project Site") in the Contractor's jurisdictional area within
the Contract time period. An eligible net new job is defined as one that is new to the company
and has not been filled before July 19, 2018. Eligible new job criteria is a full-time job, meaning a
predominantly year-round position requiring an average of 35 hours of work each week, and pays
wages that meet or exceed $19.58 per hour, before the value of benefits is added.
In addition, the Contractor and the Assisted Business have agreed to a total new investment at
the Project Site, which is equal to or greater than $1 for every $1 of BSTF financial assistance
received, within this Contract time period.
2. Section 6: Effective Date and Time of Performance of the Agreement is amended to read:
(a) This Contract shall take effect on July 19, 2018 and will terminate upon completion of the
final closeout by the Department, or by July 19, 2020, whichever comes first, unless
otherwise terminated in accordance with the terms of this Contract.
(b) All Program award monies must be expended by the Contractor within the timeline specified
in the Contractor's application, which by reference is made a part of this Contract. The
Contractor may modify the implementation schedule set forth in the Contractor's application
only upon obtaining prior approval of the Department.
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(c) Each party, after termination of this Contract, remains subject to and obligated to comply with
all legal and continuing contractual obligations arising in relation to its duties and
responsibilities that may arise under the contract including, but not limited to, record
retention, audits, and indemnification.
(d) The Department reserves the right to extend this Contract based on but not limited to the
Contractor's performance of the contracted activities, the Contractor's compliance with
program requirements and the availability of program funding.
3. Section 7: Budget of the Contract is amended to read:
(a) The total amount to be awarded to the Contractor under this Contract will not exceed
$100,000.00 to be used as follows:
• Up to $92,000.00 to assist the Assisted Business with wage reimbursement and;
• Up to $8,000.00 for eligible administrative expenses.
(b) The Project budget is set forth in the application, as submitted by the Contractor and
approved by the Department, and as specifically incorporated by this reference. The
Department must approve budget adjustments to the Project in advance. To obtain approval
of a budget adjustment, the Contractor shall describe the rationale for a budget adjustment in
writing to the Department.
(c) Any Project expenses the Contractor fails to incur on or before July 19, 2020 will revert to
the Big Sky Economic Development Trust Fund.
4. Section 8: Conditions on Method of Reimbursement of the Contract is amended to read:
(a) The total amount to be awarded to the Contractor under the Contract shall be up to
$5,000.00 per eligible net new job created by the Assisted Business for documented costs
with reimbursement not to exceed a total of$100,000.00 for the entire Contract. The
Department will not reimburse the Contractor for any costs incurred prior to July 18, 2018,
nor for any expenses not included in the approved budget or not clearly and accurately
supported by the Contractor's records.
(b) The Contractor and the Assisted Business shall satisfy the matching funds requirements
consistent with the purposes expressed in the application during the period of the Contract
and shall meet or exceed the 1:1 required match ratio.
(c) Unless otherwise authorized by the Department, the Contractor may receive award funds
periodically over the Contract period only upon documenting the expenditure of the
required matching funds and the creation of the eligible net new jobs by the Assisted
Business, and after incurring eligible expenses.
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(d) The Department will use funds appropriated for the Program to fund awards to those entities
that have received a Notice of Award letter. The Contractor acknowledges that its access to
Program funds is subject to their availability.
(e) The Department agrees that, if and when the funds described in paragraph (a) of this Section
are available, the Department will authorize the Contractor to request payment from
Program funding awarded for the Contractor's Project. In requesting reimbursement, the
Contractor will follow the instructions supplied by the Department.
(f) The Contractor shall satisfy the matching funds requirements consistent with the purposes
expressed in the Contractor's application during the period of the Contract.
(g) The Department will only release funds to reimburse eligible and documented costs. Funds
can be requested by sending a Request for Payment, in the format prescribed by the
Department, signed by duly authorized representatives of the Contractor.
(h) As further set forth in Section 5 ACCEPTANCE OF PROGRAM REQUIREMENTS, and
Section 24 TERMINATION OF CONTRACT, if the Contractor fails to or is unable to comply
with any of the terms and conditions of this Contract, any costs incurred will be the
Contractor's sole responsibility and the Contractor agrees to repay to the Department any
funds advanced under the Contract.
(i) The Project funds may not be used to cover any costs incurred by the Contractor prior to
July 19, 2018, for any expenses not included in the Contractor's application or an approved
adjustment thereto, or for any expenses not clearly and adequately supported by the
Contractor's records.
(j) Once the Department has determined a Request for Payment to be complete, the
Department is allowed thirty (30) working days to process a Request for Payment. The
Contractor-shall provide signatory and banking information at the time of Contract execution
in order to facilitate electronic funds transfer payments. The Department may withhold
payments to the Contractor if the Contractor has breached the terms of this Contract.
(k) If actual Project expenses are less than projected in the budget, the Department, at its
discretion, may reduce the amount of BSTF funds to be provided to the Contractor
accordingly.
(1) If the Department determines that the Contractor has failed to satisfactorily carry out its
responsibilities under this Contract, the Department may withhold payment to the
Contractor until such time as the parties agree on a plan to remedy the deficiency.
(m) The Department reserves the right to withdraw a commitment of any Program funds for
projects not ready to proceed within three (3) months after the date of tentative award.
(n) If the Assisted Business creates an eligible new job but fails to sustain that job for the
requisite duration, then the Contractor shall reimburse the Department all funds received
for that job. If the Assisted Business fails to create the required number of jobs, then the
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Contractor shall reimburse the Department the difference between the total amount
advanced and the amount attributable to actual jobs created. If the Assisted Business ceases
operation at the Project Site, then the Contractor shall reimburse the Department all funds
received under this Contract.
(o) At the request of the Department, Requests for Payment for contracted or subcontracted
services must attach appropriate documentation demonstrating compliance with contract
requirements.
(p) The Contractor may not use monies provided through this Contract as payment for Project
costs that are reimbursed from other sources.
(q) The Department will withhold ten percent (10%) of the total amount awarded to the
Contractor until the Department approves the complete the job creation and all tasks
outlined in Section 2 SCOPE OF WORK are completed by the Contractor and approved by
the Department.
5. Section 9: Reporting Requirements of the Contract is amended to read:
(a) Quarterly Project Progress Reports. Unless otherwise specified by the Department, the
Contractor will also submit Project Progress Reports quarterly to the Department until the
Contractor receives Contract closeout approval from the Department. The Project Progress
Report must be provided on or before April 30th to cover the January I-March 31 reporting
period, July 31 st to cover the April I June 30 reporting period, October 31 st to cover the
July I-September 30 reporting period, and January 31 st to cover the October I-December 31
reporting period, for each year of the Contract period and at closeout of the Contract. These
reports will describe the status of the activities set forth in Section 2 SCOPE OF WORK,
including, at a minimum:
• Certified employment documentation from the Assisted Business that includes the
breakdown of jobs created, using the Job Status Spreadsheet and accompanying Job
Certification Form; Written Progress Report that should include the following items:
o detailing progress towards achieving the hiring objectives and project goals that
were described in the application;
o projected completion date;
o any difficulties encountered in working towards these goals;
o any changes within the assisted business structure, business name or changes to
its registration with the Montana Secretary of State's office;
o any other pertinent information
(b) The employment level of Profitable Ideas Inc. (PIE) one day prior to the contract effective
date of July 19, 2018 is 22 permanent, full-time employees onsite, per the certified baseline job
report.
(c) The report must also describe any significant problems encountered in carrying out the Project
and the scope of any necessary modifications the Contractor is requesting in the SCOPE OF
WORK, BUDGET, or Project implementation schedule. The State, at its discretion, may decline
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to honor the final ten percent (10%) Request for Payment if any required project progress
reports have not been submitted.
(d) Request for Payment with Report. Request for Payment with reports must include all items
listed in Section 9(a), plus the following:
• The Request for Payment Form signed by two authorized representatives,
• Project Progress Report detailing progress towards achieving the hiring objectives and
project goals that were described in the application as well as describing any difficulties
encountered in working towards these goals,
• Approved documentation verifying eligible costs were incurred,
• Documentation of matching funds expended to date.
(e) Project Closeout. Upon completion of the final Project, the Contractor will submit a signed final
Project Completion Report. The Project Completion report should include all items in Section
9(a) and (c), with a request for payment for the final 10% of the award.
• Once the Department accepts the final Project Completion Report and the final payment is
processed, the Contractor will complete a Closeout Certification Form.
• Once the Department approves the Closeout Certification Form from the Contractor, the
Department will officially closeout the project and send a letter of closeout to the
Contractor.
The Department may request additional documentation, when in the exercise of its judgment
such documentation is needed to confirm performance.
To assist the Department with program performance reporting, the BSTF award recipient
may be required to provide annual project updates for 3 years after the close of the contract.
(6.)All other provisions of the Contract remain in full force and effect
—A4;Rr _ 7/29/2019
Cyyn—dy An rus Date
Mayor, City of Bozeman
ATTEST:
rbbtw ,Vbl k 7/30/2019
Robin Crough, MPA, City Clerk Date
8/5/2019
tamKitt.
Tara Rice, Director Date
Montana Department of Commerce
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Big Sky Economic Development Trust Fund Contract Amendment#MT-BSTF-I-19-06A
Montana Department of Commerce City of Bozeman
DocuSign Envelope ID: D16E6C58-4FAF-429B-A3B8-965BAE5D1237
Contract Information Sheet
Division staff are required to complete the items in blue print.
City of Bozeman - Profitable Ideas, Inc. (PIE)
Contract Number: MT-BSTF-1-19-06A Division: MOTBD
Contractor's Name: City of Bozeman
Contractor (Signee) Name: Cyndy Andrus
Contractor's Email: candrusO)bozeman.net
Contractor's Address: P 0 Box 1230 Vendor Number: 23437
Contractor's Address 2: Bozeman, MT 59771-1230
Contractor Liaison: CC Brit Fontenot
Contractor's Liaison Email: bfontenot(ftozeman.net
Contractor Liaison: CC Amanda Brown
Contractor's Liaison Email: abrown@prosperamt.org
Contractor Liaison: Robin Crough
Contractor's Liaison Email: rcrough(a)bozeman.net
Duns Number: Begin Date: July 19, 2018
(Federal Funds Required)
Amount: $100,000.00
Organization Number: 535301 End Date: July 19, 2020
RFP Number(if applicable):
Program Number: 51
CONTRACT AMENDMENT TO INCREASE AMOUNT AND EXTEND CONTRACT END DATE
Liaison: Debi Davidson Program Manager: Annmarie Robinson
Liaison Email: ddavidson2@mt.gov Bureau Chief:
Liaison Phone: 406-841-2792 Additional Email: arobinson3@mt.gov
Signatures: Carbon Copies:
Division Adminstrator YW(kr �(�,} 6/13/2019 Liaison: ❑�
Fiscal Review C,you� (�bO�S 6/13/2019 Director (> $200K): ❑
Legal Counsel aamft Art* 6/13/2019 Deputy Director (<$25K): ❑
Filenet ❑,r
Secretary of State: ❑
BIA: ❑
Clerk of Court: ❑
DocuSign Envelope ID: D16E6C58-4FAF-429B-A3B8-965BAE5D1237
Contract Information Sheet
Dow'Fl .
r s9Cu RED
Certificate Of Completion
Envelope Id: D16E6C584FAF429BA3B8965BAE5Dl237 Status:Completed
Subject:Montana Department of Commerce Contract#MT-BSTF-1-19-06A for Signature
Source Envelope:
Document Pages:7 Signatures:6 Envelope Originator:
Certificate Pages:6 Initials:0 Contracts Admin
AutoNav: Enabled PO Box 200501
Envelopeld Stamping:Enabled 301 S.Park Ave
Time Zone:(UTC-07:00)Mountain Time(US&Canada) Helena, MT 596200501
doccontracts@esign.mt.gov
IP Address: 161.7.59.22
Record Tracking
Status:Original Holder:Contracts Admin Location: DocuSign
6/10/2019 3:07:21 PM doccontracts@esign.mt.gov
Signer Events Signature Timestamp
Jennifer Pelej c'^ Sent:6/10/2019 3:14:56 PM
jpelej@mt.gov �a(�" Pdq Viewed:6/13/2019 9:47:17 AM
Security Level:Email,Account Authentication Signed:6/13/2019 9:47:29 AM
(None)
Signature Adoption:Pre-selected Style
Using IP Address: 161.7.240.242
Electronic Record and Signature Disclosure:
Accepted:2/7/2019 4:03:44 PM
ID:cd83cb4d-2c04-4720-9d25-e555d253eb19
Craig Woods Sent:6/13/2019 9:47:30 AM
cwoods@esign.mt.gov r cU� (I�OD�S Viewed:6/13/2019 10:34:49 AM
Accountant Signed:6/13/2019 10:34:57 AM
MT Dept of Commerce
Security Level:Email,Account Authentication Signature Adoption:Pre-selected Style
(None) Using IP Address: 161.7.59.20
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Garrett Norcott Sent:6/13/2019 10:34:59 AM
gnorcott@mt.gov Gamf muff Viewed:6/13/2019 4:40:02 PM
Security Level: Email,Account Authentication Signed:6/13/2019 4:40:11 PM
(None)
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Using IP Address: 161.7.59.19
Electronic Record and Signature Disclosure:
Accepted:6/13/2019 4:40:02 PM
ID:4ae74f22-0471-4bd5-98b6-b44072e68876
Cyndy Andrus Sent:6/13/2019 4:40:12 PM
candrus@bozeman.net - — Resent:6/14/2019 8:08:46 AM
Security Level:Email,Account Authentication Resent:6/21/2019 9:29:29 AM
(None) Resent:6/26/2019 8:26:57 AM
Signature Adoption:Drawn on Device Resent:6/28/2019 8:32:19 AM
Using IP Address: 174.45.105.231 Resent:7/15/2019 9:16:13 AM
Signed using mobile
Resent:7/22/2019 12:43:08 PM
Viewed:7/9/2019 2:32:22 PM
Signed:7/29/2019 7:32:48 AM
Signer Events Signature Timestamp
Electronic Record and Signature Disclosure:
Accepted:7/9/2019 2:32:22 PM
ID:c3f6c5ab-6d3d-4c44-8f2e-da998f44b144
Robin Crough Sent:7/29/2019 7:32:50 AM
rcrough@bozeman.net �b('ltn, CYbll Viewed:7/30/2019 1:42:15 PM
Security Level: Email,Account Authentication Signed:7/30/2019 1:42:30 PM
(None)
Signature Adoption: Pre-selected Style
Using IP Address:69.145.83.100
Electronic Record and Signature Disclosure:
Accepted:8/28/2018 8:59:46 AM
ID: 13c98e73-833d-4990-aff9-05c6e176613b
Tara Rice Sent:7/30/2019 1:42:32 PM
tara.rice@mt.gov fiAro. Ku, Resent:8/5/2019 3:23:21 PM
Director Viewed:7/30/2019 1:50:11 PM
Security Level:Email,Account Authentication Signed:8/5/2019 3:54:04 PM
(None) Signature Adoption: Pre-selected Style
Using IP Address: 161.7.59.24
Electronic Record and Signature Disclosure:
Accepted:7/30/2019 1:50:11 PM
ID:f5010397-27da-4bea-992e-bf3255f41aaa
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Annmarie Robinson COPIED Sent:6/10/2019 3:14:57 PM
arobinson3@mt.gov Viewed:6/10/2019 4:21:49 PM
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Debi Davidson �Q pI E D Sent:6/10/2019 3:14:56 PM
ddavidson2@mt.gov Viewed:6/10/2019 3:21:49 PM
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Amanda Brown COPIED Sent:6/13/2019 4:40:13 PM
abrown@prosperamt.org Viewed:6/17/2019 11:32:05 AM
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Brit Fontenot COPIED Sent:6/13/2019 4:40:13 PM
bfontenot@bozeman.net Viewed:6/17/2019 3:48:09 PM
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted:6/16/2015 8:35:10 AM
ID:79fd0248-abf54575-a049-509ecf212ba 1
Marty Tuttle C V PI E D Sent:8/5/2019 3:54:06 PM
matuttle@mt.gov
Chief Legal Counsel
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cyndi Davis COPIED Sent:8/5/2019 3:54:07 PM
CDavis3@mt.gov
Payroll and Benefits Accountant
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/5/2019 3:54:07 PM
Certified Delivered Security Checked 8/5/2019 3:54:07 PM
Signing Complete Security Checked 8/5/2019 3:54:07 PM
Completed Security Checked 8/5/2019 3:54:07 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 10/7/2014 8:41:47 AM
Parties agreed to:Jennifer Pelej,Garrett Norcott,Cyndy Andrus,Robin Crough,Tara Rice,Brit Fontenot
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