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Home My WebLink About06-24-19 City Commission Minutes Boz k • THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,June 24,2019 Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner- I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at the Dais:City Manager(CM)Andrea Surratt,Acting City Attorney(ACA) Karen Stambaugh, City Clerk Robin Crough A. 05:59:58 PM (00:04:35)Call to Order—6:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 PM. B. 06:00:07 PM (00:04:44) Pledge of Allegiance and a Moment of Silence C. 06:00:56 PM (00:05:33)Changes to the Agenda There were no changes to the agenda. D. 06:01:02 PM (00:05:39) FYI • CM Surratt recognized WTP Superintendent Eric Campbell,who is retiring. E. 06:01:54 PM (00:06:31)Commission Disclosures • Cr. Cunningham disclosed that for Action Item 1, he knows the applicant, but there is no conflict of interest to impact his vote. F. 06:02:40 PM (00:07:17)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) a 2. Authorize Write-Off of Stale-Dated Accounts Payable Checks from the City's General Accounting Ledger(LaMeres)7L!; Page 1 of 11 Bozeman City Commission Meeting Minutes,June 24,2019 3. Conditionally Approve an Off-Premises Beer and Wine License for Safeway Inc. #5802 of Bozeman, Montana to Sell Beer and Wine at 1801 West Main Street, for Calendar Year 2019 . (Portnell) "_a 4. Authorize the City Manager to Sign a Notice of Award to COP Construction, LLC for the Bozeman Sourdough Water Transmission Main 2019 Project(Murray) _a 5. Authorize the City Manager to Sign a Professional Services Agreement with the Brendle Group to Develop a Climate Action and Resiliency Plan (Henderson) _# p 6. Authorize the City Manager to Sign Task Order DTN19-001 with Sanderson Stewart for the Lamme Street Fiber Conduit Project(Fine) ,°a 7. Authorize the City Manager to Sign Task Order DTN20-001 with Sanderson Stewart for Downtown Urban Renewal District Planning, Engineering, Analysis, and Design Services (Fine/Naumann) C= 8. Resolution 5078, Authorizing the City Manager to Sign an Annexation Agreement and Easements with NWX, LLC for the Completion of the Northwest Corner of Cottonwood and Oak Annexation,Application 18490(Garber) , a 9. Ordinance 2021 Provisional Adoption, 2018 Northwest Corner of Cottonwood and Oak Zone Map Amendment to Designate Approximately 29.513 Acres as B-2M, Community Business District-Mixed, and 130.994 Acres as REMU, Residential Emphasis Mixed Use District, Application 18490(Garber) ,_ a 10. Ordinance 2020 Final Adoption, Text Amendments to Chapter 38, Article 5, Division 560, Signs, and Article 7, Definitions to Revise Multiple Sections to Comply with Recent United States Supreme Court and Other Court Rulings Regarding the Standards for Local Government Sign Regulations,Application 19185 (Saunders) 4P 06:02:45 PM (00:07:22)City Manager Overview CM Surratt discussed the highlights of the consent agenda. 06:04:28 PM (00:09:05) Public Comment There was no public comment. 06:04:52 PM (00:09:29)Motion and Vote to approve Consent Items 1-10 as submitted. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham: Approve G. 06:05:11 PM (00:09:48) Public Comment Page 2 of 11 Bozeman City Commission Meeting Minutes,June 24,2019 Mayor Andrus opened public comment. 06:05:59 PM (00:10:36)Erika Skinger, Public Comment Ms.Skinger, resident of the North 7th Avenue trailer park,wants to discuss her issues at a future commission meeting. H. 06:09:36 PM (00:14:13)Action Items 1. 06:09:39 PM (00:14:16) Billings Clinic Bozeman Growth Policy Amendment to Revise the Future Land Use Map from Community Commercial Mixed-Use and Residential to Regional Commercial and Services on 58.03 Acres,and from Present Rural to Regional Commercial and Services in the Adjacent Interstate 90 and East Valley Center Road Rights-of-Way,Application 19113 (Rosenberg) 4- 06:10:11 PM (00:14:48)Staff Presentation Associate Planner Sarah Rosenberg discussed the current conditions of the property, property location, proposed growth policy amendment,amendment criteria, no public comment,and the recommendation of the DRC and Planning Board. 06:16:13 PM (00:20:50)Questions of Staff Cr.Cunningham asked if there are two tracts with two different owners. He asked about the intent of tonight's action, and the right-of-way implication. DM Mehl asked to see the zoning district table. 06:20:10 PM (00:24:47)Applicant Presentation Jim Duncan, Billings Clinic Foundation President, discussed the Billings Clinic expansion to Bozeman. He discussed the future campus for the Billings Clinic Phase 1,campus design,the growth policy amendment, public infrastructure 06:25:19 PM (00:29:56)Questions of Applicant Cr. Cunningham asked if workforce housing will be considered in the future. Cr. Pomeroy also asked about affordable housing. DM Mehl asked if he's looked over the staff report, and if she has any concerns. 06:29:12 PM (00:33:49) Public Comment Mayor Andrus opened public comment. 06:29:25 PM (00:34:02)Cecilia Vandeman Public Comment Ms.Vandeman owns adjacent property, and spoke highly of the Billings Clinic's willingness to talk to them about their intentions/process. Page 3 of 11 Bozeman City Commission Meeting Minutes,June 24,2019 06:32:43 PM (00:37:20) Questions of Staff Continued Ms. Rosenberg responded to DM Mehl's earlier question regarding allowed use and zoning. 06:33:18 PM (00:37:55)Motion that having reviewed and considered the application materials,public comment,and all the information presented, I hereby move to adopt the findings presented in the staff report and to approve the growth policy amendment with contingencies and subject to all applicable code provisions. Commissioner-Terry Cunningham: Motion Commissioner- I-Ho Pomeroy: 2nd 06:33:37 PM (00:38:14) Discussion Cr.Cunningham agreed with the staff findings and criteria, and supports the amendment. Cr. Pomeroy agreed with staff findings and spoke favorably of the project. Cr. Krauss did not want to rezone the Vandeman property, and the commission cannot decide on the amendment based on the applicant, but instead as a neutral third party. DM Mehl agreed this is appropriate and in the right place. Mayor Andrus supports the motion,and the area makes sense for this amendment. 06:40:26 PM (00:45:03) Vote on the Motion that having reviewed and considered the application materials,public comment,and all the information presented,I hereby move to adopt the findings presented in the staff report and to approve the growth policy amendment with contingencies and subject to all applicable code provisions. The motion passed 5-0. Commissioner-Terry Cunningham: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 2. 06:40:40 PM (00:45:17) Resolution 5048, Appropriating Funds for Various Budget Units, and Further Estimating Revenue Necessary to Operate and Maintain Services of Municipal Government for the Fiscal Year Ending June 30, 2020(Donald) a 06:41:29 PM (00:46:06)Staff Presentation CM Surratt discussed this year's theme is centered around growth.She discussed the strategic plan priorities as well this year's separate priorities.She discussed meetings and outreach methods.She discussed this year's top 10 trends the city has begun to see.She discussed the outside agency budget requests received this year.She discussed the full budget breakdown, and the general fund breakdown. Page 4 of 11 Bozeman City Commission Meeting Minutes,June 24,2019 Finance Director Kristin Donald discussed the recommended budget and adjustments to the final budget. She discussed the City Manager's recommendations for cuts and adds.Assistant City Manager Anna Rosenberry discussed the property reappraisal process later this summer,and the City Manager's recommendations for the mill levy. 07:10:20 PM (01:14:57) Questions of Staff Cr. Pomeroy asked about the City Manager's recommended changes, and the estimated general fund ending balance and net income, carryover, reserve, and outside agency requests. CM Surratt stated her recommended cuts would be cancelled for this year, but she'd like to look into them in future years. Cr. Pomeroy asked about the affordable housing fund. DM Mehl asked about money for the commission for attending legislative interim sessions. He asked what doubling the broadband allocation would achieve. He asked about the current cost of a mill to a median household. Cr. Cunningham asked about the Bogert Pavilion repair money. Cr. Krauss asked if the Bozeman Public Safety Center will exceed the 9-mill promise of a few years ago. He asked about the absolute dollar amount for levy caps. Mayor Andrus asked for clarity on the 9-mill question from 2009. 07:43:55 PM (01:48:32) Public Comment Mayor Andrus opened public comment. 07:44:09 PM (01:48:46)Sunshine Ross Public Comment Ms. Ross,Streamline Director, requested the commission reconsider adding an additional$20,000. 07:45:11 PM (01:49:48)Motion to adopt Resolution 5048,Appropriating Funds for Various Budget Units, and Further Estimating Revenue Necessary to Operate and Maintain Services of Municipal Government for the Fiscal Year Ending June 30,2020. Commissioner-I-Ho Pomeroy: Motion Deputy Mayor-Chris Mehl: 2nd 07:45:42 PM (01:50:19) Discussion Cr. Pomeroy discussed her support of the motion. 07:46:24 PM (01:51:01)Amendment to the Motion to incorporate the City Manager's recommendations regarding the Bogert Pavilion repairs, the Commission Room remodel, the PROST Plan, the Parks and Trails District election, and Broadband Plan, incorporating everything in the memo. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd Page 5 of 11 Bozeman City Commission Meeting Minutes,June 24,2019 07:47:20 PM (01:51:57) Discussion Cr. Krauss thanked the City Manager for her recommendations. DM Mehl agrees with the amendment. Mayor Andrus supports the amendment. 07:49:02 PM (01:53:39) Vote on the Amendment to the Motion to incorporate the City Manager's recommendations regarding the Bogert Pavilion repairs, the Commission Room remodel, the PROST Plan, the Parks and Trails District election, and Broadband Plan,incorporating everything in the memo. The amendment passed 5-0. Commissioner-Jeff Krauss: Motion Deputy MaVor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-TerrV Cunningham:Approve 07:49:17 PM (01:53:54)Amendment to the Motion to add$20,000 to the General Fund for Streamline for planning purposes, as described in public comment. Deputy Mayor-Chris Mehl: Motion Commissioner-I-Ho Pomeroy: 2nd 07:49:27 PM (01:54:04) Discussion DM Mehl discussed the need of Streamline. Cr. Pomeroy supports the amendment. Cr. Cunningham discussed the need associated with growth. Mayor Andrus supports the amendment,and discussed the need. 07:52:15 PM (01:56:52) Vote on the Amendment to the Motion to add$20,000 to the General Fund for Streamline for planning purposes,as described in public comment. The amendment passed 4-1. Deputy Mayor-Chris Mehl: Motion Commissioner-I-Ho Pomeroy: 2nd Mayor-CVnthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner-I-Ho Pomeroy:Approve Commissioner-TerrV Cunningham:Approve Page 6 of 11 Bozeman City Commission Meeting Minutes,June 24,2019 07:52:27 PM (01:57:04)Amendment to the Motion to add$7,000 to use for library landscape. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd 07:52:37 PM (01:57:14) Discussion DM Mehl discussed the need. Cr.Cunningham supports the amendment and the need and use this would provide. Cr. Pomeroy supports the motion. Cr. Krauss discussed the current poor maintenance of the landscaping. Mayor Andrus supports the amendment. 07:56:13 PM (02:00:50) Vote on the Amendment to the Motion to add$7,000 to use for library landscape. The amendment passed 4-1. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 07:56:24 PM (02:01:01) Discussion DM Mehl reiterated the need for commission interim session travel funding and making sure the budget amendment notice in the fall can be broad and incorporate this. Mayor Andrus agreed with the importance. 07:57:42 PM (02:02:19)Amendment to the Motion to increase the Workforce Housing Fund by two mills. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd 07:57:47 PM (02:02:24) Discussion DM Mehl discussed the budget being mostly flat, and housing is the clearest priority. Cr.Cunningham discussed alignment with the strategic plan. Cr. Pomeroy discussed the importance of more funding. Cr. Krauss agreed with the importance of workforce housing increases, but something else needs to go away to prioritize. But he does support the amendment. Mayor Andrus supports the amendment, and discussed the need. Page 7 of 11 Bozeman City Commission Meeting Minutes,June 24,2019 08:07:52 PM (02:12:29) Vote on the Amendment to the Motion to increase the Workforce Housing Fund by two mills. The amendment passed 4-1. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 08:08:27 PM (02:13:04) Discussion on Main Motion DM Mehl asked if the mill increase will be covered by the leftover$47,000. He discussed the typically tax amount for households. He asked that the commission focus more on the enterprise funds in the future. He reiterated having a wide notice in September. He discussed the lack of public comment. Cr.Cunningham thanked staff for the budget crafting. He discussed this budget reflects city priorities, and discussed in detail. Cr. Krauss discussed a few highlights of the budget, including the Bozeman Public Safety Center and deferred maintenance. Mayor Andrus thanked staff, and stated this budget reflects the community and priorities. 08:34:22 PM (02:38:59) Vote on the Main Motion to adopt Resolution 5048,Appropriating Funds for Various Budget Units, and Further Estimating Revenue Necessary to Operate and Maintain Services of Municipal Government for the Fiscal Year Ending June 30,2020. The motion passed 5-0. Commissioner-I-Ho Pomeroy: Motion Deputy Mayor-Chris Mehl:2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- 1-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 08:34:38 PM (02:39:15) Recess Mayor Andrus called the commission into recess until 8:45 PM. 08:45:07 PM (02:49:44)Call to Order Mayor Andrus called the meeting back to order at 8:45 PM. 3. 08:45:14 PM (02:49:51) Appointment(s) to the Community Affordable Housing Advisory Board (CAHAB) (Sweeney)7- a Page 8 of 11 Bozeman City Commission Meeting Minutes,June 24,2019 08:45:21 PM (02:49:58) Public Comment There was no public comment. 08:45:28 PM (02:50:05)Motion and Vote to appoint up to two members,and confirm one non-voting ex-officio member, to the Community Affordable Housing Advisory Board to the following positions and terms:David Magistrelli for the Organization Supporting Availability of Low and Moderate Income Housing with a term ending June 30,2022, and Steve Wheeler as the Community Member At- Large with a term ending June 30,2022, and Brian Guyer as the Representative of HRDC(non-voting ex-officio)with a term ending June 30,2022. The motion passed 5-0. Commissioner-Terry Cunningham: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- 1-Ho Pomeroy:Approve Commissioner-Terry Cunningham: Approve 4. 08:46:42 PM (02:51:19)Appointment to the Library Board of Trustees(Sweeney) p 08:46:59 PM (02:51:36)Motion to appoint Jennifer Pawlak to the Library Board of Trustees with a term ending June 30,2024. Commissioner-Terry Cunningham: Motion Commissioner- I-Ho Pomeroy: 2nd 08:47:13 PM (02:51:50) Public Comment There was no public comment. 08:47:23 PM (02:52:00) Point of Order Cr. Krauss asked if the motion was confirming her appointment. 08:47:33 PM (02:52:10) Vote on the,Motion to appoint Jennifer Pawlak to the Library Board of Trustees with a term ending June 30,2024. The motion passed 5-0. Commissioner-Terry Cunningham: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Page 9 of 11 Bozeman City Commission Meeting Minutes,June 24,2019 Commissioner- 1-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve I. 08:47:46 PM (02:52:23)Special Presentation 1. 08:47:48 PM (02:52:25) Status Update on the Development of the Revised Bozeman Community Plan (Growth Policy) (Saunders), a 08:48:06 PM (02:52:43)Staff Presentation Policy and Planning Manager Chris Saunders presented the ongoing and recently completed projects. He discussed the current status of housing/growth in the city, why planning is important, and the purpose of the Community Plan. He discussed why the plan is being updated now,and what the improved document will do. He discussed the overall process, and themes starting to emerge. He noted next steps, and upcoming participation opportunities. J. 09:02:56 PM (03:07:33) FYI/Discussion There was no additional FYI. K. 09:03:05 PM (03:07:42)Adjournment Mayor Andrus adjourned the meeting at 9:03 PM. nthia L.Andrus Mayor ATTEST: 00 •• "£� ••'Q Robin Crough City Clerk . 0 •L, ) � �•• Z �{L�rIN GD•�lo Page 10 of 11 Bozeman City Commission Meeting Minutes,June 24,2019 PREPARED BY: Robin Crough City Clerk Approved on: JC�`1 4 Page 11 of 11