HomeMy WebLinkAbout08-12-19 City Commission Packet Materials - C7. Res 5091, Alternative Project Contract for Bogert Pavilion Construction Services
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Jon Henderson, Strategic Services Director
SUBJECT: Resolution No. 5091 Authorizing the Use of an Alternative Project Delivery
Contract for a General Contractor/Construction Manager for Preconstruction and
Construction Services for the repair of Bogert Pavilion.
MEETING DATE: August 12, 2019
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Adopt Resolution No. 5091 and authorize the City Manager to execute an
alternative delivery project contract for the repair of Bogert Pavilion.
BACKGROUND: In 2005, the Montana Legislature created an alternative project delivery process for
certain construction projects of the state and local government. MCA 18-2-502 establishes requirements
that must be met in order to use an alternative project delivery contract, including a written justification.
City staff recommends using the General Contractor/Construction Manager (GC/CM) process in the
repair of Bogert Pavilion.
The City is currently in the process of pursuing repair of the Bogert Pavilion following a partial roof
collapse that occurred on March 17th, 2019. In the past the City has successfully used an alternative
project delivery process in the construction of several municipal construction projects including the
Public Library, the Parking Garage, Fire Station 3, and the Public Safety Center. The GC/CM delivery
method is intended to create a more collaborative relationship between the City and general contractor
that is not found in a traditional design-bid-build delivery method. The GC/CM model involves the
general contractor early in the process to review constructability, methods and means, and long term
durability. The GC/CM will also provide a guaranteed maximum price (GMP) for the project which will
assist in the repair of Bogert Pavilion at, or below, budget. We have found that involving the contractor
at this stage of the process results in better cost estimates and reduced change orders. Even though the
contractor provides a GMP, the elements of construction are still bid to ensure competitive prices are
received by the City.
UNRESOLVED ISSUES: None.
ALTERNATIVES: Utilize the traditional design-bid-build project delivery process.
FISCAL EFFECTS: A total of $200,000 has been allocated in FY20, while additional balance is
currently being pursued.
Attachments:
Commission Resolution No. 5091
Report compiled on: August 1, 2019
155
Page 1 of 3
RESOLUTION NO. 5091
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, AUTHORIZING THE USE OF AN ALTERNATIVE PROJECT DELIVERY
CONTRACT FOR A GENERAL CONTRACTOR / CONSTRUCTION MANAGER FOR
PRECONSTRUCTION AND CONSTRUCTION SERVICES FOR THE REPAIR OF
BOGERT PAVILION
WHEREAS, the City of Bozeman is proceeding with repair of the Bogert Pavilion
following a partial roof collapse that occurred on March 17, 2019 and is in need of a general
contractor/construction manager to provide preconstruction and construction services; and
WHEREAS, Sec. 18-2-502, MCA, authorizes a local governing body, upon adoption
of a resolution to use an alternative project delivery contract upon showing specific statutory
criteria have been met; and
WHEREAS, the City Commission determines the use of a general contractor/construction
manager for preconstruction and construction services is in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana:
Section 1
The Bozeman City Commission hereby authorizes the use of an alternative delivery
project contract for a general contractor/construction manager for services related to the repair
of Bogert Pavilion.
156
Resolution 5091, Authorize Use of Alternative Project Delivery Contract for GC/CM for Bogert Pavilion
Page 2 of 3
Section 2
The City Commission determines:
1. The City has knowledgeable staff including the Strategic Services Director as project manager,
City Attorney, and facilities superintendent, and its Engineering consultants, including
Morrison-Maierle, who have the capacity to manage an alternative project delivery contract.
2. The contract will be awarded in a manner consistent with state law and City policies through
publication of a request for qualifications and a request for proposals submitted to qualified
applicants with a final selection to be made upon merit and qualifications. The process will be
conducted in a manner that will not encourage favoritism or bias nor substantially diminish
competition, by conducting the process in such a manner that only qualified contractors will be
eligible, and that the award of the contract will be based on experience and expertise of the
applicants.
3. The contract between the City and the General Contractor/Construction Manager will require
all subcontractors to be selected through a competitive bidding process in compliance with
applicable state and local law.
Section 3
The City Commission determines that by using a general contractor/construction manager, the
involvement of such a professional will contribute to significant cost savings for repair of the
Bogert Pavilion. Significant cost savings that justify an alternative project delivery contract in
this case derive from but are not limited to value engineering, life cycle analysis, and
construction planning. In addition, the City Commission determines the project presents
significant complexities related to the phasing of construction that necessitate the use of a
general contractor/construction manager.
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Resolution 5091, Authorize Use of Alternative Project Delivery Contract for GC/CM for Bogert Pavilion
Page 3 of 3
PASSED, ADOPTED, AND APPROVED by the City Commission of the City of
Bozeman, Montana, at a regular session thereof held on the 12th day of August, 2019.
________________________________
CYNTHIA L. ANDRUS
Mayor
ATTEST:
___________________________________
ROBIN CROUGH
City Clerk
APPROVED AS TO FORM:
___________________________________
GREG SULLIVAN
City Attorney
158