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Home My WebLink About08-12-19 City Commission Packet Materials - A3. Appointments to the Board of Ethics Commission Memorandum REPORT TO: Honorable Mayor and City Commission PREPARED BY: Brenda Sweeney, Deputy City Clerk Robin Crough, City Clerk SUBJECT: Appointment(s) to the Board of Ethics MEETING DATE: August 12, 2019 MEETING TYPE: Action RECOMMENDED MOTION: I move to appoint up to two members to the Board of Ethics with terms ending July 31, 2021. BACKGROUND: The Board of Ethics has two vacant positions due to term expirations as of July 31, 2019. One term renewal application and one new application have been received. Ordinance No. 1726, finally adopted in November 2007, established the creation of a three member Board of Ethics. In May of 2009, Ordinance no. 1759 was finally adopted which revised 1726. According to Ordinance 1759: A. There is created a Board of Ethics consisting of three (3) members who shall serve without compensation unless the governing body provides otherwise. Members of the Board of Ethics shall not be elected officials, full-time appointed officials whether exempt or nonexempt, or City employees, nor shall they be currently serving on any other City board or commission. B. Members of the Board shall be residents of the City. C. Board members shall be appointed by the governing body. An appointment to fill a vacancy shall be made by the appointing authority who appointed the member who formerly held the position which is vacant. E. Board members shall serve staggered terms of two (2) years. A member shall hold office until a member's successor is appointed. This board currently has two vacant positions. The City Clerk’s Office has received two applications with their relevant qualifications indicated below. 1. One position with a term expiring July 31, 2021 | Qualifies: M. Frost, S. Rushing (currently M. Frost) 2. One position with a term expiring July 31, 2021 | Qualifies: S. Rushing, M. Frost 202 Applicants: Melissa Frost Sara Rushing There is no Commission liaison for this board. Board of Ethics appointments are Commission appointments. ALTERNATIVES: As suggested by the City Commission. Attachments: Board Applications 203 From:Agenda To:Agenda Subject:CAB Application - Melissa Frost Date:Wednesday, July 17, 2019 3:35:21 PM A new entry to a form/survey has been submitted. Form Name:Citizen Advisory Board Application Date & Time:07/17/2019 3:29 PM Response #:181 Submitter ID:18888 IP address:97.121.232.185 Time to complete:28 min. , 46 sec. Survey Details Page 1 Thank you for your interest in joining a Citizen Advisory Board. The City of Bozeman elected officials and staff believe in the value of public participation and local governance in the decision-making process. If you are applying for more than one vacancy please submit an individual application for each vacancy. Questions about this process can be directed to the City Clerk's office or by phone at 406-582- 2320. The City will need to communicate with all board members via email for a number of annual communications, so a valid email address is required for all applicants. Please notify the City Clerk's Office if your email address changes for any reason. Please note that your application will become public information. All required fields are marked with a red asterisk *. Applicant Information First Name Melissa Last Name Frost Physical Address 306 S 7th Avenue PO Box (if different from physical address) Not answered City Bozeman State Montana Zip Code 59715 204 Primary Phone (406) 570-3271 Additional Phone (406) 585-8825 Current Occupation Licensed Clinical Professional Counselor Employer Montana State University and Self-employed Email melissadfrost@yahoo.com Which position are you applying for? (○) Board of Ethics Do You Live in the City Limits? (Some positions do require you live within Bozeman city limits while others do not.) (○) Yes How long have you lived in the Bozeman Area? (○) 11 years or more Have you ever served on a City or County Board or Commission? (○) Yes (If Yes, where and how long?) Board of Ethics since 2009 Please explain your relevant qualifications, interests and experiences: It is with pleasure that I submit my application to serve another term on the City of Bozeman Board of Ethics. I have served on the board since its inception in 2009. The bulk of my direct experience is in my capacity as a long-term member helping to found the board, review and clarify aspects of the Code of Ethics, develop an Ethics Handbook, contribute to the creation of annual ethics trainings for city staff, elected officials, and board members, and serve as a conduit for citizens to engage in conversations about ethics in our city. More recently, the board saw it’s first ethics case come before our body, and the board conducted public meetings and made findings with regard to this case. I believe it is imperative that all citizens understand they have a voice in the functioning of their government, and know that there are established processes for public participation. I believe the essential functioning of government rests upon its citizens knowing and trusting that their government is operating within legal and ethical standards, as established by rules of law and code, and that the government is bound by these legal and ethical standards and must act with integrity, openness and transparency with regard to it’s functioning. Philosophically, I have always been keenly interested in the question, “What’s the right thing to do?” Often the answer is not black and white as we see repeated evidence of with inquiries submitted to the city attorney and board from citizens, employees, and officials. With regard to my qualifications, I have a B.A. in Philosophy, M.A. in Political Science, and M.S. in Health and Human Development. I am a practicing Licensed Clinical Professional Counselor and work both in private practice and at the Montana State University counseling center. I have a deep interest in people as individuals, and how people interrelate and live together in communities. I have been a resident of Bozeman since 1993, and am very proud to call this place home. I believe there are circumstances where unwritten rules of conduct are sufficient, but other times when written codes of conduct can help guide people in answering the above question and encourage them to be their best. In my capacity as a public employee, past and present, I take seriously my responsibility to 205 uphold the public’s trust, part of which is to be honest, transparent, and accountable. I believe these are essential qualities in public officials and employees, who are the embodiment of government, and these qualities allow those governed to maintain confidence and trust in their government. I am committed to continued work to nurture an ethical culture in our government and in our city. I wholeheartedly welcome the opportunity to continue to serve and give back to the community via an issue that I believe is essential to the health and vibrancy of our community. References: Please provide name, phone, and email contact information for two references. Reference 1 Paula Beswick 406-600-1814 pkbeswick@msn.com Reference 2 Pascal Beauvais 406-599-1472 pascaltherapy@gmail.com The Bozeman City Charter, voted in by the citizens of Bozeman in 2008, requires annual ethics training. If appointed, do you understand you will be expected to take online and in person ethics trainings? (○) Yes How did you hear about this board or vacancy? I am currently on the Board of Ethics Is there any other information that you feel we need to know? Not answered If you have a disability that requires assistance or need accommodations, please contact our Interim ADA Coordinator, Chuck Winn, at 582-2307 (TDD 582-2301). Please note that for most Citizen Advisory Boards, materials are distributed electronically for each meeting. Your application and all information submitted is considered a public record. All applications are included in the City Commission’s Meeting materials for consideration which are electronically archived and available to the public. Thank you, City Of Bozeman This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email. 206 From:Agenda To:Agenda Subject:CAB Application - Sara Rushing Date:Friday, July 12, 2019 9:55:14 AM A new entry to a form/survey has been submitted. Form Name:Citizen Advisory Board Application Date & Time:07/12/2019 9:45 AM Response #:180 Submitter ID:18781 IP address:2600:6c67:5080:4c:6883:d0bd:6b0f:a6ad Time to complete:5 min. , 40 sec. Survey Details Page 1 Thank you for your interest in joining a Citizen Advisory Board. The City of Bozeman elected officials and staff believe in the value of public participation and local governance in the decision-making process. If you are applying for more than one vacancy please submit an individual application for each vacancy. Questions about this process can be directed to the City Clerk's office or by phone at 406-582- 2320. The City will need to communicate with all board members via email for a number of annual communications, so a valid email address is required for all applicants. Please notify the City Clerk's Office if your email address changes for any reason. Please note that your application will become public information. All required fields are marked with a red asterisk *. Applicant Information First Name Sara Last Name Rushing Physical Address 208 Westridge Dr. PO Box (if different from physical address) Not answered City Bozeman State Montana Zip Code 59715 207 Primary Phone (406) 600-8919 Additional Phone Not answered Current Occupation MSU Professor Employer MSU Email sararushing@hotmail.com Which position are you applying for? (○) Board of Ethics Do You Live in the City Limits? (Some positions do require you live within Bozeman city limits while others do not.) (○) Yes How long have you lived in the Bozeman Area? (○) 11 years or more Have you ever served on a City or County Board or Commission? (○) No Please explain your relevant qualifications, interests and experiences: I am political science professor at MSU, and I teach classes on ethics, politics, power and justice. I participated, with Paul Lachapelle, in an ethics training for the City in 2009 (I think that was the date). I have attended Bozeman City Commission meetings and am strongly committed to supporting good government. References: Please provide name, phone, and email contact information for two references. Reference 1 Franke Wilmer, MSU Political Science Department Head. franke.wilmer@montana.edu 406-994-4141 Reference 2 Paul Lachapelle. MSU Extension. 406-994-3620 paul.lachapelle@montana.edu The Bozeman City Charter, voted in by the citizens of Bozeman in 2008, requires annual ethics training. If appointed, do you understand you will be expected to take online and in person ethics trainings? (○) Yes How did you hear about this board or vacancy? Email from Robin Crough Is there any other information that you feel we need to know? Not answered If you have a disability that requires assistance or need accommodations, please contact our Interim ADA Coordinator, Chuck Winn, at 582-2307 (TDD 582-2301). 208 Please note that for most Citizen Advisory Boards, materials are distributed electronically for each meeting. Your application and all information submitted is considered a public record. All applications are included in the City Commission’s Meeting materials for consideration which are electronically archived and available to the public. Thank you, City Of Bozeman This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email. 209