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Home My WebLink AboutEx 6 8 8 19 PPM Reportt D BOTEMAN PARKI NG COM M ISSION Parking Program Manager's Report Date: August 4,z0tg To: Bozeman Parking Commission From: Ed Meece, Parking Program Manager An update of major developments, in July, includes: o Parking Video #1: Big Thanks to Tanya Andreasen, Neighborhood Coordinator, for working with an outs¡de v¡deo production expert to develop a tutor¡al "Adding o Vehicle to o Visitor's Permit" which can be found at https://www.bozeman.net/Bovernment/parking/residential-parking-permit-districts/-fsiteid-1. New RPPD Logo: Tanya Andreasen, Neighborhoods Coordinator, assisted the PPM With development of a logo for use with all Residential Parking Permit District public information and engagement efforts. SEE BELOW. Statewide Municipal Parkine: The Parking Services Division has taken a leadership role in developing the "Montana Parking Summit 2OL9". The MPS2019 is an educational and networking session designed for municipal parking programs across Montana. The MPS2019 will be held on October 2,2079, in Billings. A separate brochure is in your agenda packet. o The Parking Services Division hosted the Missoula Parking Services Manager, for a discussion of municipal parking issues, including T2 Systems. o The Parking Services Division assisted the Billings Parking Services Division with information related to the purchase of new enforcement vehicles, and our mobile/fixed LPR transition. Citv Commission: The Bozeman City Commission approved Resolution #5084 increasing the residential parking permit district rates to S30, and authorized the City Manager to sign a Memorandum of Understanding with the HRDC for continut-.d operation of the Streamline hub at the Bridger Park Downtown Garage. Performance Meaç:r:fes: The PPM is working with, and providing research assistance to, the Strategic Services Division to develop the data collection and analysis methods for Parking Services' performance measurements identified in the FY 2020 City Manager's Recommended Budget. a DBA, BlD, URD Board Meeting: The PPM , and other departmentalstaff, attended a joint meeting of the DBA, BlD, and URD boards to discuss downtown parking issues and the current status of strategic parking management plan implementation. Planning/Engineering Assistance: The PPM responded to several requests for advice from the Public Works and Community Development Department regarding citizen/developer's seeking to modify existing parking zones. Garase/Lot Permits: The Parking Division and Finance Department streamlined the online garage/lot parking permit application/issuance process. The new online process is more customer friendly, and easier for back office processrng. a a a a a a STRATEGY DESCRIPTION PROJECTED COMPLET¡ON ACTUAT COMPLETION PENDING COMMENTS Adopted by the BPC in 8/20!6. Adopted by the BPC in 8/20t6. PPM attending DRC meetings, and offering data/comment as staff review. Adopted by the BPC in to/2076. BPC approved Resolution 2oI7-03 (6/2ot7l;Citv Commission approved Resolution #4837 on 8/L4h7. BPC adopted Resolution 2018-03 recommending CIL increase to S25000 (6 / 2O!8\; CiÇ Commission APPROVAT of Resolution 4292 (increasing CILP to S2s000) ont2ltTlLBi L 2 Formalize the guiding principles as policies within the parking and transporation system pla n. Adopt the 85% rule as the standard for measuring performance of the parking supply and triggering specific management strategies. Strengthen the role of the Parking Manager and the Parking Services Division - to better integrate with the Commun¡ty Development and Economic Development planning. Establish a policy for adjusting rates (on and off-street) Establish a Capital Maintenance Reserve Fund Re-evaluate and restructure current cash-in-lieu program 3 4 On-Going Jul-15 TBD 5 6 Re-evaluate code based minimum parking requirements Re-evaluate and clarify the purpose and intent of the current code section regarding Special lmprovement District # 565. lmplement a Facilities Maintenance Plan. TBD I2l3O/2Ot9 On-going PPM worked with the ED dept on changes to the minlmum parking standards (UDC) in the B2M zone, approved by CC9l2Ot7; PPM actively attending internal DRC meet¡ngs to offer guidance on policy issues; ACM winn is re- assembling an ¡nternal "Parking Strategy Team" (at instruction of City Manager), 3/7h8; lnternal'Parking Strategy Team' is operating, strategies rega rding #6,7,8 are expected to be forthcoming (6lz1t9) PPM is waiting on the Admin./Legal Depts. For further ¡nstruction on this isue; ACM Winn is re- assembling an internal "Parking Strategy Team" (at instruction of City Manager), 3hh8; lnternal'Parking Strategy Team' is operat¡ng, strategies rega rding #6,7,8 are expected to be forthcoming (6/2078l, PPM is completing research for facility mgt. best pract¡ces, start¡ng to draft Fac. Mgt. plan,8/I7; April/19 - PPM acquired Fac Mgt plan for MSU garage and met with local engineering firm to discuss; 7 8 9 10 11 t2 Develop a reasonable schedule of data collection to assess performance, including an accurate on and off street ¡nventory (public and private) and a n occu pancy/utilization ana lysis. ldentify off-street shared use opportunit¡es based on data from strategy 9. Establish goals for transitioning employees, begin outreach to opportun¡ty sites, negot¡ate agreements, and assign employees to fac¡lities. Complete the 2008 Parking District ldentification Signage/Branding Plan shhT &7/1/77 Data collection ocurred, following the Strategic Parking Management Plan, Spring and Summer 2017; WTI report (draft) submitted 9 /2017, under staff review at this time; Final comments submitted to WTI for modif ication, 70 / 23 / t7 ; the final WTI Parking Occupancy Report was released on t!h4/20t7, analysis is underway - including review/memorandum f rom Rlck Williams Consulting. 1st shared use agreement negotiated a nd a pproved with Big Sky Western Bank (June 2017); Completion of the WTI Parking Occupancy Study on tt/L4/L7 is expected to demonstrate areas where new shared space agreements will be most effective; Shared Use Agreement and GIS Layer complete 6/!/t8;PPMis identifying several private parking sites as potential areas for shared use parking agreements. Work has begun to design and implement lot specific signage on "P" towers. Likewise, the PPM is working to develop additional technology related and regulatory signage for the garage and lots based on the 2008 format; COMPTETE October 2018 On-G,oing 13 14 Clarify current on-street parking signage, particularly in areas where unlimited parking is allowed. Consider incorporating the current City parking logo into on-street signage. Rename all publicly owned lots and garages by address. Upgrade the access/revenue control system at the Bridger Garage. PSD, in cooperation with the GIS Department, has completed an inventory of all parking signs and zones within the B-3. The inventory has been loaded as a map layer to the COB's GIS viewer, and is available to the public at bozeman.net . Next step ¡s to rev¡ew current s¡tuation against desired changes for modifiying field conditions as deemed appropr¡ate. Resolution 2018-06 was presented and approved at theSl1,zltS meeting of the BPC. HhP 5electron Lommrttee rs in final stages of award reccomendation, as of 917 /77. Following 9/2077 bid award, staff is engaged in final contract negotiations and project planning; Contracts signed I0 / L6/ 17 - Scope of Work signed LO /27 / t7 ; Project lau nch expected by r2h/L7: Project kick off call held I7/70/t7, data conversion and preliminary stàff training underuay; Data converston rs neanng completion of second data extract¡on, staff training is underway, trans¡t¡on planning on-going; estimated GOLIVE of 4/28/78; T2 Software and all technology (inc. LPR) installed; continuing to make operat¡onal tweaks, a nd remedy fixed-camera accuracy ("context") issues as of 9/6/t8. As of 8-16-19, the COB will consider implementation of the new access/revenue control system COMPLETE; 8lt6lt9 is final debrief sess¡on w¡th vendors and internal team, on-site,15 s/!/20!8 16 77 18 lnstall a veh¡cle counter system at Bridger Garage and at the Surface lots. Establish best practice protocols and performance metrics for existing enforcement personnel and support enforcement with a ppropriate technology. Expand bike parking network to create con nections between parking and the downtown to encourage employee bike commute trips and draw customets to sowntown businesses. 3l7l2O2O On-Going On-go¡ng On-going lnstallation of vehicle count¡ng system has been moved to "Phase ll" of the 2018 Parking Technology Project; followi ng successful completion of t "Phase t" - T2 and fixed/mobile LPR; Blf-lt9: Phase 2 of the parking tech project is in the'scoping' phase with T2, for installation of vehicle counting loops at the Black, Rouse, and N. Willson surface lots. Phase 2 will also include occupancy signage on the parking garage & ímplementation of a Mobile Parking App as well. Court/Appeals Packet (4/17); Uniform Pol¡cy (8/17); Enhanced Safety Procedures; Security Camera Policy; LPR Policy; PEO Assigned Routes Policy; Dept. Operations Manual completed a/28/79; PPM met with City's 'bike/pedestria n' consulta nt to open the door for potent¡al new partnerships; follow up planned for Spring 2019 L9 20 21, 22 23 24 Explore changes to ex¡sting residential on street permit programs and evaluate potentially implement new residentia I parking permit d¡stricts in the neighborhood northa nd south of the downtown commercial district. Evaluate on street pricing in high occupancy areas. Explore expa nding access capac¡ty with new parking supply and/or transit Develop cost forecasts for preferred parking supply and shuttle options. Explore and develop funding opt¡ons. Explore the implementation of on street pric¡ng. Consider consolidating current users of the Carnegie Lot ¡nto the Bridger Garage. Sell the Carnegie Lot to fund acquisition of lbetter located parking parcels and/or construct¡on of a parking garage. 4ltl2O2O On-going City Commission requested (!t/20h7) that this effort be complete, with recommendat¡on to them, by late Spring/Early Summer 2018. PPM will provide preliminary repor to BPC on 3/8/L8, final report on / 72 h8; P rese ntation to City Commission on a/23h8; Post-CC report, the PPM continues to work on revised code changes and RPPD determinations for eventual resubmittal to CC' Draft outline for new Pa rking Permit Districts finalized by BPC (12118), public engagement planned for April and May 2019; Pu blic Engagement Sessions held April and May to gather ¡nput on the BPC's draft proposal for the creation of new PPDs, PPM reported summary to BPC at 6 13 2019 mtg; Revised DPBD concept outline to be revised by BPC Augusvse pte mbe¡ I ? 2Ot9, w¡th draft ordinance/concept/bounda ries to City Commission October/November 2019 ? No act¡vity at this time No activ¡ty at this time. No activ¡ty at this time. No activ¡ty at this t¡me. No activity at this time. No activity at this t¡me25 26 lnitiate new capacity expansion. The PPM ¡s participating ¡n several separate economic development projects that would create new public pa rking faci litie s (7 / 2OI8l. The internal park¡ng strategy team has identified this as a priority action, and a siting/funding plan is being developed for further comment and action by community stakeholders - including the BPC. ; Two separate feas¡b¡l¡ty studies are underway at this time 1) feasibility of additional decks to the ex¡st¡ng garage, 2) feasibility of several new structured parking sites in the downtown - results from #1 expected 3/ L/18, #2 bV s/2018. Parking Services Fund - Operating (as oî TlLl1gl June 2OL9 - Revenue Exoenditure Reoort FY 19 - Julv FY 20 ACTUAL %% EARNED EXPECTED July 2019 Revenue (Actual) was not available, at that time, due to internal issues in the Finance Dept. FY 19-Julv ACTUAL S7,631.00 s2s3.oo S38,965.00 s20,119.00 s422.OO So.oo 53,737.00 S4,081.oo So.oo S75,208.00 S36,243.00 BUDGET 35,000.00 31_0,000.00 75,500.00 3,000.00 20,000.00 2,000.00 10,500.00 42,000.00 2,000.00 300,000.00 FY 20 ACTUAL 2,970.OO 16,940.00 5,397.00 s60.00 312.00 12.oo 37.00 4,693.00 28,087.00 2,500.00 176.OO 72.5O 61,696.50 61,696.50 FY 20 ACTUAL 7,921.00 1,900.00 2'J,,623.O0 1,084.00 3,983.00 9,840.00 46,351.00 46,351.00 REVENUE Parking Lot Permits Garage Permits Ga rage- Transient Revenue Garage Validation Coupons Residential Nghbd.Permits Employee Ngbhd. Permits Visitor Ngbhd. Permits Admin/Late Fees Boot Fees Citation Revenue Misc. Revenue Re nts/Roya lties/Othe r Refunds & Reimbursements Transfer Other Funds (TIFD) TOTAL (w/Tl FD Transfer) TOTAL (w/out TIFD Transfer) EXPENDITURE Admin - Personnel Admin -- Operating Admin - Capital Enforcement -- Personnel Enforcement -- Operating Enforcement - Capital Garage -- Personnel Garage -- Operating Garage - Capital TOTAL (w/Admin Capital - TIFD) TOTAT (w/out Admin Capital-TIFD) L,500.00 250,000.00 1,051,500.00 801,500.00 FY 20 BUDGET s tt2,779ÎO 5 S i-99,i.71.00 S s 15,000.00 s5 267,460.00 S 5 47,823.00 S S 6s,ooo.oo S 5 46,525.00 5 s 178,911.00 s 5 150,000.00 S 5 1,082,669.00 S S 852,669.00 S s s s s s s s S s s s s s s s s s s s s s s s s s s s s s s s s YTD 8% s% 7% I9o/o 2% T% o% tt% o% 9% NA 72% o% o% 6% 8% YTD 7% t% o% 8% 2% N/A 9% 5% N/A 4% s% YTD 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% %% SPENT EXPECTED YTD 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% Bridger Park Garaee IMAIN)Peak Occupancy DataCompiled: 6126l19Total # of Vehicles% of Main Garage CapacityTotal # of Transient VehiclesTotal # of Permit vehiclesUDC-HotelPem¡ts (pa¡d annual)Permits (pad monthly)UDC-Hotel tl of Peak OccüpancyDates choæn by liighest occupancv p€riod forthatcla$ifì@lion of dayltimeWeekday - N@n41412OL9Thursday12142 PM41912079Tuesday12:56 PMWeekday-Noonsl3l2079TuesdayNønWeekday-Noonsh7l2o7sFriday1:0O PMWeekday-Noonsl3l2079Fridav7:00 PMFr¡day - Even¡ngslr8l2ot9Saturday7;00 PMsaturday-Even¡ng6nl2oreFr¡dayNoonWækday - Noon6127l2o7sFridayNoonweekday-Noon4/sl2OL9 4l6l2OL9Fr¡day Saturdav7:00 PM 7:00 PMFr¡day-Even¡ng Saturday-Even¡ng6l74l2o7s 6lal20t9 7l79l20Ls 7l7al2o7s 7126/2079 712712079Friday Saturday Fridav Thurday Fr¡d.y Saturday7:00 PM 7:00 PM Noon Noon 7:00 PM 7:00 PMFriday-Ewning Saturday-Evening Weekday-Noon Weekdðy-Noon Friday-Even¡ng 9turday-Even¡ng902796596732871550227X18956%L3752I30744t615546?f1482*19659%7ta185673X24774x224193L42l%24573%t7669649142%27457636152X30190%22477392018Ljy.11936'l1091024573962t464%13239%10632963352708196180932551779%27%a4630,%74944%t34156724%1622322st6XofManPPM dÌd nol@pture perm¡t dat. ftom eßparted w¡thin Ð d¡yt and per tPR policy,*clfic liæns plate dåtô wð. del€tcd by