HomeMy WebLinkAbout08-05-19 City Commission Packet Materials - C15. Res 5086, CO 4 with Montana Civil Contractors for 5.3 MG Water Storage Tank
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Murray, Project Engineer
Shawn Kohtz, City Engineer
SUBJECT: Resolution 5086 authorizing Change Order No. 4 to the 5.3 Million Gallon
(MG) Water Storage Tank Project.
MEETING DATE: August 5, 2019
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve Resolution 5086 authorizing Change Order No. 4 to the 5.3 MG Water Storage Tank Project.
BACKGROUND: Attached is a copy of resolution 5086 and change order number 4 for the
above referenced project. This change order includes 2 items involving a change in price. The
first is an upgrade to the electrical panel support to a galvanized pipe which will provide a longer
service life. The second was to reroute a water sample line into the building. This was necessary because the existing lines could not be located where they were shown on the record drawings for the plant. Pages three through five of the change order provide a short description of each of the
items involved with this change along with additional cost information. Overall this change will
increase the contract price by $19,651.15 and increase the contract time by 11 days. The final
recommended change in cost and time for these items is reasonable and commensurate with the work involved.
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: Overall this change order increases the contract amount by $19,651.15 from $7,702,068.74 to $7,721,719.89. Attachments: Resolution No 5086, Change Order No 4
Report compiled on: 7/12/19
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RESOLUTION NO. 5086
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT WITH
MONTANA CIVIL CONTRACTORS, INC., BELGRADE, MONTANA.
WHEREAS, the City Commission did, on the 10th day of April 2017, authorize award of
the bid for the City of Bozeman 5.3 MG Water Storage Tank project, to Montana Civil Contractors,
Inc., Belgrade, Montana; and
WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such
alterations or modifications of the specifications and/or plans of the contract be made by resolution;
and
WHEREAS, it has become necessary in the prosecution of the work to make alterations or
modifications to the specifications and/or plans of the contract.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the
City of Bozeman, a municipal corporation, and Montana Civil Contractors, Inc., as contained in
Change Order No. 4, attached hereto, be and the same are hereby approved; and the City Manager is
hereby authorized and directed to execute the contract change order for and on behalf of the City;
and the City Clerk is authorized and directed to attest such signature.
249
PASSED, ADOPTED, AND APPROVED by the City Commission of the City of
Bozeman, Montana, at a regular session thereof held on the 5th day of August, 2019.
______________________________________
CYNTHIA L. ANDRUS
Mayor
ATTEST:
____________________________________
ROBIN CROUGH
City Clerk
APPROVED AS TO FORM:
______________________________________
GREG SULLIVAN
City Attorney
250
CIVIL ENGINEERING | PLANNING | SURVEYING | LANDSCAPE ARCHITECTUREROBERT PECCIA & ASSOCIATESJuly 8th, 2019Bob Murray - City EngineerCity ofBozeman Public Works20 East Olive, P.O. Box 1230Bozeman,MT 59771RE: 5.3 MG Water Storage Tank - Change Order #4 SummaryBob,Please see the Summary of Change Order #4 below.Item #1 - Tank Electrical Panel Support: RPA agrees with this item for $1^830^5. We feel thiselectrical panel support is an upgrade and matches the panel supports used at the water treatmentplant site.Item #2 - Re-route Water Sample Line: RPA agrees with this item for $17,821.00 and 3calendar days. The location of the existing water sample line to be connected onto was shownincorrectly on the as-builts. The contractor attempted to locate the water sample line withexcavation equipment to no avail. RPA, MCC, and water treatment plant staff worked togetherto come up with an alternative plan for bringing the water sample line into the treatmentbuilding.Item #3 - Time Extension: 3 calendar days for C.O. work + 8 weather calendar days due to rain= 11 extra calendar days.Please call me if you have any questions.Sincerely,ROBERT PECCIA & ASSOCIATES-^^^^;Chris Hayes, P.E.Project Managerwww.rpa-hin.comfi^anning and Design For Future Generations251
ICHANGE ORDERNo._4_DATE OF ISSUANCEJune 25th. 2019EFFECTIVE DATE Upon Owner AuthorizationOWNER City ofBozemanContract: Dated May 5t]l. 2017CONTRACTOR Montana Civil Contractors, Inc.Project: 5.3 MG Water Storage TankOWNER'S Contract No.ENGINEER Robert Peccia & AssociatesENGINEER'S Contract No. 14702You are directed to make the following changes in the Contract Documents:Description:1) Tank Electrical Panel Support is an increase of $1,830.15.2) Re-Route Water Sample Line is an increase of $17,821.00.3) Time extension: 3 calendar days for change order related work and 8 weather calendar days = 11 totalcalendar days.Reason for Change Order: Changes during construction to the contract.Attachments: Montana Civil Contractors Inc. - Change Order/Price Increase SummaryGRANGE IN CONTRACT PRICE:Original Contract Price$ 7.665.349.00Net (Increase) from previousChange Orders No. 1 to 3:$36.719.74Contract Price prior to this Change Order:$ 7J02.068.74Net (Increase) of this Change Order:$19.651.15Contract Price with all approved Change Orders:$7.721.719.89.CHANGE IN CONTRACT TIMES:Original Contract Times:Substantial Completion: 300 calendar daysReady for final payment:(days or dates)Net change from previous Change Orders No. 1 to No.3:Substantial Completion: 39 calendar daysReady for final payment:(days)Contract Times prior to this Change Order:Substantial Completion: 339 calendar daysReady for final payment:(days or dates)Net (increase) this Change Order:Substantial Completion: 11 calendar daysReady for final payment:(days)Contract Times with all approved Change Orders:Substantial Completion: 350 calendar daysReady for final payment:(days or dates)Contractor certifies and agrees that there are no additional costs or claims for extra work, additional time, delays oromitted items, of any nature whatsoever, associated with the subject change order items, except as identified andset forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed-uponhereju-regresents the full ^ost and value for the subject work performed and the materials supplied under the termsof^e-eenft^ct^aft44h3t»ttfe work quantities and value were properly determined and are correct.ONCTR(Authorized Signature)/v<^n_RECOMMENDED BY:"ENGINEER - Signature) Date'APPROVED BY:OWNER (Authorized Signature)DateCHANGE ORDER FORMPage 1 of 2252
CHANGE ORDERINSTRUCTIONSA.GENERAL INFORMATIONThis document was developed to provide a uniform format for handling contract changes that affect ContractPrice or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated intoa subsequent Change Order if they affect Price or Times.Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. Thepractice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes.If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed.For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times,a Field Order should be used.B.COMPLETENG THE CHANGE ORDER FORMEngineer normally initiates the form, including a description of the changes involved and attachments based upondocuments and proposals submitted by Contractor, or requests from Owner, or both.Once Engineer has completed and signed the fonn, all copies should be sent to Owner or Contractor for approval,depending on whether the Change Order is a true order to the Confa-actor or the formalization of a negotiatedagreement for a previously performed change. After approval by one contracting party, all copies should be sentto the other party for approval. Engineer should make distribution of executed copies after approval by bothparties.If a change only applies to price or to times, cross out the part of the tabulation that does not apply.CHANGE ORDER FORMPage 2 of 2253
"11V.ire.MontanaCivilContractors Inc.P.O. Box 1019, Belgrade, MT 59714 www.montMwcivil.com T: 406-388-1740 F: 406-388-5)05Change Order/ Price IncreaseProject: 5.3 MG Water Storage TankDate: 6-14-2019Dear Chris,In reference to the requested changed/added work items per conversations betweenRPA and Montana Civil Contractors, we are pleased to provide the City of Bozeman with theprices and items below.• Item One: Tank Panel Uprighto Tank site panel (Detail 3 Sheet E-1) changed to (2) 4° galvanized rigid conduitupright supports with galvanized channel attached horizontally for panel mounting.Posts poured in bagged concrete mixed on site. Pedestal built oversized toaccommodate future needs.Price includes: procurement and installation of materials, labor andequipment.Revised Tank Panel UprightVertex Electric$1,743.005% Markup$1,830.15Revtsed_Tank_ Panel Upright$1.830.15• Item Two: Re-Route of Fluoride Sample Lineo Additional excavation, placement, and backfill of added length of buried fluoride linefrom Flowmeter vault to northwest comer of building.o Excavation and exposure of west foundation wall. Excavation will be sized properlyto accommodate safe access for subcontractor and drill.o Core Drill Exterior wall with 5" core drillo 4.5" Steel casing driven through concrete screen rock (as shown in planset providedto MCC from RPA) to interior sump pit wall. Screen rock inside casing will beremoved.o Core drill interior wall with 4" core drill and extension into sump pit.o 3" Schedule 40 pvc pipe to be installed in casing.o 3" Schedule 40 pvc pipe will then be attached to sump pit wail, ran down to the floorand along edge of wall approximately 20' and terminated.o Exterioer and Interior spacing around steel casing and 3" schedule 40 PVC will begrouted.o Exterior excavation for coring will be backfilled and surface graded.Equipment Break Down;Caterpillar 320 Excavator\Nacker Neuson Trench CompactorJohn Deere 644K LoaderJumping JackMisc. Small Tools••254
Ri- ire.MontanaCivilContractors Inc.0Crew Break Down;• Superintendent• Part Time PMOperatorsPrice Break Down;Materials ProcurementStee/ Casing. PVC pipe, Grout, HardwareMaterialsSteel Casing$400.0015% Markup$460.00Sch. 40 PVCPipe/Bends/Glue$50.0015% Markup$57.50Grout & Tools$150.0015% Markup$172.50Brackets & Fastners$100.0015% Markup$115.00Misc.$100.0015% Markup$115.00Excavate/SeVBF Additional Sections & Piping$920.00320 Excavator22hrs$125.00$2,750.00Loader22hrs$105.00$2,310.00Trench Compactor22hrs$48.00$1,056.00Operator55 hrs$113.00$6,215.00* Labor wage includes overtimeFinish Grade Area$12,331320 Excavator2hrs$125.00$250.00700 Dozer1 hrs$105.00$105.00Loader1 hrs$105.00$105.00Trench Compactor2hrs$48.00$96.00Operator6hrs$113.00$678.00* Labor wage includes overtimeOverhead/Subcontractor Support$1,234.00Superintendent22hrs$110.00$2,420.00Project Manager4 hrs$110.00$440.00320 Excavator2hrs$125.00$250.00255
1"E~pI- IRC.MontanaCivilContractors Inc.[OgeratorI2hrs* Labor wage includes overtimeI $113.00$226.00$3,336.00Fluoride Sample Re-Route$17,821.00Change Order #3 TotalTime Extension request:$19,651.153 contract calendar daysrely,StrnMontana Civil Contractors256