HomeMy WebLinkAbout08-05-19 City Commission Packet Materials - C14. Amendment 2 with Neo Solutions for Polymer Purchase at Water Reclamation
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Tom Radcliffe, Water Reclamation Facility Superintendent
Mitch Reister, Director of Public Works
SUBJECT: Authorize the City Manager to sign the Second Amendment to Bid
Purchase Agreement for the purchase of polymer, extending the contract to September 30, 2020.
AGENDA ITEM TYPE: Consent
MEETING DATE: August 5, 2019
RECOMMENDATION: Authorize the City Manager to sign the Second Amendment to Bid
Purchase Agreement for the purchase of polymer, extending the contract to September 30, 2020.
BACKGROUND: The City of Bozeman WRF purchases approximately 82,800 pounds of this
product per year. In 2017, staff went through the competitive sealed bidding process and
received four responses. Neo Solution Inc. was awarded a one (1) year contract with the ability
to amend the contract due to the volatile polymer raw materials market and shipping charges and
to extend the contract for up to three (3) years.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: This item was approved in the FY20 operating budget.
Attachments:
Second Amendment to Bid
Year 2 Pricing October 23, 2017 Purchase Agreement
Report compiled on: July 17, 2019
239
First Amendment to Bid Purchase Agreement for Polymer
FY 2018-2019 Page 1 of 3
SECOND AMENDMENT TO BID PURCHASE AGREEMENT
THIS SECOND AMENDMENT (“Amendment”) TO THE BID PURCHASE
AGREEMENT FOR POLYMER dated October 23, 2017 (the “Agreement”) is made effective
as of October 23, 2019, by and between the CITY OF BOZEMAN, MONTANA, a self governing
municipal corporation organized and existing under its Charter and the laws of the State of
Montana, 121 North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230,
Bozeman, MT 59771, hereinafter referred to as “City,” Neo Solutions, Inc., with a mailing address
of PO Box 26, Beaver, PA 15009, hereinafter referred to as “Seller.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreement
as follows:
1. Extension of Term. The Agreement is extended for an additional one (1) year period
pursuant to Section 4 of the Agreement (“Extension Term”). The Agreement shall
terminate on September 30, 2020.
2. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
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First Amendment to Bid Purchase Agreement for Polymer
FY 2018-2019 Page 2 of 3
IN WITNESS WHEREOF, the parties hereto have executed this instrument on the dates
written below.
CITY OF BOZEMAN, MONTANA NEO SOLUTIONS, INC.
By________________________________ By_____________________________
Andrea Surratt, City Manager Print Name: ____________________
Title: __________________________
Date:______________________________ Date: __________________________
APPROVED AS TO FORM
By_______________________________
Greg Sullivan, Bozeman City Attorney
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First Amendment to Bid Purchase Agreement for Polymer
FY 2018-2019 Page 3 of 3
EXHIBIT A
PRICE QUOTE FOR FIRST EXTENSION OF POLYMER PURCHASE AGREEMENT
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