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HomeMy WebLinkAbout01-12-17 Recreation & Parks Advisory Board Minutes BOZ E MAN "' Parks & Recreation Recreation and Parks Advisory Board January 12, 2017 - 7:00 p.m. Lindley Center, 1102 E. Curtiss St. Minutes BOARD MEMBERS PRESENT: Brian Close, Chair Steve Schnee Stephanie Gray Richard Shanahan Matt Hausauer Jade Sobek Salal Huber-McGee Tony Thatcher Steve Roderick Beth Thorsen STAFF PRESENT: Mitch Overton Mayor Carson Taylor Thom White Jamie Saitta Melanie Eubank A. Call meeting to order: Mitch Overton, Parks and Recreation Director B. Changes to the Agenda: Steve Schnee withdrew from the Vice Chair nomination. C. Public Comment: None D. Approval of Minutes: Dec.8, 2016 Meeting Minutes- Motioned and approved [Yes:All] E. Announcements: None G. Committee Report,Discussion,and Action Items: a) Nominations for Chair and Vice Chair positions:Jade Sobek -- Chair position: Brian Close --Vice Chair position:Tony Thatcher -- Motioned to close the nominations; approved. [Yes:All] --The meeting was turned over to Brian as the new chair. b) Subdivision Review Report: Carolyn Poissant[Attachments included] a. J&D Family Subdivision- Linear Park i.This project was reviewed by the Committee and an informal application and the attached memo was provided. --The lot is adjacent to Billion Auto Plaza.This was a pre-application so the committee only gave them feedback to fix up the trail and optional ways to dedicate their park land requirement. No motion required at this point. b. Norton Ranch Phase 4- Linear Park Extension Recommended Motion: Having considered all information presented to date, I hereby recommend that the Commission approve the plans for the Norton Ranch Phase 4 Linear Park,to include construction of a Class II trail, as indicated on the approved Norton Ranch Subdivision Park Master Plan. BOZ E MANMT Parks & Recreation -- Matt Hausauer recused himself from this motion and proceeded to share his own map and information regarding Norton Ranch to explain this development. Carolyn described this linear trail will make a nice, north-south trail corridor for that part of town. -- Motioned as recommended and approved. [Yes:All] -- Stephanie asked if we could have a bigger,permanent map available at these meetings. Mitch agreed and said we would.Several others commented that we should move the meetings to a location where we had access to technology and equipment. Staff will look into that option. c) Donor and Partner Recognition Statement for the Bozeman Sports Park: Carolyn Poissant Recommended Motion: Having considered all information presented to date, I hereby recommend that the Commission approve the Donor and Partner Recognition Statement for the Bozeman Sports Park,provided herein as Exhibit A. --Carolyn explained the Statement,is the same as what was used with GVLT for the Story Mill Community Park, has been edited for the Sports Park Foundation with an addition of the Donor Recognition features. Exhibit A is only used internally by the Foundation. -- Motioned to amend the recommended motion:To add language to#7 that speaks to negotiating different longevity and renewal levels. [Yes: 8 / No: 2] -- Recommended Motion: [Yes: 10/ No: 0] d) Park Master Planning Process: Carolyn Poissant[Attached Staff Memo] Recommended Motion: Having considered all information presented to date, I hereby recommend that the Commission adopt Resolution 4753 to approve the"Park Master Planning Process Supplemental to the Procedures Required by the Unified Development Code and the Bozeman Parks, Recreation,Open Space,and Trails (PROST) Plan," provided herein as Attachment A. -- Carolyn explained her handout of the Park Master Planning Process,took questions and gave some examples of current situations to illustrate how it has been working. -- Recommended motion amended: [Yes:All] e) Recreation's Spring and Summer Guide Update:Jamie Saitta --Jamie handed out a copy of her draft outline of the new guide that will be published in March by the Montana Parent Magazine. She gave an over view of each section and took questions as they were asked. f) Division&Gallatin Valley Land Trust Report:Jeff Hough -- Regarding the Painted Hills Gap update,they have the County Commission on board to get the easements needed so that is moving ahead. --They've started accepting bids for the trail to connect to the new bridge at Bogert Park. Once the landscaping is finished they can begin the trail. -- Closed the easement on a county property off of Trail Creek Road which abuts Forest Service land and wrote in a lot of flexibility for use. He described some of the possibilities for development and future use of this property. g) Trails, Open Space and Parks Committee Report:Stephanie Gray -- Met on Dec. 22nd to allocate additional funds for the Path to the M project because the easement option changed and had to be redesigned.Also gave brief updates of the other BOZ E MANMT Parks & Recreation TOP projects which are all at different stages but are moving ahead. h) Parks&Cemetery Superintendent Report: Thom White --Thom was out of town so Mitch gave a brief update.They are busy plowing and working on all 4 rinks. i) Parks&Recreation Director Report: Mitch Overton --On Monday defended the CIP budget,but the Commission did not vote on it because 2 were absent. --The bulkhead contract was approved by Commission for the Swim Center. -- First contract for the Sports Park has been approved. --Will bring the Cash in Lieu request for the Sports Park(23,d&College) to the board next month. --Our RFP (Request for Proposals) for parks and trail feasibility study is out with a deadline of February 6th to submit to the department. -- He mentioned the Strategic Plan is still being crafted. --The reservation policy and fee schedule is still in the works, and he plans to bring the department goals for this year in February like was done last year. j) City Commissioner Perspective:Absent k) FYI/Discussion -- Next meeting February 9th 1) Adjournment: 9:00p.m. This board generally meets the second Thursday of the month from 7:00p.m.to 9:00p.m.Committee meetings are open to all members of the public. If you have a disability and require assistance,please contact our ADA coordinator, Chuck Winn at 582-2306(TDD 582-2301). \1 I Tony Thatcher,Vice Chair Date Melanie Eubank, Recording Secretary Date