HomeMy WebLinkAbout07-15-19 City Commission Packet Materials - MIN. June 2019 Minutes
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Robin Crough, City Clerk Andrea Surratt, City Manager
SUBJECT: Approve the Regular Meeting Minutes from June 3, June 10, June
17, and June 24, 2019, Executive Session Minutes from April 22,
2019, and User Access to Linked Minutes MEETING DATE: July 15, 2019
AGENDA ITEM TYPE: Minutes
NOTE: For PCs, your internet browser must be Internet Explorer Version 10 or higher. Google
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To view the video and the minutes of June 3, 2019 that are linked to the video please click here (minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of June 10, 2019 that are linked to the video please click here
(minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of June 17, 2019 that are linked to the video please click here (minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of June 24, 2019 that are linked to the video please click here
(minutes are located by clicking on the related documents tab above agenda).
RECOMMENDATION: Approve the Regular and Executive Session City Commission
Minutes as submitted.
SUGGESTED MOTION: I move to approve the City Commission minutes from June 3, June 10, June 17, and June 24, 2019 as submitted, and Executive Session minutes from April 22, 2019 as previously distributed.
BACKGROUND: The April 22, 2019 Executive Session minutes were circulated for review at a
prior City Commission meeting.
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In 2013, The Clerk’s Office identified goals related to the Commission’s priority of Improving
Technology Utilization and Proficiency. Improvements included:
• Live streaming broadcast of the City Commission Meeting
• Meeting efficiency
• Better access of meeting information for staff and the public
• Time savings
• Streamlined approach to citizen involvement and public comment
Since August of 2013, the City Commission Minutes have been linked with audio and video using
AV Capture. In addition to the City Commission, many Citizen Advisory Boards utilize the system as well.
LOCATION: The AV Capture Archives and Live Streaming of City Commission Minutes and
Meetings can be found at www.bozeman.net by choosing the “I want to…” top menu item, and
selecting the bottom right link “Watch a commission or board meeting video.” VIEWING: Using the drop-down menu immediately below the AV Capture icon, select
Recorded (all previously recorded meetings), Streaming Live (meetings currently being streamed
in real-time), or Upcoming (future meetings that will be streamed live). Selecting a meeting should
automatically start the video. The draft minutes and all associated materials from the meeting are located under the video in the Attached Documents area. Final minutes are available here once formally approved. Users can then can click on each time-stamped hyperlink to find the section
that they wish to view from the meeting. If the video does not automatically start at that point, the
user may need to press play on the video itself.
Users are always welcome to contact the City Clerk’s Office at 582-2320 or email agenda@bozeman.net for assistance.
ALTERNATIVES: As suggested by Commission.
UNRESOLVED ISSUES: None. FISCAL EFFECTS: None.
Attachments: Draft Minutes (excluding Executive Session) Report Prepared on July 2, 2019
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Page 1 of 13
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, June 03, 2019
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present
Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, Deputy
City Clerk Brenda Sweeney
A. 05:59:54 PM (00:01:47) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Andrus called the meeting to order at 6:00 PM.
B. 06:00:04 PM (00:01:57) Pledge of Allegiance and a Moment of Silence
C. 06:01:40 PM (00:03:33) Changes to the Agenda
There were no changes to the agenda.
D. 06:01:45 PM (00:03:38) FYI
• Cr. Cunningham spoke about the Montana Board of Housing’s review of housing proposals from
various communities for the low income tax credit financing options relative to a senior housing
project. He will speak with the developer about a letter of support from the city.
• Cr. Cunningham attended the May 21st Gallatin County Commission meeting where they
considered making a recommendation in support of for the Forest Service Plan moving forward.
He stated he spoke to them regarding Bozeman’s water rights and Water Resources Plan.
• DM Mehl announced that tomorrow afternoon from 1-3 PM the Planning Coordinating
Committee will meet and anyone is welcome.
• CM Surratt announced the city has a new public works director who will start the position in
July.
E. 06:04:37 PM (00:06:30) Commission Disclosures
There we no commission disclosures.
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Bozeman City Commission Meeting DRAFT MINUTES, June 3, 2019
Page 2 of 13
F. 06:04:41 PM (00:06:34) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Conditionally Approve an On-Premises All Beverage Liquor License for M3P LLC (Rialto) of
Bozeman, Montana to Sell Liquor at 10 West Main Street, for Calendar Year 2019 (Portnell)
3. Ratify the City Manager’s Approval of an On-Premises Beer and Wine License for Farmstead
Pizza LLC (Red Tractor Pizza) of Bozeman, Montana to Sell Beer and Wine at 1007 West Main
Street, for Calendar Year 2019 (Portnell)
4. North Park Urban Renewal District Fiscal Year 2020 (FY20) Update (Fontenot)
5. South Bozeman Technology District Fiscal Year 2020 (FY20) Update (Fontenot)
6. Authorize the Mayor to Sign the Findings of Fact and Order for the Amended Plat of the Knolls
at Hillcrest Minor Subdivision Preliminary Plat, Application 18359 (Quasi-Judicial) (Krueger)
7. Authorize the City Manager to Sign a Notice of Award to Knife River - Belgrade for the
Cottonwood Road from Babcock Street to Durston Road Project, and Final Contract
Documents Once Received (Murray)
8. Authorize the City Manager to Sign a Drainage Easement with J&D Family Limited Partnership
for the Billion Reconditioning Building Project on the South Side of Competition Drive in the
J.C. Billion Auto Plaza Subdivision (Nielsen)
9. Authorize the City Manager to Sign a Memorandum of Agreement with E. and S. Canfield and
a Memorandum of Agreement with J. and J. Albro for Right-of-Way for Construction of
Improvements to the Oak Street and 27th Avenue Intersection - Parcels 1 and 2 (Murray)
10. Authorize the City Manager to Sign a Professional Services Agreement with Economic and
Planning Systems, Inc. (EPS) for Urban Renewal Application Review for the 9TEN Mixed-Use
Project (Fine)
11. Authorize the City Manager to Sign Amendment Number 1 to the Professional Services
Agreement with Sanderson Stewart for the 3rd Avenue and Graf Street Intersection
Improvements Project (Murray)
12. Authorize the City Manager to Sign Amendment Number 1 to the Professional Services
Agreement with Sanderson Stewart for the Oak Street and 27th Avenue Intersection
Improvements Project (Murray)
13. Authorize the City Manager to Sign Addendum Number 4 to the Professional Services
Agreement with Solstice Landscaping, LLC for Landscaping Services (Gray)
14. Authorize the City Manager to Sign Amendment Number 7 to the Professional Services
Agreement with Robert Peccia and Associates for the Durston and Cottonwood Roads
Improvements Project - Cottonwood Road Construction Phase (Murray)
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Bozeman City Commission Meeting DRAFT MINUTES, June 3, 2019
Page 3 of 13
15. Resolution 5032, Intent to Consider the Billings Clinic Growth Policy Amendment to Amend
Figure 3-1, the Future Land Use Map from Community Commercial Mixed Use and Residential
to Regional Commercial and Services on 58.032 Acres, Located on the West Side of 27th
Avenue, South of Westlake Road, and North of Catamount Street, Application 19113
(Rosenberg)
16. Resolution 5058, Intent to Consider the Bridger View Development Growth Policy
Amendment to Amend Figure 3-1, the Future Land Use Map from Community Commercial
Mixed Use (4.56 Acres) and Residential (3.46 Acres) to Residential Emphasis Mixed Use on
8.025 Acres, Located on the Southwest Corner of Bridger Drive and Story Mill Road,
Application 19104 (Rogers)
17. Resolution 5054, Intent to Create Special Improvement Lighting District (SILD) Number 754
for the Catron Crossing Subdivision (Clark)
18. Resolution 5034, Submitting Comments on the Custer Gallatin National Forest Draft Forest
Plan (Heaston)
19. Resolution 5060, Authorizing the City Manager to Sign a Settlement Agreement with HERE4
Properties, LLC v. the City of Bozeman, Montana and Special Improvement District Number
747 (Cause Number DV 19–262B, Montana Eighteenth Judicial District Court, Gallatin County)
(Surratt/Sullivan)
20. Ordinance 2014 Final Adoption, a Text Amendment of the Bozeman Municipal Code
Modifying Various Sections of Chapter 38, Unified Development Code (UDC) Adjusting
Development Standards, Improving Clarity of the Text, Adding Bicycle Parking Standards, and
Other Amendments Detailed in the Ordinance, Application 18559 (Rogers)
06:04:45 PM (00:06:38) City Manager Overview
CM Surratt provided the highlights of the consent agenda.
06:05:56 PM (00:07:49) Public Comment
There was no public comment.
06:06:07 PM (00:08:00) Motion and Vote to approve Consent Items 1-20 as submitted. The motion
passed 5-0.
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
G. 06:06:23 PM (00:08:16) Consent II – Items Acted Upon Without Prior Unanimous Vote
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1. 06:06:26 PM (00:08:19) Ordinance 2019 Final Adoption, Zone Text Amendments to Clarify
Building Placement Standards for Multiple Frontage Situations, and Other Amendments
Detailed in the Ordinance, Application 18559 (Rogers)
06:06:55 PM (00:08:48) Public Comment
There was no public comment.
06:07:04 PM (00:08:57) Motion and Vote that having reviewed and considered the ordinance text,
public comment, and all the information presented, I move to finally adopt Ordinance 2019, the year
one follow-up text amendment. The motion passed 4-1.
Commissioner - I-Ho Pomeroy: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
H. 06:07:43 PM (00:09:36) Public Comment
There was no public comment.
I. Special Presentation (Presenter Late – moved to later in the agenda)
1. C-SPAN Cities Tour – Background Information and Bozeman Highlights (Deborah Lamb,
Coordinating Producer)
J. 06:09:06 PM (00:10:59) Action Items
1. 06:09:07 PM (00:11:00) Downtown Business Improvement District Fiscal Year 2019 Annual
Report and Fiscal Year 2020 Budget and Work Plan (Naumann)
06:09:29 PM (00:11:22) Presentation
Downtown Bozeman Partnership Executive Director Chris Naumann presented an overview of the FY20
work plan and budget for the Downtown Business Improvement District (BID). Mr. Naumann presented
some history of the BID and highlighted some of the district’s major programs.
06:15:34 PM (00:17:27) Questions of Presenter
DM Mehl asked for confirmation that this is a voluntary program that businesses get together and do
and is driven by the businesses downtown. He asked whether there is any consideration of changing the
boundaries to be closer to the other boundaries we have for downtown areas.
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Consider the motion: No motion is required.
2. 06:17:23 PM (00:19:16) Downtown Urban Renewal District Fiscal Year 2019 Annual Report
and Fiscal Year 2020 Budget and Work Plan (Naumann)
06:17:44 PM (00:19:36) Presentation
Downtown Bozeman Partnership Executive Director Chris Naumann presented an overview of the FY20
work plan and budget for the Downtown Urban Renewal District (DURD). Mr. Naumann presented some
history of the DURD and highlighted some of the most prominent programs for 2020.
06:27:39 PM (00:29:32) Questions of Presenter
Cr. Cunningham asked about the $10,000 contribution to the Parking Commission’s long-term
maintenance fund and whether it is required this year. He asked about the residential incentive
program. He asked if there is anything in the Downtown Improvement Plan that is not in the budget.
DM Mehl hopes we can do more than just study the transportation issues for downtown.
Mayor Andrus asked about the $100,000 encumbered for the Armory Hotel with regard to a time limit.
06:33:20 PM (00:35:13) Public Comment
There was no public comment.
Consider the motion: No motion is required.
I. 06:33:47 PM (00:35:40) Special Presentation (from earlier in the agenda)
1. 06:33:53 PM (00:35:46) C-SPAN Cities Tour – Background Information and Bozeman
Highlights (Deborah Lamb, Coordinating Producer)
Mary Roar, Director of Government Affairs for Charter Communications, announced that
CSPAN is in Bozeman over the next couple days for their cities tour where they document
the history and literary life of people form Bozeman. She introduced Deborah Lamb, Senior
Producer for CSPAN, who spoke about the tour and production schedule for Bozeman.
06:39:50 PM (00:41:43) Questions of Presenter
DM Mehl asked about her relation to Brian Lamb.
J. 06:40:54 PM (00:42:47) Action Items Continued
3. 06:40:56 PM (00:42:49) Midtown Urban Renewal District Fiscal Year 2020 Budget and Work
Plan (Fine)
06:41:20 PM (00:43:13) Staff Presentation
Economic Development Specialist David Fine presented the Midtown Urban Renewal Board work plan
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Bozeman City Commission Meeting DRAFT MINUTES, June 3, 2019
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and budget for FY20. He talked about public infrastructure, the Midtown Action Plan, incentives, district
operations and the introduction of bonds.
06:53:26 PM (00:55:19) Questions of Staff
Cr. Krauss asked about the street master plan. He asked staff to make sure the city engineers stay
involved in the street master plan. He asked for confirmation that staffing for this tax increment finance
district (TIF) would be in the Economic Development Department.
DM Mehl commented about getting city engineers involved in the school program. He asked about the
addition of 1.0 FTE for Economic Development Department and how that will be paid. He asked why it is
essential that midtown has its own web site. He asked when the bonds will be issued in the next fiscal
year.
Cr. Cunningham asked what comfort staff can give the commission that when we go to bond it will meet
aligned objectives with no outstanding contingencies.
Mayor Andrus commented about comparing this year with last year’s information relative to duplicate
and unfinished projects. She asked to have an idea of what is new and what is encumbered. She asked
about comparisons to other cities relative to staffing.
Cr. Krauss talked about consolidation of web sites and asked that we reserve some discussion time.
07:13:19 PM (01:15:12) Public Comment
There was no public comment.
Consider the motion: No motion is required.
4. 07:13:35 PM (01:15:28) Northeast Urban Renewal District Fiscal Year 2020 Budget and Work
Plan (Fine)
07:13:48 PM (01:15:41) Staff Presentation
Mr. Fine presented the Northeast Urban Renewal District work plan and budget for FY20. He outlined
the public infrastructure which consists of four projects and stated they have already issued bonds for
the infrastructure.
07:18:08 PM (01:20:01) Questions of Staff
Cr. Pomeroy asked about the length of the bond payment and reserve. She asked about the amount
designated to the feasibility study of the quiet zone.
DM Mehl asked about the allocation of funds for the pedestrian bridge and members of the board
wanting to encumber it until funds become available.
Cr. Cunningham asked about experiences of taking longer to get a punch list done and whether those
are shared across the city staff.
Cr. Krauss asked if the pedestrian bridge was in the bonding documents and the obligation to the people
to do this project that bought the bonds. He asked about the current projects increasing taxable value
and if this district will pay off.
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Bozeman City Commission Meeting DRAFT MINUTES, June 3, 2019
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Mayor Andrus asked if the board considered taking money out of the pedestrian bridge fund and
putting it in the quiet zone.
07:32:38 PM (01:34:31) Public Comment
There was no public comment.
Consider the motion: No motion is required.
07:33:01 PM (01:34:54) Recess
Mayor Andrus called the commission into recess until 7:40 PM.
07:39:59 PM (01:41:52) Call to Order
Mayor Andrus called the meeting back to order at 7:40 PM.
5. 07:40:06 PM (01:41:59) Fiscal Year 2020 (FY20) Budget Work Session - Special Revenue
Funds: e.g. Community Development Fund, Workforce Housing Fund, Building Inspection
Fund, Forestry Fund, Street Maintenance Fund, Arterial and Collector Fund (Donald)
07:40:47 PM (01:42:40) Staff Presentation
CM Surratt introduced the FY20 Special Revenue Funds. She explained these are sources of revenue
generated from specific activities, and tonight’s discussion will focus on funds generated for specific
activities, which will then relate back to the strategic plan. Finance Director Kristin Donald reviewed
each fund in detail as well as staff recommendations.
07:44:47 PM (01:46:40) Street Maintenance District Fund
Finance Director Kristin Donald explained this fund relies on an assessment for revenue generation, and
it is for street maintenance and reconstruction. She stated that this year, staff is recommending an 8%
increase. She reviewed the fund budget in detail.
07:49:09 PM (01:51:02) Questions of Staff
DM Mehl asked when trend data will be available for materials swept per mile traveled and the city
wide Pavement Condition Index. He asked about being under funded for 2017 and 2018.
Cr. Cunningham asked about the street as an asset and whether that will be used to alter our
construction specs for future projects. He asked about the purchase of street sweepers along with the
MDT and the possibility of tag teaming with other entities to save money on other equipment in the
future.
Cr. Krauss asked whether all revenue funds have the enabling legislation capability. He asked when the
last time was that expenditures were reviewed for compliance. He asked about assessments on street
maintenance administrative charges.
Cr. Pomeroy asked about the standard measure for the street mileage per full time employee. She asked
about the adequate number of staff to take care of streets.
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Bozeman City Commission Meeting DRAFT MINUTES, June 3, 2019
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Mayor Andrus asked about bike path improvements.
08:07:52 PM (02:09:45) Arterial and Collector District Fund
Ms. Donald explained this fund contains assessments for arterial and collector street projects and stated
staff is recommending no change for the assessments. She reviewed the fund budget in detail.
08:09:57 PM (02:11:50) Questions of Staff
Cr. Krauss asked about a project form Fowler through the Ferguson intersection on Durston. He asked
about carry over in the budget.
Cr. Pomeroy asked about no changes to growth because 2017 and 2018 had to spend major money.
DM Mehl asked about the arterial and collector total amount.
Cr. Cunningham commented about the lack of bids for the major streetscape project in midtown and
subsequently packaging it with larger projects.
DM Mehl talked about a list before the end of the month showing a table of what is encumbered for
2019 and proposed for 2020.
Cr. Krauss commented about disclosing a rolling list of projects carrying over in the budget for full
disclosure.
Mayor Andrus asked if this is a change from what has been done in the past.
DM Mehl commented many citizens ask about projects and stated we should provide context
addressing the number of projects started in and year and carrying over to the next year.
Cr. Pomeroy agreed.
Cr. Cunningham agreed.
08:29:23 PM (02:31:16) Street Impact Fee Fund
Ms. Donald explained this fund goes to capacity expanding road improvements. She further explained
the impact fees are difficult to predict due to their tie to the types of projects. She reviewed the fund in
detail.
08:31:00 PM (02:32:53) Questions of Staff
There were no questions of staff.
08:31:17 PM (02:33:10) Tree Maintenance District Fund
Cr. Krauss recused himself from this discussion due to a conflict. Ms. Donald explained that revenues are
levied, received and expended for tree maintenance provided in the public right-of-way. She talked
about the implementation of the Urban Forestry Plan. She reviewed the fund budget in detail.
08:34:16 PM (02:36:09) Questions of Staff
Cr. Cunningham asked Forestry Division Manager Alex Nordquest about other at-risk species in the city.
He asked about tree maintenance and an inventory of what happens to all the trees that were
maintained.
Cr. Pomeroy asked how staff makes decisions on tree removal.
DM Mehl asked about continued increases in performance measures. He asked about goals for
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proactive versus reactive maintenance.
08:44:00 PM (02:45:53) Community Development Fund (Planning Fund)
Ms. Donald explained this fund is a special revenue fund that accounts for expenditures related to
community planning and zoning operations. She reviewed the fund budget in detail.
08:46:13 PM (02:48:06) Questions of Staff
Mayor Andrus asked about performance measures and the timing for the goal of seeing results.
Cr. Cunningham asked about charges for services for FY19 and how we are tracking in terms of actuals.
He asked about funding for the affordable housing manager. He asked about the impact on our plan of
shifting the workforce housing to community development.
Cr. Krauss talked about performance measures relative to customer service satisfaction for the planning
and building departments. He talked about asking for more planners.
Cr. Pomeroy asked about funding for the half-time FTE assistant city attorney. She asked what kind of
attorney is needed.
DM Mehl asked about fees charged for services being flat and thought fees were increased. He asked
about transfers.
Cr. Krauss commented on the half-time FTE and the ability to respond to issues more quickly to the
Planning Department.
09:06:57 PM (03:08:50) Building Inspection Fund
Ms. Donald explained this fund is entirely supported by revenue from building fees and permits. She
reviewed the fund budget in detail.
09:09:04 PM (03:10:57) Questions of Staff
Mayor Andrus asked if these numbers reflect improvements in the Building Department going forward
in terms of handling work load.
Cr. Krauss commented that a performance measure relevant to the public would be time between
requested inspection and actual inspection.
Cr. Pomeroy talked about the relationship between building inspectors and affordable housing. She
asked about the number of building inspectors needed.
DM Mehl asked about the ability for concrete inspections to self-certify. He asked about the roll-over
budget amount for 2019. He asked about performance fund measures.
Cr. Krauss asked whether we are in danger of having to give money back.
Cr. Pomeroy asked about the standard percentage for the building inspection fund performance
measure relative to hiring more inspectors.
09:22:11 PM (03:24:04) Workforce Housing Fund
Ms. Donald explained this fund accounts for the affordable housing program. She reviewed
recommendations for the final budget and appropriations in detail. CM Surratt discussed disbursements
to HAVEN and HRDC.
09:28:28 PM (03:30:21) Questions of Staff
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Cr. Cunningham talked about salary and administrative costs for the affordable housing manager, and
two new requests, being moved to Community Development. He would like see an additional mil in
terms of revenue and another mil by moving funds into other places.
Cr. Krauss talked about HRDC understanding reporting requirements when we give them a grant and
dropping grant agreements as a result of allocating additional appropriations. He does not support
moving funds.
Cr. Pomeroy supports the funding for HAVEN and HRDC.
DM Mehl thinks we should be looking at some ways to invest in this.
Mayor Andrus reflected this is a priority of the commission, and some of the things offered up tonight
will be considered.
09:38:39 PM (03:40:32) Summary of Special Revenues
Ms. Donald reviewed the FY20 typical city residential property annual cost adjustments. She reviewed
the calendar of upcoming budget work sessions.
09:39:40 PM (03:41:33) Public Comment
There was no public comment.
6. 09:40:03 PM (03:41:56) Decision on Method of Creation of a Parks and Trails Special District
and Adoption of Resolution 5053, Submitting the Question of a Citywide Parks and Trails
Special District to the Electorate at the Regular School Election in May 2020 or at a Special
Election During Fiscal Year 2020 (Overton)
09:40:31 PM (03:42:24) Staff Presentation
Parks and Recreation Director Mitch Overton presented the Parks and Trails Special District and election
options. He stated staff is seeking direction from the commission on the method of creating a city-wide
parks and trails district. He presented the background of previous discussions regarding the district as
well as three options for the process of implementing the district. He presented pros and cons of each
option. He reviewed recommendations of staff and the city manager.
09:53:37 PM (03:55:30) Questions of Staff
Cr. Cunningham asked what has been committed to the city by the county in terms of getting back to us.
CA Sullivan stated he has been told by the county we will have an answer by next Monday.
Cr. Cunningham asked about education to the public and how long would that take. He asked about
property owners’ ability to protest.
CM Surratt talked about the public education process.
Cr. Cunningham asked how special districts have been created in the past.
ACM Rosenberry talked about the process of creating and funding special districts.
Cr. Cunningham asked about impacted property owners relative to a vote during a protest.
CA Sullivan clarified the protest process.
Cr. Cunningham asked about protest and special election thresholds to defeat the resolution.
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10:00:01 PM (04:01:54) Meeting Extended
Mayor Andrus extended the meeting until 10:30 PM.
10:00:04 PM (04:01:57) Questions of Staff Continued
CA Sullivan clarified the required thresholds for the referendum and protest.
Cr. Cunningham asked about staff time across divisions to handle protests. He asked about the
recommended motion incorporating those considerations.
Cr. Krauss asked whether protests are secret or public.
Cr. Pomeroy asked about waiting until after the county has had their general election to start the
process.
CA Sullivan provided clarification.
DM Mehl talked about the two ways of creating a special district and how it effects voting.
Mayor Andrus asked about waiting on information until next Monday and taking action on something
that is not available to the public. She asked about going the protest route and holding a special election
versus putting it on the school district ballot in May.
DM Mehl talked about the elections officer of the county having to follow the opinion of the county
attorney.
10:19:19 PM (04:21:12) Public Comment
Mayor Andrus opened public comment.
10:19:39 PM (04:21:32) Public Comment, Ralph Zimmer
Mr. Zimmer is the chair of the Pedestrian and Traffic Safety Committee and spoke on behalf of the
committee. He noted the committee is interested in the trails component of the proposal and would
support anything that provides stable funding for maintenance of trails. They support the development
of a post plan.
10:23:07 PM (04:25:00) Public Comment, Douglas Fisher
Mr. Fisher sits on the school board and likes the idea of a protest. He would like to work with the
commission on this but expressed concerns about voter fatigue and big transition levies.
10:24:59 PM (04:26:52) Motion to direct the City Manager to bring to the City Commission a resolution
of intent to create a park and trails special district by resolution and protest in time for the district to
be created prior to the end of calendar year 2019.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
10:25:29 PM (04:27:22) Discussion
Cr. Cunningham talked about past discussions about elections and not competing with the county. He is
sensitive to how this impacts staff. He talked about the power of protest.
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10:31:10 PM (04:33:03) Meeting Extended
Mayor Andrus extended the meeting until 10:45 PM.
10:31:14 PM (04:33:07) Discussion Continued
DM Mehl talked about this being an effort to provide for parks in a way that meets national standards.
He talked about sufficient and necessary time to educate the public and not directly conflicting with our
partners. He does not support going to the voters over two major holidays.
Cr. Pomeroy will amend the motion.
10:35:28 PM (04:37:21) Amendment to the Motion to direct the City Manager to bring to the City
Commission a resolution of intent to create a park and trails special district by resolution and protest
after November 5, 2019 in time to have the protest period completed so if 10% protest threshold is
met, the Commission may decide whether to hold a referendum or May 5, 2020 schedule a school
election date. The motion failed due to lack of a second.
Commissioner - I-Ho Pomeroy: Motion
10:36:28 PM (04:38:21) Discussion
Cr. Pomeroy understands and supports the creation of a special district but thinks the county should
have their own election.
Cr. Krauss will not support the motion. He stated he is here to represent all citizens, protect their rights
and allow them a voice. He talked about the public protest system.
10:44:41 PM (04:46:34) Meeting Extended
Mayor Andrus extended the meeting until 10:50 PM.
10:44:52 PM (04:46:45) Discussion Continued
Mayor Andrus talked about the present choices that are not great due to lack of good decision making.
She reminded the commission of the street and arterial collector district. She talked about the protest
period and educating the public. She does not like either of the options but stated this has been a
priority for years and will benefit the entire community.
10:47:49 PM (04:49:42) Vote on the Motion to direct the City Manager to bring to the City Commission
a resolution of intent to create a park and trails special district by resolution and protest in time for
the district to be created prior to the end of calendar year 2019. The motion passed 3-2.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
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Page 13 of 13
Commissioner - I-Ho Pomeroy: Disapprove
Commissioner - Terry Cunningham: Approve
K. FYI / Discussion
L. 10:48:18 PM (04:50:11) Adjournment
Mayor Andrus adjourned the meeting at 10:50 PM.
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Page 1 of 10
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, June 10, 2019
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, City Clerk
Robin Crough
A. 06:00:00 PM (00:04:34) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Andrus called the meeting to order at 6:00 PM.
B. 06:00:04 PM (00:04:38) Pledge of Allegiance and a Moment of Silence
C. 06:00:56 PM (00:05:30) Changes to the Agenda
Cr. Krauss asked to pull Consent Item 5. It moved to the first item on the action agenda.
D. 06:01:19 PM (00:05:53) FYI
• Cr. Cunningham noted the Affordable Housing Working Group will be meeting tomorrow at
Fire Station 3 from 11-1 PM.
• DM Mehl asked if the Parks and Trails could be considered as a referendum instead of
protest, and if two other commissioners will support putting a discussion on a future agenda
to do a referendum in the spring. Cr. Pomeroy supports.
• Cr. Pomeroy stated the Mental Health Advisory Council is distributing their current resource
guide in the paper. This Saturday at 9:30 at the Library, a women’s recovery house topic will
be discussed.
E. 06:04:30 PM (00:09:04) Commission Disclosures
There were no commission disclosures.
F. 06:04:37 PM (00:09:11) Minutes
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Page 2 of 10
1. Approve the Regular Meeting Minutes from May 6, May 13, and May 20, 2019, and User
Access to Linked Minutes (Crough)
06:04:43 PM (00:09:17) Motion and Vote to approve the regular meeting minutes from May 6, May
13, and May 20, 2019. The motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
G. 06:05:08 PM (00:09:42) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Approve the Fire Code Board of Appeals Rules of Procedure Dated April 1, 2019 (Sweeney)
3. Authorize the City Manager to Sign a Notice of Award to Four O Six Underground Inc. for
Lamme Street Fiber Conduit, and Final Contract Documents Once Received (Fine)
4. Authorize the City Manager to Sign a Notice of Award to Montana Civil Contractors, Inc. for
Improvements to Durston Road from Flanders Mill Road to Fowler Avenue, and Final Contract
Documents Once Received (Murray)
5. Authorize the City Manager to Sign a Construction Agreement with the Montana Department
of Transportation for Rouse Avenue Corridor Construction and Maintenance (Kohtz)
MOVED TO ACTION AGENDA
6. Authorize the City Manager to Sign a Memorandum of Agreement with Castlebar Limited
Partnership for Right-of-Way for Construction of Improvements to the Oak Street and 27th
Avenue Intersection, Parcel 3 (Murray)
7. Authorize the City Manager to Sign a Purchase Agreement with Blackfoot Communications,
Inc. for Oak Street Fiber Conduit (Fine)
8. Resolution 5042, Authorizing the Support for the United States Geological Survey - National
Institute of Water Resources (USGS-NIWR) National Competitive Grants Program (Andrus)
06:05:14 PM (00:09:48) City Manager Overview
CM Surratt noted the highlights of the consent agenda.
06:06:57 PM (00:11:31) Public Comment
There was no public comment.
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Bozeman City Commission Meeting DRAFT MINUTES, June 10, 2019
Page 3 of 10
06:07:10 PM (00:11:44) Motion and Vote to approve Consent Items 1-4, and 6-8 as submitted. The
motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
H. 06:07:31 PM (00:12:05) Public Comment
Mayor Andrus opened public comment.
06:08:14 PM (00:12:48) Dave Weiss, Public Comment
Mr. Weiss asked the commission to reconsider the priority of amending the UDC to remove alcohol
restrictions within a radius of certain establishments.
I. 06:10:10 PM (00:14:44) Special Presentation
1. A Seat at the Table: Summary Report - A Community Conversation (Andreasen / Boyer)
Neighborhood Coordinator Tanya Andreasen introduced the program and Jennifer Boyer. Ms.
Boyer described the project, demographics of participants, areas of interest, and solutions
proposed.
J. 06:20:24 PM (00:24:58) Action Items
Consent Item 5. 06:20:26 PM (00:25:00) Authorize the City Manager to Sign a Construction
Agreement with the Montana Department of Transportation for Rouse Avenue Corridor
Construction and Maintenance (Kohtz)
06:20:37 PM (00:25:11) Discussion
Cr. Krauss discussed a failure to maintain sidewalks on this portion this winter, and MDT’s failure to take
responsibility.
CA Sullivan and City Engineer Shawn Kohtz shared the frustration and explained context.
06:31:12 PM (00:35:46) Questions of Staff
Cr. Cunningham asked how this contract compared to previous MDT contracts.
Mayor Andrus asked the ramifications of not approving this contract tonight.
Cr. Krauss asked if it is helpful to say no, in order to push MDT.
DM Mehl asked what changes we’d be asking for with a delay.
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06:39:13 PM (00:43:47) Public Comment
There was no public comment.
06:39:43 PM (00:44:17) Motion to authorize the City Manager to execute the attached construction
and maintenance agreement for Rouse Avenue improvements from Oak Street to Main Street with the
Montana Department of Transportation (MDT).
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
06:40:04 PM (00:44:38) Discussion
Cr. Krauss discussed concerns he’ll have.
Cr. Cunningham also expressed concerns but also the need to move projects along.
DM Mehl supports continuing to bring this up.
Cr. Pomeroy supports the motion.
Mayor Andrus supports the motion.
06:46:17 PM (00:50:51) Vote on the Motion to authorize the City Manager to execute the attached
construction and maintenance agreement for Rouse Avenue improvements from Oak Street to Main
Street with the Montana Department of Transportation (MDT). The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
1. 06:46:28 PM (00:51:02) Home Depot Lot 2 Buffalo Wild Wings Conditional Use Permit and
Modification, Baxter Lane and North 19th Avenue, Application 19089 (Quasi-Judicial)
(Krueger)
06:46:51 PM (00:51:25) Staff Presentation
Brian Krueger, Development Review Manager, discussed the project location, site access, the original
PUD master plan, approved site plan, public comment (none received), review criteria, and the positive
recommendation.
06:53:06 PM (00:57:40) Questions of Staff
DM Mehl asked if there are any unresolved issues.
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Cr. Krauss asked if there is still a reason for zoning this M-1, and what the commission would be
approving tonight.
Cr. Cunningham asked about the retention pond in the area. City Engineer Shawn Kohtz responded.
07:00:13 PM (01:04:47) Applicant Presentation
Brad Anderson, Buffalo Wild Wings franchisee, stated he agrees with the conditions.
07:00:42 PM (01:05:16) Questions of Applicant
DM Mehl asked if he had any concerns with the staff report.
07:01:17 PM (01:05:51) Public Comment
There was no public comment.
07:01:29 PM (01:06:03) Motion that having reviewed and considered the application materials, and all
the information presented, I hereby adopt the findings presented in the staff report for application
19089 and move to approve the Home Depot Lot 2 Buffalo Wild Wings Conditional Use Permit and
Modification application subject to conditions and all applicable code provisions.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
07:01:49 PM (01:06:23) Discussion
DM Mehl agrees with the staff report and supports the motion. He discussed zoning and stormwater
facilities.
Cr. Pomeroy supports the motion and strongly agreed with certain findings.
Cr. Krauss further discussed zoning and endorsed the application.
Cr. Cunningham agrees with the findings. He agreed that the City should further look into wetlands vs.
retaining ponds.
Mayor Andrus supports the motion and associated herself with prior comments.
07:07:28 PM (01:12:02) Vote on the Motion that having reviewed and considered the application
materials, and all the information presented, I hereby adopt the findings presented in the staff report
for application 19089 and move to approve the Home Depot Lot 2 Buffalo Wild Wings Conditional Use
Permit and Modification application subject to conditions and all applicable code provisions. The
motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
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Page 6 of 10
Commissioner - Terry Cunningham: Approve
2. 07:07:46 PM (01:12:20) Fiscal Year 2020 (FY20) Budget Work Session - General Fund (Donald)
07:07:48 PM (01:12:22) Staff Presentation
CM Surratt discussed the general fund makeup, the general fund reserve and future reserve policy,
strategic plan efforts, salaries and benefits, and personnel factors.
07:19:48 PM (01:24:22) Questions of Staff
Cr. Krauss asked about a discrepancy of numbers.
Cr. Cunningham asked for a rough estimate of what gets asked for and not satisfied. He asked about
hybrid vehicle policy.
07:24:45 PM (01:29:19) Staff Presentation Continued
Finance Director Kristin Donald presented the budgets of the city commission, city manager, city clerk,
neighborhoods, city attorney, finance, facilities management, information technology, and human
resources.
07:32:15 PM (01:36:49) Questions of Staff
Cr. Krauss asked if there was an org structure in the budget book. He asked in detail about salaries and
benefits of certain departments. He asked about a decrease in the city attorney’s office.
Cr. Cunningham asked about HR training funding and performance metrics, and neighborhoods metrics.
DM Mehl asked about HR’s operating and training budget. He asked about an attorney acronym.
Cr. Pomeroy asked about position pay and the revenues coming from property taxes.
Mayor Andrus asked where money would come from if interim lobbying money was needed. She asked
about city attorney metrics. She asked about looking at a longer forecast for budgeting.
Cr. Krauss asked about the Parking Commission and Library Board reporting.
07:55:46 PM (02:00:20) Recess
Mayor Andrus called the meeting into recess until 8:05 PM.
08:04:11 PM (02:08:45) Call to Order
Mayor Andrus called the meeting back to order.
08:04:20 PM (02:08:54) Staff Presentation Continued
Finance Director Donald presented the police budget and fire budget.
08:07:18 PM (02:11:52) Questions of Staff
Cr. Pomeroy asked about police and fire operations increases. She asked about police capital.
Cr. Krauss asked about using hybrids for police cars.
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Cr. Cunningham asked about the budget taking into account the police staffing plan. He asked about fire
training performance measures.
DM Mehl asked about crime rate increases. He asked about a sobriety center and mental health.
Mayor Andrus asked about the code compliance officers.
08:22:44 PM (02:27:18) Staff Presentation Continued
Finance Director presented the recreation budget, parks budget, and the cemetery budget.
08:26:53 PM (02:31:27) Questions of Staff
Cr. Cunningham asked about the Veterans’ Cemetery project. He asked about pool health code rules.
DM Mehl asked about operations numbers discrepancies. He asked about setting goals for progress
instead of just metrics.
Cr. Pomeroy asked how the pool is doing.
Cr. Krauss asked about future trends in pool usage via metrics. He asked about the Veterans’ Cemetery.
Mayor Andrus asked about turf maintenance.
08:42:58 PM (02:47:32) Staff Presentation
Finance Director Donald presented the library budget, economic development budget, sustainability
budget, and non-departmental budget. She discussed the outside entity budget requests.
08:49:37 PM (02:54:11) Questions of Staff
Cr. Cunningham asked about Library Foundation funding. He asked about future staffing.
DM Mehl asked why childrens’ attendance has stopped at the library.
Cr. Pomeroy asked about more broadband designation in the future. She asked about sustainability
staffing.
Cr. Cunningham asked about the Streamline request.
Mayor Andrus asked about moving broadband projects forward with limited funding.
Cr. Krauss asked if the library received a set amount of mills from the county. He asked about
management staff cost shares with non-general funds. He discussed the relationship with HRDC. He
asked about the Bozeman Police Foundation’s role.
DM Mehl asked about the municipal court budget.
09:11:48 PM (03:16:22) Staff Presentation Continued
Director Donald discussed the residential property annual cost adjustments.
09:12:45 PM (03:17:19) Discussion
DM Mehl asked for a cut/add list from the city manager.
09:13:36 PM (03:18:10) Public Comment
Mayor Andrus opened public comment.
09:13:50 PM (03:18:24) Ryan Madsen, Public Comment
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Page 8 of 10
Mr. Madsen, Service Director with Western Montana Mental Health Center, spoke about Crisis
Response Team data.
09:16:54 PM (03:21:28) Sunshine Ross, Public Comment
Ms. Ross, Streamline Director, discussed Streamline’s need due to increased costs.
3. 09:19:26 PM (03:24:00) Ordinance 2020 Provisional Adoption, Text Amendments to Chapter
38, Article 5, Division 560, Signs, and Article 7, Definitions to Revise Multiple Sections to
Comply with Recent United States Supreme Court and Other Court Rulings Regarding the
Standards for Local Government Sign Regulations, Application 19185 (Stambaugh/Matsen)
09:20:02 PM (03:24:36) Staff Presentation
Community Development Director Marty Matsen presented Ordinance 2020, changing elements to sign
regulations. He discussed the criteria of evaluation. No public comment was received, and the Zoning
Commission and staff recommends approval. He noted an error in the proposed ordinance that will be
fixed for final adoption. Assistant City Attorney Karen Stambaugh presented the 2015 Supreme Court
case, Reed v. Town of Gilbert. She discussed a review of Bozeman’s sign code.
09:38:55 PM (03:43:29) Questions of Staff
Cr. Pomeroy asked how this affects political signs.
Cr. Cunningham asked if we would give guidance to HOAs regarding this, and our liability.
DM Mehl asking about reading signs to determine if they’re temporary. He asked why persons were
excluded, not just businesses and organizations.
Mayor Andrus asked about the dimension restriction.
09:46:26 PM (03:51:00) Public Comment
There was no public comment.
09:46:44 PM (03:51:18) Motion that having reviewed and considered the application materials, Zoning
Commission recommendation, and all the information presented, I hereby adopt the findings
presented in the staff report for application 19185 and move to provisionally adopt Ordinance 2020,
including changes to Section 5A.3B.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
09:47:25 PM (03:51:59) Discussion
Cr. Pomeroy stated the delay makes sense, and she agrees with these changes.
Cr. Cunningham agrees with the staff analysis and findings.
DM Mehl supports this, and thanked staff for the memo preparation.
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Page 9 of 10
09:48:57 PM (03:53:31) Amendment to the Motion to amend Section 1A.B5 to read “to give all
persons, organizations, and businesses…”
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
09:49:23 PM (03:53:57) Discussion
DM Mehl stated this was out of an abundance of caution.
09:49:24 PM (03:53:58) Vote on the Amendment to the Motion to amend Section 1A.B5 to read “to
give all persons, organizations, and businesses…” The amendment passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:49:40 PM (03:54:14) Vote on the Motion as Amended that having reviewed and considered the
application materials, Zoning Commission recommendation, and all the information presented, I
hereby adopt the findings presented in the staff report for application 19185 and move to
provisionally adopt Ordinance 2020, including changes to Section 5A.3B, and amending Section 1A.B5
to read “to give all persons, organizations, and businesses…” The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
4. 09:49:57 PM (03:54:31) Appointment(s) to the Bozeman Parking Commission (Sweeney)
09:50:03 PM (03:54:37) Public Comment
There was no public comment.
09:51:00 PM (03:55:34) Motion and Vote to appoint Paul Neubauer to the [Bozeman Parking
Commission] to the position expiring June 30, 2022, and Shasta Winston to the position expiring June
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Bozeman City Commission Meeting DRAFT MINUTES, June 10, 2019
Page 10 of 10
30, 2023. The motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
5. 09:51:30 PM (03:56:04) Appointment to the Zoning Commission (Sweeney)
09:51:33 PM (03:56:07) Public Comment
There was no public comment.
09:51:41 PM (03:56:15) Motion and Vote to appoint Mark Genito [to the Zoning Commission] with a
term ending February 28, 2021. The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
K. 09:52:01 PM (03:56:35) FYI / Discussion
• Cr. Cunningham supported the request to revisit the Parks and Trails District. Mayor Andrus
agreed.
• Mayor Andrus discussed a request by the Sierra Club to send a letter to Northwestern
Energy.
• Cr. Krauss did not support the Sierra Club letter, does support a Parks and Trails District
reconsideration, supports addressing the public comment regarding the alcohol radius, and
asked for clarity on mayoral appointments.
• CA Sullivan clarified the steps for the Parks and Trails District reconsideration.
L. 09:55:53 PM (04:00:27) Adjournment
Mayor Andrus adjourned the meeting at 9:55 PM.
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Page 1 of 11
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, June 17, 2019
Mayor - Cynthia Andrus: Absent
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present
Staff Present at the Dais: City Manager (CM) Andrea Surratt, Assistant City Attorney (ACA) Karen
Stambaugh, Deputy City Clerk Brenda Sweeney
A. 06:01:10 PM (00:02:32) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Deputy Mayor (DM) Mehl called the meeting to order at 6:01 PM.
B. 06:01:21 PM (00:02:43) Pledge of Allegiance and a Moment of Silence
C. 06:02:05 PM (00:03:27) Changes to the Agenda
• CM Surratt requested to remove Consent Item 2 and bring it back to the commission for
consideration when the final plat for Willow Springs is considered later this summer.
D. 06:02:33 PM (00:03:55) Authorize Absence – Mayor Cyndy Andrus
06:02:36 PM (00:03:58) Motion and Vote to authorize the absence of Mayor Cyndy Andrus. The
motion passed 4-0.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Absent
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
E. 06:02:52 PM (00:04:14) FYI
• CM Surratt announced that the National American Water Works Association held a national
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Bozeman City Commission Meeting DRAFT MINUTES, June 17, 2019
Page 2 of 11
competition for best tasting water last week, and Bozeman was voted third best in the nation. John
Alston, Water and Sewer Superintendent, acknowledged staff and thanked the commission for
their support.
• CM Surratt talked about the budget open houses this week for public attendance.
• Cr. Cunningham talked about the city’s Adopt-A-Drain program. He indicated the public should
contact the city’s Water Department for interest.
• DM Mehl stated the Young Professionals Group will meet on Wednesday at 5:30 pm and is open to
everyone.
F. 06:06:29 PM (00:07:51) Commission Disclosures
• DM Mehl stated that concerning Action Item 3, he lives two blocks from the project but cannot see
it, nor is he directly impacted by it.
G. 06:06:51 PM (00:08:13) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Approve the Willow Springs Way Major Subdivision Final Affordable Housing Plan (Olsen)
3. Authorize the City Manager to Sign Pipeline License Numbers 602,187 and 602,188 with
Montana Rail Link, Inc. for the Front Street Trunk Sewer Main Project (Murray)
4. Authorize the City Manager to Sign a Temporary Occupancy Permit with Montana Rail Link,
Inc. for the Davis Lane Lift Station and Norton East Ranch Outfall Sewer Project (Murray)
5. Authorize the City Manager to Sign a Public Sidewalk Easement with Bozeman Health for
Sidewalks Within the West Bozeman Ambulatory Surgery Center Project in the Loyal Garden
Subdivision (Nielsen)
6. Authorize the City Manager to Sign a Public Use Easement and Right-of-Way Documents with
the Islamic Center of Bozeman, Inc. and Bozeman High School District #7 for Installation of a
Roundabout at the Intersection of 15th Avenue and Beall Street (Kohtz)
7. Authorize the City Manager to Sign a Public Use Easement and Right-of-Way Documents with
N. R. Ardesson and Bozeman High School District #7 for Installation of a Roundabout at the
Intersection of 15th Avenue and Beall Street (Kohtz)
8. Authorize the City Manager to Sign a Memorandum of Agreement, Storm Drain Easement,
and Right-of-Way Documents with Oak Springs Community Association, Inc. for the Oak
Springs Storm Pond Right of Way Acquisition for Construction Improvements to Durston Road,
Parcel 1-1 (Murray)
9. Authorize the City Manager to Sign a Memorandum of Agreement with the Montana
Department of Transportation for the Highland Boulevard (U-1215) and Ellis Street
Intersection Improvements (Kohtz)
10. Authorize the City Manager to Sign a Professional Architectural Services Agreement with
Architecture 118, LLC for Design and Contract Administration Services for Phase 2 of the Stiff
Professional Building Remodel (Winn)
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Page 3 of 11
11. Authorize the City Manager to Sign Task Order Number 7 with Sanderson Stewart for the Right
of Way Acquisition Project for Davis Lane Lift Station and Norton East Ranch Outfall Sewer
(Murray)
12. Resolution 4917, Authorizing the City Manager to Sign an Annexation Agreement and Public
Street and Utility Easements with R. P. Ballard for the Completion of 1803 Bridger Drive,
Application 18143 (Garber)
13. Resolution 5047, Authorizing the City Manager to Sign the Required Lessee's Authorization
Resolution with Merchants Bank Equipment Finance (Vandelinder)
14. Resolution 5061, Certification of Delinquent City Assessments to Gallatin County (Donald)
15. Ordinance 2005 Provisional Adoption, 1803 Bridger Drive Annexation Zone Map Amendment
to Designate Approximately 0.742 Acres as R-1, Residential Single-Household Low Density,
Application 18143 (Garber)
06:06:53 PM (00:08:15) Public Comment
There was no public comment.
06:07:04 PM (00:08:26) Motion and Vote to approve Consent Items 1, and 3-15 as submitted. The
motion passed 4-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Absent
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
H. 06:07:27 PM (00:08:49) Public Comment
There was no public comment.
I. 06:08:10 PM (00:09:32) Action Items
1. 06:08:13 PM (00:09:35) Fiscal Year 2020 (FY20) Budget Work Session - Enterprise and Internal
Service Funds (Donald)
06:08:35 PM (00:09:57) Staff Presentation
CM Surratt introduced the Enterprise and Internal Service Fund Work Session. She summarized the
budget items and explained these are funds that generate a revenue that pay for services city residence
receive. Finance Director Kristin Donald reviewed the Public Works Administration Fund, Water Fund,
Wastewater Fund, and Wastewater Impact Fee Fund.
06:33:28 PM (00:34:50) Question of Staff
Cr. Krauss asked if we replaced all lead service lines that were proposed. He asked when we stopped
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Page 4 of 11
using lead service lines. He asked about the part-time water conservation staff person. He asked whether
we inforce outdoor watering times. He asked if we look for unusual water usage rates in water bills. He
asked about the attorney being paid half by the Planning Department and half by the Public Works
Department. He asked what kind of data is used for budget assumptions.
Cr. Cunningham asked about the increase in the general government from $2.4M to $2.9M and what
comprises that increase. He asked about operational costs of the Public Works administrative budget. He
asked about the Engineering performance measures table. He asked where in the push notification is
located in the budget. He asked who we are adding in City Works. He asked about the Water Treatment
Plant performance chart relative to corrective vs. preventative maintenance. He asked about the increase
in the cost per million gallons of wastewater flow treated.
Cr. Pomeroy asked about the Public Works Administration Fund relative to the increase in personnel and
benefits but decrease in capital. She asked about the personnel in the GIS budget. She asked about Water
Fund rates, specifically why the government rate is higher. She asked if we are expecting more water pipe
replacement.
Cr. Krauss commented on new water lines inspected and lower year averages.
DM Mehl commented that a third of our measurements have standards, but a lot of them are just
numbers. He further commented we need to start dialing those in with some assurance we will compare
and contrast.
07:12:07 PM (01:13:29) Staff Presentation Continued
Finance Director Donald reviewed the Storm Water Fund, Solid Waste Fund, and Parking Fund.
07:20:41 PM (01:22:03) Questions of Staff
Cr. Krauss asked what the new 1.6 FTE person will be doing in the Solid Waste Department. He asked
whether the department routinely replaces the residential containers. He commented about the county’s
recycling areas disappearing and asked if the city is picking up customers as a result. He asked about
stream health and how much can we do. He asked if we are looking at the water quality as it comes in off
of Bozeman Creek.
Cr. Cunningham asked how many tons of debris we are able to remove through infiltration systems and
using this as a performance measure if the commission requested it. He asked about the health of the
solid waste fleet.
Cr. Pomeroy asked about the Storm Water Fund stream health report card grade relative to what we can
expect in FY21. She asked about FY19 revenue being higher than expenditures for the Parking Fund and
whether we saved money. She asked about the plan for an additional parking facility.
Cr. Krauss asked about the solid waste trucks wearing out.
DM Mehl asked about Stormwater Facility performance ratings. He asked for the delta by this Friday. He
asked about the loss of tons of recycling per person. He asked for a reason for the decrease in percentage
of specific recycled materials. He asked what is happening to our recycling since there is no longer a
market overseas. He asked about going into neighborhoods and increasing recycling rates. He asked
about a national standard for what percentage of communities’ customers recycle. He asked about
parking garage data and if there is a time we will be able to say with certainty whether the parking garage
is full.
Cr. Krauss commented on recognizing that people use small totes and take their recycling to drop off
spots. He talked about private recyclers as well and we don’t know how that ties into this data. He talked
about composting. He talked about when the city used to run the land fill which subsidized the trash
collection.
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07:55:03 PM (01:56:25) Public Comment
There was no public comment.
Consider the motion: No motion is required.
07:55:41 PM (01:57:03) Recess
DM Mehl called the meeting into recess until 8:03 PM.
08:03:10 PM (02:04:32) Call to Order
DM Mehl called the meeting back to order at 8:03 PM.
2. 08:03:16 PM (02:04:38) Bozeman Tourism Business Improvement District (TBID) Sunset Plan
Presentation (Fontenot/Schliem)
08:03:31 PM (02:04:53) Staff Presentation
Economic Development Director Brit Fontenot introduced Executive Director of the Bozeman Area
Chamber of Commerce Daryl Schliem, and the liaison to the Bozeman Tourism Business Improvement
District, who presented the Sunset Plan for the Bozeman Tourism Business Improvement District.
08:16:13 PM (02:17:35) Questions of Staff/Presenter
Cr. Cunningham asked CM Surratt about the effect on city personnel hours. He asked ACA Stambaugh
about concern toward organization of legal documents. He asked about the “Only in Bozeman” campaign
and the philosophical reason around the regionalization of the district. He talked about collection of
funds and asked about the strategy of using them for challenges hoteliers face.
DM Mehl asked for confirmation that Mr. Schliem expects the future board will be open to working with
the city on mutual interests.
08:23:54 PM (02:25:16) Public Comment
There was no public comment.
08:24:03 PM (02:25:25) Motion to accept the information presented for the TBID Sunset Plan and
instruct the City Manager to bring back additional information regarding the dissolution of the
Bozeman Tourism Business Improvement District.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
08:24:26 PM (02:25:48) Discussion
Cr. Cunningham commented that we as a city need to think regionally and are going that direction. He
will vote in favor.
Cr. Pomeroy will support this motion and congratulated Mr. Schleim.
Cr. Krauss asked what additional information we require of the city manager.
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08:26:32 PM (02:27:54) Staff Clarification
ACM Rosenberry clarified staff has been working out details with the dissolution of the district and
liabilities that might still exist with the district.
08:27:58 PM (02:29:20) Discussion Continued
Cr. Krauss commented on what has happened over the life of the tourism district. He wished the new
district well.
DM Mehl will support the motion.
08:34:20 PM (02:35:42) Vote on the Motion to accept the information presented for the TBID Sunset
Plan and instruct the City Manager to bring back additional information regarding the dissolution of
the Bozeman Tourism Business Improvement District. The motion passed 4-0.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Absent
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
3. 08:34:34 PM (02:35:56) Walsh Garage Neighborhood Certificate of Appropriateness
Application with a 75% Rear Setback Deviation for an Accessory Garage in the Bon Ton
Historic District of the Neighborhood Conservation Overlay District, Located at 921 South
Willson Avenue, Application 18361 (Quasi-Judicial) (Garber)
08:34:58 PM (02:36:20) Staff Presentation
Associate Planner Danielle Garber entered the staff report into the record and presented the application.
08:39:55 PM (02:41:17) Questions of Staff
Cr. Pomeroy asked how many bedrooms will be built and if there are enough parking spaces.
Cr. Krauss asked if a 20 foot setback from the alley is necessary for health, safety and welfare.
Cr. Cunningham asked about the difference in height between the proposed and existing garage. He
asked about the condition of approval related to lights.
DM Mehl asked if the garage loads onto the main street and not the alley. He asked about windows on
the second floor. He asked about written comments from the neighbors.
08:44:03 PM (02:45:25) Applicant Presentation
Bayliss Ward, with Bayliss Architects, is the architect on the project and talked about the project in detail.
08:45:42 PM (02:47:04) Questions of Applicant
DM Mehl asked if Mr. Ward has seen the staff report and if there are issues or concerns.
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08:46:09 PM (02:47:31) Public Comment
There was no public comment.
08:46:19 PM (02:47:41) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 18361 and move to approve the Walsh Garage Historic Neighborhood Certificate of
Appropriateness application and deviation request to allow the construction of an accessory structure
within the current zoning regulations required rear setback, subject to all applicable code provisions.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
08:47:08 PM (02:48:30) Discussion
Cr. Pomeroy commented this could be a great affordable housing example. She agrees with staff
findings.
Cr. Krauss thinks it is reasonable to grant this deviation.
Cr. Cunningham adopts the staff findings and believes the criteria has been met including NCOD
guidelines review criteria.
DM Mehl supports this as well.
08:50:33 PM (02:51:55) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby adopt the findings presented in
the staff report for application 18361 and move to approve the Walsh Garage Historic Neighborhood
Certificate of Appropriateness application and deviation request to allow the construction of an
accessory structure within the current zoning regulations required rear setback, subject to all
applicable code provisions. The motion passed 4-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Absent
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
4. 08:50:43 PM (02:52:05) Lot 11 Gallatin Center Second or Subsequent Minor Subdivision
Preliminary Plat, Located at 3155 Cattail Street, Application 17483 (Quasi-Judicial) (Garber)
08:50:58 PM (02:52:20) Staff Presentation
Associate Planner Danielle Garber entered the staff report into the record and presented the application.
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08:53:33 PM (02:54:55) Questions of Staff
Cr. Cunningham asked if this is meant to be for commercial that brings folks in throughout the region.
He asked about the process of items of condition coming back for acceptability.
08:56:51 PM (02:58:13) Applicant of Applicant
Chris Budeski is representing the owners of Gallatin Center and answered Cr. Cunningham’s question. He
talked about the conditions of the staff report, and the only condition is an improvement on the street
lights. They are in agreement with the staff report and conditions.
09:00:28 PM (03:01:50) Public Comment
There was no public comment.
09:00:38 PM (03:02:00) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 17483 and move to approve the subdivision with conditions and subject to all
applicable code provisions.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
09:01:09 PM (03:02:31) Discussion
Cr. Krauss thinks this is an area that we’ve designated as a regional commercial for so long and it’s been
developed as such.
Cr. Pomeroy agrees this makes sense.
Cr. Cunningham agrees with the staff analysis and findings.
DM Mehl will also support it.
09:03:44 PM (03:05:06) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby adopt the findings presented in
the staff report for application 17483 and move to approve the subdivision with conditions and subject
to all applicable code provisions. The motion passed 4-0.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Absent
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
5. 09:03:53 PM (03:05:15) Spring Creek Inn Minor Subdivision Preliminary Plat, Located at 1641
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Hunters Way, Application 19082 (Quasi-Judicial) (Rosenberg)
09:04:08 PM (03:05:30) Staff Presentation
Associate Planner Sarah Rosenberg entered the staff report into the record and reviewed the application
in detail.
09:07:06 PM (03:08:28) Questions of Staff
DM Mehl thanked staff.
09:07:19 PM (03:08:41) Applicant Presentation
Clint Litle, with Alpine Surveying and Engineering, reviewed the application in detail.
09:08:13 PM (03:09:35) Questions of Applicant
Cr. Cunningham asked the applicant if he has read the staff report and agrees with conditions.
Cr. Krauss asked if this will finish the build-out of West Winds.
09:09:17 PM (03:10:39) Public Comment
There was no public comment.
09:09:23 PM (03:10:45) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 19082 and move to approve the Amended Plat of the West Winds Subdivision with
conditions and subject to all applicable code provisions.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
09:09:46 PM (03:11:08) Discussion
Cr. Cunningham called out the work of Associate Planners Danielle Garber and Sarah Rosenberg saying
the plans were well done. He adopts the findings of staff and agrees they have met the criteria of code.
Cr. Pomeroy will support the motion as well and thanked the applicant for in fill and affordable housing.
Cr. Krauss talked about the pace of the subdivision being an example of providing an inventory for
people living in the city.
DM Mehl will support this as well.
09:12:36 PM (03:13:58) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby adopt the findings presented in
the staff report for application 19082 and move to approve the Amended Plat of the West Winds
Subdivision with conditions and subject to all applicable code provisions. The motion passed 4-0.
Commissioner - Terry Cunningham: Motion
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Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Absent
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
6. 09:12:47 PM (03:14:09) Appointment to the Downtown Area Urban Renewal District Board
(DURB) (Sweeney)
09:12:55 PM (03:14:17) Public Comment
There was no public comment.
09:12:59 PM (03:14:21) Motion to appoint Barbara Bear to the Downtown Area Urban Renewal District
Board, to a voting position, with a term ending June 30, 2023.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
09:13:03 PM (03:14:25) Vote on the Motion to appoint Barbara Bear to the Downtown Area Urban
Renewal District Board, to a voting position, with a term ending June 30, 2023. The motion passed 4-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Absent
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
7. 09:13:11 PM (03:14:33) Appointment to the Impact Fee Advisory Committee (IFAC) (Sweeney)
09:13:18 PM (03:14:40) Public Comment
There was no public comment.
09:13:22 PM (03:14:44) Motion to appoint Teri Lumsden to the Impact Fee Advisory Committee with a
term ending December 31, 2020 to the Citizen of Bozeman Not Employed in the Development Industry
position.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
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09:13:38 PM (03:15:00) Vote on the Motion to appoint Teri Lumsden to the Impact Fee Advisory
Committee with a term ending December 31, 2020 to the Citizen of Bozeman Not Employed in the
Development Industry position. The motion passed 4-0.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Absent
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
J. 09:13:47 PM (03:15:09) FYI / Discussion
• DM Mehl recognized Cr. Krauss for 16 years of running and serving in office.
• CM Surratt thanked ACA Karen Stambaugh for stepping in this summer in CA Sullivan’s absence.
• DM Mehl asked CM Surratt if the final vote on the budget is still on schedule for next Monday. He
asked when she would have the cut/add memo prepared as well as the top level staffing memo.
• Cr. Krauss noted that according to The Missoulian, the average residents in Gallatin County went up
23.5%, and the average business was up 19%, which represents a significant increase in taxable value.
K. 09:19:02 PM (03:20:24) Adjournment
Deputy Mayor Mehl adjourned the meeting at 9:19 PM.
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Page 1 of 10
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, June 24, 2019
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present Staff Present at the Dais: City Manager (CM) Andrea Surratt, Acting City Attorney (ACA) Karen
Stambaugh, City Clerk Robin Crough
A. 05:59:58 PM (00:04:35) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Andrus called the meeting to order at 6:00 PM.
B. 06:00:07 PM (00:04:44) Pledge of Allegiance and a Moment of Silence
C. 06:00:56 PM (00:05:33) Changes to the Agenda
There were no changes to the agenda.
D. 06:01:02 PM (00:05:39) FYI
• CM Surratt recognized WTP Superintendent Eric Campbell, who is retiring.
E. 06:01:54 PM (00:06:31) Commission Disclosures
• Cr. Cunningham disclosed that for Action Item 1, he knows the applicant, but there is no
conflict of interest to impact his vote.
F. 06:02:40 PM (00:07:17) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Authorize Write-Off of Stale-Dated Accounts Payable Checks from the City's General
Accounting Ledger (LaMeres)
3. Conditionally Approve an Off-Premises Beer and Wine License for Safeway Inc. #5802 of
Bozeman, Montana to Sell Beer and Wine at 1801 West Main Street, for Calendar Year 2019
(Portnell)
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Page 2 of 10
4. Authorize the City Manager to Sign a Notice of Award to COP Construction, LLC for the
Bozeman Sourdough Water Transmission Main 2019 Project (Murray)
5. Authorize the City Manager to Sign a Professional Services Agreement with the Brendle Group
to Develop a Climate Action and Resiliency Plan (Henderson)
6. Authorize the City Manager to Sign Task Order DTN19-001 with Sanderson Stewart for the
Lamme Street Fiber Conduit Project (Fine)
7. Authorize the City Manager to Sign Task Order DTN20-001 with Sanderson Stewart for
Downtown Urban Renewal District Planning, Engineering, Analysis, and Design Services
(Fine/Naumann)
8. Resolution 5078, Authorizing the City Manager to Sign an Annexation Agreement and
Easements with NWX, LLC for the Completion of the Northwest Corner of Cottonwood and
Oak Annexation, Application 18490 (Garber)
9. Ordinance 2021 Provisional Adoption, 2018 Northwest Corner of Cottonwood and Oak Zone
Map Amendment to Designate Approximately 29.513 Acres as B-2M, Community Business
District-Mixed, and 130.994 Acres as REMU, Residential Emphasis Mixed Use District,
Application 18490 (Garber)
10. Ordinance 2020 Final Adoption, Text Amendments to Chapter 38, Article 5, Division 560,
Signs, and Article 7, Definitions to Revise Multiple Sections to Comply with Recent United
States Supreme Court and Other Court Rulings Regarding the Standards for Local Government
Sign Regulations, Application 19185 (Saunders)
06:02:45 PM (00:07:22) City Manager Overview
CM Surratt discussed the highlights of the consent agenda.
06:04:28 PM (00:09:05) Public Comment
There was no public comment.
06:04:52 PM (00:09:29) Motion and Vote to approve Consent Items 1-10 as submitted. The motion
passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
G. 06:05:11 PM (00:09:48) Public Comment
Mayor Andrus opened public comment.
06:05:59 PM (00:10:36) Erika Skinger, Public Comment
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Ms. Skinger, resident of the North 7th Avenue trailer park, wants to discuss her issues at a future
commission meeting.
H. 06:09:36 PM (00:14:13) Action Items
1. 06:09:39 PM (00:14:16) Billings Clinic Bozeman Growth Policy Amendment to Revise the
Future Land Use Map from Community Commercial Mixed-Use and Residential to Regional
Commercial and Services on 58.03 Acres, and from Present Rural to Regional Commercial and
Services in the Adjacent Interstate 90 and East Valley Center Road Rights-of-Way, Application
19113 (Rosenberg)
06:10:11 PM (00:14:48) Staff Presentation
Associate Planner Sarah Rosenberg discussed the current conditions of the property, property location,
proposed growth policy amendment, amendment criteria, no public comment, and the
recommendation of the DRC and Planning Board.
06:16:13 PM (00:20:50) Questions of Staff
Cr. Cunningham asked if there are two tracts with two different owners. He asked about the intent of
tonight’s action, and the right-of-way implication.
DM Mehl asked to see the zoning district table.
06:20:10 PM (00:24:47) Applicant Presentation
Jim Duncan, Billings Clinic Foundation President, discussed the Billings Clinic expansion to Bozeman. He
discussed the future campus for the Billings Clinic Phase 1, campus design, the growth policy
amendment, public infrastructure
06:25:19 PM (00:29:56) Questions of Applicant
Cr. Cunningham asked if workforce housing will be considered in the future.
Cr. Pomeroy also asked about affordable housing.
DM Mehl asked if he’s looked over the staff report, and if she has any concerns.
06:29:12 PM (00:33:49) Public Comment
Mayor Andrus opened public comment.
06:29:25 PM (00:34:02) Cecilia Vandeman, Public Comment
Ms. Vandeman owns adjacent property, and spoke highly of the Billings Clinic’s willingness to talk to
them about their intentions/process.
06:32:43 PM (00:37:20) Questions of Staff Continued
Ms. Rosenberg responded to DM Mehl’s earlier question regarding allowed use and zoning.
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Page 4 of 10
06:33:18 PM (00:37:55) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby move to adopt the findings presented in the
staff report and to approve the growth policy amendment with contingencies and subject to all
applicable code provisions.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
06:33:37 PM (00:38:14) Discussion
Cr. Cunningham agreed with the staff findings and criteria, and supports the amendment.
Cr. Pomeroy agreed with staff findings and spoke favorably of the project.
Cr. Krauss did not want to rezone the Vandeman property, and the commission cannot decide on the
amendment based on the applicant, but instead as a neutral third party.
DM Mehl agreed this is appropriate and in the right place.
Mayor Andrus supports the motion, and the area makes sense for this amendment.
06:40:26 PM (00:45:03) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby move to adopt the findings
presented in the staff report and to approve the growth policy amendment with contingencies and
subject to all applicable code provisions. The motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
2. 06:40:40 PM (00:45:17) Resolution 5048, Appropriating Funds for Various Budget Units, and
Further Estimating Revenue Necessary to Operate and Maintain Services of Municipal
Government for the Fiscal Year Ending June 30, 2020 (Donald)
06:41:29 PM (00:46:06) Staff Presentation
CM Surratt discussed this year’s theme is centered around growth. She discussed the strategic plan
priorities as well this year’s separate priorities. She discussed meetings and outreach methods. She
discussed this year’s top 10 trends the city has begun to see. She discussed the outside agency budget
requests received this year. She discussed the full budget breakdown, and the general fund breakdown.
Finance Director Kristin Donald discussed the recommended budget and adjustments to the final
budget. She discussed the City Manager’s recommendations for cuts and adds. Assistant City Manager
Anna Rosenberry discussed the property reappraisal process later this summer, and the City Manager’s
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Page 5 of 10
recommendations for the mill levy.
07:10:20 PM (01:14:57) Questions of Staff
Cr. Pomeroy asked about the City Manager’s recommended changes, and the estimated general fund
ending balance and net income, carryover, reserve, and outside agency requests.
CM Surratt stated her recommended cuts would be cancelled for this year, but she’d like to look into
them in future years.
Cr. Pomeroy asked about the affordable housing fund.
DM Mehl asked about money for the commission for attending legislative interim sessions. He asked
what doubling the broadband allocation would achieve. He asked about the current cost of a mill to a
median household.
Cr. Cunningham asked about the Bogert Pavilion repair money.
Cr. Krauss asked if the Bozeman Public Safety Center will exceed the 9-mill promise of a few years ago.
He asked about the absolute dollar amount for levy caps.
Mayor Andrus asked for clarity on the 9-mill question from 2009.
07:43:55 PM (01:48:32) Public Comment
Mayor Andrus opened public comment.
07:44:09 PM (01:48:46) Sunshine Ross, Public Comment
Ms. Ross, Streamline Director, requested the commission reconsider adding an additional $20,000.
07:45:11 PM (01:49:48) Motion to adopt Resolution 5048, Appropriating Funds for Various Budget
Units, and Further Estimating Revenue Necessary to Operate and Maintain Services of Municipal
Government for the Fiscal Year Ending June 30, 2020.
Commissioner - I-Ho Pomeroy: Motion
Deputy Mayor - Chris Mehl: 2nd
07:45:42 PM (01:50:19) Discussion
Cr. Pomeroy discussed her support of the motion.
07:46:24 PM (01:51:01) Amendment to the Motion to incorporate the City Manager’s
recommendations regarding the Bogert Pavilion repairs, the Commission Room remodel, the PROST
Plan, the Parks and Trails District election, and Broadband Plan, incorporating everything in the
memo.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
07:47:20 PM (01:51:57) Discussion
Cr. Krauss thanked the City Manager for her recommendations.
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Page 6 of 10
DM Mehl agrees with the amendment.
Mayor Andrus supports the amendment.
07:49:02 PM (01:53:39) Vote on the Amendment to the Motion to incorporate the City Manager’s
recommendations regarding the Bogert Pavilion repairs, the Commission Room remodel, the PROST
Plan, the Parks and Trails District election, and Broadband Plan, incorporating everything in the
memo. The amendment passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:49:17 PM (01:53:54) Amendment to the Motion to add $20,000 to the General Fund for Streamline
for planning purposes, as described in public comment.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
07:49:27 PM (01:54:04) Discussion
DM Mehl discussed the need of Streamline.
Cr. Pomeroy supports the amendment.
Cr. Cunningham discussed the need associated with growth.
Mayor Andrus supports the amendment, and discussed the need.
07:52:15 PM (01:56:52) Vote on the Amendment to the Motion to add $20,000 to the General Fund for
Streamline for planning purposes, as described in public comment. The amendment passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:52:27 PM (01:57:04) Amendment to the Motion to add $7,000 to use for library landscape.
Deputy Mayor - Chris Mehl: Motion
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Commissioner - Terry Cunningham: 2nd
07:52:37 PM (01:57:14) Discussion
DM Mehl discussed the need.
Cr. Cunningham supports the amendment and the need and use this would provide.
Cr. Pomeroy supports the motion.
Cr. Krauss discussed the current poor maintenance of the landscaping.
Mayor Andrus supports the amendment.
07:56:13 PM (02:00:50) Vote on the Amendment to the Motion to add $7,000 to use for library
landscape. The amendment passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:56:24 PM (02:01:01) Discussion
DM Mehl reiterated the need for commission interim session travel funding and making sure the budget
amendment notice in the fall can be broad and incorporate this.
Mayor Andrus agreed with the importance.
07:57:42 PM (02:02:19) Amendment to the Motion to increase the Workforce Housing Fund by two
mills.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
07:57:47 PM (02:02:24) Discussion
DM Mehl discussed the budget being mostly flat, and housing is the clearest priority.
Cr. Cunningham discussed alignment with the strategic plan.
Cr. Pomeroy discussed the importance of more funding.
Cr. Krauss agreed with the importance of workforce housing increases, but something else needs to go
away to prioritize. But he does support the amendment.
Mayor Andrus supports the amendment, and discussed the need.
08:07:52 PM (02:12:29) Vote on the Amendment to the Motion to increase the Workforce Housing
Fund by two mills. The amendment passed 4-1.
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Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:08:27 PM (02:13:04) Discussion on Main Motion
DM Mehl asked if the mill increase will be covered by the leftover $47,000. He discussed the typically
tax amount for households. He asked that the commission focus more on the enterprise funds in the
future. He reiterated having a wide notice in September. He discussed the lack of public comment.
Cr. Cunningham thanked staff for the budget crafting. He discussed this budget reflects city priorities,
and discussed in detail.
Cr. Krauss discussed a few highlights of the budget, including the Bozeman Public Safety Center and
deferred maintenance.
Mayor Andrus thanked staff, and stated this budget reflects the community and priorities.
08:34:22 PM (02:38:59) Vote on the Main Motion to adopt Resolution 5048, Appropriating Funds for
Various Budget Units, and Further Estimating Revenue Necessary to Operate and Maintain Services of
Municipal Government for the Fiscal Year Ending June 30, 2020. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:34:38 PM (02:39:15) Recess
Mayor Andrus called the commission into recess until 8:45 PM.
08:45:07 PM (02:49:44) Call to Order
Mayor Andrus called the meeting back to order at 8:45 PM.
3. 08:45:14 PM (02:49:51) Appointment(s) to the Community Affordable Housing Advisory
Board (CAHAB) (Sweeney)
08:45:21 PM (02:49:58) Public Comment
There was no public comment.
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Bozeman City Commission Meeting DRAFT MINUTES, June 24, 2019
Page 9 of 10
08:45:28 PM (02:50:05) Motion and Vote to appoint up to two members, and confirm one non-voting
ex-officio member, to the Community Affordable Housing Advisory Board to the following positions
and terms: David Magistrelli for the Organization Supporting Availability of Low and Moderate
Income Housing with a term ending June 30, 2022, and Steve Wheeler as the Community Member At-
Large with a term ending June 30, 2022, and Brian Guyer as the Representative of HRDC (non-voting
ex-officio) with a term ending June 30, 2022. The motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
4. 08:46:42 PM (02:51:19) Appointment to the Library Board of Trustees (Sweeney)
08:46:59 PM (02:51:36) Motion to appoint Jennifer Pawlak to the Library Board of Trustees with a
term ending June 30, 2024.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
08:47:13 PM (02:51:50) Public Comment
There was no public comment.
08:47:23 PM (02:52:00) Point of Order
Cr. Krauss asked if the motion was confirming her appointment.
08:47:33 PM (02:52:10) Vote on the Motion to appoint Jennifer Pawlak to the Library Board of
Trustees with a term ending June 30, 2024. The motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
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Bozeman City Commission Meeting DRAFT MINUTES, June 24, 2019
Page 10 of 10
I. 08:47:46 PM (02:52:23) Special Presentation
1. 08:47:48 PM (02:52:25) Status Update on the Development of the Revised Bozeman
Community Plan (Growth Policy) (Saunders)
08:48:06 PM (02:52:43) Staff Presentation
Policy and Planning Manager Chris Saunders presented the ongoing and recently completed projects. He
discussed the current status of housing/growth in the city, why planning is important, and the purpose
of the Community Plan. He discussed why the plan is being updated now, and what the improved
document will do. He discussed the overall process, and themes starting to emerge. He noted next
steps, and upcoming participation opportunities.
J. 09:02:56 PM (03:07:33) FYI / Discussion
There was no additional FYI.
K. 09:03:05 PM (03:07:42) Adjournment
Mayor Andrus adjourned the meeting at 9:03 PM.
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